Music Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. I'm sorry. guitar solo Thank you. Hello, everyone. Greetings. Welcome to the August 28th work session of the Council. And first things first on our agenda is public comment for issues on the agenda. Mr. Mundy is waving, and there's no one who has signed up. Thank you, Mr. Mundy, to comment on issues on the agenda, which allows us to move to number two on our agenda, which is the requested rezonings. Is there a motion regarding ordinance number 15 under the first reading? That would be in Councilmember Henson's district. Peggy, is there a motion regarding that? I move to place it on the docket without a public hearing. All right. It's a motion by Council Member Henson, second by Council Member Blues, to place ordinance number 15 on the docket without a public hearing. Is there any discussion on the motion? Okay. If we can take a vote then, all in favor of the motion, please indicate by saying aye and voting electronically. Aye. Aye. All opposed, no? All right. The motion carries. Thank you. And Ordinance No. 17 also would require a motion for a public hearing. That's in Council Member Lawless' district. Council Member Lawless, do you have a motion? Yes, ma'am. Yes, and my thing here isn't working. I'd like to request a public hearing. The planning staff asked for a postponement on this because of the environmental impact and water quality infrastructure issues. I didn't see it, but I heard there was heavy debate and it was a split decision. I'd like to make a motion to place that for a public hearing. There's a motion to place ordinance number 17 or to place it, yes, on the docket for a public hearing or to have a public hearing. Is there a second? Is there a second to the motion? Second. A second by Vice Mayor Gordon? Is there any discussion regarding the motion? Council Member Blues. usually that motion is includes a date time there correct i have my calendar here all right mr mayor i say yeah i represent the applicant on that i think i'm supposed to inform you now that we may be longer than the standard hearing time in case you want to pick an off date for your hearing on it i think there was only one objector to this at the At the Planning Commission, however, we had a few neighborhood supporters at the hearing as well. All right. Is there somebody who can speak to this from staff? Mr. Bill? Just in terms of process, where are we? Thank you, Mayor. I think the question is when or if to schedule a public hearing. Mr. Murphy has indicated that they anticipate their presentation being longer than two hours, and under the last council rules we had, that ordinarily means that the council would schedule a hearing on a Tuesday evening rather than on a Thursday after a regular meeting. All right, we're in discussion on the motion now. Vice Mayor Vorton, do you have something? Well, with all due respect, the council sets the parameters for the meetings, and we would have to determine that night if we were willing to waive our two-hour time frame, Mr. Murphy, and give it more time. I think it's just that I'm obligated under those same rules to notify you today that I think it may go beyond that two hours. All right. Thank you. Mr. Murray. All right. So we're looking at dates. I think Council Member Stenet had a... just had a question since mr sally's up here it was made is the stormwater issue still at play is that correct statement that was made based on the premise of the motion that's why we need a hearing to discuss stormwater i'm not familiar with discussing that in his own change hearing before in the past and we've been through several since i've been on council is that true the development plan was presented in part of the Planning Commission's hearing and stormwater was discussed at the Planning Commission's hearing. I think the primary staff issue was about the density of the proposal and the Commission also discussed that as well. Of course, your hearings, we have the development plan handy but mostly the Council deals with the zoning rather than those development details. So again, this is not zoning, not a development plan in terms of water runoff and where that's going to be and all that. we're deciding is this the appropriate use of that property based on the zone. So thank you. Thank you, Mayor. Thank you. Councilman Henson, you should speak to the ‑‑ all right. All right. Do we have a suggested date? Yes, but the planning staff did ask for a postponement, so I want to make that clear. Okay, I'm unclear. I'm unclear on where. Maybe the rest of the council, maybe the council members understand, but as the chair, I'm unclear on where we are procedurally and where we are in the motion. Setting a date. Well, then what's a postponement have to do? Can someone explain that? I think the decision is when to schedule a council hearing. There would be no postponement at this point. The council has 90 days from the date of the Planning Commission hearing to decide whether or not to rezone the property, and that deadline is, I believe, October 24th. Is the end of your time as council to consider this matter? So I was going to suggest Tuesday the 25th at Tuesday 25th of September as an option if people could see if they can be here at 6 o'clock All right, let's just do a show of hands. How many can do it on Tuesday, September 25th? Show of hands. Show of hands. Healthy show of hands, please. Thank you. Not a reluctant one. Tuesday the 25th at 6 o'clock. All right, looks like a majority says yes, so put it down for Tuesday the 25th. It has to be. All right, you've got. Who cannot be here on Tuesday the 25th? Hold your hand up. One, two, three. One, two. One, two, three, four, five. Looks like it's going to be pretty thin. Okay. No. Want to try another date, Diane? How about October the 16th? Well, we all have a commitment. Yeah. October 9th at 5.30 or 6. Tuesday, October the 9th at 5.30 or 6. Tuesday, October the 9th. Okay. Can we do a show of hands if you can't be there? If you can't do it on October the 9th. If you cannot. All right. It looks like that. Well, that comes the closest. Okay. So then the motion will? So the motion is to hold the public hearing on October 9th at 5.30. Six. All right. If it's going to last this long, it would be nice to be able to have a shot at getting some deed. Yes, 6 o'clock on October 9th. All right, there's a motion and there's a second. Is there any further discussion on the motion? All in favor then, please say aye. Oppose, no. Uh-oh. All right, then hold your hand up. All opposed, please indicate by closing your hand. Is this the no's or the yes's? well let's do it start out with a yes then all in favor vote electronically mine's not working still yes All right, we've still got one, two, three, four, five, six, seven. Has everybody voted? All right. Motion carries. Council Member Blues? Mayor, the motion carries, but we don't know whether we'll have a quorum for that night. Well, there were three that said that they would not be here. Right. Well, I'm just trying to provide some information, and also, given that we lacked a quorum for the last public hearing, I think this is extremely problematic. All right. Thank you, Council Member Blues. And the Vice Mayor has a suggestion. I have a suggestion, Council Member Blues. Council Member Myers, McCord, and Ford said that they cannot be here. And so I know that sometimes things come up, people get sick, et cetera. So it would be helpful if before that night, if someone's sick or has a family emergency, that you could let at least me and the mayor know. so we know what to anticipate. And I would appreciate knowing also, if you would please. And last time we did have quorum, but two, we would have had a quorum, but two people were asked to recuse themselves without prior knowledge of that at the meeting. Thank you. Council Member Wallace. Councilor Kaye. Thank you, Mayor. Again, just to clarify, my understanding is that if we do not have a quorum and we do not have a hearing, that the ruling by the Commission stands. Is that correct? Yes. Mr. Salahee? I will let it be confirmed by Mr. Salahee. Yes, Mr. Kaye, that is correct. Thank you. All right. We can move on then to approval for the docket. Is there a motion to approve the docket? Motion by Council Member Farmer. Second by Council Member K. Is there any discussion on the motion? All right. Hearing none, we can take a vote. All right. Council Member Stenet. Number 16 is also a zone text amendment based on a Planning Commission decision. I would make a motion. We put this into the planning committee before we placed it on the docket to get additional information. This was having to do with the adult daycare centers. So I'd like to have a little bit more discussion from a council committee before we put this on the docket. So moved. I second. There's a motion in a second. Is there any discussion on the motion? What was this? This is number 16. Is that going to have any kind of impact on anybody's plans going forward? I don't know. Councilmember Ford. Thank you, Mayor. I think that it would. I would prefer that the items stay on the docket for first read. I think that both our planning staff are available now to provide additional information on this. I know that constituents in my district have worked hard on this issue, and the Planning Commission has delved into it quite heavily as well. So I would offer to Councilmember Stinnett, is it a possibility that those alternatives could present themselves as opposed to sending it to committee and derailing the legislative process? All right. Thank you, Councilmember Ford. Can I respond? Yeah, yeah. Well, first of all, I wouldn't use the word derail. I'm not trying to do that at all, but I think this is a very serious issue in giving the Homeless Commission, is beginning their work here recently. This will have an impact on all of our neighborhoods. I'd like to see what that impact really is in each of these zones since we're doing some changes and also defining what an adult daycare center is. I'm not sure how they came up with that definition, but I think other people on this council may have a different take as to what is an adult daycare and what may or may not be included. I'd love to hear the staff's explanation as to how we arrived at that definition. And maybe it is the best one. I'm not sure. But I think the appropriate way to look at some of these tax amendments is to put it into the planning committee like we have in the past. And it's simple to make sure this is the best ordinance possible since we're the last decision makers. Same as we do on the zone change hearing previously discussed. So, you know, it's our call either way. And I'd just like to have more discussion on it and allow other council members to vent this. Okay. Mayor, and thank you, Councilman Standard. Mayor, the only thing that I would suggest is that the issue had actually initiated in the planning committee. We actually studied this, and then we passed a resolution that sent it over to the planning commission to do its work. If, Mayor, could we ask either Chris King or Bill Salih to come up and give us an update on regards to it? I just think it's counterproductive, actually, for it to go back to the committee for which it started. Who would be equipped for that? Bill, you're getting good work out today. No problem, Mr. Mayor. As Council Member Ford mentioned, this is a text amendment initiated by the Council. In the final report that was sent to the Council members, the Planning Commission did hold their public hearing on this matter in mid-July. They reviewed a definition which was proposed from the Council's text amendment. The planning staff helped draft that definition after looking at four examples provided to us from the American Planning Association for similar uses. The Council's text amendment proposed that this use to be added to several of our zones as a conditional use. As a conditional use, that requires the review and the approval of the Board of Adjustment after holding a public hearing and notifying area residents and nearby neighborhood associations of those proposals. The Planning Commission, when they first were introduced to the Council's text amendment, thought that this use ought to be listed as a permitted use in a few locations in the community. So the planning staff worked to create a staff alternative text that would accomplish that desire. Once the Planning Commission hearing was held, the majority of members felt, as the Council had proposed, that this use would be best as a conditional use in these new zones. And that's the basis of the recommendation for approval of adult daycare centers as a conditional use in P1, B1, B2, B2A, and P2 zones. That's the short summation of the final report sent to you by the Planning Commission. All right. Okay. So, Mr. Stenner, would you just repeat the motion, please, sir? The motion is to place into the Planning Committee for further discussion. All right. And was it seconded? Oh. Seconded by Council Member Henson. Is there any further discussion on the motion? Council Member Henson? Yeah. Thank you, Mayor. I wanted to express, and I have talked to Council Member Ford and to Bill, Sally, and Chris King, but I have a problem with the definition. Not where these centers are allowed, but with the definition, because coming from a background of working with individuals with significant disabilities, in my mind, an adult day center is a place where individuals with significant disabilities go who cannot be left on their own. And I know that this, somehow I missed the boat and I apologize. I don't know how that I'm on the planning commission, I mean committee, but I did not hear this discussion in planning committee. So when I viewed the definition, it just put up, it was an alarm for me. being a strong advocate for individuals with significant disabilities, knowing that they need a place to stay during the day while parents are at work or care providers are at work for whatever reason. So I don't want to, I would just rather have further discussion on this. It might need to be redefined. That's my opinion on it. Thank you. All right. Anyone else wish to comment on the motion? All right. Chris has already spoken, I think. Council Member Farmer. If it is the Council's desire to return this to the Planning Committee, I would just say to you we would take it up at our very next meeting, if that makes a hindrance or a help to any. Thank you, Mayor. Thank you, Council Member