podium. In the 25 years since we built our first salt barn for the city has been a dramatic growth. It is clear we need an additional salt barn to cut down on the drive time needed for the salt truck to get reloaded. The people who are out in the trucks believe the importance of the project. When the snow is on the street they want to do as much as they can and as fast as they can. They don't waste time and valuable time resources driving back and forth to the salt barn on the other side of town. Our streets and road crews take their job very seriously and they do a great job. By building this salt barn we're giving them a tool they need to take to the next level and to do even a better job. As council member Maloney mentioned this is going to make a tremendous impact upon our response time and create a significant fuel and time savings for our snow plan. Not only is this going to impact Lexington but as the largest city in the region you know this is going to have region-wide effect. Also the positive environmental implication of having over twice the amount of salt that we currently have under roof is really going to have an impact and we're just really excited about the opportunities that this will present and the fact that this is going to be online this year when acting commissioner Martin bird dogged this through that was one of the conditions and it's going to be a real asset for this upcoming season. The footprint of the barn 1 30 September the 12th. I will call this meeting to order. I'd like to welcome everyone here today. With the okay from the commission I would like to take one item out of order. We do have Mr. Will Barkley here with us today. We'd like to recognize him and knowing that he does have work that he does get paid for as opposed to sitting up here that we do want to let him get back to work but would like to take this time to recognize him. First let me read into the minutes proclamation and poster that we do have for him. Whereas we the members of the Lexington-fed urban county planning commission and staff acknowledge the fulfillment of the term of office of Mr. William L. Barkley from the planning commission and whereas we wish to take this opportunity to recognize Mr. Barkley for his valuable service to this commission from September 22nd 2011 to June the 30th 2019 having served on the commission's subdivision committee for the entirety of his planning commission term and whereas Mr. Barkley has been influential in the formation of several small area plans and studies notably the Armstrong Mill West small area plan, the Cardinal Valley small area plan, the Windburn small area plan, the Red Mile development plan, the Oxford Circle redevelopment feasibility study, and the Fayette housing demand study. The green space plan and 2017 update of the rural land management plan, multiple text amendments to the zoning ordinance and subdivision regulations, most notably the recreation and tourism text amendment and the formation and adoption of the 2013 and 2018 comprehensive plan and whereas Mr. Barkley has consistently shown a deep concern for his citizens of Lexington-Fayette county as reflected in his decisions regarding land use and development and where the members of this commission and the staff feel that the service and guidance contributed to by Mr. Barkley will be greatly missed by this body. Now therefore be it resolved we the members of the commission along with the staff to hereby express our gratitude to Mr. Barkley for his service to the commission and the citizens of Lexington-Fayette county and we the Lexington-Fayette urban county planning commission and staff to hereby wish Mr. Barkley much happiness and continued success and ask that he continue to give valuable guidance to members of the this commission and be it further resolved that a copy of this resolution be presented to Mr. Barkley and spread upon the minute book of this body dated Lexington Kentucky this 12th day of September 2019. If everyone come forward we'll present this. I would like to say over the past eight years Will and I have developed a great friendship. We have shared thoughts on many zone changes development plans tax amendments you name it and I must say we have commiserated over the same after our hearings as well sometimes having a drink but a sincere thank you and I know our friendship will continue and I know you will be helping this commission and the city of Lexington anywhere you can. Thank you thank you Mike. I just want to say thank you to all my commissioners that I got had the opportunity to work with the staff thank you guys it truly was a very valuable experience for me um and uh I wish you all luck. Thank you thank you all right. Thank you. Thank you. So thank you for allowing us to a minute to do that. Um we will continue with the agenda first uh would be approval of minutes from August the 8th. I have not heard of any changes if there are any please let it be known now or I will entertain a motion. Yes ma'am. Mr. Chair move approval of August 8th minutes. Thank you motion has been made in second and for the approval of the August 8th minutes uh please vote when it comes up on the screen. Motion passes. Thank you. Postponements and withdrawals from today's agenda. Yes sir. Good afternoon ladies and gentlemen. Zach Cato I represent the applicant in a matter which is on page four item e mjdp 19-5 James R.B. McComb located at 2020 Russell Cave Road. This is recommended for approval by the staff which we appreciate but we're trying to put some a bow on a few detail issues and we just need a little bit more time to do that. I respectfully request a two-week postponement to the zoning items hearing date