# Council Work Session - July 6, 2010 > Auto-transcribed civic record · Council · July 6, 2010 - **Permalink**: https://meetings.lexingtonky.news/meeting/1451 - **Source video**: https://lfucg.granicus.com/player/clip/1451?view_id=14&redirect=true - **Date**: 2010-07-06 - **Body**: Council - **Last revised**: June 18, 2026 - **Length**: 10,112 words > ⚠️ **Auto-generated content.** Audio from the official Granicus video was auto-transcribed by OpenAI Whisper-1. Structured facts were extracted with GPT-4o; the narrative summary was written by Anthropic Claude Sonnet. Speaker labels and verbatim wording may contain errors. See [methodology](https://meetings.lexingtonky.news/about/methodology) or [report a correction](mailto:editor@lexingtonky.news). --- ## Meeting Overview The City Council convened for this meeting with the Mayor presiding. The session covered two agenda items, both of which were informational in nature: a Fleet Management Presentation and a Budget and Finance Committee Report. Over the course of the meeting, 11 motions and votes were taken, reflecting active deliberation on the matters before the council. No public comments were heard during this session. ## Attendance All 12 Council Members were present at the July 6, 2010 Council meeting. No members were recorded as absent or late. **Members Present:** - Council Member Gordon - Council Member Stennett - Council Member Ellinger - Council Member Henson - Council Member Myers - Council Member James - Council Member McCord - Council Member Beard - Council Member Martin - Council Member Lane - Council Member Lawless - Council Member Blues ## Votes and Decisions All motions at the July 6, 2010 Council meeting passed by voice vote. No roll call votes were recorded, and individual ayes and nays were not tallied. - **Place on docket – Advent Financial Systems agreement:** Council Member Stennett moved, seconded by Council Member Ellinger, to place on the docket a resolution authorizing the Mayor to execute a subscription agreement with Advent Financial Systems, LLC. Passed by voice vote. [timestamp: 21:42] - **Place on docket – Stanley Convergence Security Solutions agreement:** Council Member Henson moved, seconded by Council Member Martin, to place on the docket a resolution authorizing the Mayor to execute a sales agreement with Stanley Convergence Security Solutions, Inc. Passed by voice vote. [timestamp: 22:12] - **Approve amended docket:** Motion to approve the docket as amended passed by voice vote. [timestamp: 24:50] - **Approve budget amendments:** Council Member Gordon moved, seconded by Council Member Stennett, to approve the budget amendments. Passed by voice vote. [timestamp: 25:22] - **Amend budget amendment items:** Council Member James moved, seconded by Council Member McCord, to amend the budget amendment items to include the two items listed on the memo for Ms. McGee. Passed by voice vote. [timestamp: 27:34] - **Approve new business items:** Council Member Martin moved, seconded by Council Member Gordon, to approve the new business items. Passed by voice vote. [timestamp: 28:06] - **Approve summary of June 29:** Motion to approve the summary of June 29 passed by voice vote. [timestamp: 29:08] - **Schedule confirmation hearing:** Council Member Gordon moved, seconded by Council Member Martin, to schedule a confirmation hearing on August 19th at 6:15 PM. Passed by voice vote. [timestamp: 1:03:12] - **Refer open standards for data to Intergovernmental Committee:** Council Member Martin moved, seconded by Council Member Ellinger, to refer the adoption of open standards for data to the Intergovernmental Committee. Passed by voice vote. [timestamp: 1:05:18] - **Refer Franita Wallace rule to Intergovernmental Committee:** Council Member James moved, seconded by Council Member Myers, to place the Franita Wallace rule into the Intergovernmental Committee for review. Passed by voice vote. [timestamp: 1:11:03] - **Remove secured by design item from table:** Council Member James moved, seconded by Council Member McCord, to remove the secured by design item from the table and place it into the planning committee for discussion. Passed by voice vote. [timestamp: 1:12:03] ## Budget and Financial Actions The Council considered one financial action at the July 6, 2010 meeting involving a contract for security infrastructure improvements. - **Secure Detention System Upgrade — $981,915:** The Council took up authorization to execute a sales agreement with Stanley Convergence Security Solutions, Inc., in the amount of $981,915 for an upgrade of the secure detention system at the Division of Community Corrections. No resolution identifier was included in the available meeting record for this item. ## Contested Items - **Fee for Proposed Work** [timestamp: 17:32] A heated discussion arose during the meeting over the fee associated with a proposed work item. Council Member Gordon raised concerns about whether the fee was competitive, questioning if it had been sufficiently examined before being brought forward for a vote. Gordon urged fellow council members not to support the item without further scrutiny of the fee structure. No additional council members, outcomes, or vote tallies are recorded in the available data for this item. ## Fleet Management Presentation [timestamp: 32:26] Jamshid Baradaran delivered a presentation to the Council providing an overview of the city's fleet management operations. The presentation covered several key areas, including the current size and distribution of the fleet, as well as ongoing and planned initiatives aimed at reducing costs and improving operational efficiency. The presentation was informational in nature, intended to give Council members a comprehensive picture of where the fleet currently stands and the direction being taken to address fleet-related challenges. Specific topics addressed included how vehicles and equipment are distributed across city departments and what measures are being pursued to streamline fleet operations. No formal action was taken as a result of the presentation, as it served primarily to inform the Council on fleet management matters. ## Budget and Finance Committee Report [timestamp: 29:39] Council Member Stennett presented the Budget and Finance Committee Report, covering several financial topics for the Council's information. The report addressed the following areas: - **Economic Indicators:** Council Member Stennett provided an update on current economic indicators relevant to the city's financial outlook. - **Revenue Reports:** A review of revenue reports was presented, giving the Council a picture of the city's incoming funds. - **Annual Audit RFP:** Discussion was held regarding the Request for Proposals (RFP) for the annual audit process. The item was informational in nature, and no formal action or vote was taken as a result of the presentation. --- ## Decisions - **Motion** — passed (0-0): Place on the docket for July 6th Council meeting resolution authorizing the Mayor to execute a subscription agreement with Advent Financial Systems, LLC. - **Motion** — passed (0-0): Place on the docket for the July 6th, 2010, Council meeting a resolution authorizing the Mayor to execute a sales agreement with Stanley Convergence Security Solutions, Inc. - **Motion** — passed (0-0): Approve the docket as now amended. - **Motion** — passed (0-0): Approve