Farmer. All right. Then we can take a vote. All in favor of the motion, please indicate by saying aye. Aye. Opposed, no. All right. Looks like the motion carries. All right. Okay. Did we get a motion for the full docket? Do we get a full docket? Do we get a motion for the full docket? Yes, we have. Okay, I thought you did. Yeah, right. Do we get a second for that? Just one second, Vice Mayor. I'll see you guys second. All right, so we have a motion and a second for the full docket. Vice Mayor Gordon. Thank you, Mayor. I just wanted to ask Bill, Sally, or Chris, okay, this ZODA that we initiated that went to the Planning Commission and is now back to us and is going to Planning Committee, then does it, if it gets changed, does it have to go back to the Planning Commission again or not? I don't believe so. I think what the Law Department has advised in the past is if it's a radically different regulation, then I think in some instances they have requested that it go back to the Planning Commission. I think in terms of a definition for an existing use, I'm not sure it would rise to that. Thank you. Thank you, Mayor. All right. If there's no further discussion, we can take a vote. All in favor of the motion regarding the docket, please say aye. Aye. Opposed, no. Motion carries. Mayor, may I. Council Member Farmer. I've been contacted subsequently to our conversation about setting the date for the hearing about the Anderson Campus Rentals property. the council clerk advises that we need to have a motion to set a special meeting for 6 p.m. on October 9th to take that issue up. So I would so move. Second. Motion by Council Member Farmer, seconded by Vice Mayor Gordon. Is there any discussion on the motion? Okay. Hearing none, we can take a vote. All in favor, please say aye. Aye. Opposed, no. Motion carries. Thank you, Council Member Farmer. Next on our agenda, norman numeral number three is approval of the summary. Is there a motion? Motion by Council Member Beard. Second. Second by Councilmember Farmer. Is there any discussion on the motion? Are you up for this one? Is that you? All right. All right. In hearing none, we can take a vote. All in favor of the motion, please indicate by saying aye. Aye. Opposed, no. Motion carries. Next on our agenda is budget amendments. Is there a motion? Move approval, Mayor. Motion by Council Member Farmer. Second by Council Member Myers. Is there any discussion on the motion? No. All right. Council Member Gordon. Vice Mayor Gordon. Thank you, Mayor. I just wanted to ask on page 7, the Kentucky Pride, if someone could talk about exactly what those are all about, the 70,433, the 40,847, and then there's the page 6, journal entry 62529, 86,380. They're all related to Kentucky Pride. Just a little more detail in what that is about. All right. Thank you, ma'am. Irene, making your way to the podium. Thank you. And then the last one for $146,000. Right. We have to go back and clean up negative balances on old grants. And we had to do, I guess, four budget amendments for Kentucky Pride in order to do changes on our new projects. We have to go back and clean up the old balances. So one, for example, the last one, which is establish the grant budget for Kentucky Pride FY 2013. We are budgeting our new project. And the previous one to re-budget Kentucky Pride 2011, that's the one from two years ago. And what we are doing is we are just eliminating the negative balances that appear on that budget. Okay, thank you. The projects don't actually close. Right, okay, thank you. Yeah. Thank you, Vice Mayor. All right, is there any further discussion on budget amendments? All right, hearing none, then we can take a vote. All in favor, please indicate by saying aye. Aye. Opposed, no. Motion carries. Under new business, we have a motion to approve by Council Member Ellinger, seconded by Council Member Beard. Is there any discussion on the motion? Is there any discussion on the motion? Vice Mayor Gordon. Thank you, Mayor. I just wanted to ask about E. Is Commissioner Mills here? I was, this is the lease agreement for the Central Kentucky Job Center space. And I know we've been getting a lot of lease agreements through. Right. And I think this might be the first one where there is going to be no rent. We recommended no rent because this agency requires in-kind rent and utilities to finish out a two-year grant. The home that they were in, their parent agency lost their grant, so they no longer had an office. We have offices in an office suite, which we're paying rent and utilities on as a group. We have nobody in those offices anymore because our grant ended. So we offered it to them for one year and with the auction to renew for another year if we don't need that office. And it's an annual total of $610. So is the thinking that once the grant is finished, they would start paying rent? Once the grant is finished, they will probably be out of business. I don't think the grant's renewable. They just have two years, and they needed an in-kind. Okay. All right. Thank you. Thank you, Mayor. Thank you, Commissioner. Thank you, Vice Mayor. As anyone else, nobody signed on to comment on new business. So we can take a vote. All in favor, please indicate by saying aye. Aye. Opposed, no. Motion carries. All right. We can move on to continuing business presentations. And we need a motion on the NDFs. Is there a motion? Second. Motion by Vice Mayor Gordon, second by Council Member Ellinger. Is there any discussion regarding the motion? All right, then. Hearing none, we can take a vote. All in favor, please say aye. Aye. Opposed, no. Motion carries. I believe we've got a motion. Council Member Myers, do you have a motion on? Thank you, Mayor. Council members received an email yesterday, or I guess it was Friday, of the summary for the August 14th Social Services Committee, and I move today to move that onto the docket for today under continuing business presentations. So moved. Second. Motion by Council Member Mayer, second by Council Member Farmer. Is there any discussion on the motion? All right. Hearing none, then we can take a vote. All in favor, please say aye. Opposed, no. Motion carries. So we'll add that as item number F. All right. Next on our agenda is the Planning and Public Works Committee Summary. Council Member Farmer. Thank you, Mayor. Planning and Public Works met on August 14th. We took up three items of business. First was exploring the use of alternative fuel resources, which was essentially a discussion that day about compressed natural gas and the opportunity for its use as an alternative fuel here in Lexington. There were no motions pursuant to this discussion. It was a very full discussion. I expect it to come back to committee next month with some possible text amendment use additions so that the terms CNG or LNG will be part of the lexicon of our zoning ordinance. So we will have taken that up and discharged it in a couple of months' time. Second was a repaving update, which was a conversation about when and how the resources for repaving are allocated on a yearly basis. There were no motions pursuant to this discussion. It was interesting to note that in redistricting, Council District 1 picked up over 30 miles of new roadway, Council District 10, 17, and Council District 11, 16. So redistricting did make a difference in the amount of paving that will go on in each individual district based on the new boundaries. Lastly, we took up for a second time the so-called animal ordinance. Council Member Kay had led a small work group working on a draft ordinance to do with the potential addition of certain types of pigs and goats inside the urban service area. This discussion took us literally right up to our 3 o'clock ending time. We had a motion to move the draft animal ordinance forward to the full council. That failed. We had four in favor of moving it forward, K, Blues, Ford, and Lawless, and five who voted against moving it forward, Henson, Martin, Gorton, Ellinger, and Farmer. We concluded our work at 3 p.m. Thank you, Mayor. Thank you, Council Member Farmer. Next on our agenda is the Public Safety Committee. A summary. Council Member Lawless. Thank you. The Council Public Safety Committee met on August 21st, and the summary and motions are included in your work session packet on pages 22 through 25. The committee had two issues on the agenda for consideration. The first item was the fireworks ordinance. Councilmember Blues presented this item to the committee and began by reviewing the definitions of consumer fireworks as defined by KRS 227.702. He described the differences between ground and handheld sparkling devices, aerial devices, and audible ground devices. Council Member Blues explained to the committee that within the draft ordinance being presented, two of the categories would be prohibited, aerial and audible ground. Council Member Blues said that display fireworks would be allowed with a permit from the Commissioner of Public Safety or his or her designee. And I'm going into a little more detail on this because we've had so many questions about it. Council Member Blues and other committee members spoke about their own and their constituents' concern relating to fireworks. Councilmember Blues reported that the draft does not allow for tent cells eliminating seasonal cells. He added that the public safety may ask for reconsideration of this. Commissioner Mason reported that over 2,000 calls reporting violations were received in 2012. He agreed with the committee that the fines need to be more strict. He reported over 30 citations given this year. Commissioner Mason said that a simpler, clearer ordinance would assist E911 operators and the operators would be educated about the ordinance to better respond to calls to report violations. He also expressed concerns about enforcement, compliance time, and educating the public on the changes since the two categories have been allowed for some time. He also asked about pulling together a group of fire and police staff to educate the public and enforce the ordinance. Mason said that if staffing allows, he's open to that and could have something in place by January 1st. Discussion then turned to the sale of fireworks. Commissioner Mason said that if a retailer has a business permit, they can sell fireworks. He said that the Division of Police inspect the tents and there is a $500 fee. He expressed that banning tent sales could open LFUCG to legal ramifications. There were amendments made to the motion amending penalties, including temporary structures in the inclusion of a statement about handling, storing, processing, and storing permitted fireworks in accordance with state and local laws. the motion to move the ordinance passed out of committee as amended unanimously. You should have a new, updated, hot-off-the-press ordinance prepared by the law department in front of you. I move to add to the docket the fireworks ordinance. It does not have a number yet, so I would like to move that that be placed on the agenda for the Thursday council meeting. Motion by Council Member Lawless, second by Council Member Blues. Is there any discussion on the motion? All right, then we can take a vote. All in favor, please say aye. Aye. Opposed, no. Motion carries. The last item on the committee's agenda for consideration was the examination of the quarry ordinance to ensure revenue neutrality. This item was referred from the council's public safety link. David Barbary from the law department presented to the committee an attempt to ensure a revenue neutral ordinance. Mr. Barbary presented three options for the committee to consider. I won't go into those. Council Member Henson was part of the link and added that she does not want to wait another budget cycle to change this ordinance. There was a motion to keep this item in committee until the Division of Engineering could be present to weigh in. The motion passed to leave it in committee and no other action was taken. The next meeting of the Public Safety Committee will be on September 11th at 1 o'clock. Thank you. Thank you, Councilman Lawless. Next on our agenda is an update from representatives from Marathon. Health, Dr. Dave Demers, and Dave, you're going to be presenting. Thank you, sir. And David French. All right. Please, sir. This is a six-month review. Well, first of all, Mr. Mayor and honorable members of the Council, good afternoon. I am not a physician, although thank you for the promotion. Oh, that's right. But this gentleman is. He's the medical director of the Health Center. Stakenly gave you a promotion yesterday. It's okay. I know I have that look of authority about me. We are here to give a brief overview, 15-minute presentation of how we've done in the first six months at the Salmon Brown Health Center. Stop me at any point. Dr. French is going to give part of this presentation. In particular, we want to talk about some case histories so members of the council can get a firsthand feel for how this is different. This isn't showing up to get your earache treated or your sore throat treated. This is really about helping people improve their health and over the long term consume less health care resources, live happier and more productive lives. And I think the best way to do that is to give some actual examples. So I want to revisit briefly what we're trying to do. what our objectives are, give some high-level statistics, who has been coming to the health center, for what reasons, what are the type of diagnoses we've been treating. Again, case histories, I have some customer satisfaction data, patient satisfaction data, how people have used the health center, what they're saying about it, how they've experienced it. And then we were very, very moved by two patient testimonials in particular, that we've included in your packet. We're not going to review those here. You can read those at your leisure, but I think they speak volumes to why what's going on at the health center is exciting, and we're very proud of it. And then I want to end with what our focus is in the next six months. So fundamentally, the health center has three objectives. Obviously, to deliver high-quality health care to employees and families, to help people improve their health and reduce their risk of disease. And in particular, remember what we're trying to do is to find the 20 to 30 percent of the population driving 80 percent of the cost, engage them, work with them to make changes in their lifestyle. If necessary, help them find the medication they