# Rural Land Management Board meeting - December 11, 2017 > Auto-transcribed civic record · December 11, 2017 - **Permalink**: https://meetings.lexingtonky.news/meeting/4415 - **Source video**: https://lfucg.granicus.com/player/clip/4415?view_id=14&redirect=true - **Date**: 2017-12-11 - **Last revised**: December 11, 2017 - **Length**: 732 words > ⚠️ **Auto-generated content.** Audio from the official Granicus video was auto-transcribed with OpenAI's open-source Whisper large-v3-turbo model, run locally by The Lexington Times. Structured facts were extracted with GPT-4o; the narrative summary was written by Anthropic Claude. Verbatim wording may contain errors. See [methodology](https://meetings.lexingtonky.news/about/methodology) or [report a correction](mailto:editor@lexingtonky.news). --- ## Meeting Overview The Rural Land Management Board convened on December 11, 2017, at 3:00 p.m. in the Council Chamber, with Mayor Jim Gray presiding as the meeting's presiding officer. The board addressed three agenda items during the session, focusing primarily on administrative matters for the upcoming year and board operations. The meeting resulted in five total votes being taken by the board members, with two items receiving approval: the 2018 meeting dates and the motion to enter closed executive session. No public comments were heard during this meeting, indicating it was primarily focused on internal board business and procedural matters. ## Votes and Decisions The meeting included five motions, with varying levels of detail available regarding their outcomes and voting procedures. **Minutes Approval** A motion was made to approve the October 16, 2017 Minutes. The outcome of this vote was not recorded in the available materials. **2018 Meeting Dates** The board voted on a motion to approve 2018 Meeting Dates. This motion passed unanimously, though specific vote counts and individual member votes were not documented. **Executive Session** Don Robertson made a motion to enter into Closed Executive Session pursuant to KRS 61.810(1)(b), which was seconded by Phillip. This motion passed unanimously, allowing the board to conduct business in closed session as permitted under Kentucky Revised Statutes for personnel matters. **Federal Application Authorization** Following the closed session, a motion was made to authorize the initial rankings as discussed in closed session and include all eligible farms on the federal application. The outcome of this motion was not recorded in the available materials. **Adjournment** A motion to adjourn was made, though the outcome was not documented in the available records. The meeting records indicate that while several votes took place, complete documentation of vote counts, individual member voting records, and specific outcomes was not consistently maintained. The most clearly documented vote was the unanimous approval to enter executive session, which followed proper statutory procedures for closed sessions under Kentucky law. *Note: Transcript timestamps were not available in the source materials for any of the votes conducted during this meeting.* ## Attendance Attendance was noted at the beginning of the meeting. No specific details about which members were present or absent were provided in the available meeting materials. The attendance item served as an informational procedural matter to establish the meeting's quorum and record participation for official purposes. ## 2018 Meeting Dates The meeting included a discussion regarding the establishment of meeting dates for 2018. The agenda item focused on scheduling future meetings with a proposed preference for holding sessions on Wednesdays at 3:00 PM. The discussion centered on coordinating the calendar for the upcoming year to ensure consistent meeting times that would accommodate participants' schedules. The Wednesday afternoon time slot at 3:00 PM was identified as the preferred meeting time for the 2018 calendar year. The agenda item was categorized as a discussion item, allowing for input and consideration of the proposed scheduling arrangement. The meeting participants reviewed the timing proposal and considered its feasibility for regular meetings throughout 2018. The outcome of this discussion was approval of the proposed meeting schedule. The decision establishes a regular meeting pattern for 2018, providing predictability for participants and ensuring consistent scheduling throughout the year. This scheduling decision represents standard administrative planning that enables the organization to maintain regular meeting cadence and allows participants to plan their calendars accordingly for the upcoming year. ## Closed Executive Session The board moved to enter a closed executive session to discuss the potential acquisition of real property interest. Don Robertson made the motion to go into closed session, with Phillip participating in the discussion. The session was called specifically to address matters related to acquiring real property interests, which under state open meeting laws typically allows