budget amendments. - **Motion** — passed (0-0): Amend the budget amendment items to include the two listed on the memo for Ms. McGee. - **Motion** — passed (0-0): Approve the new business items. - **Motion** — passed (0-0): Approve the summary of June 29. - **Motion** — passed (0-0): Schedule a confirmation hearing on August 19th at 6:15 PM. - **Motion** — passed (0-0): Refer the adoption of open standards for data to the Intergovernmental Committee. - **Motion** — passed (0-0): Place the Franita Wallace rule into the Intergovernmental Committee for review. - **Motion** — passed (0-0): Remove the secured by design item from the table and place it into the planning committee for discussion. --- ## Full transcript 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ ホドリ Instagram & Twitter https://www.instagram.com 🐯 Sound Hodori 사운드 호돌이 サウンドゥ 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I bring this because of the conviction that I have that it is our responsibility to do what is right for the taxpayers. We are taking taxpayer money. We are using that money to buy goods and services for our government on behalf of our citizens. I don't believe this fee is competitive. I believe we ought not to support it when we vote tonight and I urge you not to vote for this today, but to more carefully examine more comparable and competitive pricing for this work. Thank you, Mayor. Council Member Gordon. Thank you, Mayor. Well, I know that last week on Thursday night, there was an effort to table item, and I know for some of us, Council Members, we were not totally aware of what all was going on, but since then, we've received several communications, the one on July 2nd from this Dyson Harbison attorney and then a response to that. I received this from our law department this morning, July the 6th, and then since then, also July the 6th, have received another letter from the Dyson Harbison folks. And so having had a small amount of time to digest all this, one of the concerns that I'm looking at, and I was not one of the Council Members to vote to table this last week. I voted against tabling it, but there does seem to be a concern, which I think we need to hear some answers to the concern about whether the process that was followed will disqualify LFUCG from federal monies and whether the process indeed was standard that the State Transportation Cabinet has approved. I don't know if law would like to respond to those now. There's quite a bit of information in these three letters, but I think those are significant concerns for me personally. So I will favor tonight at least maybe tabling second reading for the one month when we're on vacation or on break so that we can get answers to the questions posed in these letters. Thank you, Mayor. Do you want to hear from the law department now or from purchasing now? I don't know, Brian. Part of my dilemma, Mayor, is that this is several pages worth of information, and I don't know if law and purchasing have seen all of this. We were planning on addressing this this evening. Okay, that would be fine. I don't know which part of Mr. Leach's letter, the second letter everyone's seen, but I do have documentation to support what I had previously discussed with the State that does refute those timelines. June the 21st was a date I threw out off the cuff the other night, and I did discuss with him on the 21st, but I also have documentation here that shows that I talked to him long before then. Would there be a way that I realize it's 3.20 and the meeting's at 6 o'clock that you could distribute that to us so that we can look at it at some point before 6? Thank you. Council Member Stennett. Thank you, Mayor. Not to break the string of questions, but I have a motion to walk something off of tonight's docket. So I move to place on the docket for July 6th Council meeting resolution authorizing the Mayor to execute a subscription agreement with Advent Financial Systems, LLC, for debt collection services with the Division of Community Corrections at a flat fee amount providing the agreement. So I move. I have a motion by Council Member Stennett. Second by Council Member Ellinger. Any discussion? All in favor, then, of walking that item on to tonight's docket, please indicate by saying aye. Aye. Opposed, no. Motion carries. Thank you, Mayor. Council Member Henson. Thank you, Mayor. I, too, have a motion. I move to place on the docket for the July 6th, 2010, Council meeting a resolution authorizing the Mayor to execute a sales agreement with Stanley Convergence Security Solutions, Inc., for upgrade of the secure detention system at the Division of Community Corrections at a cost not to exceed $981,915. So moved. I have a motion by Council Member Henson and a second by Council Member Martin to add that item to tonight's docket. Any discussion? All in favor, please say aye. Opposed, no. Motion carries. Any further discussion on the docket is now amended. Council Member Myers. Thank you, Mayor. I have a question. In order to give Mr. Markham a chance to be prepared for tonight, could you come up to the microphone just a second? We have a letter here. It's an e-mail, I guess, to you from Mr. Shane Tucker. Yes. In the e-mail it says that this e-mail serves as written notification that the Cabinet has granted approval for the RFP for Lexington Distillery Project Improvement Program. It goes on to say, in addition to your conversation with Mr. Devine, which we don't know what that was, if the LVCG wished to revise the RFP request based on instructions given by Mr. Devine, the Cabinet would be more than happy to assist. So for tonight, is that future instruction or did they give instruction to make some changes? My interpretation of that is that that was for future assistance, and we plan on going and talking to the State for future RFPs. But the way I interpret that was it was basically they were giving us coverage under this one, and then going forward, if we'd like to have conversations with them to refine our process, that they'd be happy to do so. Okay. If I could ask one additional question. Where it says here, in addition to your conversation, was there any conversation that they would recommend something different for this current RFP, but it was okay? Not really, no. I mean, they really didn't recommend that we should do this or do that. They just said that if we would like to discuss further, and that's the way I'm interpreting this. But we didn't have a conversation that we should have done this or should have done that. Okay. I just wanted to give you a chance to be prepared for that tonight. Thank you. Thank you, Mayor. Any further discussion? Seeing none, those in favor of approving the docket as now amended, please indicate by saying aye. Opposed, no. Motion carries. We have some budget amendments. Is there a motion to approve? Move approval. I have a motion by Council Member Gordon and a second by Council Member Stennett. Ms. McGee, I understand you have one issue that we need to attend to in this regard. Yes, thank you. I have distributed to all of you a memo about budget amendments that we need to get first reading before you all go on break. There are two types of budget amendments. One is to put the budget in place for the emergency medical services grant. This is an item that you all have previously given approval to submit the application