# General Government & Social Services Committee - June 9, 2020 > Auto-transcribed civic record · June 9, 2020 - **Permalink**: https://meetings.lexingtonky.news/meeting/5146 - **Source video**: https://lfucg.granicus.com/player/clip/5146?view_id=14&redirect=true - **Date**: 2020-06-09 - **Last revised**: July 15, 2026 - **Length**: 13,773 words > ⚠️ **Auto-generated content.** Audio from the official Granicus video was auto-transcribed with OpenAI's open-source Whisper large-v3-turbo model, run locally by The Lexington Times. Structured facts were extracted with GPT-4o; the narrative summary was written by Anthropic Claude. Verbatim wording may contain errors. See [methodology](https://meetings.lexingtonky.news/about/methodology) or [report a correction](mailto:editor@lexingtonky.news). --- ## Meeting Overview The Lexington-Fayette Urban County Government held a meeting on June 9, 2020, at 1:00 p.m. in the Council Chamber located at 200 E. Main St, Lexington, KY 40507. Susan presided over the session, which included six agenda items, 13 motions and votes, and five public comments. The body addressed several matters during the meeting. The approval of the February 11, 2020 Committee Summary was approved, as was a discussion regarding Homeless Camps. An agenda item concerning the Bluegrass Area Development District was deferred to a later date. The council also approved the Examination and Creation of an Employee Organ & Bone Marrow Donor Leave Program. A review of Council Rules & Procedures as it relates to Robert's Rules was presented for informational purposes. One item referred to committee was removed from the agenda. ## Attendance The following individuals were present at the meeting on June 9, 2020: **Council Members:** - Councilmember Plumman - Councilmember Evans - Councilmember Maloney - Councilmember James Brown - Councilmember Fred Brown - Councilmember Farmer - Councilmember Reynolds - Councilmember Ellinger - Councilmember Bledsoe - Councilmember Coleman - Councilmember Lonnie - Councilmember O'Mara **Staff and Other Attendees:** - Susan - Mr. Maxwell - Mr. Horn - Mr. Atkins - Ms. Ruddock - Ms. Angelucci - Ms. Luker - Ms. Valicenti - Mr. Duttlinger - Mr. Cacher - Mr. Specker - Mr. Ford - Dr. Humball No absences or late arrivals were recorded. ## Votes and Decisions The committee took the following actions during the June 9, 2020 meeting: **February 11, 2020 Committee Summary** [timestamp: 00:02:17] Motion by Councilmember Plumman, seconded by Councilmember Evans, to approve the February 11, 2020 Committee Summary. Passed unanimously. **Homeless Camps Item Removal** [timestamp: 00:29:19] Motion by Councilmember Plowman, seconded by Councilmember Plowman, to remove the Homeless Camps item from committee. Passed unanimously. **Bluegrass Area Development District Dues** [timestamp: 00:46:17] Motion by Councilmember Maloney, seconded by Councilmember Farmer, to not fund FY20 and FY21 Bluegrass Area Development District dues. This motion was withdrawn. **Bluegrass Area Development District Presentation and Funding** [timestamp: 00:56:22] Motion by Councilmember Maloney, seconded by Councilmember Farmer, to allow administration to return with a policy for a PSA to allow Bluegrass Area Development District to present and fund $58,600 for FY21. Passed unanimously. **Member Dues Recommendation** [timestamp: 01:10:41] Motion by Councilmember Lamby, seconded by Councilmember Farmer, to recommend not going forward with FY18, FY19, and FY20 member dues. Passed unanimously. **Dues Motion Report** [timestamp: 01:17:47] Motion by Councilmember Farmer, seconded by Councilmember Evans, to report out the motion to not go forward with FY18, FY19, and FY20 dues for work session budget amendment. Passed unanimously. **Organ and Bone Marrow Donation Leave** [timestamp: 01:24:28] Motion by Councilmember Maloney, seconded by Councilmember Evans, to create a leave category for organ and bone marrow donation. Passed unanimously. **Organ and Bone Marrow Donation Leave Item Removal** [timestamp: 01:25:03] Motion by Councilmember Maloney, seconded by Councilmember Plowman, to remove the organ and bone marrow donation leave item from committee. Passed unanimously. **DLP Family Friendly Events Item Removal** [timestamp: 01:28:37] Motion by Councilmember Plowman, seconded by Councilmember Evans, to remove DLP Family Friendly Events item from committee. Passed unanimously. **City Golf Course Analysis Item Removal** [timestamp: 01:30:14] Motion by Councilmember Fred Brown, seconded by Councilmember Farmer, to remove City Golf Course Analysis from committee. Passed unanimously. **Urban County Properties and Buildings Item Removal** [timestamp: 01:31:15] Motion by Councilmember Fred Brown, seconded by Councilmember Evans, to remove Cell/Sale Transfer of Urban County Properties and Buildings from committee. Passed unanimously. **Historic Preservation Item Removal** [timestamp: 01:31:48] Motion by Councilmember Ellinger, seconded by Councilmember Fred Brown, to remove Historic Preservation item from committee. Passed unanimously. **Adjournment** [timestamp: 01:32:51] Motion by Councilmember Evans, seconded by Councilmember Reynolds, to adjourn. Passed unanimously. ## Budget and Financial Actions The meeting addressed two financial matters: **Telework Equipment Amendment** An amendment of $58,600 was approved to fund the purchase of laptops and other telework equipment for CIO Valicenti's efforts. These funds are potentially reimbursable under the CARES Act. **Bluegrass Area Development District Appropriation** An appropriation of $98,701 in FY18 and FY19 dues held in account was addressed. These funds will be available for future use if the Bluegrass Area Development District returns to compliance. ## Public Comment Several councilmembers raised concerns and questions during the meeting: **Bluegrass Area Development District Compliance** Councilmember Maloney expressed concern that the Bluegrass Area Development District has not demonstrated compliance with state requirements and has failed to present to the committee despite multiple requests. [timestamp: 01:01:33] **Board Representation** Councilmember Fred Brown raised concerns about Fayette County's limited representation on the Bluegrass Area Development District board and suggested a need for reform based on population. [timestamp: 00:39:58] **Day Center Operations** Councilmember James Brown asked about the resumption of normal day center hours and how that would impact access to services for homeless individuals in public spaces. [timestamp: 00:22:15] **Organ and Bone Marrow Donation Program** Councilmember Evans shared a personal experience of being contacted as a potential bone marrow donor and praised the initiative for encouraging employee participation in life-saving donations. [timestamp: 01:22:46] **Council Rules and Procedures** Councilmember Farmer asked about the meaning of "orders of the day" in the context of Robert's Rules, noting confusion with the terminology. [timestamp: 01:26:53] ## Contested Items **Bluegrass Area Development District Compliance and Dues** A disagreement emerged regarding the Bluegrass Area Development District's compliance with state requirements and the county's handling of funds owed for past dues. The core dispute centered on whether the county should continue to hold funds designated for past dues without receiving formal presentation or documented proof of compliance from the district. The council was divided on this issue, resulting in a split vote. **Representation on Bluegrass Area Development District Board** Councilmember Fred Brown raised concerns about Fayette County's limited voting power on the Bluegrass Area Development District board, sparking a heated discussion. Brown advocated for implementing a population-based representation model, arguing that the current structure did not adequately reflect the county's size and interests in the district's governance. This disagreement highlighted tensions over how voting authority should be allocated among member jurisdictions. ## Approval of February 11, 2020 Committee Summary **Identifier:** 0551-20 The committee considered approval of the February 11, 2020 Committee Summary. [timestamp: 00:02:17] **Outcome** The committee approved the February 11, 2020 summary by unanimous voice vote. No discussion preceded the vote. **Participants** Key speakers on this item included Susan, Councilmember Plumman, and Councilmember Evans. ## Homeless Camps Ms. Polly Ruddock presented updates on homeless encampment operations during this agenda item [timestamp: 00:02:51]. Her presentation covered three main areas: encampment standard operating procedures, the homeless system's response to COVID-19, and the current status of outreach and shelter operations. The committee reviewed the presented information and voted to remove the item from committee. The outcome was approved. ## Bluegrass Area Development District The committee discussed agenda item 0553-20 regarding the Bluegrass Area Development District [timestamp: 00:29:54]. The discussion focused on the organization's financial settlement, compliance status, and ongoing dues issues. **Key Participants** The discussion involved Mr. Horn, Mr. Atkins, Councilmember Maloney, and Councilmember Fred Brown. **Topics Addressed** The committee examined three main areas: - The