on the 26th so that we have time to finish that up and bring it before you all for a hearing. Thank you sir. Anyone in the audience wish to speak to this request for postponement? Commission members if not I'll entertain a motion. Mr. Chair I move for a postponement for two weeks until September 26th of this year. P.O.N. mjdp 19-5 James R.B. McComb track two and portion of track one. Thank you. The motion has been made for postponement and it has been seconded by Carolyn Plumlee of plan mjdp 19-5 James R.B. McComb located at 2020 Russell Cave Road until the September 26th 2019 hearing. So please vote when it comes up on the screen. Motion passes. Thank you sir. Thank you. Good luck with your bows. Yes sir. Mr. Chairman members Planning Commission Rory Kaley with EA partners. If we could be on page two the bottom item under preliminary subdivision plans uh major subdivision 19-6 Tuscany unit 15 request a one month postponement. We've had a meeting with staff we'll I think we'll begin some changes to you for next month. Thank you. Anyone in the audience wish to speak to this request for postponement? Commission members if not I'll entertain a motion. Yes sir. That's been dealt with yeah that's the chair I move for a postponement of PLN MJSUB 19-6 Tuscany unit 15 for one month. What's the date on it? 26. No I'm sorry 10. No I'm sorry what's 10? October the 10th. Thank you I'm sorry. 10-10. Motion's been made for postponement of plan MJSUB 19-6 Tuscany unit 15 until October the 10th. It was seconded by Larry Forrester. If there's no questions please vote when it comes up on the screen. Motion passes. Thank you sir. Any other requests for postponements or withdrawals? Seeing none. Mr. Chairman excuse me. Yes. You did nod. Yes. Staff has one item to bring to the commission's attention. It is on page four. It is item D. This is a major development plan 19-52 Kids House Child Care Center. This is property located at 1449 and 1451 Bryan Avenue. The applicant has submitted a written request to staff for a one-month postponement. They have some additional work to reconcile on the property. Thank you. Anyone in the audience wish to speak to this request for postponement? Commission members? If not I'll entertain a motion. Yes ma'am. I move one month postponement until October 9th for PLN MJDP 1952 Kids House Child Care Center. Thank you. The motion has been made by Mrs. Plumlee and seconded by Mrs. Mundy for postponement of plan MJDP 19-52 Kids House located at 1449 and 1451 Bryan Avenue. No further questions. Please vote when it comes up on the screen. Motion passes. Any other requests for postponements or withdrawals? Okay. Seeing none. I'll ask for Ms. Tracy Wade to walk us through the consent agenda today. Thank you Chairman Owens. We do have two changes to the consent agenda before I get started. Item three or under section three for development plans. Item B in that list which is on page three of your regular agenda. PLN MJDP 19-49 for the Hoover and Ford Philpot Evangelistic Association property also known as the fountains at Palomar amended has requested a full hearing today so that item should not be considered as part of your consent agenda. And then as you just heard Mr. Cato postponed another development plan and that's on page four item E for PLN MJDP 19-5 for James R.B. McComb. So those two items should be taken off. So I'll read through the rest for you. There are three subdivision items. First two final record plats that are being considered by the Planning Commission and have been recommended by the subdivision committee for approval. Both of these final record plats have findings associated with them. They are for townhouse developments that need a finding related to an access easement and you should have those reports at your place. They're on a white sheet of paper. So the first one is appears on page one item A PLN FRP 19-33 for Spring Bay unit 1A. This property is located at 1249 Greendale Road. The second item is on page two item B PLN FRP 19-34 for Spring Bay unit 1B and also located at 1249 Greendale Road. The third subdivision item for today is a preliminary subdivision plan and it appears on page three of your agenda item B PLN MJSUB 19-10 for Mill Pond unit 1B section 2A only for lots this says 16 through 29. It's an amendment for property located on a portion of 3900 Boston Road and then we have three development plans for consideration on the consent agenda. The first one appears on page three item A PLN MJDP 19-48 for Ken Hiller property amended. This is located at 2984 Pines Drive in Lexington. The next item is on page four item C PLN MJDP 19-51 for the Red Mile mixed use development. This is an amended final development plan for property located at 1101 Winback Way and then lastly on page five item F PLN MJDP 18-65 for the NDC property unit 1B lot 19B and this is for the Staybridge Extended Stay Hotel located at 209 Ruchio Way. This last item is a reapproval item. At this time the Planning Commission may consider all of these items in one motion for conditional approval unless a commission member, a member of the audience, or a petitioner would like to have one removed for the from the consent agenda for further discussion. So at this time I'll ask if anyone on the Commission or in the audience wishes to have an item removed. Seeing none I think the Commission can proceed. Thank you Ms. Wade. As she said seeing no one we have six items on the agenda that we could approve with one motion. The first two we do need to notate the findings of those. So if Ms. Mundy. Yes. Mr. Chair I move that we approve the consent agenda as voiced by Ms. Wade. I just want to point out we are excluding page three item B and