and accept the award, and the budget piece just did not get put in place. So we need to do that so that they can do the work so they don't lose any more time on that grant. Then the others are where we have purchase orders that were open in fiscal year 2010 that still have balances remaining. Purchasing goes through and identifies any that are appropriate, either that were approved as a specific recommendation from you all or are related to ongoing construction projects and things like that, that as a matter of the way our PeopleSoft financial system works, we need to roll those forward and roll budget forward to cover them. So the funding for this is in fund balance for this purpose, so it doesn't change anything as regard to our financial setting, but we just need to have a technical move of these funds forward. Any questions for Ms. McGee? Council Member Beard? Vicki Banker? It doesn't add up. What? The numbers don't add up on your memo. I can review that for you, but it was just Excel. I mean, it's a lesser amount, and I'm not worried about it at all. We can review that in time. It was just a dump from Excel. I'm sure. Thank you. Council Member James. I make a motion to amend the budget amendment items to include the two listed on or the various amendments listed on the memo for Ms. McGee. I have a motion by Council Member James and a second by Council Member McCord to amend the budget amendments to include the two items specified on Ms. McGee's memo. Any discussion? All in favor, please say aye. Opposed, no. Motion carries. Thank you. I think we're now ready to take up the new business items. However, I do think there is one correction that needs to be noted on Item J, and Mr. Green has that to bring to your attention. Mayor and Council, Item J on the second line of the body where it reads December 31, 2020, should be in correction December 31, 2010. This needs to be corrected. Thank you. With that typo noted, are there any addition, or is there a motion to approve the new business items? Second. I have a motion by Council Member Martin and a second by Council Member Gordon to approve the new business items. Any discussion? All in favor, please say aye. Opposed, no. Motion carries. We're now down to the presentations, and the first today is from the Budget and Finance Committee. Excuse me, Mayor. There is a summary that needs to be approved. I'm sorry. I overlooked it. Move approval of the summary. Second. I have a motion and a second to approve the summary of June 29. Any discussion? All in favor? Council Member James. There's just one minor correction on page 8. In the motion by Council Member Martin, it just changed the word from advice to advise. Just a minor correction there. Third line from the bottom. There's no objection. We'll include that. Any further discussion? Those in favor of approving the summary as amended, please indicate by saying aye. Opposed, no. Motion carries. Thank you, Madam Clerk, for keeping me straight here. All right. Council Member Stennett. Thank you, Mayor. We met on June 29. It was our last Budget and Finance meeting until August. Just a couple quick updates on economic indicators. The FedCounty unemployment rate remained unchanged for the month of May from April at 7.7%. Permits issued at LFUCG were actually up to $1,298 from $1,125 for the month of May. Also, home sales were up quite a bit, 177 more homes or so in May than April, up to 917 homes. And last but not least, foreclosures were up as well. Unfortunately, by 18 additional foreclosures in the month of May to 65 total for the month of May. The revenue report in the big four categories, employee withholdings were down 4% or $5.6 million. Net profit was down 13.5% or $3.8 million. Insurance collections were actually up 1% or $222,000. And then franchise fees were actually down 6.1% or $1,028,000. So that's a total of $10.3 million year-to-date or 4.9% behind projected revenues. The second item on our agenda was the discussion of the annual audit RFP. That's actually on tonight's docket for second reading. We have chosen to stay with the current firm that is currently providing the auditing service, Mount Joy Chilton Medley. We had two bidders for that service. The main reason why we chose the current firm and what the discussion sent around during the RFP process was one, experience. This will be their fourth year doing the audit work for LFUCG. They also have an IT technical team that they bring in that is a big benefit to us as well. The other issue is cost. They were the lowest bidder at $103,000 to do the annual financial audit. There were no other items on our agenda. The two big items that we will be discussing in our August meeting will be, one, the business occupational licensing fee, the $100 that we're asking businesses to pay. We'll be reviewing the changes to that ordinance in August to bring to the Council, as well as the debt management policy that the administration has been working on through our budget and finance work group. Hopefully we'll have that rough draft ready to go. That will help us dictate the future of how we're going to bond and spend our debt revenue. So those are two big items that are of a great deal of importance to a lot of people in the community. So hopefully everyone will stay tuned for the end of August at our next meeting. We adjourned at 147. Thank you, Mayor. Any questions for Councilmember Stimmett? Thank you. I'll now ask Jamshid Baradaran, who's our Director of Facilities and Fleet Management, to step to the podium and give us an overview of the fleet issues. Jamshid. Good afternoon. During our Budget Links Committee meeting, Sam McCord asked for an update and an overview of fleet, as well as some information regarding the vehicle distribution and take-home fleet report, as well as some operational cost reduction that we've been undertaking and discussing. I will try to be as brief as possible. Additional information will be available if you all would request it. We've got quite a few bit of details and spreadsheets that I'll be glad to make available to you. This is primarily a summary of what we've come up with. I just wanted to bring to your attention about the size of the fleet that LFECG has at the current. This data is based on the May numbers that we have. I want to bring to your attention that if you see a bit of difference in the later slides, we got a certain percentage of the fleet is in what I call in flux, because as we bring in new vehicles and introducing them into the fleet, as well as taking the surplus fleet out, just a very few numbers that you will notice that might be up or down. But as of May, we've got 1,522 vehicles in our fleet that does not include any what we call equipment. Equipment being anything from your riding mowers, grounds keeping equipment, loaders, construction equipment, and so forth. Those roughly are about 670 pieces that the fleet management provides services to. Out of 1,522 vehicles, approximately 1180 are what we call light duty vehicles, close to about 77 percent of the total fleet. The rest, about 342, are what we classify as heavy duty vehicles. Those are primarily dealing with streets and roads, as well as packers for division of waste management and so forth. We've been in the process of collecting as much data as possible. Going back to this, just want to show you a graph of the total