Bluegrass Area Development District's financial settlement - The organization's compliance status - Outstanding dues issues **Outcome** The committee agreed to defer action on this matter. The deferral was contingent upon the preparation and presentation of a draft Public Service Announcement (PSA), which will be reviewed before further action is taken. ## Examination and Creation of an Employee Organ & Bone Marrow Donor Leave Program [timestamp: 01:18:54] Councilmember Maloney introduced a proposal to establish a leave program for employees who donate organs or bone marrow. The program would provide 240 hours of leave for employees donating organs and 40 hours of leave for employees donating bone marrow. Mr. Maxwell and Councilmember Maloney were the key speakers on this agenda item (Ordinance 0554-20). The proposal aimed to support employees undertaking these medical procedures by providing adequate time away from work for recovery and related medical appointments. The committee voted to approve the motion to create the leave category, passing the ordinance. The outcome was approved. ## Review of Council Rules & Procedures as it relates to Robert's Rules The council discussed inconsistencies between its current rules and Robert's Rules of Order [timestamp: 01:25:47]. Key speakers included Susan and Councilmember Farmer. The committee identified gaps and discrepancies in how the council's procedures align with Robert's Rules. Rather than resolve these issues immediately, the council determined that a comprehensive review was necessary. **Outcome** A subcommittee was formed to undertake a formal review and update of the council's rules and procedures. The subcommittee plans to meet in the coming weeks to address the identified inconsistencies and develop recommendations for aligning council practices with Robert's Rules of Order. ## Items Referred to Committee [timestamp: 01:28:01] Several items were removed from the committee agenda during this discussion. The removed items included: * DLP Family Friendly Events * City Golf Course Analysis * Cell/Sale Transfer of Urban County Properties * Historic Preservation The rationale for removal was that these items were either being handled by other committees or were no longer relevant to the current agenda. Key speakers in this discussion included Councilmember Bledsoe, Councilmember Fred Brown, and Councilmember Ellinger. The outcome of this agenda item was that the referenced items were removed from consideration. --- ## Decisions - **Motion** — passed (0-0): Motion to approve the February 11, 2020 Committee Summary - **Motion** — passed (0-0): Motion to remove the Homeless Camps item from committee - **Motion** — withdrawn (0-0): Motion to not fund FY20 and FY21 Bluegrass Area Development District dues - **Motion** — passed (0-0): Motion to allow administration to return with a policy for a PSA to allow Bluegrass Area Development District to present and fund $58,600 for FY21 - **Motion** — passed (0-0): Motion to recommend not going forward with FY18, FY19, and FY20 member dues - **Motion** — passed (0-0): Motion to report out the motion to not go forward with FY18, FY19, and FY20 dues for work session budget amendment - **Motion** — passed (0-0): Motion to create a leave category for organ and bone marrow donation - **Motion** — passed (0-0): Motion to remove the organ and bone marrow donation leave item from committee - **Motion** — passed (0-0): Motion to remove DLP Family Friendly Events item from committee - **Motion** — passed (0-0): Motion to remove City Golf Course Analysis from committee - **Motion** — passed (0-0): Motion to remove Cell/Sale Transfer of Urban County Properties and Buildings from committee - **Motion** — passed (0-0): Motion to remove Historic Preservation item from committee - **Motion** — passed (0-0): Motion to adjourn --- ## Full transcript Thank you. Good afternoon. You're on the air, Susan. Go right ahead. Thank you, Tim. All right. Welcome to the June 9th General Government Social Services Committee, virtual committee meeting, that is. And I am to read a official statement at the beginning of the meeting. It is due to the COVID-19 pandemic, state of emergency, and Governor Beshear's executive orders regarding social distancing. This meeting of the Urban County Council is being held via video teleconference pursuant to Senate Bill 150, as signed by the governor on March 30, 2020, And Attorney General Opinion 2005 and in accordance with KRS 61.826 because it is not feasible to offer a primary physical location for the meeting. Having said that, we will welcome everybody to the meeting and I believe everyone is present and thank you for your attendance today. The first item on the agenda is the February 11th, 2020 committee summary. Are there any discussion, any point, any questions or corrections or anything that anybody has to say? And if not, I would entertain a motion, please. I move. All right. Councilmember Plumman made a motion to approve. And who seconded? Second. Councilmember Evans seconded that motion. Is there any discussion on that motion? there being none none um all in favor please hold your right hand or your hand up all right thank you that proved was approved by unanimous vote thank you so much and now i think what do we have miss reddick is in the council chamber hey hello miss reddick if you'll unmute yourself. And I will say that this is an item that I referred into committee and we've had an update on the encampment standard operating procedure and homeless service system COVID-19 response and have invited Ms. Polly Ruddock from the Office of Homelessness Prevention and Intervention to present this. And thank you, Ms. Ruddock, for your time today. Thank you. I'm just going to share and try, see if I can get this technology. Okay. Can everybody see that? Yes, ma'am. You're good. Good deal. Well, thank you all for having me today to provide a quick update about our encampment standard operating procedures for Fayette County. Just a quick review. In January of 2019, the cleaning and removal of homeless encampments was placed into this committee based on some concerns raised in the community. This committee held hearings both on April the 16th and May 14th in an effort to gain some knowledge from both my office, the Office of Homelessness and the Public. The Homelessness Prevention and Intervention Board adopted encampment standard operating procedures in June of last year. These procedures were very reflective of how the Office of Homelessness Environmental Services codes enforcement and street outreach had already been operating since about 2016. There were additional procedures added for storage of belongings, police and public health immediate removal clauses, and formal signage with documentation and retention. So the adopted SOPs were presented to this committee on July the 9th, which resulted in a resolution of support being passed by this committee into the full council. While awaiting full council approval, the Office of Homelessness released a request for proposals for a new enhanced version of street outreach to include the additional procedures for the SOPs. Full council passed the resolution on August the 29th. The RFP was then awarded to Community Action Council in October of 2019, but the actual program wasn't fully operational until December. Community Action Council continues to operate the Assertive Street Outreach Program, focusing on moving those experiencing unsheltered homelessness to permanent housing. Between July and December of 2019, the Office of Homelessness actually acted as the street outreach team in addition to our regular duties. So our office was the first ones to try out these new SOPs. So there's only been one change to the SOPs since they were passed in June 2019 by the board and presented to council. Based on some recommendations from the Lexington Fayette County Health Department, the language used for defining a public health concern has been updated. That was the only changed since the last time you all saw them. Excuse me. So the encampments that have been removed under these adopted SOPs kind of are as follows. For the last 11 months, six encampments on LFUCG property have been removed. The team has worked to assist the removal of 23 encampments on private property, two of which have been removed since the COVID-19 pandemic began. This is not an inclusive list of private property due to camps and sleeping areas that are removed by private property owners without the team's knowledge. Private property owners have the right to remove items from their property without notifying officials. And the team has also worked with the Kentucky Department of Transportation and Norfolk Southern Railroad on two other encampments. We currently, we have slowed down the removal and even honestly the cleanup of encampments during the COVID-19 response as the CDC advised against removing encampments during the COVID-19 outbreak because it caused people to disperse throughout the community, breaking connections with service providers and increasing potential spread. As long as the camp was clean and no issues have arisen, Street Outreach conducts health screenings and check-ins on active camps. These are the camps that we are aware of. There could be up to 25 more, just based on some data that are unknown to us