for those of you who are guests,

there is a sign-up sheet in the

cornerrer, please register your attendance for us and before we

get started today, we have some

new members and I'm going to

introduce them starting on my left. Dennis anderson with home build

ers, sitting to my left, to

his left is john Mcnamara with visit lexington.

To his left is phillip meyer with form bureau.

Lucy ferguson van meter with historic preservation.

And we are just really excited to have these people on the board. The experience they bring to the

board and hopefully we can show

them how to do something write.

-- do do something right. First item of business is the

minutes. >> greg, let me add one thing to

the minutes.

Page 2 on the first minutes from

March 27, you have charles

martin as one of the speakers. There are a couple of charles

martins.

I want to make sure the record

reflects its Dr. Chazz martin.

And shout out to you della for taking all these notes.

They're great. >> okay.

Entertain a motion with the correction.

Do we have to vote on it.

Can you give us a screen to vote

there it is. For the record I did vote yes.

I'm not sure why it's not show ing up.

It did say I voted as well on my

machine. Okay the next item on the agenda

, tracey is going to give us an over view, because we have

new members today. This is basically talking about

ethics open meeting laws and attendance.

>> I'm going to cover just a few things in general and if you all

have anymore questions, you can feel free to contact me at any

time. The first thing I wanted to

touch base with you about is the ethics act which is in our code

of ordinances in chapter 25, and the main thing that you all

really need to be wear of in

terms of dealing with that is conflict of interests, in other

words, if some piece of property

comes up in front of us or someone that you have regular

dealings with that you would have benefits or the potential

to benefit from financially in

voting or commenting or being involved in that decision, you

should probably take yourself

out of that mix and recuse

yourself.

Sometimes things coming up that

are not truly financial conflict in nature but might give the

appearance of something improper if you have a question about

that or you are not sure, you

can check with me or beth and she'll send it on to me we can

get you an answer but ultimately

I'll tell you this. What we have found over the

years if you get a gut feeling there might be something wrong

with it, we can certainly talk about it. That's probably the best way to

deal with it.

So obviously there could be other situations that come up

and if they do, let us know.

In terms of open meetings. all of the meetings the board has are open meaning they're

open to the public.

That also meefns that all the minutes, documents introduced

during the meeting, all those types of things, things that

come out to you in the mail

about the meetings are all open records and everything that

takes place in this meeting is an open meeting with the

exception of there are certain

exceptions to the open meetings

act, we'll exercise two of them

later today later on. One is when we talk about

negotiationses or the

possibility of purchasing easements and placing values on

those and what we are going to do with those on individual

properties that is something we go into a closed session for.

That's not an open meeting. That allows us to have

discussions about what our position is going to be, what

kind of money we are going to put on the table and those types

of things so that we won't be at a disadvantage having to make

those kinds of strategy cal decisions.

The other exception that we use occasionally but not very often

in here is having a closed session which is also a closed

meeting for pending or potential litigation so if there is some

kind of possibility of some kind

of civil action or litigation matter out there and we they'd

to discuss it and decide how we are going handle it and was we

are going to do with it, that

also can be handled in a closed meeting.

In closed session meetings we

don't take votes we don't take

minutes but if you determine as

a result of that that when you come back into an open session

that you want to take some kind of action on that, then you'll

have to take a vote in public. So we'll kind of guide you

through that process when we get to it this afternoon for those

of you that are new, but generally everything else is an

open meeting and just so you

also know, sometimes this comes

up if you correspond by email,

by text, by, you know, however about something and you send it

to me or to beth or to greg or, those are also all considered

open records because this is an open body that meets in open

meetings so sometimes people

send things and they say if I put her name on it because she

is our lawyer, it is going to be privileged and protected and

nobody is going to see it. That May not necessarily be true

so privileges only go to if we

are giving you specifically legal advice that, you know, is

protected so just sometime the general policy decision or other

things or things that you send to other members, if somebody

asks for it, you know, like a media some type of media entity,

we probably have to give it to them so just bear that in mind

because I think sometimes people are not sure about that but

that's generally what we have to do. The only other thing that I have

been asked to talk about with

you is our attendance policy and

actually it's in your bylaws and

it's under section d. It actually says removal but it

talks about what the policy is for this board and these were

adopted, I don't know, several years ago and have remained in

place. I will tell you that to my

knowledge I don't think this has ever been a problem, but just so

you know, if a member has three consecutive unexcused absences

and unexcused means you are not

here and no one knows why, no one heard from you.