number of vehicles that were on the LFECG fleet. Going back to June of 07, and the latest that I have on this curve is April 10th. As you can see, there have been, with very few exceptions, since 08, there have been a continuous reduction in the size and the number of vehicles that LFECG maintains. Currently under discussion and consideration are the means for us to actually reduce that number even further. We're looking at a few initiatives that we will probably, in a few months, will be presenting and trying to see what we can do in terms of further reduction in the fleet without compromising what it is that each department has to do. The next, give you an overview of, based on the total number of vehicles that we have, heavy as well as light equipment, how they're distributed among different departments. As you can see, public safety got close to about 60 percent, and that's understandable based on the nature of the work that they do. That primarily would be the police as well as fire department and emergency. The next one is environmental quality, which that you've got a vision of air quality, waste management, water, and so forth. General services at almost 11 percent, public works at slightly above nine. The others are pretty much compiled about 3.5 percent. You see the breakdown on the right-hand side of social services, humane society, coroner, finance, mayor's office, CIO, and council. And the percentage you see, just as I said, based on the total number of vehicles that are out there. This show you all the, how the light vehicle has been distributed based on the vehicle classification. As you can see, the number of sedans, that would be small, medium, or large ones, about 52 percent. About 18 percent are the motorcycles that police utilizes. You got 13 percent SUVs, passenger and cargo vans at 10. Total hybrid as of April is 52, which is about a 4 percent of the total light fleet. We're in a process of that is one day as we process of improving that number, hopefully within the next wave once the funding become available to purchase additional hybrid. The next is the same slide, but it's regarding the heavy fleet distribution. As you can see, the heavy one, the refuse trucks are the largest, 123. And then you get into the dump trucks and buses and sweepers and so forth. Just wanted to give you all just a basic understanding of how the heavy fleet is comprised of and what type of equipment we got there. We were asked to provide an overview of what is considered take-home or home fleet, and I thought probably we need to actually understand the difference there. Take-home primarily referred to as vehicles that are assigned to LFTCG employees for sole purpose of transportation from work to the residence and back. They're not allowed to utilize it for any other purpose. Home fleet primarily is when you're assigned a home fleet vehicle, there are no restrictions on the usage and where you can go with it as long as it's within Fayette County. Obviously, some of the home fleet vehicles are assigned to employees who might be living outside of Fayette County. My understanding in discussions with Commissioner Bennett is that the home fleet vehicles, once they leave the county, they become take-homes, which means from that point on the employee is only allowed to take the vehicle home and back. But once they're back at Fayette County, that restriction is removed. So that's a major difference there. Total number of vehicles that one way or the other are managed to be taken home are 628. The take-home is 48 units, and the rest are primarily what we call the home fleet, 580 of them. We were also asked, this pretty much represents 53% of the total light vehicles. We do not have any take-home or home fleet vehicles from the heavy equipment categories. I want to give you all an idea based on the top three divisions with take-home as well as the home fleet. Police with a take-home, police has 10 vehicles, fire has 8, coroner has 8. The next one is the home fleet. Police have 577, Humane Society got 2, and the mayor's office as well as CIO got 1. We were also asked to provide what percentage or what's the number of employees with collective bargaining who have home fleet or take-home privileges. That number is based on what our fleet liaison have been provided to us, and the number is 594. This gives you an overview pretty much on every department on the first column. Second column gives you the total vehicles that are assigned to that department. Then that number is broken into your take-home, home fleet, total home, kind of give you a preview of how the vehicles are assigned and distributed. The next one gives you a percentage of what the take-home, what we call a home fleet, represents for the department based on the total number of fleet that's assigned. And then you've got the next two columns also making that comparison within that department or within the entire fleet. Again, you can see the collective bargaining staff of 594, and that's primarily our fleet. And that's primarily in public safety. There's no one else that we were informed of that has the collective bargaining within the other group. This just, again, just pretty much gives you a graphic representation of what we just talked about in terms of the total vehicles and what we got in terms of home total. The green represents what the total vehicle is within each division and what quantity of those are home fleets. This one's, again, another graph based on the first slide that you saw two slides ago. I just kind of give you a graphical representation of how the home fleet and take-home fleet is distributed by each department. Again, public safety based on the nature of work they do. Then you see the number of vehicles that each group's assigned for that purpose, which is 604 in public safety. And that represents 96.18% of the vehicles that are assigned. And, again, you can see the next would be humane society. And then you've got the 15 that are assigned to the corner, environmental quality, and so forth. It's kind of divided that group, just kind of make it easier to see. This is another one that you saw, the divisional. This is based on the departmental. Again, this is a total that you see. For example, on the very first group you see public safety, 911 total vehicles, which is in blue. Then you've got 27 take-home vehicles, which is in orange. And then you've got 577 home fleet. And then you can go across pretty much and see what each department have been assigned. We were also asked to provide primarily an overview on the fleet share. I think it's been brought up to a few of your attention in regard to its potential savings for the city operationally. It is not a new concept. It's been around for a while. As a matter of fact, it's becoming more and more popular during the past five years. And so University of Kentucky, for example, a few months ago implemented a fleet share program. City of Chicago, a lot of cities around are looking into a possibility of implementing some sort of a fleet share. There's a few criteria that has to be met in order to qualify any kind of vehicles for a fleet share. Number one is the location. Where are these vehicles parked while they're not being used? Number two is the fleet concentration. How many of these vehicles you've got at any given location? And the other one, which is a