at this time. I do have one update to provide from this list. The camp on state property listed on this slide was removed at the end of last week. All individuals declined services and relocated without assistance. However, we have added two additional federal state sites to the list. The CDC has not updated their recommendation at this time, and for any reason we have to remove a camp, we will take all precautions to keep all team members safe and healthy, as well as providing as much assistance to individuals as we possibly can. Finally, we have not had any complaints or concerns brought to me, my office, by providers or the community since the adoption of the SOPs. Minus COVID-19, things have ran really smoothly. I would be happy to receive some questions on this now or move to the next presentation and do all questions at the end. It is at your discretion. Council Member Lamb. Ms. Ruddock, I think that it's okay to, I do not see any blue hands. And so I think it is completely fine to go ahead and proceed, please. Thank you. So the Lexington Fayette County homeless system response to COVID-19 has truly been outstanding. I'm overwhelmed every day with how well the system has maintained operations and services under extreme stress and some uncertainty, daily uncertainty. We were one of the first continuum of cares to adopt a formal plan at the very beginning of all of this. We as a community adopted a preparation, mitigation, and response plan on March 13th. That is published on our OPI webpage for the public to view. Within days of the adoption, we activated both the preparation phase and the mitigation phase. It's important to note that on March 13th, we already had established a system for quarantining all pending cases in isolation of those who were positive. No one that was suspected of COVID-19 would be placed back into our system until we confirmed otherwise. I say this because we are one of the only cities that I know of, read about, heard about, sat on conference calls with, that right from the start had a replan for responding to pending tests, quarantine, and isolation. All shelters and day centers immediately work to comply with the daily changing CDC recommendations for sheltered and unsheltered operations. Those experiencing homelessness could not comply with basic recommendations put out by the CDC, including washing their hands due to lack of access to clean water and soap. Healthy at home, they had no home to go to and you cannot social distance in a congregated living facility. And finally, educating yourself on what to look for with signs and symptoms and how to report them. We deal with a lot of clients who put their health on the back burner until it's crisis ER kind of moments. So we really tried to educate our clients and staff to put that first and to really watch those symptoms. Within the first two weeks of our response plan, we had spread people out. We moved them to new temporary shelter locations. We moved high-risk individuals to separate facilities. changed basically all the food distribution was immediately changed to to-go meals. We changed how day centers operated, how our shower facilities, we added shower facilities, we added restrooms. That list of everything that took place within the first two weeks is really long and I know I sent council a detailed description of what we did in the first week and you'll see some of those details as we continue through this presentation. The biggest change for our system was for the first time in our history, we had to put rules around entry into our system. So we no longer accepted non-Fayette County residents with the exception of Greenhouse 17 and Arbor Youth, both of which serve 17 county areas. There was no acceptance of hospital or institutional discharges without prior approval, and that even included Fayette County residents. If you entered a shelter, you're required to practice healthy at-shelter rules, meaning say you had to stay on property for the foreseeable future. Healthy at shelter was the same thing that we all practiced healthy at home. It was just on shelter property. At the end of April, about six weeks after we activated our plan, we did see our first positive case. In response to this case, we expanded an ongoing high-risk motel program to become a 75-room quarantine and isolation program in partnership with all of our core response group. We never used this overflow. We actually didn't have another positive test until a month later. At the end of May, when I submitted this, the system was working in 21 separate locations used as temporary shelter. That's up from our five normal shelters. The system as a whole has felt about a 50% increase on demand for services that vary between showers, restrooms, mental health, food, clothing, basic needs. I do have one other update to this slide. Over the weekend, we did have one more positive case. This positive case, when they were tested, was not connected to our system. However, she was placed in our medical respite system after she tested positive. So that makes three total. Community Action Council has since discontinued the 75-room overflow motel program that we were intended for quarantine and isolation. We continue to utilize some of those rooms for high-risk, unsheltered individuals. Right now, we're working with Catholic Action Center and the Hope Center to start reintegrating some of the temporary shelter locations back into our regular shelters. So we are slowly, slowly working on a reopening plan. Just to kind of give you an idea of our core response group that I mentioned, this core response group held daily phone calls and still meets. This group worked together on the initial phase and the reopening strategies, and we will continue to work together. There's about 48 people on these calls. Reopening to normal service delivery is something that just we're not able to do right now. So we need to strategically work to establish a systematic new normal for at least the next nine to 12 months. And that initial reopening strategy will come from this group. It does, out of this core group, it does also take an entire community to support our system. So I'm not going to read these to you, but these individuals are usually not on the phone with us, but they partner with our agencies to make everything work. and there's a very long list. I also wanted to provide just some details again I'm not going to go through them but how we worked with supplies and stockpiled supplies how we changed screening and intake procedures how street outreach had to change how they encounter and engage encampments how they do health screenings in those encampments what we did with quarantine and isolation how we were able to get that up and running so quickly and securing some FEMA approval with the help of Dr. Humball and all of his amazing folks. Staffing was a big issue for us. We have a lot of volunteer staff that come in and help us out. We have a lot of high-risk volunteer staff, so we immediately lost those folks. We also moved to block staffing, which allowed the exposure. So if we had an exposure in one of the shelters, it didn't expose all the staff. It only exposed a portion of the staff so that we could keep going and not lose the services. We changed a lot of service stuff, but we never once closed or reduced our life-saving or life-sustaining basic needs. We still provided them 24 hours a day, seven days a week, and still do. The one hiccup in this entire plan is we did go through a weekend of emergency winter weather where it dipped below 32 degrees and in the past when we activate that plan everybody comes into shelter we pack them in this was different we couldn't do that we had to keep them where they're where they were at for social distancing and it was up to us to give them every opportunity and every piece of equipment we could to keep them healthy and safe inside their encampments we also had to rethink how we do medical and mental health. Mental health needs ticked up. The anxiety of this, as you can imagine, people sitting in shelter for days and days and days. So we had to figure out how to provide a lot more mental health and do telehealth inside shelters, which takes technology. So we're still doing this every day, and we're still changing on a daily basis as we get new information from the CDC and public health. I'll try to answer any questions that you all have with the information that I have today. Now, it may change tomorrow, but I'll try it today. Thank you, Ms. Ruddick. That was a very robust and complete presentation. Colleagues, do you all have any questions or comments? Please log in with your blue hand. and okay Councilmember Plowman make sure you unmute yourself I did I did I'm not too good at that that was very thorough Paul and thanks so much for your leadership on that I mean that was A to Z I just had a question I think you said something about folks they were kind of like I don't want to say they were turned away but we weren't taking any more in some of the shelters is that correct so we did have a private shelter completely closed we did have a shelter decide to do that we had one in our entire system that did that but yes we did have one that did that okay because I am I wondered where those folks went So they could still go to the Hope Center. They could still go