page four item E is being postponed and that would include the findings for page one item A and page two item B. Thank you. The motion's been made for approval of the consent agenda. As noted with the findings it has been seconded by Ms. Carolyn Mundy. I'm sorry Carolyn Plumlee. Ms. Mundy did the motion, Ms. Plumlee did the second. So with all that confusion please vote when it comes up on the screen. Motion passes. Thank you. Thank you and then we'll be ready to present the final two plans to you in just a minute. Thank you. The final two plans we'll start with on page two. This plan FRP 19-35 Spring Bay Unit 1C has 11 conditions as noted on the agenda and as mentioned you do have findings on a white sheet of paper before you. Okay this is Spring Bay Unit 1C on 1249 Greendale. We just approved the other two. This whole area was going to be developed with townhomes. Unit 1B is this section up here and that's where the access is to come into the rest of the homes, townhomes back in this area. At this time we have just our typical sign-off conditions to note the property is in the Royal Springs Aquifer provided the planning commission makes a finding on the access easement and then discuss roadway improvements to Greendale. There was some discussion about improvements along Greendale Road here. We have a single family home which has a driveway access to Greendale. At this time with condition number 11 it says discuss roadway improvements. We can change that to resolve. It seems that planning, traffic and the applicant have all been working together to resolve the issue for the improvements that we were looking for along Greendale Road. You have any other questions? Questions? Yeah. Cheryl I note on number nine that the property is located in the Royal Springs Aquifer. Have they met with the Royal Springs peeps? They are not required. The development plan goes to the Royal Springs Aquifer. This is a final record plan and they are not reviewed by the Aquifer committee. We just wanted to make sure that it's noted that they are there within that area. So any other questions? Other questions? Cheryl I've got to ask as far as the improvements on Greendale Road do you know the discussions that's taking place in the resolution? The nature of the resolution? Is that your question? Yes. In consultation with the legal department it was determined that the existing access is there legally and there's no need under the regs for improvements at this time. So we're going to tie the improvements to future development of that lot. We are however receiving a dedication of right-of-way on this plat. Any thoughts as to the future redevelopment of the lot since it's a single family house already? And that is one reason it's already there. It already has existing access. We would anticipate sometime in the future that property will be economically feasible for redevelopment. Again as always with property we don't know when it'll be developed. That's kind of what my question is. We don't know and on the same token it usually is that we're trying to get the improvements on the road when we have the opportunity to. Yes sir as long as we legally can require those. Okay thank you. Applicant? Rory Keeley with EA partners. Cheryl's correct. We do have a note resolved. Talks about the future improvements there. You can see the little odd shape at the top of the side there. All the right-of-way was taken purchased by the city years ago except for that little flag. So during this we'll go ahead and dedicate that so you have a consistent line with the front engine. Improvements would be with future development of that existing property and we request approval. Thank you. Any questions for Mr. Keeley? No thank you sir. Anyone in the audience wish to speak to this? Seeing none if there's no other questions I'll close this part of it and open it up for any discussion and or motion from the commission members. Whenever you're ready. I am. Yes sir. Mr. Chair if you're ready for motion I would make a motion to approve PLN FRP 19-35 Spring Bay Unit 1 1c with 11 conditions provided by staff changing number 11 from discussed to resolved additionally with the findings also that have been provided by staff. Thank you. Motion has been made for approval of plan FRP 19-35 Spring Bay Unit 1c with the 11 noted conditions changing number 11 to resolve and noting the findings in condition number 10. If there's no other questions no discussion please vote when it comes up on the screen. Motion passes. Thank you sir. Next item would be plan MJDP 19-14 Hoover and Ford Philpott Evangelistic Association property located at 3801 3901 3955 Harrodsburg Road Lexington. It has 15 noted conditions on your agenda on page three. Yes ma'am. Thank you. Good afternoon. This is just a quick aerial photo of the property. This is the most recent version on Google Earth so it still has the church that has since been demolished and this is the portion of the development plan that is being amended with this with this plan amendment. The purpose of this amendment is to revise the parking and circulation and increase the building square footage just for the hotel on this site. This is only an amendment to the hotel site of the final development plan. We had just our typical sign-offs, engineering, traffic, landscaping, addressing, urban forestry, bike and pedestrian, green space, fire and water control, and waste management. We had two cleanup conditions that need to be addressed that are very minor just a dimension needs to be corrected on the portico share and the zoning district needs to be added to the site statistics table and then we had four resolved conditions. Number 12 being about the timing