very important factor, is the utilization rate. That refers to how often the vehicles are used on a daily basis, weekly or monthly basis, their mileage that they've traveled and so forth. There are three options in order to implement this. There's one what they call an internal option, which is primarily the fleet management will set aside a number of vehicles from different classes and categories. And they are assigned on as needed basis to each individual staff. The other one is external, which is a lot of universities are utilizing, which is contracting outside vendors or contractors, Enterprise, Avis. Hybrid is being used, become a little bit more popular with states where, you know, things are pretty much in different locations. And what they do, they make provisions into providing a home fleet to specific individuals that are within a, I believe it's a five to 10 miles radius. While anybody who is within, outside of that area is provided a opportunity to call rental company. But primarily what it deals with is taking away some of the vehicles that are considered underutilized. And the biggest challenge is to make sure that stakeholders, people who are going to be impacted by this, their needs have been looked at and met. The last thing we want to do when it comes to implementing any kind of fleet share program is to take away the tools that each department need in order to get their job done. Before we move any further into that, we are going to meet with every one of the groups that might be impacted potentially, explain to them what is it we're trying to do, and get some feedback from them. It's going to take a teamwork approach to do this. The first place that comes to our mind is the government center. We've got transit parking, for example, anywhere between 70 to 76 vehicles that are parked there. And a couple other areas nearby also, you can probably look at a fleet of 90 at any time. That doesn't mean that all of those can be taken away. And really study the utilization. As I said, we don't want to take any vehicles away from any groups that would impair what it is they're trying to do. The next initiative we're going to be working on is the fleet ride sizing. By that, again, going back, it's sort of related to the fleet share issue. Your time has expired, so if you could wrap up here pretty quickly. The slides pretty much would explain some of the initiatives we're doing. Fleet sizing and chargeback system, we already implemented a couple of the initiatives, and the third one we're working on for 2012. And then the rest of it's pretty self-explanatory, vehicle class realignment, green fleet initiatives, as well as evaluating anything that might be a good candidate for an outsourcing. I'd be glad to answer any questions you might have. Thank you, Aaron. Council Member Beard. Thank you, Mayor. One of your early slides, and I was looking up here, I probably should be looking up here because it's a little tough to read that, but you had buses. Yes. We've got a variety of different buses in different sizes, as well as vans. But the buses are considered under the heavy one. Let me see if I believe it's the next one. We've got 14 buses, which is 4 percent of the total fleet. They're under Commissioner Helms' group. That's your typical school bus. Okay, thank you. Council Member Gordon. Thank you, Mayor. So on your next to last slide where you have the chargeback system, charge each department for true labor and parts expenses, and in parentheses it says completed. Yes, ma'am. So was that built into the budget of every division? The current budget, the 2011 that was just approved, that has that element built in. And is this the first time we have done that? That's what I call a mid-step toward the final. The final step would be, which is probably in my opinion the most critical portion of this whole initiative, and that is to provide through the budgeting an incentive for each department to minimize the best they can, as well as maximizing the usage of the resources. Okay. Can you be a little more specific about what your next steps are in terms of right sizing and exactly when that will occur? We plan within the next two to three months to review and probably update the fleet usage manual, as well as looking at the CAO policies regarding fleet usage and trying to come up with a way and guidelines where we'd be able to objectively identify any vehicle, any piece of equipment that we feel like it is not being utilized with maximum potentials and be able to remove those. Also we're going to look at vehicles that if you come and ask us for replacement vehicle, let's say for example you've been assigned an eight cylinder SUV, which we've still got quite a few of them out there. A few of those probably need to be explained to on why we would need to have an eight cylinder vehicle out there with eight to ten miles a gallon when you can get a hybrid, smaller SUV will do the same thing. I'm sure there are applications out there specifically for different groups, but that's what we're going to be taking a look at. Just because you were assigned in the past a large vehicle, there's no guarantee you're going to get the same size vehicle back. Are most of those older? Some are older, some are newer. We're looking at I would hope by in about three to four months we will have a new policy on how we go about changing. And also as part of that study we're going to present a five year what I call a replacement plan on what it is we feel like based on the criteria that we are setting that we need to do and also what the potential costs would be. So that will at least give you a five year idea of what we're looking at in terms of fleet replacement and ride sizing. My last question refers to Council Member Beard's question about buses. Did you say 14 buses that are all social services? I believe we've got 14. Are those all? Okay. And so where are those buses parked? Probably on site. Pretty much the divisions that those have been assigned to, that's where they stay. So are there buses parked here? Youth services, corrections, parks and so forth, that's pretty much utilized on site. And the youth services buses are at the facilities where they're used? I've seen a few at Cisco Drive and I believe there are a couple other ones around. Corrections, youth services and parks, those are the three primary groups. Okay. Thank you very much. Council Member Myers. Thank you, Mary. Thank you for the presentation. It's excellent work. If you don't, how difficult would it be to put together some information about each one of these departments and how many cars they have, what they're utilized for? For example, BEAM has, I think, eight vehicles? I believe so. Do you know what those vehicles are currently being used for? We don't have it right now, but I'd be glad to reach out to them and get the specifics on it. Okay. Is that something you're going to do for all of them as you look at right sizing? I take it right sizing means? Whatever they're being used for, what percentage of the time and so forth, that's correct. Okay. And then just for the record, the council has .07, is that? I think that's for the van for home records. I look forward to, are you planning on making any moves on this while council is on break? Are you going to wait until we get back? No, we probably, as I said, some of these