to Salvation Army. If they chose to remain unsheltered, we made sure that our street outreach was aware of their location. Thank you so much. Thank you, Chair. Thank you, Council Member Plowman. Council Member Maloney. Thank you for the presentation. My question goes back to the camps. And I see you got about 62 that you think we have. average number of people in the camp, I mean, are they mostly single or do they go up numbers? I mean, what do you, have you all seen what the average numbers are in one of those camps? They're usually pretty small, between two and four people. Okay. All right. Councilman Maloney, did you, okay. All right. Are there other questions or comments? uh council member evans okay yeah thanks thanks for getting me off mute um i i just want to go back paul if you could just briefly kind of explain for the community to understand just what the street outreach is i mean i know we had conversations but um just kind of tie that up in a nice bow because that was still a question people still didn't quite seem to understand, you know, that we have this program and what it's actually doing just on the daily and what has changed, if anything, you know, from here forward because of COVID, you know, if you could just kind of explain that just in a nutshell. So in a nutshell, it's several different teams that work together to engage those that don't engage our shelter system to provide access to resources, whether that is food, basic needs, mental health, and housing. The goal of each engagement is to move people into permanent housing. Sometimes it always doesn't work out. So our street outreach takes tips from the community, from council members. When you all send me emails, that is relayed to street outreach. They go out and they do an initial assessment, find out what everybody is in need of, and then make a, basically a scope of work, a plan, an individualized case plan for those individuals, and report that back to me so we can help coordinate services. Thank you, and you did say the list was really exhaustive of the, who's been involved in this, but I do just want to, again, for more the public to know, because you have presented on this before, but, you know, it's, it's everything from businesses to, like we said, hotels that, you know, we did, um, uh, collaborate with just in case we needed them. Um, like you said, all the shelter services, but, you know, um, yeah, and I'll just name one just because it, I think it shows how far it went out and how progressive we were. I mean, temper seeley i mean that that's that's when it's but even you know they they dove into to this situation um you know bank foundation so when you say community effort i i want the public to realize that it really was a community effort including you know our police departments and the sheriffs you know all that you know law enforcement had its had its role and it was a community based kind of role as well. So this truly was, I mean, even the Lexington Brewing and Distillery companies on here. So, you know, I just want everyone, the public to know that it truly was, it wasn't just, you know, a social service effort. It was businesses. It was, you know, everyone had a concern in that. And, you know, Paul, you're a big reason for that happening. So So I just wanted to give that extra kind of clarification that the list truly is exhaustive and is broad in every sense of the word. Thank you, Chair. Thank you, Councilmember Evans. Councilmember James Brown. Thank you, Chair. Thank you, Polly, for the presentation and the work that you do. In regards to some phone calls that I've been receiving lately, and I touched base with you yesterday, is there anything that you can share in regards to some of the pockets of the homeless population that folks are seeing in different areas of our community and why those exist and when they may be able to see services resume and opportunities for those folks? Yes, sir. So one of the shelters that actually closed kind of doors to new residents was also a day shelter. So we kind of lost that place where people can go during the day and access resources. Our other main day center reduced hours due to reductions in volunteer staffing and restrictions placed on social distancing and congregating by the governor and the governor and the mayor. So we are hoping, and I can never remember what date it is, either June 28th or June 29th, when the restrictions to gather for 50 people or more are out there, I do know that we will have a day center go back to normal operating hours all day long, six days a week, and be able to let more than 10 people in at a time. and they will be able to then stay. And we're hoping that the other day center will also kind of mimic that as we go forward. So that should bring some relief to the community of some pockets that they're seeing during the daytime. Okay, yeah, and I think that's just helpful for folks to know. I know they're not used to seeing, you know, large gatherings of people, but I think we're at a point now where we're trying to keep people safe and social distancing and some of the restrictions that are still in place. There's just not places for these folks to go or to receive services. So they're going to, or hanging in areas that they're familiar with. And I think it's just a disturbance, but I think there is some light at the end of the tunnel for the neighbors that are feeling some of the pressure for that. Circling back around to an issue that Council Member Maloney has brought up several times. And I think now just might be a good opportunity because we can kind of isolate and identify where some of the homeless population from outside of Fayette County is coming from to Lexington that we provide resources to. Where do you think is a good starting place to start exploring that opportunity and seeing if we can't get some kind of reimbursement or some kind of additional funding to help offset the cost that our community is having to pay to provide services for folks that aren't from Fayette County? So there's a couple different ways that we track that. We do ask individuals and families that are coming into our shelter system their last zip code, a permanent address. And if they're not a Lexington zip code, we ask them why they came to Lexington. Most of the time the response is employment or because we had the resources. We did see that at the very beginning of this crisis. There was an influx definitely, and I will say from northern Kentucky. Northern Kentucky does not typically have shelter capacity at all and so they were at one point busing individuals that stopped about two or three weeks in because we put kind of the the word out that we couldn't handle their capacity along with our own we have not seen and no longer are seeing an influx from out of county I think the kind of word is kind of spread to the other counties Also, we have made Kentucky Housing Corporation, which is the continuum of care for the balance of state, which surrounds us, aware that we are currently not taking non-fac county residents. They, too, have received stimulus money, and I know that they are talking to counties and cities about how they can best serve their most vulnerable populations without having to send them to Lexington. So that's encouraging that those conversations are going on. I think it will be very helpful. okay yeah um i know i'm out of time council member but um that may be an issue that we might need to put in committee and see what we can put in place to to have something that we can enforce to recover some of those funds thank you thank you polly thank you chair chair all right thank you i don't see oh council member plowman just one last question polly when you mentioned the people with the folks coming down from northern in Kentucky. Is there some reason why they can't access all the services in Cincinnati since they're so much closer? I'm not sure. The feedback that we get from folks is that we just have a cleaner, better system. We actually have our coordinated entry and how we filter people through the system it's hard to get lost in our system um unlike when you talk about a big city like that may be a little bit more um hit or miss so people actually don't know if it's a compliment but they like our system better i don't know if that's okay so there's okay okay that answered my question thank you polly thank you chair thanks i uh don't see anybody else, anyone else's blue hand, but I will kind of reiterate how proud I am that the work that you and all of your agencies and the community support that what you all have done over the last three or four months has been pretty amazing, and what you do every day is amazing, but this is even more so amazing. And I just want to put the word out that how much I personally and professionally appreciate. And it is nice. I think it is a compliment that people do want to come here. It's just that unfortunate that we can't continually house additional people that. So I think this has been an opportunity for us in many, many, many ways to come up with process and plans and details of how we handle numerous situations that we'd probably maybe not so much in this area, but in other areas never thought of. So, um, so I really appreciate your, your work, Ms. Ruddick. Uh, you continue to be just, as I say, knock it out of the