You haven't related you have a

conflict, that can subject you to possibly being removed from

this board.

If you Miss 20% of the boards meetings that can subject you to

removal.

Like I said, I don't recall that

we have ever utilized that, so I can't speak to every year of the

program but I started with a program back when it started and

I had a period of a few years

and I have been back and I can't recall any.

But just keep that in mind and

know that it is out there. >> anyone have any questions.

The next item on the agenda we

have a request for standing structure. Beth is going to bring us up to

date and give us a report on

that. Housing infrastructure request.

This is a 110 abler farm on

greenwich greenwich pike that

has a new owner. Thoor turning the farm as you

can see from the picture of it's

current state into a working

horse farm, there is a map

enclosed that shows you their plans.

There are, I went through this

and put, like listed were there

any protected structures.

There is a tree line sink hole

and they have indicated that on their building map so they're

very aware of that new land

owners are working with an

engineering firm helping them

design this meets the easement

has no impervious surface limit and they do have the right to

build the primary residence. The language that is amicable

from the deed of easement is on

the second page of your memo

this looks to be a great working farm, the staff recommendation

is approval and our conservation ist recommendation

is right behind my memo that

they have asked, actually it would just be better if you all

want to take a minute and read that.

It is from sam miller with nrcs and we have shared that with the

engineer and architect and they

will be practicing, you know,

adopting the practices that he

suggested.

So the recommendation is

approval.

If you have any questions, you

can push your speak button. Is 16 feet pretty much the

standard for a farm road.

It seems wide. >> I don't know if the city has

a standard for farm road. I think just for the public roads.

I don't know that we would have

anything for that.

>> where there is no impervious surface on the easement, 10 or

12 is not going, or 16, you know , with the barns and that

type of stuff, they don't have any cap that they have to stay

under so I don't think we have

anything to say about that. If there are no more questions,

I'll entertain a motion on this. >> Mr. Chair would I like to

approve this request. >> pardon?

>> I'd like to approve this request.

>> thank you, can I get a second

>> I'll second. >> frank is second.

Push the button there, frank. >> I think it should be

encouraged, frankly. >> that motion passed unanimous ly.

Thank you all.

Frank did second the motion.

All right, the next item we have today is the rural land manage

ment plan update.

Mr. Duncan and Miss Woodall.

Chris and jim Mr. Chairperson, members of the board, a

privilege to be here with you

this afternoon, my name is chris woodall with the difficult

significants of planning. Behind your packets, you should

have a couple of things from us

that I believe beth passed out. One that looks like this should

be a summary of facts from the original 1999 plan as well as

the 2017 and then a letter from

the green space commission as

well. I'm going to give you a brief

history of the rural management plan. The rural management plan was

adopted in 1999 as an element to our comprehensive plan following

a two-year process in response

to the community desire to have a comprehensive plan for the

program for the rural area that reinforces the protection of the

valuable rural resources.

The plan is primarily used as a

resource for land use decisions that are made in the rural areas

as well as such as zone map

amendments or conditional uses. that includes a comprehensive

study of the land and its uses in rural service area that

include agricultural and natural

areas as well as rural activity

centers, rural settlements, environmentally sensitive areas,

rural roads and many more. Additionally several important

pieces of policy came out of

that 1999 plan, including not ably the purchase of

development rights program, which you all are very familiar

with as well as the 40-acre minimum lot size in the rural

service area.

The 1999 plan prominently highlighted the previous 10-acre

minimum lot sizes as a serious threat to the rural service area

and subsequently shortly after

the adoption of the plan into

the comprehensive plan, the 40- acre minimum lot size went

into effect.

So we'll teleport from 1999 and

bring us into 2013.

In the 2013 comprehensive plan,

it called for and somewhat over due update to the rural

management plan including language in the goals and object

ives of 2013 plan as well

as the implementation table.