initiatives we just started looking into, we started getting some data. We're right now trying to establish some internal benchmarks. And trying to get a feel for their policies and procedures and try to get a better handle on this. But I'm hoping, as I said, within two to three months we'll have something to bring to you. Okay. Well, if you could put together during that time period a spreadsheet that showed the vehicle purpose or usage for each division, that would be something I'd really be interested in. Definitely. Mike, good afternoon. I just had a quick question about the right sizing of our fleet. It seems that in the last couple of years when we discussed this, there was some concern that we wouldn't have enough vehicles and that some of our employees would be inconvenienced. And I'm just curious, you've done a good job in downsizing. Have you had many complaints with people saying I can't get a car? And then the other question I had is our policy is to reimburse employees, I believe, if they have to use their personal car. Could you just touch on those two items, please? I personally have not received any complaints about the current size of fleet. I'm sure as we reach out and initiate discussions with different departments and different divisions, we welcome any input they would like to have. And that's the whole purpose of discussions. We want to make sure absolutely beyond any doubt that it will be provided with the vehicles that they need to get the job done. The other concern, one other issue that we're looking at also is currently, as you know, there's a flat fee of 50 cents per mile when an employee utilizes his or her personal vehicle. We're looking at how that impacts us in terms of the numbers should be available within about two weeks or so, I'm hoping. Councilwoman James asked for that, and I believe being at the end of the fiscal year and so forth, we are unable to get the numbers in time, but we intend to get all the data for you. We're going to look at last 12 to 24 months regarding the compensations that were made for use of personal vehicles, and take a look at for during that period, if there was a shortage of vehicle within those groups and departments, and see if that is the case, what we can do to identify some means to provide additional vehicles. And then even actually looking at what would be the potential cost savings rather than pay for the vehicle. So those are some of the things we're going to be looking into and figure out if there are any potential savings for that. That's all. Thank you very much. Councilmember McCord. Thank you, Mayor. Just, you know, I appreciate you coming in and doing this. This was a recommendation out of our council link. We saw that there were very few items that we could actually, you know, touch and see real savings, but this was something that was brought forward to us that you all have been working on, have been gathering information for quite a while, and that we saw as a real opportunity going forward, especially from a policymaking body's decision, decisions that could be made. And so I had asked that they would present this before we went on break so that we could ask some of the questions that are being asked today, that we could consider what policy changes could be made. And I thought that would help align this. And, you know, I think in the environment that we're in where certainly we've heard loud and clear from employees about compensation and raises and so forth, I think it is only prudent for all of us to be looking at every way that we can save dollars so that we can help the employees that actually do the work. And if it's in our cars and vehicles and the way that we do that, then we definitely need to take a look at. So, again, I appreciate you doing that in a very quick fashion and bringing it forward before break. I would encourage councilmembers to give some consideration to the questions that this brings up, to send it to them, and that when we get back, let's dive into a much deeper discussion as to what policy changes need to be made so that we can really see some cost savings. So, again, thank you, guys. John, who is our current provider of fuel? We have one source, correct? And we bid that out. Yes, it was just recently awarded. How many tanks per gallon per unit? Are we tracking it based on the car? Based on the fuel card, we get reports on a monthly basis. Of course, I think we're talking about biweekly now. So every car has their own fuel card? That's correct. And we're monitoring if there are any discrepancies happening and so forth and bringing it up to our attention. So when you say discrepancies, we have over 500 and something home vehicles that are unrestricted use in Fayette County. How many times are they filling their tanks and not on LFUCG time? I mean, how are we going to monitor that? That one, the only way that I know of right now, the only technology available would be through GPS. And what it does, it provides you the most updated information on where the vehicle's been, distances traveled, date, time, even fuel usage, as well as providing notice on required preventive maintenance on the vehicles. We've looked at actually implementing on a limited basis. The only issue that came up was the cost associated with it. Right now it has an outfit on price contract where you purchase, well, you lease the units for three years. There's $35 a month, I believe, for reporting and a software fee. But after the three years, the GPS units are ours. But that is the only way that I know right now that we'd be able to verify where every equipment, every vehicle's been. And do you have the annual budget for fuel based on all the vehicles you showed us? Yes. $4.8 million is what we anticipate spending this year. And how many years back do we have those numbers for? The last five, I assume, five to ten. Thank you. We're now ready for council reports. Council Member Gordon. Thank you, Mayor. Council members, I have learned that we will be having a nomination for a planning commission member come forward for the August 19th council meeting. And that will be seen at the work session on the 17th. So I'm wondering if and proposing that we plan to have a confirmation hearing on the August 19th at 615, if that suits everyone. And I move that we have scheduled a confirmation hearing on August 19th at 615 prior to the 7 o'clock. Council meeting. I have a motion by Council Member Gordon and a second by Council Member Martin to schedule a confirmation hearing on August 19th at 615. Any discussion? All in favor say aye. Aye. Those no, the motion carries. Thank you, Mr. Chairman. I want to thank the folks on Southend Drive next to Collins Bowling Lane for having their concert tonight. Come on out early and enjoy one of the many great restaurants on Southend Drive. I also want to commend the Parks and Recreation Department for just simply a wonderful Fourth of July celebration. My family were downtown most of the day and everybody just had a great time. For once it was not raining all day, so everybody appreciated that. An item. Last winter I worked with LexCALL to initiate LexCALL's e-mail service. That's 311 at LexingtonKY.gov. And I worked with Rama to work on the new iPhone app for LFU CG, which is Lexington 311. The folks who I had these kind of conversations with have sort of helped me