park. So, um, so colleagues, um, this item actually was put into a committee just because we were dealing with the homeless camps. And so I believe that if that issue has been dealt with, in my professional opinion, so I would like to suggest that we have a motion, unless someone has someone, a different thought on it, that we motion to remove this item from committee. Motion to remove. All right. Council Member Farmer made a motion. Is there a second? Second. Council Member Plowman made a second. Is there any discussion on removing this item from committee? There being none, all in favor, please say raise your right hand. All right, okay, there we go. All right, that's unanimous. And so I appreciate that very much. The next item we have in committee is one like many others that we've had in committee for quite a lengthy time. Councilmember Maloney, you had referred this item to committee for an update on the contractual options for workforce program and member dues. And I know Councilmember Maloney and then I think Mr. Atkins should be in the council chamber along with Mr. Horn. So, Councilmember Maloney. Thank you. I brought this in for a few reasons because they wanted their money last year and we asked them if they were in compliance with the state and they were not in compliance. the state. So I kept it in the committee to allow them to come back and talk about if they got back into compliance and how they're going to make sure they stay in compliance to do a presentation for us. And since I don't see them out there, I'm going to go ahead and give it over to Keith Horn in the law department and let him do a presentation maybe to give us an idea of what's going on. And And then, and I may have a follow-up with Kevin Atkins to keep the presentation. I may have a question for her, so he can answer some questions for us. Thank you. Thank you. Welcome, Mr. Horn. Please unmute yourself. Thank you. I was asked to talk, to basically summarize the settlement that involved the Bluegrass Area Development District and the Economic and Workforce Development Cabinet. So I wasn't able to complete these slides prior in time for your packet, but I think it helps. And it's a very basic summary. Obviously, this went on for a while, and so I've prepared basically three slides to give you a brief summary of what occurred. You'll probably recall that in March of 2014, the state auditor issued his audit of the Bluegrass Area Development District. The audit covered operations and expenditures from May of 2010 to September of 2013. It also covered federal grant activities for the fiscal years of 2011 through 2013. In September of 2015, the cabinet issued its initial determination and found almost $2.6 million in question costs. The following year, in March of 2016, the cabinet issued its final determination and determined $899,000 roughly in disallowed costs. And you see the difference in question costs and what were actually disallowed costs. That April, the Bluegrass ad appealed the final determination, which is an administrative appeal of those determinations made by the cabinet. In February of 2019, the cabinet submitted a request to the U.S. Department of Labor to accept a settlement proposal where the ad would pay $315,000 and liability in the amount of $583,525 with the wage. that in April of 2019, the Department of Labor accepted that settlement, and in May of 2019, the parties executed an agreed order settling the administrative appeal. The agreed order or the settlement basically settled all claims asserted in the appeal, which only covered the years in question. The Bluegrass Ad paid $315,000 in disallowed costs. They paid its own fees and costs, and the ad could not use federal grant funds to pay the settlement. And that's a basic summary of the settlement. Thank you, Mr. Horn. I know this has been an ongoing process, so I will ask if any colleagues have any questions or comments on the settlement portion. we'll discuss that first while Mr. Horn is in front of us. Can we get the screen to go back to where I see everybody? Or maybe I don't. Okay, there we go. And perhaps I know that we didn't have these sheets, this presentation, perhaps we could get that emailed to us. Hillary, maybe you could do that after this is over so we can have that because it's a really good overview of everything. So, colleagues, do you have any questions or comments of Mr. Horn about the settlement agreement? agreement? No? Well, you all are making it easy for me. Oh, Council Member James Brown. So, thank you. Thank you, Keith, for that presentation. How does the settlement agreement relate to the agreements that we have received? I think it was sometime late last year between the administration and the ad in regards to paying the past dues and the current dues. Does the settlement change any of that? It does not. That agreement for the dues is really between Lexington and the Bluegrass Ad. And while the Bluegrass Ad serves as a grant subrecipient and a direct service provider for workforce dollars, you've got to kind of separate the workforce from their other functions and services. Okay. So are we currently in good standing with the act in relation to being a compliant, full dues-paying member? I do not believe, and Kevin can confirm this, that we have paid dues for the past couple of years. I think that's what, when that last, I think your last PSA was tabled by the council waiting for a determination on whether you wanted to come current on dues. Okay. You have a pending PSA, I think, for the current year of the coming. If Kevin can give some, what is it pending on? What are we waiting to see before we execute? Council member Brown, we have not paid dues since FY18. So the FY18 and FY19 dues were held, and they were held in an account that would roll over while we were sorting all this out. Then the FY20 dues, the PSA was never developed or processed. So all three of those years are in there. We were basically waiting on, as you all know, some answers to questions and as well as a presentation on the settlement from the ad, as well as the update that we require of other economic development and partner agencies from around the government that when a committee asked, you do come do the presentation and that's just part of the PSA. Okay. How am I doing on time? Well, let me ask you this, unless somebody tells me I don't have time. Are we anticipating any COVID response money coming through the ad for the communities that are part of it? Have y'all heard any conversation about that? Is there any relief or initiatives? I'm looking over at the CAO and she is shaking her head no Okay, okay Alright, well, I appreciate the information I'll see what others have to ask I may come back around Thank you, Chair Alright, Council Member Fred Brown If you'll let me There you go Thank you, Chair Kevin, can you come back up? We've had this discussion Numerous times about Paying the fees do we have now that some time has passed do we have a list of I don't know demands or suggestions that we would put forth in regard to us getting back in with bluegrass ad and paying the dues well I want to start the answer by saying we've never been out of the bluegrass ad the state statute does not require a community to pay dues. It requires you to be a member. So we remained a member during all this. The answer to the second part of the question would be, those would be items to be discussed within a purchase of service agreement on how we would go about the dues, just like we do with others. the economic developments we do through an RFP. So we pretty much already have the PSA written when we're ready to go. But I think we could put one together and bring it back. Are you the only member from urban kind of government that's on the Bluegrass ad? Actually, I'm not on the board anymore. Chris Ford is our executive committee member, Commissioner Ford. and then the mayor and former council member stennett are on the at-large board so uh we need to get updated on all that uh i guess the board participation uh i just you know i feel like this is bluegrass ad is a regional effort to do some things i feel like in the past we've been shortchanged because we don't have but one vote. And I've, you know, been in a disagreement with that because I think it ought to be probably by population. So I would think that would be one of our suggestions. But, of course, the full board is going to be made up of all the probably executive judges, county judges in all the counties surrounding. Now, the Bluegrass Add, how many counties is that now? 17 counties, and the executive board is a mixture of judge executives, mayors, and three at large. So, yeah, and you know, we had some, the last state administration, Governor Bevin, they brought up some things, and I think there was some controversy and some challenges there. Do you know anything about the new administration, how they stand on the Bluegrass Head or anything related to that? As many conversations as this mayor has had with the governor and the administration, we have not specifically discussed the Bluegrass Head. Okay, one final question. How do we get off of the center here and get back to where we can maybe be represented more and get some feedback and some presentation from the Bluegrass Head? because I really think as a regional component, this, you