of Man o' War and Harrodsburg Road landscape improvements and number 13 being about the outdoor swimming pool that has been added with this amendment just as far as fencing and just any noise conflicts within the nearby neighborhood. With the number 14 this is a notice requirement for the urban county council request and then denoting the future notice for final development plans per requirements in article 6. The applicant agreed to notify in compliance with article 6 which is a 21-day requirement and though the notices were actually mailed out 14 days prior to the public hearing this was a compromise that was reached between staff and the applicant. And then finally number 15 is just resolve the conflict with the handicapped parking area. It's probably too small to see but the the handicapped parking spaces on the site may have a conflict with the access into the parking area but that's something that the applicant can resolve with traffic engineering. And if you have any questions I can take them now. Any questions? No? Thank you. Applicant. Good afternoon. Good afternoon. Matt Carter, Vision Engineering. I'm going to address some of the issues related to like parking and and the pool and the the handicapped parking they're talking about it's let's see which is the right in the entrance here's an entrance here and there's four handicapped spots right there and we we do agree that there's a conflict there and we're going to revise where those are. We're probably going to move them right in front of the canopy here which is actually a better more accessible route for them so we're going to eliminate those spots and and kind of reconfigure just this general area right in here. The pool pool being right here we will be doing some some type of landscape screening and and fencing and we'll get with the staff and have noted on the plan what you know what everybody feels is appropriate for that. Other than that if you have anything to add Bruce. Afternoon Mr. Chairman, members of commission, Bruce Simpson. I'm here on behalf of the applicant as well. We on the on the notification issue I actually didn't know that this a proposed amendment was going to be filed. We had some different engineers working on the project but so we sent out a 14-day notice and we'll certainly send out 21-day notices and we'll send out a 14-day notice I think there was some confusion initially on the time ordinarily a development plan you don't get notice unless it's in the expansion area but we have been certainly responsive to the neighborhood's concerns on this project from the outset with numerous meetings and we've always I think done an excellent job of informing them in advance of any proposals or amendments that we're going to have and such is the case today and as Matt indicated and as the staff report reflects and in the subcommittee's recommendation of approval you know these are minor changes with respect to the hotel only we'll be coming back with the next phase of the development excuse me shortly but before we come back with that we'll have another neighborhood meeting and share with them as we have in the past the details of the proposal and respond to all their questions we've had a couple of new folks that have moved into the glades which is the adjacent immediately adjacent neighborhood to the development and I'm going to be meeting with that neighborhood this coming Wednesday at their neighborhood meeting and update everybody and particularly the new folks in terms of where we've been and where we propose to go so I wanted you all to be aware of that there are some folks here from the glades in Palomar that may wish to speak I'm not sure but that's why I pulled it off the consent calendar if I have any questions I'd be happy to respond otherwise that's our case thank you Mr. Simpson any questions at this moment for Mr. Simpson no thank you anyone in the audience like to speak on this no yes ma'am come forward come to the microphone please give us your name address sure go ahead I didn't think I would have anything to say um I'm Vicki Stevens I live at 2020 Glade Lane which is adjacent to this development um I'm unclear I just had an opportunity to look at the plan a few minutes ago and it seems what I do backing up a little bit a number of the people that have lived that live in Palomar have been concerned about where the dumpsters were going to be and the resulting noise from that as well as other possible smells and rodents etc it appears from what I can just I'd like to be certain where under this plan this amended plan that the dumpsters are going to be is that close okay great Matt if you would yeah Matt if you would let's get all our questions and we'll let you respond that's excellent thank you I appreciate that so okay that's it so for the record because we'll have to type minutes um Mr. Carter pointed out that the dumpsters were to the south of the hotel furthest from the neighborhood yeah okay anyone else yes sir please come forward good afternoon my name is Jay Connie at 2032 Glade Lane I have an adjacent property to the development and I'm here in support of it they've worked very hard to work with us in terms of a water management problem and landscaping as the buffer between us so I'd like to see this proceed as quickly as possible that's all I came to say thank you sir thank you thank you sir thank you anyone else if not Matt you want to get on record one more time for the dumpster you're okay sure for the record the dumpsters are going to be on this end of the building neighborhood being here so it'll be as far away as you can get on this lot from the neighborhood will that reach there for for the folks in the audience