understand. Portland, Oregon last winter adopted a new open source policy regarding their data. And what I'd like to do is I'd like to refer to the Intergovernmental Committee on the possible adoption by LFU CG of prevailing open standards for data, documents, maps, and other formats of data. So moved. Do I hear a second? I have a motion by Councilmember Martin and a second by Councilmember Ellinger to refer to the Services Committee, did you say? I think to Intergovernmental Committee. And I think to the developers, give them access to the data that the city has so they can develop applications for tourism, for having bus schedules online, and all kinds of things that sort of make getting around town much easier. So it takes government to the next level. Folks refer to these types of things and these initiatives as Gov 2.0. And I think it's important for folks to maybe take a look at and see how cost effective this would be. It's meant to create jobs and to make things more open and transparent. So I hope folks will support that. Any further discussion? All in favor say aye. Thank you. I just want to say that that could be something that could be done every weekend potentially and be our own fourth street live type of opportunity. To the fireworks where, you know, because of construction we were forced to put certain tents in areas and it just made the flow of things so much better. So I think with all of the changes that are going on in downtown and with all the things that are happening, it's forced a lot of creativity that turned out to be very good. So my compliments especially to Penny Ebel and to the festival commission that put that together. But really everybody that chipped in, it was a wonderful experience top to bottom. So again, thank you, Mayor, and please pass along to all the folks that you interface with my deepest appreciation. I was planning on speaking to that issue in just a minute, but while we're into it, let me go ahead and echo your sentiments, because there were a lot of people, countless employees at LFUCG who participated in making the fourth a big success. And I want to say a special word of thanks to Kevin Weaver who chaired the commission and to Penny Ebel who oversaw the whole effort. You know, we've kind of gotten in the routine of doing it the way we've done it for a long time. This time, because of the construction, we did a number of things differently, so it required a lot more effort, thought, planning, and the like. And it certainly wasn't flawless, but it was a very enjoyable day. One of the things that I would specifically welcome your feedback on was the movement of most of the vendors from Vine Street over to Short Street. One of the things I didn't fully appreciate until after it happened was the fact that by virtue of leaving Vine Street open, we had access to those garages at the Hilton and at the financial center that provided a lot more parking than what we have seen some in the past. And so as you get feedback from your constituents about how they liked it, we would appreciate you passing that along to us so we can factor it in. For planning purposes next year. But thanks for your kind words. Council Member James. Thank you, Mayor. I too, me and my family enjoyed the Fourth of July festivities the entire weekend and just want to applaud Urban County Government, staff, volunteers, anybody, all divisions. It was pretty phenomenal showing. With no rain, attracted more people than generally, but I was absolutely amazed. Usually when I watch fireworks, I'm from one particular spot, so you don't really feel the full impact of how many people are watching. But I dropped my son downtown to watch with friends and got detoured several different times where they had blocked off roads. I had no idea that many people parked along the sides of the roads and medians, people just standing out all over downtown. Anywhere where you could see from where you could see the fireworks. It was pretty amazing to think that that many people were watching fireworks. I was thinking, you know, it'd be nice to, like, use that opportunity to put something in the sky that we wanted to tell everybody, because it was a pretty amazing showing of people watching the skies for the colors to start. So applaud the efforts of everybody that participated with that and thank everybody for coming downtown. I have two motions that I need to make. The first deals with term limits for commissions and probably boards as well. I'm not sure if boards get into this. It might just be mayoral appointed commissions. But the rule is called the Franita Wallace rule. And we've seen from some of the planning commission nominations coming up that we do see where we could be losing a lot of the historical knowledge. And it could be that by the time we do updates on the comp plan, we end up having a complete turnover of the folks that are on that commission. So we need to just take a look at the term limits related to that rule. So I move to place the Franita Wallace rule into inter-gov committee. Sorry, I have to call it that. I don't know what else to call it. Move to place the Franita Wallace rule into the inter-gov committee for review. I have a motion with Councilmember James, second with Councilmember Myers. Any discussion? I have a motion to remove it from the table, and at the same time I'm going to move to place this into committee. It has to do with the secured by design. Some of you have received e-mails from Dr. Paulson regarding this. And I believe there needs to be just a full discussion of this, and I've talked a little bit to Councilmember Gorton about this, Councilmember Lawless before I shared this with her as well. I have a motion to remove it from the table and to place it into planning committee for discussion. I have a motion by Councilmember James, second by Councilmember McCord. Any discussion? All in favor say aye. Opposed, no. I have a motion for consultation with Councilmember Blues, who has agreed to chair a task force to consider design and form-based guidelines. I'm going to ask that the following Councilmembers be appointed. They've been consulted on this. I will join the task force as well. The task force will follow the model initiated by the task force, which considered the EPA consent decree a little over a year and a half ago, and Councilmembers will be the voting members of the task force. We are reaching out to citizens who will reflect diverse points of view in the city and diverse experiences, and we will add some members to this task force as non-voting citizen members in the next week or so. Thank you, Mayor. Councilmember Henson. Thank you, Mayor. I'll just echo what everyone said about the 4th of July. I was amazed at the number of people that were there, and it was a really good time. I'm going to meet with Holly Wiedemann with AU Associates on Thursday morning to discuss the plan for the old YWCA building. So I'm very, very excited about that. It's been a definite eyesore in the 11th District, Gardenside area for quite some time, and I'm very, very excited that Holly and her organization will be making an investment in the 11th District, and we will hopefully be rid of that dilapidated building soon. Thank you. Thank you, Mayor. I just wanted to announce that the Lexington-Fayette County Health Department has extended its deadline for the community health