governing bodies to meet privately when discussing potential land purchases or property acquisitions to protect the public entity's negotiating position. **Key Participants:** • Don Robertson - Made the motion for closed session • Phillip - Participated in the discussion **Purpose:** • Discussion of potential acquisition of real property interest **Outcome:** The motion to enter closed executive session was approved by the board. No details of the closed session discussions are available, as executive sessions are confidential and not subject to public disclosure under open meeting law exemptions for real property acquisition matters. --- ## Decisions - **Motion** — unknown (0-0): Motion to approve the October 16, 2017 Minutes - **Motion** — passed (0-0): Motion to approve 2018 Meeting Dates - **Motion** — passed (0-0): Motion to enter into Closed Executive Session pursuant to KRS 61.810(1)(b) - **Motion** — unknown (0-0): Motion to Authorize the Initial Rankings as Discussed in Closed Session and Include all Eligible Farms on the Federal Application - **Motion** — unknown (0-0): Motion to Adjourn --- ## Full transcript Okay, we're ready to call the meeting to order. Welcome everybody in this great month of December. Everybody ready for Christmas and all? Got all the shopping done? Good, good. That's great. We have a fairly short agenda, as you all can see today. The only thing on the open session is our meeting dates for next year. You should have a, well, we do need to approve the minutes. I'm jumping ahead of that even. I do need a motion on the minutes for this last meeting. It should be in your packet. Okay, we have a motion in a second, so she'll pop it up there. The minutes of Farm 27. Okay, the minutes have all passed. Actually, okay, we do have one correction that Dee Dee brought to our attention. Good enough, Dee Dee. I know. Under New Business, Letter A, Farm 27, 2002, we need to change down under Board Action. The last sentence says Zach Davis abstained. We actually need to say Zach Davis disqualified. Yeah, it's legal. Who made the motion? Okay. Healy made the motion. Okay. Healy made the motion. Deedee made the second to accept the minutes as amended. All in favor say aye. Opposed? It's unanimous. Okay. The new business item is 2018 meeting dates. You all have a copy, I believe. Okay. There's not a copy of them, actually. I have those. They're the ones I sent out in the email. It's January, so we were talking about moving to Wednesdays instead of Mondays. Sometimes that's easier for us internally because oftentimes Tracy has planning nearly every Thursday and Board of Adjustment on some Fridays, so Mondays can be difficult for us all to get together. So we're looking at Wednesdays. We could do 3 p.m. We could stick with that, which I know is easier for a lot of people with work. There are meetings in here at 5, so we would have to be out in two hours was my only concern. Now, we've been right back. Okay, do you all want to stick with three? Okay. And lately we've been quicker, but I know in the past sometimes we've had longer meetings. But we could do 3 o'clock on Wednesdays if that's good for you all. Okay, all right. And so those dates are January 31st, March 28th, May 23rd, August 22nd, October 17th, and December 12th. And then if we need to call a special meeting for anything, we can always do that as well. 28th. Yeah, you all should have that in an email. So we just need a motion. Okay, we need a motion on meeting day. Just go ahead and electronically vote there. Okay, we've got Marianne and Dawn. Motion seconds so everyone can vote when it comes up. Okay, that is unanimous as well. That is all the business we have for open session today until we come out of closed session. We don't have any public here, so there's no reason to stick around any longer. So we'll entertain a motion to go into closed session. I think we have to vote on it going in, yes. The motion reads in your sheet, Pursuitant to KRS 61810-1B to discuss potential acquisition of real property interests and public discussion of which is likely to affect the value. We have a motion from Don Robinson, a second from Phillip. And that is also unanimous. So we are now in closed session. Okay, we're now back in open session. Entertain a motion to authorize the initial rankings as discussed in closed session. That should come up on your board. Right. Well, we got that on one side. The other side has a different. Yeah. Yeah, we need to make sure that while we have this pre-typed in here that include all eligible farms on the federal application, it's not part of this motion. Only the first. I don't know if she can change it or not. Yes, she said she can. Well, we're going to have that presented next time. Remember, she's going to give us examples. Okay, we have the right motion there now in front of you. Okay, that motion carries unanimously. and there is no further business so I need a motion to adjourn. Motion from Zach. Second from Healy. All in favor say aye. Opposed? Motion carries. We are adjourned. Thank you.