need to be on, and ultimately over time to reduce their risk. Third, to provide occupational health services such as physicals, audiology tests, injury treatment, and so forth. And then ultimately, over time, to really begin to change the health status of the population, employees, spouses, and dependents. What's happened in the first six months? We have seen 1,210 unique patients. That's roughly 20% of the total population. So so far, anyways, if you want to think of it, one in five members of the population is using the Samuel Brown Health Center. There were 2,873 encounters. Additionally, 1,243 patients were screened. Remember, we're trying to screen folks because up to half of all conditions, such as high blood pressure, high cholesterol, are undiagnosed. People don't even know they have them. And so screening involves blood work, height, weight, BMI, blood pressure, and a health risk assessment. And that helps us identify people who are at risk of becoming seriously ill over time. That's about 20% of the population. We want to get to 50%. That's our goal. So we're getting close to halfway there. We have provided acute care to 746 unique patients. So by that I mean someone with an infection who came in for treatment or someone who was ill and just simply needed sick care. And 464 unique patients are actively involved with one or more members of the medical staff to make health improvements. Of those who are involved in those health coaching relationships, 272 have made significant health improvements. We're going to profile seven cases for you this afternoon. Dr. French is only going to have time to touch on a couple because of the time factor. But we wanted to include seven to give you a real feel, both men and women, different age groups. For time one, what did someone look like? Time two, what did someone look like? And we'll talk about how we worked with those patients. It's more about what they did than what we did. We estimate $1.1 million in savings during the first six months. $344,000 of that would simply be if the care that was delivered at the Samuel Brown Health Center had been delivered in the community at an existing fee schedule. And $817,000 is a predictive estimate for the downstream savings associated with these health risk improvements, helping people lose weight, get their blood pressure under control, reduce their cholesterol, and so forth. and then of those that responded to our survey 177 people responded to the survey 90% were very satisfied or satisfied with the care another 4% rated as neutral and then there were 4% unsatisfied and there's some comments from I think we tried to give you a flavor for the comments from the survey that are in here the top diagnoses if you look at your screen the risks that we have identified the top risks of folks that we have screened so far so the 1,200 people that we have screened and the claims data that we have examined blood pressure, high cholesterol, pre-diabetes high blood sugar, obesity are the top four And then tobacco use, high levels of stress, and inadequate sleep. And when you look at what's gone on, these are the top diagnoses in the health center. The red stars are for patients who are being seen and counseled and worked with to address these risks. And then there's also, so that's about 40% of what's gone on. The other 60% has been bronchitis, pharyngitis, which is sort of throat, immunizations, allergies. urinary tract infections, and so forth, the acute care components. But there's a good match between why people are going to the health center and these risk factors that have been discovered. 63% of patients are employees, 17% are spouses, and 19% are children. and that's about what we expected. I'm going to turn it over to Dr. French, who can talk about fundamentally what are we trying to do with these patients, what's different, what are our goals, and then he'll touch on just a couple case histories to really get into exactly what's going on with some of these patients. Thank you, Dave. Mayor, Vice Mayor, Council Members, I want to thank you as well for the opportunity to be here today. I really want to stress with this slide a little bit about Marathon Health and our clinic and what sets it so different from any other type of medical clinic that you're familiar with. And the very first dot, give patients the time they need. Time is a precious commodity. And in health care, when I've been in private practice in the past, when I've been in practice in other settings in the past, time is something that you don't have much of as a physician for each patient. In my previous job, we scheduled patients every five minutes. Unfortunately, that leads to what's wrong with medicine throughout the country, a form of assembly line medicine where here's your pill, we'll see you back in a month. Here's your cholesterol medication, we'll see you back in three months for repeat blood work. Well, with us, we really try to spend time. As Dave said, we'll be happy to treat your ear pain, your sore throat, your cough. But during that visit, we're going to make sure we ask you, when's the last time you had your cholesterol checked? When's the last time you had your blood sugar checked? Are you fasting today? Doesn't cost you a thing. Let's get you screened and get you checked out. If you're a male or a female above 50, have you had your colonoscopy? Are females up to date on their pap smears? Are males up to date on their prostate screenings? We want to take that time on each visit and really try to engage the patient on every level and make sure they're doing all that can be done to maximize their health. And also including how much exercise you're getting. What are you doing? What type of diet are you following? Give us an example of what you're eating. And really try on each visit to pinpoint something we can improve on each single time. We try to look at the patient holistically. We want to understand that you can't fix the physical without dealing with the mental, without dealing with the emotional. Unless you look at the patient as a whole, you can't get them to be the best they can be. Being healthier means having the patient having control of their health. We can provide them the tools, but the patient is the one that has to make that deal with the provider, come down and have the repeat visits and really focus on what their health issues are and improve on those issues every single time that we can see them. We provide the information, the guidance, the support for these patients. We give them the immediate feedback when we can as far as the cholesterol, blood sugar, the biometric screenings that we do. That day we have all the results so we can sit down and go over each number for them and say this is good, this is bad, this could be better, this is what you can do to make that better. And making small steps leads to great things. And hopefully you'll see that in a few seconds. As Dave noted, we've got seven case studies in the history. I would encourage you to look through those and read all of them, but I'm going to focus on a couple as we go forward here. Let's see. Focus on patient number three. It's a 49-year-old male, chronic GI issues, basically stomach pain, every day since he was a teenager, had been on medication his entire adult life. within one week of his first visit he was pain free and acquiring no other medication because he had a previously undiagnosed allergy to wheat and that's all it took to fix him and he'd be on medication every single day of his adult life that really speaks to what we're about these are people that we're making healthier we're making them happier and that makes them better employees looking at the next gentleman He's 72 years old, former airborne paratrooper for the 82nd Airborne in Vietnam. Unfortunately, over the course of the years, he had not exercised nearly as much as he should. His diet had suffered. The day that I saw him in March, he was 5'8", 349 pounds. Could barely walk from his car to the office without having to stop to catch his breath. Since that time, he's lost 32 pounds of fat and gained 7 pounds of muscle through body fat testing. He's able to walk freely from his car to the office without stopping. He works on the fifth floor of one of the buildings. He had never used the stairs in his entire seven years working in that building. He now uses it four times a day. He feels better. He's happier. He's got his wife and daughter involved in an exercise and health plan. It just shows that teach one person and it goes forward from there. So these are people that I'm thrilled about that are very excited about their experiences with our clinic. And then finally, just to touch again on what Dave was talking, we've identified 850 at-risk patients when we first started out. These were all people that had increased blood sugar, increased blood pressure, high cholesterol, that were at serious likelihood becoming increasingly ill, and subsequently involving significant medical costs. Since that time in six months, 272 of those patients have made measurable improvements in their health status. Either their blood pressure is better now, their blood sugar is under control, their cholesterol is under control. So they have lower costs being ill, lower costs needing emergency and hospital care. Thank you. So this is just the beginning. It's the first six months of the program. This is as much about wellness and working with individual employees, their family members, to improve health status. It's hard work. It takes time. This is the opposite of coming in, getting a pill, and going back home. Sometimes it's a couple sessions before the employee or the spouse is really ready to even begin talking about the core issue. And it's about building trust and getting to a place where that individual is willing to explore some changes. But the key is, it's not what the doctor is doing. It's what the patient is willing to do with the physician or the nurse practitioner as the coach. The satisfaction survey data, which I mentioned already, 63% very satisfied, 27% satisfied, 4% neutral, 5% unsatisfied, and one or two people that were very unsatisfied. And I will tell you that the two patients who rated us as very unsatisfied wanted a particular medicine and could not get it and did not want to be referred to a specialist, but it was the judgment of the staff that they needed to be seen by a specialist. But in general, the patient feedback has been very, very positive. we're very pleased to be part of the lfucg community and again this is this is just the beginning so can i ask a question real quick just so we know that these numbers you had 177 respondents out of 1200 or is that the larger number no it was out of the 1200 that have used the center. Okay. So roughly, what is that, 15, 18, 15 percent? 10, 15 percent. How does that compare with others at this point in time? It's pretty good. If you can get 5 to 10 percent response rate on a survey, you are doing well. Okay. So this is a little bit better than average. What about the numbers themselves? 90 percent satisfied or very satisfied is very good. If you can get that in just about anything in business, that compares with your other locations. I'm sorry. No, it's okay. If I could just speak towards the satisfaction part, if you're a physician and 100% of your patients are satisfied, you're not being a very good doctor because sometimes being a good doctor is saying no. Yep. Okay. Again, the patient testimonials here I think are very compelling. One is a little lengthy, but it tells the story beautifully. If you take the time to read that second testimonial, that is a script for what we hope to accomplish with all of the patients who have serious risk factors over time. in the next six months I should comment here a couple suggestions that we received the location of the building there's only one some people don't like where it is many people do like where it is there was at least three or four comments that we should have an x-ray machine there and then again you heard me mention some of the concerns the next six months where we want to go and then we'll open it up for questions here We want to continue screening. 20% of the population is really just a start. We want to get to at least 50% of the population screening. What will help with that tremendously is an incentive program. My understanding is council has been provided with some initial recommendations and thinking on what that might look like. That is typically a pretty important part of helping people understand, hey, there's something in this for me. If I do get screened, that will help us get the number. We're kind of clawing our way in bits and pieces to that 20%. We've had good support from the departmental managers inviting us into their different places of work to do screening, but we have a long way to go. We want to get a lot more people screened. Beginning occupational health services, this month we began doing commercial driver license physicals. We did some hepatitis B vaccinations. We're going to begin doing audiology screening. And then next year we hope to take on the firefighter and police physicals as well. We're anxious to get going with the occupational health component of the program. We want to continue to build the number of engaged patients. our goal is to get to 70% right now of the high risk, the target population. We've got about 35% engaged. So we're kind of halfway to our goal, halfway through the year. But we do feel seriousness and urgency around continuing to increase that. We think that will happen as word of mouth continues to spread, as people have positive experiences, as people get more comfortable with the health center, its availability and the services that are offered there. And then ultimately, and most importantly, we want to continue to support patients who want to improve their health. That's what this is all about. It's the charge you gave to us. It's the charge we're focused on. It's the charge we're going to continue to deliver on. That concludes our presentation. We'll do our best to answer your questions. Thanks, Dave. Council Member Ellinger signed on. Vice Mayor Gordon. Council Member Ellinger. Thank you, Mayor. When you present us to look at some budget savings, I support it, and now I want to say I'm also a user. I was in there actually probably one of their last patients here today because I was in there a couple hours ago. I know because of HIPAA restrictions, I won't say too