So in 2015, the planning staff approached the rural land manage

ment board, the green space commission and the plan

ning commission about forming a working group to

update this which was, at that

time, a 16-year-old plan.

So members of this working group

included some representatives of

this body mariannea, charlie

farmer, greg butler and jamie mi lard from the green space

commission and jaime owens and mike penn from the planning

commission additionally beth,

our director jim duncan, myself

and cindy deets who is a recently retired green space

planner and put a lot of sweat equity into this plan, and was

the primary author, we all sort of combined to create the

working group to go through this process.

So that group met for 13 months

and over 13 meetings discussed

the plan, reviewed the policy, highlighted potential issues,

made recommendations for text

edits and upon review of the '9 plan, the group decided there

were no substantial policy changes that needed to be made

from the 1999 plan. However there was a substantial

effort that was made to make significant text alterations to

reflect the current conditions

of the rural service area now

detailed summary of revisions

made to the 1999 plan were included in the rural management

plan packet that you all receiv

ed so, the most recent version that you all have

received of this, those comments

that we received from those two

bodies as well as from additional planning staff are

reflected in the most recent version the summary document of

that was included in the packet you should have received earlier

the revised draft was given to the green space commission at

their last meeting on August 23

last week and they voted unanimously to recommend that

the planning commission approve

the rural land management plan and that's the letter that you

all have before you today. So what are the next steps for

this document?

staff will be formatting and finalizing a version of it for

the October 19 planning

commission work session. We will be sending that document out to the planning mission as --

commission as well as this body ahead of the meeting for you all

to review. So we would encourage you all to

listen in, if you feel so inclined to the planning

commission as they consider it, the October work session.

But planning staff will be recommending to the planning

commission that this final version of the document be

included in the 2013 comprehensive plan as an element

and it would supplant the previous version that was included.

So it would then be rolled into the 2018 plan and every

subsequent plan in the future.

So, at this point, we are not go ing any specific action from

you this afternoon, but we are

seeking your support on this update. It's an important document that

guides land use decisions in our rural area.

And so we are asking for your support and our preference to be

to have this board's

recommendation of approval for

this document to the planning commission prior to the public hearing which would be tentative

ly scheduled for

November of this year. So, if you all have any

questions or comments about the draft, we would be happy to

answer those. But please let me know, feel

free to contact me also as we work through this process if you

all have anything you need to convey to me on that.

I know both knows how to get

hold of me and Mr. Penn and m r. Bell I'm sure can track me down as well.

So but in all seriousness, if

you have any questions or concerns,we would be happy to

address those.

>> okay, frank.

>> this sing was shepherd by

cindy who went line by line and mariannea and mike and I follow ed her lead.

We tried to change and update everything we could.

I would encourage you to read it

if you find something that either you don't understand or

you think is wrong, contact the staff and it will be updated in

the final version or we'll talk about it at the planning

commission hearing but by the

time it gets to us I would hope that everybody has read it and

that if we have any situations that need to be cleaned up, it

will be helpful if that was done

prior to our planning commission

hearing. Jim duncan or chris can take

care of it for us. I would encourage you to read it

before it comes to us.

That's one less ching we have to

change when we are trying to

consider. >> the item I have the most

question about is restaurants

and corner stores and... I understand historically they

have been there but it seems to

me by putting, leaving it in there that when the zoning

ordinance largely prohibited

them, it opens the door for. >> I would have to look at the

specific context but I think it

is referring to existing zoning

within there. Mr. Duncan, if you have any

additional comments on that as

well. >> I believe we are looking at

the cross road, rural activity

centers that have urban zonings

from decades ago and some of the services if they could be

supported by existing infrastructure or onsite

infrastructure could be beneficial to users and

residents in the rurallary there

was consideration given to going through the rural area and

eliminateing and over the years

that idea has been rejected not to expand those, though, you are absolutely right.

That's not the intent.

The intent is to allow to stay what is already there and

encourage appropriate land use

on those parcels but the larger

policies of the rural land management plan and the

comprehensive plan would not

support urban zoning outside a

specified area in the rural area

>> I think we are saying the

same thing that is something we could punk wait in the

comprehensive plan. >> anyone else want to ask any questions.