know, I don't think it's doing us any good. I think we're suffering a little bit and probably in credibility to some extent from some of the other judges when they look at Fayette County and say, well, they won't even pay their dues. So, you know, I would hope that we could get off square one here and move forward through your office or through the mayor. So thank you, Chair. And Chair, if I may, just, I mean, Council Member, you echoed kind of the sentiments the mayor has. She is interested in turning the page and hopefully going in a good direction. But that good direction also comes with some requirements that that agency meet the same standards that we ask of our other partners. I appreciate that Mr. Atkins I know that there have been I agree with some of your comments Councilmember Fred Brown too I think there's an opportunity here for us and I know I feel like that Mayor Gorton is on board with it too so Councilmember Farmer. Thank you Madam Chair mine was for Councilmember Maloney who placed the issue in committee. After looking at the information and listening to this did you have a way forward that you had in mind or what will be next step by you on this? Well I was going to ask Kevin Atkins if he could come back up please. My question to you I want to hear your recommendation because of what you think the administration with and I want this to work but it seems like they're not on board with this yet and we tried everything to get them to come today and try to bend these problems and but i hadn't seen that but could you give me your recommendation what do you think the administration or how you all feel about where y'all want to go with this with the dues too especially thank you thank you council members both council members so it is the administration's recommendation on the previous dues for FY18 and FY19, which comes to $98,701, that those not be paid as previous years. We also are making the recommendation for FY20, the dues were to be $58,600 since there was no presentation and thus no PSA was ever written. So we're kind of in limbo. Our recommendation is also not to pay FY20 and instead take that $58,600 and put it in CIO Valicenti's efforts to purchase some equipment like laptops that we need COVID-related that we could then file under the CARES Act to get reimbursement for, which, and Melissa Luker's here, she can tell you that the budgeting that would be needed, but that would essentially mean at some point next year, if we got the full reimbursement as well. It would be $157,301 that would need to be accounted for and allocated for other purposes. Quinn, would you bring forward a budget member for that at some point soon? Late? I'm going to let Melissa come up and answer that question, Council Member. Thank you. Good afternoon. For the current year, fiscal year, the FY20 dues, $58,600, we would need a walk-on budget amendment today in order to get two readings before the end of the fiscal year. The FY18 and FY19 dues are currently encumbered. They will automatically roll to FY21, so we're not on the urgent fast track to get those done with the VA today, but we will need that on the FY20 today. Well, I'm sure someone would tender that or bring it forward. We'll get it done. You don't need that during this meeting. You need it at work session, right? Yes, sir. At work session. Very good. Thank you, ma'am. Thank you, Chair. Thank you. Council Member Maloney. All right. Council Member Maloney. Unmute yourself, please. In light of all this information, I would like to make a motion that we do not pay the 21 I want Bluegrass to add, keep it in the committee and allow them to come back next year and give them another opportunity to show that they want to present and show us how they'll get back in compliance and how they want to work with us. And so I would, on behalf of the administration, I make that motion that we do not fund 2021 Bluegrass to add. So move. Okay. Council Member Maloney, your motion is just for FY20 and FY21? Yeah. Okay. Thank you. All right. First of all, is there a second on the motion? Well, let me be Robert Jefferson and second for the purposes of discussion. Right. Thank you. Okay. Council Member Farmer seconds the motion. I will entertain discussion and then Councilmember Evans at some point I will interject here too but I'll listen to my colleagues speak first. Councilmember Fred Brown I'm not sure about the motion you said that's fiscal year 20 and 21 have we got that in the budget for 21? Has it been put in the budget? I believe it has been it has been where did the number come from or or um does melissa know about let me let me see if she can answer my question there so yeah f121 budget for ad includes the money for the home care match and the dues in the amount of 58 600 oh okay how come that was put in there when all this has been pending um we've put them in in FY20 and in FY21 because it was pending. Okay. Okay. And then we're not sure on council. To answer your question, the mayor put it in there because it is her desire that we can get this relationship back in the right spot. Everybody's in agreement on this path forward. We would have the money already in the budget. Okay. Okay. Well, I don't think I can support this motion council member maloney because it might be a little bit premature i think you you know you mentioned i'm not sure what were there out of compliance now i don't think i've seen that listing that says they're not in compliance since they took care of all those fees and and that lawsuit that they had uh and i think we we want to probably keep this in committee and keep and get something definite on it because we've still got 18 and 19 that's in there that you is not in your motion and you didn't mention those two years um we we i think we need something back from the administration saying hey this is what we want to do do you as a council support it you know i don't think you know we're doing this kind of backwards we're telling trying to tell the administration uh what we want them to do so that's where i'm i'm a little bit confused that's where I'm at. Thank you. And just I want to add in here because I know there has been a misunderstanding in the past. The 107,000 that is in that's in the proposed FY21 budget. I want to make sure that I state this clearly that the 58,600 which is for member dues is separate from the 48,400, which is for the home program. We have always supported the home program for the 48,400. I want to state that clear because I don't want anyone thinking that we're not supportive of that. Kevin Atkins, did you have something else you wanted to say? Thank you, Chair. I think, so, again, we're suggesting FY18, FY19, FY20 not be paid. I think to Council Member Maloney's point, and I think in the spirit of cooperation also with this committee, we could put together a draft of a PSA, I think we could wait until a presentation slash update by the ad to this committee before we would then bring that PSA to the full body of the council for approval. The presentation would come before any execution of a PSA. I think that gets to Council Member Maloney's point if I understood it correctly. That is correct. I mean, and to make it clear, I'm doing what the administration first request that we do not fund 21 PSA. But now in light of this, I mean, I would, if we turned down this motion, I would put that motion in that we would give them a chance. We've given them all the chance to come here and explain to us and work with us. And they have yet to work with us. We've called many times to tell them to come and work with us. And I have yet to see that they're willing to do that. And if they don't want to do that, then I don't want to sit there and spend money. It goes back to you, Council Member Brown, that we won't have a fight in this. If we give them the money, it's going to be those other 17 counties that are going to decide where that money goes. And right now, it seems like they're just blowing us off. That's the impression I'm getting. And if I'm not, I haven't seen any proof that we're on board. So until we get on board, I'm willing to work with them, but I don't see anybody come to office. Council Member Maloney so okay you already had a motion on the floor and it was seconded by Council Member Farmer and if you're wanting to re um if you want to change your motion you need to uh withdraw your previous motion would be the proper way to handle it and then ask Council Member Farmer if he chooses to withdraw his second and then you need to re uh restate your new motion please council member farmer in light of what uh kevin actions had told us i was willing to withdraw my motion and come back with what their recommendation now is agreed yes sir thank you okay so it's agreed that that original motion from council member maloney seconded by council member farmer that was withdrawn and now council member um we do have other people in the queue I guess I would ask if others want to speak to if they wanted to interject before we go forward with another motion. Council Member Plowman, are you willing to wait till the new motion is couched? Okay. And Mr. Farmer, Council Member Farmer. Yes. I agree. Let's hear the new motion. All right. Thank you. Council Member Maloney, then I will recognize you for a new motion. Okay. I make a motion that we let the