much, but I want to thank Dr. French. I met with him today. and like others, I think you talked about, you know, you have your kind of normal routine and I think I had to almost kind of change my routine in that the first thing I did is I tried to call my primary physician and when I tried to speak with my primary physician, because that was just kind of the thing I normally would do, I couldn't get in today. But I did get back with them and they said, well, the issues you have, you need to see somebody immediately. Well, they said, you know, go see urgent treatment. Well, that's what I thought I should go do is see urgent treatment. Then I said, well, you know, we have this wellness center. This is what I need to be doing is contacting the wellness center. And I called in, got right in, saw the physician, and I'll be honest, I felt very good about it. I recommend it. I think it's very professional. And we just have to make sure that we get this out to people because I think it's important. It does save money. I liked when I got out of there the bill that I did or did not receive, which was nice. And like I said, I think the professionalism was very good. And I look forward to going back not with this particular issue, but go back for an annual routine and get back in for checkup. And as you talked about, go in. He asked me the questions to be a little more comprehensive about getting in and your glucose and other issues that I'll come back to have tested, although I had eaten within eight hours, so I couldn't have the blood work done for that. but I was very pleased and I think our staff and our employees will be too if they take advantage of this because it's a great service I think we're offering for our employees. And the only thing that, and you had that in one of your issues you might look at, is when I was driving out there. I had not been out there before. I knew the location, but I didn't know exactly where it was. And when I drove out there, for some reason when we were talking about it, I thought it was on this side of the Coca-Cola plant going out Leastown Road out in the Veterans area, and it's actually a little beyond that. And I think if we had a little better signage for people to let them know when to turn in there on Trade Avenue, Trade Street, would be just a little helpful, and that would be one recommendation, and that was about the only negative that I had in the whole experience. And once again, I was pleased to go through the program or the wellness center, and I look forward to feeling a lot better in this next week. Thank you. Thanks, Councilor Ellinger. Vice Mayor Gordon. Thank you, Mayor. I had a couple of questions, and they have to do mainly with, I know on page 27 of our packet, the slide on health center first six months where it talks about unique patients served and encounters. Now, the additionally 1,243 patients screened, I think you said those were blood draws and things like that. So are those separate from the encounters, or were they in conjunction with the encounters? They're separate from the encounters. Separate people? Yes. No, not separate people, separate encounters. I think all of the people who screened also were encounters. Yes, patients. But the total number of encounters would be the 2,873 plus the 1,243. And I know that one of you said you were halfway to your goal. Now, is that in terms of patients seen or what? Tell me more about that. Yeah, so it's sort of both. We typically see about half of a population, employee population, use the health and wellness center. And then for spouses and dependents, it typically is more like 30% to 35%. So an all-in kind of blended use rate or penetration rate would be around 40%, 45%. So right now, 20% of the total population has been using the services, so that's about halfway to where we want to get in terms of the total number of people that begin to use the Health and Wellness Center on a regular basis. Okay. And the other halfway point is of those that have been found to be high risk, which so far is 850 people, our goal for ourselves is to have 70% of those engaged with a member of the medical staff And what engaged means is you've come in, you've met with a member of the medical staff, they've gone over your numbers, just like Dr. French said, and we try and get you to pick one thing that you're willing to work on. It could be walking for 20 minutes when you get home with your spouse, or it could be thinking about portion control of foods, or thinking about changing the kinds of foods that you eat. But one small thing to work on, and then that kind of begins the basis for an ongoing health coaching relationship. We want to get 70% of that high-risk population engaged in that way. And right now we're at about 30%, 35%. So that's halfway home, too. I've sort of forgotten. There's one physician, Dr. French, and are there two nurse practitioners or PAs? There's two physician assistants. So there are three providers? And a full-time nurse. Now, the full-time nurse is also a health coach, can do health coaching, but clinical care in terms of medical care can only be provided by Dr. French, Brandy Caldwell, and Judith, who are the physician assistants. Okay, so it looks like you're at about maybe 23 or 24 patients per day. Is that correct? We're seeing between. What are your numbers? So we're seeing between 500 and 600 a month. So let's just say 550, and there's 21 clinic days in a month. So that's 26 a day. With three providers? With three providers. Do you have a goal for that? Because that's, I guess, in medical health practice terms, that's very low. That's about eight patients a day. In our model of delivering patient care, we don't want our clinicians to see more than 12, maximum 15 a day, but 12 seems to be the sweet spot. Because, again, the way this care is being provided is it takes 30 minutes an appointment on average, sometimes more, sometimes less, because in addition to dispensing the medicine or fixing the earache, there is a relationship and a dialogue and planning going on to help the patient make improvements, and that takes time. So you really have to slow the process down. And so could they be seeing three to four more patients each a day? Yes. And do we think we're going to get there as the program continues to grow? Yes. Are we there at this moment? No. Okay. Very good. Thank you very much. My pleasure. Council Member Kaye. Thank you, Mayor. And thank you for the presentation. I will add my personal experience also has been very good. I wanted to check it out for myself and see how it works. I went out and met with a physician's assistant. I got a comprehensive analysis. Comprehensive health review. Yeah, health review. Fortunately, I don't need services. Knock on some wood. But I like what I saw. I think it's a very effective model, and I'm hoping that we continue to build on it. But I do have a couple questions. 20% right now of utilization, is that of the entire insured pool? Is that 20% of the employees? 20% of the entire insured pool, which is 7,400 and change. Okay. How does that compare to the initial projections which were put before Council when the proposal came before us? there were some numbers that were used about percentage of utilization. Do you know how those numbers compare? So, again, the projection at the end of year one would be 50% utilization for employees, 30% to 35% for spouses and dependents. So I think we're on track with that. I would say we're probably a little bit behind where we want to be. I think we have not done as much Oc Health as we are ready and want to do, and we have not, lots of times what we'll do in the beginning is a mass screening. There'll be an incentive program and we'll get 50% of the entire population screened in two weeks. And we didn't do that here for reasons that were thought out and it's the way the city wanted to proceed. So we're kind of building up to capturing this at-risk population rather than getting it all at once. so it's more of a gradual incline rather than something that typically goes a little bit faster. Okay, and the 50% projection was for year one? Correct. The total number of medical members, that's the average. I think you get the total in point. So there's 5,663 insured. Okay. So there's 5,600. Benji's correcting me. The total head count is 5,673. the 7,400 would be all employees. So if we use that number actually as the denominator, it would be more than 20%. It would be probably more like 25% or 30%. Okay. And there's a reference at the very end to the incentive program? Yes. and I've been a little bit involved in conversations back and forth with both Benji and Briggs about this. I think it might be useful, this probably is not a question you can answer, but maybe for them, to bring the council up to speed on what originally was planned with the incentive program, what has been done to this point, what's now being done, and when something will come before council. With the incentive program that would go along with Marathon, the on-site pharmacy, and other wellness activities, the vendor by the RFP committee was selected. We've reviewed the contract. We have surveyed the employee base about the type of incentives, the way they want to be incentive. Is it cash? Is it merchandise? Is it payroll deduction reduction? just various ways on ways they maybe want to be incentive. And at this point, we have a contract from that vendor that's being reviewed. We have actually another meeting scheduled this Thursday with your employee representative group, which has representative members from police and fire and civil service that we've met with previously to discuss incentives and activities. and then our hope is within the next couple weeks that we may be ready to blue sheet a proposal for council's approval as well as we're looking at some other potential relationships within the city and otherwise that we may meet with that might be able to provide some resource towards that as well. Thank you. Thank you, Mayor. Thank you, Councilman McKay. Councilman McCourt. Thank you, Mayor. Very quickly, I want to say how much I appreciate what you're doing. I've had the personal experience of being there with myself, my daughter, and every time that I've engaged the clinic, it's been fantastic. So compliments to you and your staff, Dr. French. And I think what we're talking about is a culture change, as Councilmember Ellinger said. It's very difficult when you're kind of tucked away, and the culture is to call your primary care physician, and when we've made a shift like that. So I think there's a real need for overcommunication that I'd like to see us shift to as we go forward so that employees know what a great thing they actually have. It is a phenomenal thing, and if anybody is watching me talk about this as an employee, you have an incredible benefit inside this government that you need to take advantage of. And so my highest compliments to the clinic, and I haven't used the pharmacy yet, But it's very, very convenient to have all of that together. So that part I want to just rave about. And one of the things that people need to understand is it's all about utilization. We want, you know, we're talking percentages and this, that, and the other. We want to drive that percentage to 100% because it's good for the individual. It's certainly good for their family. It's good for this employer. But it's good for the taxpayer because the taxpayer is ultimately paying the health bill. because no matter whether it's coming out of your salary or it's being subsidized here or any other way you slice it, anytime we go to the doctor, pharmacy, or hospital, it's the taxpayer that's paying that. So it is about utilization, and I would just stress to everybody to find ways to over-communicate that very thing, how we can do that more. My biggest concern is the wellness, is the CHIP program. And frankly, I know what I'm talking about. I've seen it all over the country. I'm immersed in this stuff. And we have a fundamental problem inside employers, and that is participation levels, because people don't trust that health screening piece first. They think you're going to use that information against them and so forth. So it doesn't matter the employer. you have a problem trying to get participation. And there is a year lag time behind when you roll it out and when you start to see any kind of real participation that's exciting. And so one of the things that concerns me greatly is that myself, Council Member Myers, a number of other folks as a part of the former administration were sitting down talking two and a half years ago about what incentives and this, that, and the other, and we had captured a lot of that data. And to hear that that's kind of where we are and we're going to get rolling, I'm telling you right now that without some very aggressive change in that thinking from our consultants, from our people, and from the administration and pushing this all the way down into every crack and crevice of this government, that you're going to see the exact same thing play out that plays out in every employer. And what we're talking about is this is what keeps you out of the hospital. This is what keeps you out of the doctor's office. These are the things we want to do. So this is always my highest priority. Now, I'm stepping off this council, and you don't have to listen to this after December 31st, for me at least, in this capacity, but I will not stop talking about it. And the point is that I would like to see a much more aggressive focus from everybody involved on this piece and shortening that distance and finding every way possible to get our employees over the hump of either distrust or uncertainty or culture change or whatever because their lives are at stake. And as we've just talked about seven folks, good things happen when they realize these things. But we do have a fundamental problem, and we don't need to beat around the bush. We need to address the fact that talking about this and maybe we'll do that and here's something good, I think we need to radically shift that train of thought and become the model of how a government does it from a wellness standpoint. And there's some things that I would love to share with you and work with you on going forward, but that's my concern. Again, thank you for all that you guys have done. I know it will show up on the bottom line, but it's more important as to what it does for people and their families. Thank you. Thank you, Councilman McCord. Councilman