show as well there's yeah dumpsters are on this end and then your houses are up here so it is on the south end of the building thank you thank you anyone else if not I'll close this part of the public hearing section open it up for any discussion from commission members let me ask staff anything does staff have anything to add before I do that no okay so commission members your turn let's have something I'd like to say it's refreshing to hear the neighborhood in support and I'm really happy about that and I thank you all as well for all your hard work Bruce and Matt in working with the neighborhood that's how it's supposed to work so I'm glad to hear that thanks anyone else if not we can close comment section and open it up for a motion sure mr. chair I move for approval of PLN MJDP 19-49 Hoover and Ford Philpott Evangelistic Association property the fountains at Palomar amended with the 15 conditions as set forth by staff thank you motion has been made for approval by miss Mundy and seconded by mr. Larry Forster that's for approval of plan MJDP 19-49 Hoover and Ford Philpott Evangelistic on Harrodsburg Road no discussion on the motion please vote when it comes up on the screen motion passes thank you thank you Matt thanks neighbors I believe we can move to page five which is performance bonds and letters of credit I believe that's on the granite because before you we need a motion for approval of that if that's what you want to do miss Plumlee you looking or go ahead oh you've got it up go ahead yeah go for it Mr. Chair I'd like to make a motion for the approval of the performance bonds and letters of credit as stated thank you motion has been made and seconded for their approval of the performance bonds letter of credit please vote when it comes up on the screen that motion passes thank you moving to staff items at the bottom of page five you see article 4b 4 5 b improvement plan progress report miss wade would you like to tell us what we're looking at here so over the past few months you've probably noticed we've been adding these to the agenda and that's really for tracking when we updated the subregs a few years ago the requirement changed from a 30 percent report to a 50 percent report and it has to be reviewed for informational purpose by the planning commission but you don't take action on it so you'll see over time on our second subreg report the requirement changed from a 30 percent report to a 50 percent report and it has to be reviewed for informational purpose by the planning commission but you don't take action on it so you'll see over time on our second meeting of the month any of the 50 percent reports that we receive we'll list them on the agenda for you and those are just kept in our office and they're utilized by engineering the division of engineering and then they come in handy for us as we review the new the final record plats against the preliminary subdivision plans so they are telling us what's changed as they did their final design and also if there's been any site changes that came up during the process so that's what those are questions no okay very good thank you no action is needed on that so I would guess we have no audience items commission staff commission items next meetings yes sir maybe he's gonna cover it I was gonna ask mr. chairman of what's on the work session for yes sir September the 19th thank you mr. Duncan thank you mr. chair wanted to give you all a preview of some things coming up first of all later this afternoon the staff will be presenting at a workshop to the council a primer on the 80 use so you all have a hearing on that coming up in two weeks but we wanted to make sure and provide some basic information to the council so we'll be doing that at a workshop later this afternoon just so you'll know and then coming ahead we have a work session agenda really scheduled for you for the next three work sessions will be sending that out on Friday but to give you a preview of that we've got and the next work session by the way is September the 19th and we'll be presenting to you a three-part series called urban design 101 and we've got our own in-house designers who have put together a syllabus for you to review and we're going to be presenting that to you on Friday this is it was at the request of some of you that we provide more information about how urban design works so we'll have two classrooms over the work sessions in September and October and then a field trip at the end of October we have to work sessions in October so we invite you all to come that this will count as training for you so if you will come and we'll get you signed up and get you could get up to three and a half hours of training for the work sessions for this so that could be very beneficial to you and then also looking further ahead you will have two annual reports at your first October work session on October 17th so you'll want to be there for that as well and additional training opportunity for those as well so Mr. Chair the next meeting for you all is the work session next week 1.30 in the Phoenix building third floor thank you and I will reiterate what Mr. Duncan just said those work sessions are training sessions as well which means we all get hours if we attend and everybody needs those hours so please do so I will say that I will be absent the next couple of weeks and I believe Mr. Wilson's going to take care of the work session and he will be absent for the public hearing and Frank Penn will take care of that so that's the rest of the rest of the month for you any questions anything from anyone not thank everyone thank you for coming without any concerns or discussions this meeting is adjourned . .