administration come back with a policy for the PSA to allow the Bluegrass ad to come back and do their presentation to allow us to fund the $58,000. So moved. Second. Okay. Hillary, did you get that? Yes. Okay. Okay. All right. Now, Council Member Plowman, do you want to speak to this motion? No, Chair. I was going to just make some statements that had nothing to do with the motion. Okay. All right. Council Member Farmer, do you want to speak to the motion that's on the floor? Yes, please. All right. Council Member Farmer. It's a great motion. I'll be supportive. It speaks to policy, not to budget. Does there need to be a budget part of this or do we just let everything just ride along? I mean, I'm just asking just to make sure we're covered in what we're doing here. And you're talking about what what happens with the money? It's not stated in the motion. So I make sure that we know what's going to go on. I think what I'm and Miss Luker, do you have a response? I have I have an opinion, but. Go ahead first. Well, I'm just thinking that if we can go ahead with the motion of the intention, and then we can discuss the funds later. I mean, I'm not saying later, later, but let's dispose of the motion with the intent first and then talk about that. It's a clean motion. Thank you very much. Thank you both. Thank you, guys. All right. All right. So there's no other blue hands signed up. I will say that I do agree. I was very disappointed when we asked, when Ms. Angelucci asked the interim director at Bluegrass to come and speak today, and he just flat out said no. So I still want us to be able to create a relationship, and I still hope. I know that Mayor Gorton has worked very hard and diligently in trying to be there and to be involved in the discussions. And so it's my hope that if we can continue trying to put this foot forward and lay this other stuff behind us, and I'm hoping that we can finally get to a better place. So having said that, is there any other discussion on the motion on the floor? There being none, all in favor, please raise your hand. All right. Council Member Reynolds, do you have yours? Okay, it's behind my screen. Okay. All right. That's, everybody raised their hands. Council Member. Okay. All right. How many, how many are against? This is all in favor. Any opposed? All right. Thanks. So it's all in, That was all in favor of the motion. So thank you all for that. So now, I guess, would you, would it, I'm wondering if it's appropriate for us to discuss the budget issue in this meeting versus at work session. And I don't know who to look to to say help on this because, Council Member Lonnie, what is your thoughts? Well, I thought we've been keeping that money in that account all along. We've always told them that they would come back and do a presentation and tell them back into compliance, we will release those funds. they never did come back so I don't know why we just don't keep it in that same fund that we've been doing every year for the last three four years we've always had them an opportunity to come back to show that they're back in compliance and answer all our questions so I don't know why we just don't leave it to the same fund that is in now and do the same thing like we did with this fund and keep it in for next year the same way and I don't know that's a molester question but I assume that I thought that was always we always had that fund there to allow them to come back and if they want to get in the plan, we'll pay them. All right. Councilmember Farmer, do you want to say something? I agree. I think unless we post a budget amendment, it just stays with the other funds where it is. I think we can leave all enough alone unless Ms. Luecker has another way forward there. Thank you. Ms. Luecker, do you have a thought? Yes, so the FY18 and 19 dues, they will automatically roll to FY21 unless you all do see it. The FY20 dues will drop to fund balance if you don't do a budget amendment to move the money. Okay. All right. So I'm clear on that then. Council Member Palomen, do you want to comment? Thank you, Chair. I was just going to comment on, I remember the presentation that David, David, I can't think of his last name, that was the executive director, because he came to council, and I remember him answering questions. So I thought it was last year, but so I guess I'm disagreeing that I don't think they've answered, because I've worked with Bluegrass Ad on different projects, and I even had a pre-conversation with him before he made his presentation to us. So I'd like to find out when that was and see if I can get a copy of it. I just wanted to make that statement. Thank you. Mr. Atkins, would you like to answer that? Mr. Plumman, you do remember correctly, David Duttlinger did come and make a presentation. That was immediately the exact date. It was about a year before there was any settlement because that became the issue. He said it would be done in about 30 or 45 days, and it was roughly a year later. and that's legal matters we all know it's hard to predict when something will be complete but it was well before the actual settlement was reached and then that was the request is to come back and brief on the settlement. Let's remember the presentation thank you so much. Right and and they have they have come and presented except for this time they pretty much said no so So, Councilmember Fred Brown? Yeah, just a final thought here. I think we don't need to do anything budgetary-wise. I don't want to vote to amend anything on the budget. I want to pass the budget like we've got it. And we can always deal with this in the future as to what we want to do once we get the administration. Looking back at these, you know, I'm still concerned about 18 and 19 years. Here we're talking about 20 and 21. and just dues only but I still think there's some unanswered questions here about what we expect from them or what we expect you know from our dues if we pay dues and I don't think that's been answered but I do think that the other thing about them being in compliant I guess they are in compliant now, but Council Member Maloney says they're not. I don't know. I'd like to have a list of what they're not in compliant with. I think I want to answer that. First of all, they were not in compliant. Council Member Maloney, let me call on you, please. We're going to keep decorum in this. I know. We're going to keep decorum, okay? Okay. Council Member Maloney, would you like to respond? Yeah, sure. they were out of compliance when we did this two years ago and they were supposed to get back in compliance, come back when Kevin Acton said they were supposed to come back three months and do another presentation, say they were back in compliance they had never came back to tell us they're in compliance they I haven't seen a letter from the state saying they're in compliance and that was one of the questions I was going to ask today, now you may have verbal, you may have, do you have something in writing that says you're in compliance with the state. And that was a simple question. I have yet to see anything. And maybe Kevin Atkins, have you seen anything from the state that says that they're in compliance? You may get it from them, but I don't know if you've seen anything from the state. Kevin? Council Member Fred Brown, this was your question to Council Member Maloney. Do you want to, I mean, I do think that it would be important for us to hear that if we had any responses. I know letters were sent to Frankfurt. I thought they were in line. That's where I'm coming from. All right. We have Law Commissioner Specker. Do you have a comment or interject something? Thank you, Chair. Council members, we did ask for information from the state and we received back letters that I'm happy to provide to you all that basically found that with respect to the settlement and the issues that were raised in the settlement, that those matters had been resolved in a satisfactory manner. There was one agency that we did not hear back from, and I can't recall off the top of my head which one that was. There was a change in administration, so we didn't sort of go back and sort of push it with them, but I'm happy to provide you with the information from the other agencies that we received. Councilmember Fred Brown, does this answer your questions? I guess it tells me that they are in compliance and we need to go forward with having them come back or having the administration giving us a little bit more information on what other things we can be comfortable with so that we can sign an agreement and pay our dues. But we've got to get this negotiation. You know, we're paying dues and we haven't been getting anything, basically. And this compliance thing was one of the things that was over their head for a while because of the audit. So I think it's still up in the air and we just need to maybe get more information and keep it in the committee here. that's all I really don't have the answer all right I I understand I I'm going to interject here too because I think that what I would like to see happen is is our next meeting is August 11th and I would like to maybe see some language for a PSA and then perhaps we can have additional conversation with, I think Mr. Duttlinger is actually off site and he's in Washington, D.C., I believe, and there's a acting or