Myers. Thank you, Mayor. Thank you for your presentation. And I guess I want to start with you said that right now you have about 20 percent participation among the employees. and you gave two different numbers, 7,000 and 5,000 for employees. What's the difference between those two numbers? I think the 7,400 is everybody, employees, spouses, and dependents. But even employees, there's two different counts. One that would be all employees, and then the second is employees in the health plan. So an employee who's not in the health plan can still come to the Samuel Brown Health Center for injury treatment and occupational health services, but they can't receive care there if they're not in the health plan. Gotcha. So on the contract that we pay you per employee, is that best? It's just a flat fee. It's not per employee. It's just a flat fee. Right. Is that flat fee based on the number of employees that are in our health plan or the number of employees that we have, period? It's both because we had to calculate what we thought utilization would be for people coming for health care services and what utilization would be for people coming to use the Center for Occupational Health. Okay. And how are you doing based on those two estimates that you had? Well, occupational health, the city has not, up until this past month, wanted us to begin providing those services at the center. As I mentioned, we are now beginning to do certain things, in particular commercial driver license, physical exams, some hepatitis B vaccinations. And that's what you mean by occupational health? That's what I mean by occupational health. Physicals, injury treatment, this type of thing. So we're not anywhere near where we want to be on the occupational health. On the health improvement, wellness, and acute care side, I think we're pretty much on track versus the numbers that we originally gave you. You don't get to 50% penetration or use on day one. You have to build up to it. And so we're about halfway into the first year, and we're about halfway to that 50% number. Okay. So you said earlier that your goal was 50%. That's just your total goal. So four years from now, 50% is the number you're working on. It's what we use to model. If we can get to 55% and 60%, that would be good, and I would hope that we can. The challenge here is it's one center serving a municipality with people all around it versus a center in the building or the campus where everybody works. And you can see the higher penetration rates in that latter example. Sure. To get that number up, because you're getting paid based on the number of employees that we have. So in terms of the dollars that the government is spending, the better bang for the buck is the more employees that get involved in the program. Plus the more we save on claims. Exactly. the wellness piece, how quickly can you guys roll out the incentive part of the wellness piece? Because that seems to always be, from the literature, the gateway into driving people into the program. And before you answer that, you said earlier that the government didn't want you to do the massive screening in the beginning. Who didn't want you to do that and why? I'm not certain how those decisions were reached. I'd have to defer to city staff on that. Wouldn't it seem like to get a baseline from as many employees as early as possible in the process be the best way to go? One of the things that we wanted to do was that with the new rates, employees were complaining about the high prices and wanting to get their sore throat checked on, So we wanted to be able to open the clinic for full service as soon as possible. So that's one of the reasons we delayed the full screening and also while we're working on the incentive program to work on that piece to tie that in with screenings. We're still doing them, and the center staff is going out into divisions. They're going out at 3 o'clock in the morning to some divisions and doing screenings for them. They're going out at night to do screenings for the different shift workers. So we are doing them. We just didn't do them all at first. Okay. Thank you. And in your contract, is there an incentive for you to increase that number as close to 100% as possible? No. The incentive is for us to do a good job. And for us to do a good job and to improve the health status of the population, you can't mitigate risk if you can't identify the risk. And you can't identify the risk if you don't screen. So I think the way the contract is set up, I'm positive the way the contract is set up, is that we could take 110% of the initial headcount that we contracted for. So I'm not suggesting the LFECG workforce is going to grow by 10% in the next three years, but there's plenty of room on the upside to accommodate more volume. Incentives, to answer your question, we're ready to go. It's not really anything that Marathon Health or the Samuel Brown staff can control. I think that's up to you. And as soon as the incentive program can be put in place, I think just as you're saying, we will see an impact. It will make a difference. We see it everywhere we go. People will say, wow, I get X if I do this? Hey, that's why I've been saying we needed the incentive program a year ago. So as soon as you bring it here, because you're not waiting on us. You bring the incentive program in here, we'll approve it and get it started. And my time is up. Thank you. Thank you, Council Member Myers. Council Member Stinnett. Thank you, Mayor. I didn't want to close today not knowing what our next steps are. I'd like to hear, not necessarily from you all, but from Melissa or Benji or Briggs on what our next steps are for the government. Obviously, after we get people here, they're doing a great job of the assessments, the data gathering. But what are we going to do with that data? What are we going to do with those assessments? How are we going to get more people there? What are our next steps? Do we know yet? Have we formulated a game plan? I think both Melissa and Benji are probably going to come to the podium and help us find it. Just so we're clear on our expectations on things that are coming down the line. I didn't want to leave here today saying, well, we're just working on it. No, we're definitely working on it. Oh, I know you are. The clinic was the first step, and then the pharmacy was the second step. And the incentive program is following that. We went through, like Benji said, that whole area. One of the things with open enrollment this year, we're going to be having another open house out at the health center. We're going to open the pharmacy, the providers. We're going to have all of that. We're going to have benefits, people available there to answer questions. So we're going to be doing that. And then we're working on an internal campaign to push more of the information out to the employees. We've got some great stuff that we just got from the pharmacy that we're going to be sending out on savings. For example, the generic for Claritin, you can get a 300-count supply for $11.64. A major store, their brand, for a 300-count was $29. So we're going to be pushing out information about what people can save at the pharmacy because that's a big savings for employees. And so that's part of our next big communication push with the clinic. So who will spearhead that communication person internally? Would that be you in the CAO office or will we have someone? I'm working with HR. We're meeting on a weekly basis to go over the communication plan. Because I know in the past we've had a benefits coordinator, one person, where other employees know how to go to. I just didn't know if we were going to identify. Yeah, Mary Lyle is doing that. I'm still working with her and the new HR director on that. Okay, so our next steps are incentive piece, open enrollment, and we hope to have the incentive piece in by the end of the year. Is that our goal? Yeah, I think that's doable. Yeah, that's very doable. Okay. Very good. Thank you, Mayor. Thank you, sir. If I could just follow up with what Melissa said, just succinctly in this process of walking back to January 1 of this year, we had to get plans in place, communication, a lot of change, a lot of change for employees to communicate, go through. But that involved getting marathons set in place, getting them going, getting Dr. French on board, getting the on-site pharmacy up and going, which opened up the last day or two days of May. And then the beginning of June, we were right back with the RFP committee for the incentive program. We had a lot of discussion about incentives. The selected vendor has a couple of different options. They have a pay-for-performance model, a pay-for-administration model. So that discussion ensued. It felt like there needed to be communication with employees, get their input, their feedback on ways they want to be incentive. So we're taking all those considerations in place. And we just, within the last two days, forwarded a new contract to the administration to review, as well as working on the price point of what that might cost. And once we understand feasibly what the incentives themselves will cost, plus the administration, that's one piece, and that will be defined, what that dollar amount is. but the ways that employees want to be incented, that has to go back through to understand if your PeopleSoft can accommodate that. A lot of response we had was that people wanted a reduction of their payroll for the cost of participation in health care. They wanted to use their money for that. So how we incorporate that into your PeopleSoft system, if we can't have people coming in once a week saying, I want $4 off, I've earned $4, I've earned $50. So there's a lot of process and involvement in defining the limitations of the program. So the budget part of it, the dollars that we anticipate you spending, particularly when the program's launched, the initial activities are designed to drive immediate cost savings and reduction and engagement in the health zone. The biggest piece of the incentive that we've looked at is that health risk assessment. That's by far and away the largest incentive item, but then there's also getting a prescription filled at the pharmacy, on-site pharmacy, transitioning to a generic. Those are things that have immediate savings that can pay for the plan itself, And obviously the long-term ROI is the redirection and the change of health care, health care utilization consumption. So we're close. Thanks, Benji. Council Member Myers. Thank you, Mayor. Just a couple of follow-up questions. One, the first one, on the generics, the incentives to the generics, we talked about this before, why can't we just set a policy that requires a generic be used if there's a generic? If a doctor says the generic won't work for some reason, I understand that. But other than that, why don't we just make a policy that says the generic. The state of Kentucky actually has a generic mandate that unless the doctor changes the prescription or checks, dispenses, written, then a generic is supposed to be filled. So that's a patient-physician decision. So it sounds like you said we were going to incent people to use the generic. But if there's that mandate, then why would we need to incent somebody to do it? Because there's so many prescriptions that are not filled that way, that the employee insists back to the physician that they fill, just like Dr. French said, sometimes you have to say no. So people come in and are requesting medication that they've just seen advertised and insist that their physician write that so they bypass the DAP or they check dispensers written. Okay, so if that happens, can we put a policy in place that says if you want to use the name brand, then you pay the difference? You can design the plan in any number of ways. You can increase the non-formulary brand cost share. You can, like we've done, reduce the price of generics to almost nothing and $3 at the on-site. So there's any number of ways to incent that. And that's a huge. We looked at, we viewed a couple of different. Lipitor, we viewed Nexium. The transition to those generic availables is huge savings to the city. Okay. And then the incentive program and the administration of it, you said there was a cost for that. I presume if you're providing different items, we'll just say, and I know some of them are you've talked about, someone has to pay for that item in order to incent it. So how are you proposing that you pay for the incentives and the administration of the incentive program? Well, part of what would pay for itself is, for instance, the transition from a brand to a generic or transitioning from a retail pharmacy to the on-site pharmacy. We know the ROI of that is quite significant compared to the investment that you make to incent somebody to do those things. So that's what we've tried to set the plan up initially to do is steer those behaviors. With the vendor that we're working with has the flexibility to incorporate other plans and other opportunities for walks and for charitable events that not necessarily drive immediate ROI so it's not all about ROI, but they can incorporate those things. But from the beginning, that's the focus we had, operating on a tight budget and understanding how the plan is going to run and cost will shift. Okay. Final question. Earlier in our earlier meeting, it was stated that this has saved about $12 million to the taxpayer, and I just had a question follow-up on that. Does that take into consideration the cost of the clinic and all those things? Because I think that needs to come out of that dollar amount, doesn't it? Yes, it does. And, yes, all that's included. Everything associated with, back through our presentation, you'll see as we broke down the fixed cost, the medical cost. We've included the rent, the utilities for the clinic itself, and for the on-site pharmacy, we've included our fee. We've included everything there is associated with the health care plan is included in what you're projected to spend at about $24.5 million. Okay, and then we spent $28 last year? You spent $37. $37 last year. Okay. So about a $13 million reduction. Okay. Twelve months. Thank you. You're welcome. So one last question. I know I said one last question earlier. When do you plan on having the CHIP program before us? When do we plan on doing that? Yeah, when do you plan on bringing it before us? It's just a matter of when the blue sheet hits the door. We'd like to give the courtesy of