assessment survey to July 16th of this year. This survey is part of the health department's six-month community health assessment project called Pathways to Wellness, which is designed to have the community identify important health, environmental and social concerns. I was going to ask Commissioner Rowe to come up and say a few words about the survey, but she seems to have fled within the last few seconds. So let me say a few things more about this project. It began in mid-June with a short survey mailed to 6,000 randomly selected addresses in the community. The confidential survey needs to be completed by a person at least 18 years of age who can speak for the household. In addition, those who don't receive a mailed survey can go online to www.lexingtonhealthdepartment.org to fill out a survey. Let me give you that web address again, www.lexingtonhealthdepartment.org. That's where you can find the survey and fill it out. It takes about ten minutes to complete. If you receive the mailed copy, you can return it to the health department by the 16th of July. A prepaid envelope is included in the packet being mailed to residents. The first 1,000 people to respond to the mailed survey will receive a $5 Walmart gift card. Everyone who responds will also be entered into a drawing for one of three $500 Walmart gift cards. So I would encourage everybody who has received the survey to mail it in. If you have not received it, go to the website and fill it out and send it in electronically. Thank you, Mayor. That's my report. Thank you. Council Member Blaine. Okay, there we go. Thank you, Mayor. I don't want to reiterate too much about the 4th of July parade, but I felt like it was exceptional and I just felt the urge to make a comment about it. I think it's the best downtown event I've ever been to since I've been living in Lexington. I spent a long time and I believe it set a really good standard for Spotlight Lexington, which will be the events during the World Games will be downtown. So congratulations to all of the employees that worked on this and let's do it again. Thank you. Council Member McCord. Thank you, Mayor. I'm going to take a few minutes left and I didn't see Krista sitting there, but one of the things I want to do with my council report and Council Member Blaine, very nice segue. Krista, if you wouldn't mind letting council members know what the PIN opportunity we have for Spotlight Lexington and how we might be able to get our constituents involved in going forward with this thing. Sure. Great. Well, thank you all for your time. I appreciate it very much. I think it's a great opportunity to get our constituents involved as well as our citizens. And one way that we are doing that is kind of mimicking what they do with the Derby Festival and the Pegasus PIN program. But we're doing a whole new twist to it, which is very exciting. When you go into your Kroger store, as of yesterday, you will see a pin board or some stanchion in your stores and you will see several of these attached to them. Hopefully by the time you get there they'll be quite a bit gone. But basically what this is, is in this envelope there are several things. One is a Spotlight Lexington PIN. Obviously that's our opportunity to show our civic pride with what we are doing downtown and what we are doing with Lexington during the World Equestrian Games. Two is you automatically get coupons to Johnny Carino's. The other cool thing is we've had some great businesses to ante up and basically say we want to celebrate this time in Lexington. And one of them being Keeneland. So when you wear your PIN into businesses like Keeneland and some others throughout the city, you will get free things. You will get discounts. You will get great benefits. When you wear your PIN into Keeneland on opening day, you get in free. And again, so for $5 it's a great value. The other things that go along with that is if you will go to our website, spotlightlexky.com, you'll be able to download a list of those other businesses that are participating in the PIN program. And we hope that after you get your PIN you'll make sure you visit these places. And this list is continuing to grow. The day we announced the PIN program it was only 20. So we'll update that. And those discounts are good not only starting actually yesterday, but all the way through the games. Some businesses are doing it just during the games and some of them are doing it actually for the entire six months. So again, some great discounts and things are available. If you happen to get an entry form in your envelope, then you'll be able to complete that, submit that at Don Jacobs and be registered for one of our daily prizes, which will be given out during the festival. And they are all valued at $500 or more, which sounds pretty great to me. And then also if you get a gold key in your envelope, you will have the chance to win a brand new Honda Accord from Don Jacobs. So again, these are great ways for our business community to get involved, see some benefits, and it's free for them to participate. So there's no reason not to do it. We'll make sure that people know that they've signed on through Facebook and other outlets. But also for our citizens, it's a good opportunity for them to interact not only now, but throughout the games, as well as show our civic pride. So thank you, Council Member McCord. Council Member Myers. Thank you, Mayor. Berkshire Trains, the Chase Taproom, Cosy at Victorian Square, Cradle Will Rock, Deshaies Restaurant, Echelon Portrait Studio, Fabulous Hats, Great Harvest Bread Company, Good Sense Bath and Body, Heff's Sports Bar, Howard and Miller Closures, Keeneland, Kennedy Bookstore, Lex Park, The Loft at Victorian Square, Lucia's Boutique, Linus Irish Pub, Main Cross Gallery, Miss Priss, Natasha's, O'Neill's, Party Princess, Rafferty's, all Rafferty's restaurants, might I add. Salon Plaza, Sauvignon Silver, Sincerely Yours Jewelry and Gifts, Tresh Chic Boutique, UK Art Museum, The Wedding Center Eek, and Hands On Originals is the one that has emailed me today with their discount available at their booth during Spotlight Lexington downtown. And of course, all our sponsors that are participating are providing us with great benefits. We have a gift card, Speedway, we have some UK season football tickets to give away, we have a Keeneland VIP package, Keeneland gift shop merchandise package, $500 Lexington dining package, courtesy of Brown Foreman. One altogether is $250 in gift cards to Applebee's, along with $250 in gift cards to Johnny Carino's, that's one package. Then we also have some more things that are coming from Valvoline. So there's some other really cool things that are coming along. So this is going to be a lot of fun. So if I have these in my office, or please stop by your Kroger store and pick one up, again, they're only $5. It's going to be a fun thing. Mr. Lansgardy got his money out. It's a challenge early. Does any other member of the council wish to report? I have some Board and Commission appointments for your consideration. A motion to approve would be in order. Second. Motion carries. That leads us down to public comment on issues not on today's agenda. Does anyone wish to address the council? I hear a motion that we adjourn. I have a motion by Council Member Lane, a second by Council Member Myers to adjourn. Thank you.