Are you okay at this point? >> next on the agenda is

reimbursement forms.

Made a commitment to share those standard operating procedure but

to make sure that we have the right numbers and we are in

balance and so forth the forms

that follow.

Basicallier with we request

reimbursement from the federal

government. >> is this going to become

standard procedure. Are we going to see all the

reimbursement forms going forward?

>> yes, frank. >> are they a matter of public

record? >> yes. >> okay.

I just hadn't seen these before is the reason I asked.

>> it's part of the normal process we have. >> I've seen them as far as what

you are talking about, but I've

never seen them just as a board

member.

To confer funds, there appears

to be a typo error, actually it

is on the certification statement compare matching funds

a line where they've got 1,461, 428,000, that one million

should not be in there. >> yes, thank you for pointing

that out. Phil did email me before the

meeting and I told him he is an insurance salesman by trade and

we are going to be happy to have

him on here reviewing these. This has already gone through

and we've been reimbursed 91. 28 million.

So I -- the 1.28 million. And any time you see something

like that, just let us know but we did want to start sharing

these with you all.

Occasionally we will be as farms

close, we will sometimes be being a few at a time.

In this case these were all the farms from our 2014 agreement

and they all closed within a

week of each other.

We were able to qt entire grant

amount at once but as we slowly close farms we will probably be

giving you two or three of these at once.

This is just a way for you all

to see was we are turning in.

>> what happens is that if you

get another farm in the vicinity that doesn't have the exact

points that that farm has and those people are expecting the

same kind of money so it's all based on the quality of the soil

and the frontage and all that

type of thing, so when you look

at these words or numbers, don't just assume that because there

is another farm on that road that that what is you are

looking at because the lease is

different from every farm. >> we let the land owners know

that because there is the pdr map that shows you can click on

each parcel and see what every

land owner was paid and who

submitted the easements so we tell people to be aware of that and, you know, it's not always

going to be the same and depend

ing on years, size, soil,

there is multiple factors a couple of announcements and then

we'll ask for the public if anyone wants to speak.

First thing is an announcement

which you all received, I think, we will be scheduling an annual

application deadline for mid October and we will be in touch

with the board for more information on that but we

should start another application round in October.

Obviously we should meet before

then anyway.

So and also, some of you who

have been on the board, others, new ones are not maybe aware

fully that we have been doing an ordinance review committee for

certain policies and procedures that's been under place.

nathan started that and that has been off the board.

We are going to reach out for a work association this so we will

be reaching out to the board to

find a date to do another work session like we did before to

get everybody back on board on that so we can get it back to

the board and take action on those things.

There is some things we were probably ready to do but because

of the transition and some of the timing we thought it best to

go over it again before we come

back to the board with it. Is there anyone here from the

public who wants to speak to us today?

So we now have a motion then to

enter closed executive session.

We enter that pursuant to krs 61

.810 to discuss the potential acquisition of real property

interest the public discussion

of which is likely to affect the

value and pursuant to ksr 61.

8101 c to discuss proposed or pending litigation.

I need a motion and second on

that.

Marrian has made the motion. I don't think she can second.

>> how did I do that?

You did it.

I'm an innocent person. Should I withdraw my second?

>> can we get a verbal second?

Frank pn made a verbal second. All those in favor raise your

right hand. Opposed. Like sign.

Unanimous.

We are in closed session. Okay, we're ready to take a motion.

The first motion is on farm 13,

2002 as discussed in close

session.

Looking for a second.

Lucy seconds.

Motion carries unanimously.

And we have one more. We don't have the screen to make

a motion yet.

On our terminals anyway.

I guess we'll do. We can do this by a show of

hands and so forth.

First of all, I need a motion on

this motion. Mary ann makes the motion.

Need a second.

Second by frank penn. All those in favor raise your

right hand. Okay.

Everyone is unanimous but I

believe zach has... >> I vote in the affirmative ab

staining however on farm 7, 2012.

>> thank you, zach.

>> did you get that okay? All right.

All right I need a motion to

adjourn.

Motion by zach second by mary

ann, all in favor, leave.

Meeting is over.