meeting with that employee group on Thursday to understand where we are on incentives. and just as soon as we can get it blue sheet. Like I said, the contract's being reviewed now. That's a part of it. And then just getting the price within the administration of getting that before you. So you're meeting with the employee group this Thursday? This Thursday, correct. So maybe we can have it blue sheeted Tuesday? Okay. Thank you. You're welcome. Thank you, Mr. Myers. Dave, you got anything else? No, sir. Just to say thank you, and we take the charge that you have given us very seriously, and we're happy to serve. So thank you for that report. Just as a postscript, I think I appreciate the conversation and especially the input from all the council members and the comments regarding the changes, the implementation of programmatic changes. I think it's always worthwhile to remember that in a complex change in an institution like ours, that timing and pacing is a big part of that change, and change is better accepted when it's understood, and that the introduction of the new initiatives, like incentives, has been a part of a carefully timed plan all along. And so I want to thank everyone who has been, recognize everyone, and thank everyone who's been involved in it. And also thank the Council if we dial back a year when the decisions were being made and all of you were examining the challenges of these decisions and recognizing when these chambers were full of folks and when we recognized and acknowledged that a change like this would create anxiety and tension and distress, and it did, and we saw it. And then what we've also seen and witnessed is that over time, as we embrace change, we can see the benefits of those changes, and not just numerical benefits, not just economic benefits, although they are clearly generous and they are clearly significant, but we're seeing improvements like Councilman McCord, Councilman Myers we're describing, and others. And we also know that health care is a challenge going forward and that embracing the changes and the adjustments that we'll have to make going forward perhaps even continue to be challenging for us, but also essential in the roles that we have. So thank you all very, very much. Okay, next on our agenda is a presentation on the sign enforcement, and I believe our Director of the Division of Planning, Mr. Chris King, is going to make this presentation for us. Thanks, Chris. Thank you, Mayor and Council Members. Pleased to be here this afternoon. Before I delve into the presentation proper, I'd also like to introduce Staff Member Jim Marks, maybe reintroducing to some of you. Jim has been with us for many, many years and has, until January 1st of this year, been our Board of Adjustment planner. So anytime you may have had cases involving the Board of Adjustment, you may have interacted with Jim. Last year, Jim volunteered for the very challenging task that we put forth to lead our enforcement efforts as that transitioned to us. So I just wanted to introduce you to Jim, and he's here to give me some backup today if necessary. We are here today in response to a written request we received from Council staff, which came from Council, which was to give a report on sign enforcement broken out by type of sign. And I have a fairly short presentation, which I will address that request and hope you find it gives you the information you were looking for. First, I would like to give just a little bit of general background. I think most of you do know that all matters of zoning ordinance enforcement, including signs, were transferred from building inspection to the Division of Planning as of January 1st of this year. So our report is about eight and a half months' worth of activity that we have been involved in administering in terms of the sign ordinance. I also want to point out that we are not the only urban county government agency that deals with signs. The Division of Code Enforcement deals with nuisance signs that are in the right-of-way, and they actually have the right to pick up those signs and remove them. So we deal with the signs on private property, and we don't have the ability, if you wonder, to go on to private property and confiscate signs, but we do have enforcement over the signs and the ordinances dealing with that. What you might be interested to know in staffing, we have four inspectors for all matters of zoning enforcement, and that does not include Jim. Those are the folks that came to building inspection from us. And no one inspector is dedicated to sign issues, and I'll explain why in a minute. But we do have one inspector who is generally our first person because he has the most experience coming from building inspection with signs. So we generally assign him to when we have signed complaints. And that leads me to the fact that it is a complaint-driven process, as is virtually all zoning enforcement at this time. But we are working towards different types of program that does involve proactive enforcement. And I will talk to you about that just a little bit later as well. Along the signs and by the numbers, through January 1st of August 16th of this year, we have investigated 319 total zoning violation cases. That's the entire universe of complaints that have been referred to us that we have investigated. Of that 319, 33 were sign-related, so that's just 10%, which is my first reason why we don't dedicate one inspector to signs. If you have 25% of your staff dedicated to 10% of your complaints, that just does not seem to be the most effective use of personnel. So I would also point out that we have five cases that carried over from 2011 that came from building inspection that were still open. I would note that we have 15 signed cases that we currently consider open. Those are ones that we are actively working on getting compliance. And 11 of those, 15, were first reported on August 15th to us from one of your council members. So if you look at that, I think there were 12 of the 33 actually came in within the last two weeks. So we had a very low number of complaints referred to us so far this year. We have to date issued 63 notices for signed violations. And you may question, well, why do you have more reported there than you actually had investigated? And that's because when we go out and investigate, if you see the one that the complaint's about, you see on this property and that property next to you where you see violations, we pick those up and go ahead and send a notice on those as well. You asked for them by type. This gives you an idea of the 33, what they were. As you can see, the largest number were banners and temporary signs, which are kind of a unique creature in and of themselves. The other largest one was off-premise advertising. and you can see the other kinds, yard sale for rent, obsolete business signs, ones that may, the lapidary has structural issues, and we love that picture there. Illegal business signs and neon signs and some painted wall signs are the types that we have received. I did contact or Jim contacted code enforcement and they reported that as of August 14th they had removed 410 signs from the right of way. So I wanted to give you those numbers. I also wanted to take this opportunity since this is a new activity for the division plan to give you a little insight of what we're doing. not just in sign enforcement but in zoning enforcement in general. As planners, we are freaks for information and data and looking at numbers and strategizing and thinking about things. So we are working as we are enforcing. We are what we call systemizing, for lack of a better term, the enforcement program. That means in how we research, how cases are documented, what the past practices we have found, perhaps interpretations that had been made historically in another division that we may not agree with, and we may take a different point of view, vet that out, and move forward. And again, we want to standardize the procedures so that we have a system when we get a complaint, you know that these are the steps that are going to be followed to enforce that matter. The other thing we're doing is analyzing priorities, our capacity to deal with those complaints, the geography of the complaints. We found that the systems that building inspection have did not lend themselves readily to even identifying where those complaints had been. Back in the winter, before complaints really started rolling in, Jim had the staff get all the addresses from last year and did a PIN map to show where those complaints had come in the community over 2011. We have since started a system that will track and allow us to geocode using GIS so that from now on we will be able to have data about the nature of the complaints we get and where they are located. That's one of the things we're doing which will help us analyze what we can do. We are also working to identify barriers to effective enforcement. One of the advantages of having this in our shop is that since we are the group that deals with ordinances, when we find that maybe our ordinances weren't up to snuff. They're unclear. They're vague. We can immediately work to get the process started to change those ordinances. Also, we are learning about the penalties. We are learning about lack of abatement authority. We are learning about what we can and can't do when we investigate. And we are also doing those kinds of things. So what are we doing all that for? Basically, that's kind of strategically looking at everything that's involved with enforcement and moving towards a program that blends complaint-driven enforcement, which is always going to be with us, with the proactive enforcement efforts that make sense at the right time and will lead to effective, reliable, and transparent types of enforcement processes. that we can rely on, the public can rely on, and everyone else with interest in those processes. So that's really all I wanted to share with you today. I'd be glad to entertain any questions or comments that you may have. Okay. Council Member Myers. Thank you, Mayor. Wow, where do I have again? First, I want to say thank you, Mayor, for the administration came to the council a year or so ago and asked that we move the enforcement of the signed ordinances from one division to this division into the planning. And this last year, or not code enforcement, but building inspection asked us to go ahead and move. We moved the people over before. This year we moved the actual enforcement duties over. And that was great foresight on the mayor's part. I want to thank you, Mr. King, for your leadership and also Commissioner Paulson, because this is exactly what I've been looking for for the last eight years. Now we have this in a division of government that, can you put the slide back up that shows what we're working on? That right there is the key to everything. And I've been screaming, I used to have hair. I've been pulling my hair out for the last eight years, trying to come up with something that we can do to address this issue. And you're working on every one of the things that we've been trying to work on. And so I look forward to whenever you get that work done or to a point where you want to bring it before us or if it goes back to the planning committee first or however that works. The last one, blending complaint-driven with proactive enforcement, that's really key. I'd ask you what, and I know you said you're looking at the penalties and lack of enforcement authority and that kind of thing. What can you do when signs are illegally placed in terms of first you give the warning or the notice? What happens after that if I don't take it down or if I put it back up at a later date? We are trying to maximize the use of the new administrative court process. We have spent time with them and did some training and orientation sessions with them, and that is where we prefer to go rather than the criminal route. Sure. So what that means is basically the laws as they stand now requires that we get a complaint or we see a violation. we have to send a notice of violation and give the owner a reasonable time to mitigate that. If they do not, then we can issue a citation and we can assess a fine. We can't really assess it. We can tell them you are subject to a fine of $75 for a first offense. They have a certain time period, I think it's usually 30 days, to appeal that action on our part to the Infrastructure Hearing Board. We've had one case where somebody did that. But if they don't, we go to the Infrastructure Hearing Board, which is the administrative court, and they take an action to actually ratify the fine that we have assessed. Okay. So once they do that, that starts a clock running on them to pay the fine. If they don't pay the fines, then we can proceed to place a lien on the property for that fine. If we actually need to try to get a sign removed or force somebody to actually physically do something on the property, we still have to go through the entire circuit court proceeding. So we would have to get with our attorneys and get with the county attorneys and proceed that way. But what we're hoping that through an escalating series of effective penalties, that's where we really want the incentive to be. If it hurts to violate the zoning ordinance and we have ways to make it hurt, then we do think we'll get better compliance. And that's really where the thrust of our efforts are. Okay. And you're looking at, I suppose, if I'm a business that puts 50 right-of-way signs out down Manowar this week, and you come out, you either pull them up or you cite me or have it worse, and then next month I put them all back out again. Is there aggravated consequences for me continuing that action? Yes. Those temporary signs, the laws are actually fairly liberal on those, I will just say. Of course, the ones in the right-of-way, they're considered like nuisance litter. Code enforcement picks them up. If they start putting them on the private property side and have those temporary signs, they are allowed temporary signs for up to 30 days. Then it can be renewed again up to a total of 150 days a year. People can have banners and temporary signs. That's what the law allows currently. So it's a difficult enforcement type of action, and we're trying to think about, well, what do we do? We also don't believe that building inspection has historically required permitting for those, and we're looking at that, looking at ordinances, looking at practices, and just seeing if we can find a tighter way to tighten that up, because they just clutter up our arterial highways and main roads, and that's one of the things we'd like to really work on. When you think of all the priorities, there may be other matters. There really may be a higher priority, but that kind of clutter just needs to be, I think, more proactively addressed. Can we easily change that from 150 days a year to some lower number, or is that? You can. it will take a zoning ordinance text amendment and you know that process the council or the planning commission has to officially initiate then you have to have the refer to the planning commission they have to hold a public hearing and recommend back to you um so we have been uh jim has been keeping a a list of things that we'd like to see changed in the ordinance and we'll probably come back with a you know a package at some point excellent excellent we'll keep up good work. I look forward to seeing your progress and what you want us to do based on those four areas. Thank you very much. Thank you. Thank you, Mayor. Council Member Kay. Thank you, Mayor. Council Member Myers has touched on many of the points that I wanted to touch on, but I will just kind of reiterate how frustrating it can be to work on some of these issues. It took him eight years to pull all his hair out. I've only been on council a year and a half, but I used to have black hair. It's true. Not a year and a half ago, but at one time. But the one specific thing I wanted to ask about is the penalties for right-of-way signs. I forget the number, 400 some odd. Have any penalties been assessed against people who have put right-of-way signs in the right-of-way? I do not know. Since that's not under our review, I will be glad to contact David Jarvis and have him report that to you? Do you know offhand what the penalty is for putting signs in the right-of-way? I really don't. I apologize. It's not in the zoning ordinance. That's covered under ordinances that we don't typically work with, and I apologize. I suspect I should know that. Okay. Jim, do you? The issue with the right-of-way signs has always been that it's criminal conduct under state law. This issue comes up regularly. I'm sure Council Member Myers remembers it. If you have something that's considered to be a crime in state law, you're not allowed to decriminalize it on the local level, and actually putting those signs out in the right-of-way violates a state statute on a criminal level. So we've never had the ability, absent changing that statute to read otherwise, to really make that a civil offense instead of a criminal one. So those have always been pursued criminally. I don't know at what level they have been pursued criminally. I think from time to time Mr. Roberts' office will do a campaign where they send out some threatening letters, which gets a little bit of compliance, but I don't know how many have actually been prosecuted recently. If I can follow up, this may be something that the Commissioner of Public Safety doesn't know off the top of his head either, but I think it's something I would like to know more about. I would like to know if we've ever actually pursued a criminal citation for anybody that's put these signs out. The frustration, just for background, for people who may or may not be familiar with this, but they happen, it's almost like littering, and people have their business names and their phone numbers on there, so it's not odd to track them down. The signs often don't get pulled very quickly. then they do get pulled, and three months later, six months later, you get a whole other flurry. There does not seem to be any enforcement. So I'd like, if you could get back to the council on whether there's been any enforcement effort. I'll check with Mr. Roberts' office. Thank you. Thank you, Mayor. Yes, sir. Council Member Lawless. Thank you. I, too, appreciate Mayor Gray and Commissioner Paulson and your good work, Chris King, on this and taking these things that were in building inspection that were not, by state law, criminal offenses, but were illegal by ordinance. And one thing that would be helpful to me is to have now a complete list of those, like is gravel, since it's a city ordinance, rather than a state building inspection issue, which ones of these are now under your purview? The other thing, anything that I can do to help you change the zoning ordinances about the signs that you see littering the 3rd District and many other districts that are up 365 days a year about rental properties. and huge banners about rental properties, numerous. I've only been pulling my hair out for four years now, so I'm not in the same state Council Member Myers is in. I still have a little bit, but anyway, anything I can do. So escalating fines, I think, are how long can a sign be out there? Can you pre-advertise year-round when you have a year's lease that started in August and it's up year-round? They take them down sometimes for a month or so to change the price or the look of the sign. and look at ways we can enlist. To send them a letter and they're going to pay $75 and they can stay up for 30 days, we might as well just pour milk on our heads as far as that goes. So anything I can do to help, but also a comprehensive list of those things that are now with zoning and what you're all's ability to do that we're, like I said, I'm assuming now gravel is under yours, and thank God and Graham, because I have a file about this thick on gravel that I've collected over the last, so anything I can do that my Andrea, my legislative aide can do, whatever. It litters the streets, the suns, the gravel is an environmental hazard and nightmare. So thank you so much for what you're doing, and I'm behind you 100%, and I would like to help be part of the solution. and I thank you and again the Mayor and Commissioner Paulson for making these changes and I appreciate your work. Thank you very much. Thank you, Vice Mayor. Thank you, Chris. I know I have already seen changes in my district, improvements, and I appreciate your work. I still have questions about possibly signage that I had reported in the past that it wasn't a violation, but I continue to get lots of complaints, so I think I'll just start sending you e-mails, because in the past maybe I was told that they are legal and there's some question there. If there's a number of people who are thinking, you know, this just doesn't look right, then we really need to maybe take another look at it. Thank you, Council Member. I would encourage that because, again, we may have a different take on it. And even if we don't, if we see a pattern of concern, that just tells us that should be on our list of things to talk about whether we need to change the law. Yeah, and you know the sign, I call them the sign twirlers, where they're standing on a corner and they're advertising a business. I get a considerable amount of complaints on those. So I don't know if they're legal or not. They're on the right-of-way usually, aren't they? Yes. Yes, but I do appreciate you, and I appreciate CAO Maloney, who, well, from the Building Inspection Task Force, then we moved the zoning into planning, and then Richard did, that was one of the first things that he did when he came on board. So I appreciate all of you. I appreciate your hard work, and I just wanted to say that I did have a question. for Dave Barbary about the right-of-way signage. And, Dave, you know you're calling them litter. So with the legislation being changed where we could cite someone civilly for littering, would that fall into it? I don't know if the county attorney would take the same position. I think that discussion needs to take place with the county attorney, whether they would feel comfortable prosecuting those signs as litter. If they have the opinion that they could be prosecuted as litter, then we might look at it a different way as far as trying to enforce that civilly, or I suppose depending on the specific circumstance, we could try one of those and see what happens. But you'd have to be worried about potentially someone defending it on the position that's not really litter. But you know where the legislation was passed where now we can cite folks, well, it's in committee. It would be cleaner in the long run if we could get a similar legislative change made to the right-of-way sign ordinance, the same type of change that would clearly allow you to do that civilly. Okay. I didn't know if it would just fall right in there. Well, like I said, you might be able to try to prosecute one of these cases as a litter case and just see what happens, but I don't know that you'd end up winning on that. Okay, thank you. Thank you, Vice Mayor. Councilmember Farmer. Thank you, Vice Mayor. Mine is very brief. I, like so many others, have a signed story or a signed background or whatever. And just in terms of the presentation, which I appreciate very much, the term vague ordinances is what I had in mind when I entered the sign ordinance issue kind of into the planning committee agenda item. So I hope we'll just work on that together as we move forward. I'm just appreciative of the time here today. Thank you. Council Member Stenner. Thank you, Vice Mayor. Chris, thank you for spearheading this effort and taking this on. I know it was a daunting task accepting this into your area, given all the other issues you deal with on a daily basis. But thank you. We appreciate the action plan because it gives us some kind of direction. I think we've been missing because we've all kind of danced around this issue and tried to figure out piecemeal how to put it together. But I think if we can look at it comprehensively, we can get somewhere. I guess my question is, Commissioner, do you know, Mason, who is actually by ordinance responsible for picking up these right-of-way signs? Because I know it's not code enforcement. If it's not, then we need to codify that through our code of ordinances so maybe David Barber can bring his back one to the planning committee and change it. Thank you, David. I see you back there. In 2007, code enforcement volunteered to assist building inspection. So it's still a building inspection function. So if we can get that changed, I think first of all we need to do that post-hase and to recognize code enforcement if that's who we want to pick up the signs. Let's do that because they have done a good job. I think those 400 signs, Chris, were in my district that they picked up in Hamburg, literally. Sometimes there are that many out there along Liberty Road Corridor and that network of streets. So I appreciate that if we can get that changed. The second, you all mentioned that on the right-of-way signage that you cannot prosecute that through a criminal or a civil process like we changed a couple years ago on building inspection and zoning issues. So Dave, you're saying we cannot. Right. Because our side ordinance is part of the zoning ordinance, we can't prosecute that through a civil... But the difference is you have a separate state statute on the side. The state has to change it. Yeah. It would be the cleanest thing to do, and I just had a sidebar with Council Member Myers, the cleanest thing to do to try to get the legislature to pass a similar change to the law like they did for littering last year. That would be the cleanest thing to do. So, Mayor, is that on our January agenda in Frankfort? Thank you. Put that on there. We'll add it to the sales tax list and the pension and everything else we're taking up there. So I'm glad to keep doing that list, Mayor. Thank you. I didn't catch all that. Last but not least, Chris, you had mentioned that when you're seeing these issues of the banner type signs that have been out too long, are you using the civil process that we enacted a couple years ago and going through the Infrastructure Hearing Board? Yes. You are using that process. That would be the process we would prefer to use on that to assess any penalties or fines once we have determined, which is sometimes difficult, that they are violating the ordinance. Okay. We would follow first with the NOV, and then if they don't comply, then following through with that process. And then specifically, you showed in one of your pictures those long tail-like feather signs that are blowing at every car lot along New Circle Road. Those are legal? they are legal as temporary signs i would say and what is it in each temporary sign of a different duration based on the type i thought most of them are 30 days 30 days can be renewed by building inspection for another 30 days but it's not really clear then how long they have to be off but i'm gonna say then 150 days the premises cannot display temporary signs more than 150 days a year. I bring that up because that too would be something you'll bring back to us and looking at maybe altering that language because that would be great. And you're saying the permit is still with building inspection? Permitting is still with building inspection. But not with your area. That is correct. But you have to enforce. So we do the enforcement. And so they send a big list of signs they permitted. How is that communication? How do you know when to enforce it? We have access to their records. Okay, so that is easily information shared amongst divisions. Yes, and we meet regularly when we find any bumps in communication to try to work through those. Okay, very good. We've identified recently a couple related designs that will be on our next sit-down. Thank you. Thank you, Mayor. All right, it looks like that's it. Thanks, Chris. Thank you, sir. All right, that's all of our presentations for today, so we can move on to Council Reports. Yes? Oh, yeah, yeah, yeah. Sorry about that. We failed to remember the summary by Councilman Myers. Yeah. Item F. Item F, right. Thank you, Mayor. Social Services and Community Development Committee met on August 14, 2012, and received an update on the following. The Social Services recommended amendments to and a schedule for the partner agency funding process for FY 2014. The motion was made by Council Member Ford to approve the proposed schedule, the application, and the scoring revisions, and approved by the Committee without dissent. A motion was made by Council Member Kaye that the committee recommended not to place a funding cap on any partner agency. That motion passed 8 to 1. So I bring those forward as a motion to Blue Sheep. Motion by Council Member Myers. Second by Council Member Kaye. Is there any discussion on the motion? All right. Hearing none, we can take a vote. All in favor, please say aye. Aye. Opposed, no. Motion carries. Thank you, Mayor. Yes, sir. And the committee also received an update on the U.K. students that are going to do the Social Services Needs Assessment Project. Work by the students will begin this fall and it is anticipated the students will return to the committee in December to present their findings, which will be used in the Department and Social Services for FY 2015 partner agency planning. The committee also received an update from the Summer Youth Employment Program. This year there were 369 youth that applied. 153 applicants were employed for six weeks in 80 different work sites around the county. Council Member Stenet made a follow-up request for Mrs. Morton for a list of the work sites that are participating in the program and suggested council members help recruit additional sites. Ms. Morton confirmed that that would be helpful. I would like to ask all the council members to help us compile a list by sending an email to Paul Schoeniger. So if you have any companies that are interested in or that you would like to see involved in the Summer Youth Employment Program, if you'll send an email to Paul Schoeniger and he'll compile that list and we'll bring that forward to the commissioner. Also, there was a discussion about the income component and whether or not it's best to focus only on lower-income applicants. A little jumpy there, wasn't it? I'm sorry. We're good. Oh, okay. No, nobody. No. Go ahead, sir. Okay. There was also a discussion about the income component and whether or not it is best to focus on only lower-income applicants or if it's best to focus on giving all kids an opportunity to develop a skill or a trade. and Council Member Myers requested a follow-up presentation with data on the Summer Youth Program, including information about work sites, testimonies from both employers and employees or participants. This data would also include metrics outlining participation information, such as the type of jobs that they were given, which schools they attended, in addition to follow-up data after they complete the program, such as whether or not the participants go on to college or university, whether or not their mentoring relationship with that company continues throughout the year, and demographics, et cetera. A motion was made by Council Member Henson to amend the April 17, 2012 Social Services and Community Development Summary to indicate that Council Member Henson was absent during the vote regarding the Section 108 loan program. That motion passed without dissent. and a motion was made by Council Member Kay to move the partner agency funding item from the items of committee list. That motion passed without dissent. That is very important. Oh, if I could say one more thing. The Council Members received... What's the funny? Okay. The Council Members... We're laughing with you, sir. Oh, okay. One last thing. That's one of my favorite things. One last thing. The council members received an email from Paul Schoeniger notifying them that there is going to be a meeting on September 19th at 10 o'clock, and the U.K. students will be here to interface with us so we can help them understand our expectations for when they do the needs assessment. So I encourage all council members to participate in that. Thank you very much. Thank you, Council Member Myers. Okay, now we're ready for council reports. Council Member Farmer. Thank you, Mayor. First, I wanted to thank everybody for coming out to the Chevy Chase Street Fair on Saturday. It was very successful. The mayor was there. Council Member Lawless was there. Council Member Blues was there. It was about, I think, about 2,000 other people. It was a grand success, one we hope to duplicate again. Earlier today, during our Budget Finance Committee meeting, we received the financial audit and so-called CAFR, the what we used to refer to just as the audit, but this is the comprehensive annual financial review and its timeline. As submitted to the committee, the timeline would bring the so-called CAFR at a completion target date of 11-28-2012, which happens to fall one day after the last Budget and Finance Committee meeting, which would render it pretty much useless to this council until sometime late in January. So noting that our charter calls for the review or the audit to be complete, four months after the beginning of the new fiscal year. And while I understand that there's different types of documentation now and different levels of financial measurements that go on, I still think it's incumbent upon us as the board of directors for this entity to follow our mission as often as we can. With that in mind, I would like to place a motion, and I've used a term rather harsh here, I would move to compel the Department of Finance and its contract entities to provide the completed comprehensive annual financial review, CAFR, for the 11-27-2012 Budget and Finance Committee meeting. While this may not meet the charter's directive, it will provide the Council the opportunity to potentially act rather than a newly seated one in January 2013. So moved. Second. Oh, there's a motion and a second. Is there any discussion? Well, let's see. Is Jane here? I know that you had this discussion earlier. We keep smiling. That's a good thing. Yes. I was just thinking that you might want to comment on this. I think the question earlier I was told that I heard about that question was presented in the earlier meeting. and you had a concern about the practicality, not just the practicality, but the capacity to execute on this timeline and to execute with the level of deliberateness and precision and accuracy that's going to be essential. Is that fair? Well, I guess, Mayor, what I want to reiterate is that we would be completing our review as quickly as possible, that we did commit to giving information to the council. Prior to that date, we didn't look at the calendar and say, oh, here's the last meeting, so we'll give you this next date. So not exactly like Council Member Farmer suggested. I didn't. However, I would add that it does take a period of time to close out the fiscal year. And if you read the charter, it says, I believe, close a fiscal year and not end a fiscal year. And so, you know, we do go through a process of closing the year. Each month usually takes us a month to close. The year takes us longer to close. and we do wait for component unit information. I wasn't saying that distinction to be smart. However, it just demonstrates that it does take a period of time, and I think the people who wrote the charter, although I don't know this, probably recognize there is a difference between end of year and close of year. But we did commit to the council that we would, I guess I want to reiterate, We made a lot of progress. We actually have a lot of the statements complete in draft form today, but it goes through a process of review. It goes through year-end adjustments. It goes through adjustments after the auditors look at it. So we're going through. I don't mean to say we've got the CAFR complete today, but we have a lot of information completed that is much ahead of the most previous years. So we've committed, I think, today to get you that information as soon as possible and certainly give you information at that last council meeting. I can't say that the auditors will have signed off on that, but that is certainly our goal. So we will work towards that. I don't personally think you need to have the proposed motion that you just made in order for us to do that. I mean, we will do everything professionally to accomplish that. Okay. All right, Council Member Kay. Thank you, Mayor. I personally am not comfortable with the compel word. I don't think it's necessary. I appreciate the spirit of the motion, but I would also like the council and the administration to think about what particular elements of the CAFR are most important for council and might be able to be brought forward in draft, in rough form, in whatever form, with the caveat that it's not final, but would give us better information earlier, even though it's not final information. So we know that we may not get that report fully blessed by the 27th or whatever the date is. We'd like it as complete as possible. But I think there are other ways for us to get information, and we ought to work on them. Thank you, Mayor. Thank you. Anyone else wish to speak on the motion? Council Member Henson. Thank you, Mayor. Jane, I just have one quick question. Sure. What's the average time to close out in the past years? We had that list. I think Paul is not here, but we did a compilation of all the years, and it was a variety of dates. I think there was a distinction about maybe when Council received some preliminary information versus when they received the completed CAFR. Because the completed CAFR came later in many years when I think there was some thought that you had gotten the completed CAFR earlier. So to Council Member Kay's point, I think providing some pieces that are critical or most important to the Council is certainly doable. In terms of normal, most municipalities, and I think Sally Hamilton could probably attest to this in terms of having worked with the auditor's office, December 31st is a date that most municipalities, at least here, around here, are used to completing the CAFR. But I think getting information to you is not an issue in terms of the pieces that are most important to you and certainly if they're draft or not. Right. As long as it's, you know, identified as a draft and not the final. Yes. Okay. Okay. Thank you. You're welcome. All right. Does anyone else wish to speak to the motion? All right. Then we can take a vote. All in favor of the motion, please say aye. Aye. Aye. All opposed? All opposed, no? No. There isn't. All right. I think the motion carries. with the language professional and compel right there in the middle of it. All right. Okay. Yeah. All right. The motion does carry. All right. Yes, sir. All right. Next on our council report is Council Member Hanson. No? Council Member Lawless. I only say that because I have to leave. I have another meeting in a little bit. And I keep disappearing and reappearing, much to some's delight and some's to stay. I want to remind everybody that there is going to be a meeting, a public meeting, this coming Wednesday. I guess that would be tomorrow night from 6 to 7.30 at the gallery of the W.T. Young Library at the University of Kentucky campus. The purpose of this meeting is to discuss the addition of the project that adds a bike lane to Woodland between Euclid and Columbia. Bicycle lanes would be striped by removing parking on the west side of the roadway. The project will not change or impact curbing. so if you are interested in that there will be public parking available for free in all library lots with the exception of the small e-lot on Columbia Avenue and again that is tomorrow from 6 to 7 30 you don't have to go and stay the whole time they'll be taking comments and it's at the W.T. Young Library on UK's campus. Also reminding people that the UK students are back and our public school students are back in session, so be aware. I want to announce the great dog paddle event at Woodland Park. It's on Saturday, September 8th from 9 to 3, and it's always a great event and a great fundraiser for the amenities at the Lexington Dog Parks. All dogs must show their 2011 or 12 rabies tags or proof of vaccinations. Humans will not be allowed to swim. However, I've seen them do it. I'm not sure if that's a civil penalty or a criminal penalty in what division. Anyway, it's $10 per dog with a limit of two people, five per person after the limit. Children under 10 admitted free with a paid adult. So I encourage everybody to go out to that. The farmer's market's still going strong on Saturdays, Tuesdays, Thursdays, and Sundays. The trolleys are still running on Saturdays, and there's still Thursday night and live, and lots going on in the third district. So I hope everybody has a great time. and remember that your Labor Day weekend garbage pickup will be, or waste pickup will be changed if you're on city waste. You probably have received something in the mail, but if you didn't see it, you can call 311 and ask about that. Thank you very much, and have a good evening. Council Member, Vice Mayor Gordon. Well, that's a great segue into my flyer here. The dog paddle every year raises about $10,000 to $12,000, and all of that gets put back into the city. And it has purchased many dog fences for our dog parks. We're now putting in water lines and putting in drinking fountains for both humans and dogs at our dog parks. And so this is the one fundraiser a year that Friends of the Dog Park has, and it's a very successful one. And to date, Friends of the Dog Park have put well over $100,000 into the city parks, all of it private money. So I do encourage our community to come out and let their dogs swim. And the only thing I will add to what Council Member Lawless said is, on September 8th, if you don't want to pay to come in, we always put bleachers outside the fence because a lot of people actually come and just watch. They don't have dogs. They don't want to come in, but they just watch from the bleachers because it's such great entertainment. So, again, September 8th, 9 to 3, Woodland Pool, and the rain date is September 9th. Thank you. Thank you, Vice Mayor. Council Member Ford. Thank you, Mayor. I just want to take just a few moments real quickly to revert back to the issue of the zoning ordinance text amendment that we started the meeting off with today. And, you know, words matter. Council Member Kaye just mentioned our discussion now, and I wish to correct the statement that I made in regards to Council Member Stenitz's motion to refer it to the committee. and the correction is the difference between the word derail and delay. I fear that my statement about derail may have implied that Kevin's intent was something other than just a request for information. So I do welcome, I think, that going to committee now is probably the right thing for us. I do support this legislation. I did sponsor and initiate the zoning ordinance text amendment. but I don't own the legislation. This is our legislation and if more information will help the council and the committee, I definitely support it. I feel confident that the planning staff and working with the planning commission has put a lot into it.