interim director right now. So I would like to have a conversation, have Mr. Atkins and myself have a conversation with Mr. Duttlinger and the interim director, because I would like for us to have that where the Bluegrass ad will be required to present a progress report as it is to its activities annually and as additionally required or requested by the committee before the before so that we can know what's going on failure to present when requested shall require withholding payment until requested presentation is made these are things that i think that we can include in the psa dues payments will not carry over from previous fiscal year if requirements within the PSA are not met during that fiscal year. And then dues are contingent that there be no pending federal or state actions for unethical or misspent funding, disallowed costs during the period of the agreement. Those are some of the conversations that we've had, I've had with Mr. Adkins. And I think those are things that can be included in a draft PSA and I would like to see that language come back to us on August 11th and then I think that at that point we could it will be in that fiscal in fiscal year 21 and I think it's more appropriate to talk about agreement the agreement at that time. Mr. Atkins do you have any comments or follow up on that? No chair I was just going to agree with what you just said I think I was over talking to council I wanted to say council member Ford commissioner Ford uh and we both think working with the law department we can have some language ready by the 11th to show you all in some type of format and Chris is going to reach out to uh Mr. Cacher about the steps forward I think we're all saying the same thing we want to put this in a better place in a path moving forward where both sides are working together. All right. Thank you, Mr. Atkins. Based on that, is there any further discussion on, I mean, the motion has been moved forward. I do think that, I mean, there's opportunity for us to go ahead and put to rest the FY18, 19, and 20 dues, realizing that the FY20 has to be dealt with in a different manner than the 18 and 19. I would love it if there could be someone that might consider bringing a motion to the floor. I just don't see why we should continue holding these funds when we're not clearly, it doesn't seem to me that we're going to move forward with doing anything with those funds. uh is there council member maloney i want to clarify that the reason we didn't do 18 19 20 is because they were going to use that money because they were out of compliance and they were going to use the money that to pay their bills and we did not support for something they did wrong that we were all adamant against and to me i agree with you those three days should be gone period. We gave our reason why we didn't give them the money because we didn't want to pay for their things that they did wrong. So if you, if you, I will make a motion that we do not, that this, what we, we will not be careful way I say this is that I make a motion that we only talk about 20, I mean 21 budget for the PSA and that we do not talk about 18, 19, and 20. So I'm moving. Well, I believe that's what your, that Councilman Maloney, I think that's what your previous motion was. I think that we need to, I think it would be more appropriate if we properly vet that we don't want to do anything with the FY18, 19, and 20 dues that are being held. FY18 and 19 have been encumbered, and the 20 is in the current budget. So I think that it would be better if we have a motion that actually expressed what we want that we don't want to hold those funds any longer for paying to the bluegrass ad if that makes sense it does and maybe you want to give it to your vice chair and make that motion so it'll be clarified a little bit better since you have an idea what you're doing i would recommend that you give it to the vice chair and let you go on and make your motion okay vice chair note duly noted all right vice chair will you take over the meeting or so i can make a motion i'm happy to council member lamby have a motion that you want to present i sure do um yes i would like to uh because of previous inconclusive discussions about the members dues i would like to entertain a motion to recommend that we do not go forward with the fiscal year 18, 19, and 20 member dues. So move. Second. Okay. There's been properly moved and seconded. Is there any discussion? She said entertain rather than motion. She said entertain. I think she wanted to make a motion. Okay. I make a motion. There's been a motion that has been properly seconded. Now, I can see hands. I see Councilmember Fred Brown and Councilmember James Brown. I think Councilmember Fred Brown was first. Did you have a motion? Yeah, I'm ready. Melissa, can you come up to the chamber mic? Now, the motion there has got 18 and 19, which those are carryovers. And the 20, can we put all three of those together in the way the motion? Can we put all three years together in that one motion? I think what we could do is we could do it where we close the open PO that has rolled with the FY18 and 19 dues and made one budget amendment for the total amount of the three years FY18, 19, and 20 dues and moved them to what Kevin Atkins said, a computer services account so we could purchase laptops or other things needed for telework. We could do that, but we would have to do – the important thing is we deal with the FY20 dues today. Otherwise, they will just drop the fund balance. Well, that's okay. hey, we can deal with this next month or two months from now as far as where we put it at without trying to make some last-minute changes to the 20 budget. But, you know, that's just a lot of paperwork, and it's just back and forth accounting flow. In regards to that, that money coming back in, can we, this committee, really deal with that, or does that need to go to the budget committee to address that, the budget? I'm not sure that we've got the authority. I mean, we can acknowledge that we want to do that. But it seems like to me it's got to either go, maybe work session we can do it, but it's got to be either work session or the budget committee dealing with this to make the budget amendment because it does affect 20 budgets. You see where I'm coming from? I'm not sure that we've got complete authority here. Council Member Brown, it looks like Commissioner O'Mara has videoed in. So Commissioner O'Mara. Come on in, Bill. Information. Council Member Brown, that's correct. What the committee wants to be doing is recommending to the council for action at a work session today. It would be a work session budget amendment to be added to the docket. Is that correct, Melissa? That's correct. We've got time to do that? I've already got somebody working on it. If we pass it. Okay, I don't know. All right, I'll bow out here. Council Member James Brown. Thank you, Chair. I got a question for Commissioner Ford and Kevin Atkins. I just wonder, I know we're talking about moving forward with our relationship with the ad. If we go ahead and dismiss of the 18 and the 19 dues, what kind of impact would that have on our relationship with the ad in regards to moving forward? Thank you for the question, Councilmember. We are an active participating member of the Bluegrass Ad. I attend the executive committees each month on behalf of Mayor Gordon. We're working on several initiatives. I know Al Doney is working with the county judges who are particularly interested in expanding broadband out in the region. We have our relationship with aging is intact with our home care funds. So we are an active member. We are a good standing. I'm still well received with the members of the executive committee. And it's just a matter of tying up these loose ends related to the member dues that the council rightfully so wishes to work through with Mr. Casher. And we'll try our very best to implore them to come visit with the council at their very next availability. Okay. All right. And then I guess I think Kevin's probably on the same page. And unless he's not, he can come say it. But, you know, I was a real supporter of us paying the dues and getting in compliance last year. I do understand council's concern about the lack of disproportionate representation at the ad. And that is that has created some pause for me. But, you know, I would support the motion to to do away with 18 and 19. And I guess we're talking about 20 as well dues and consider 21 as we move forward. But in the hopes that that's a sign to the ad that we're willing to try to move forward and strengthen this relationship, because I do see some opportunity with the resources they have to add to our local workforce and economic development initiatives that we have here in Fayette County. So I'm supportive of the motion. Thank you. Thank you, Chair. I don't see anyone else has signed up. going once going twice okay all in favor of the motion raise your hand okay that looks unanimous all right it passes oh sorry kathy okay council member i saw you for two seconds so uh that can be recorded as unanimous vote so chair i will hand it back over to you all right thank you chair thank you vice chair um i appreciate that because I do think that we need to put that to rest. And I will work with, so in light of us reporting out a budget amendment, which I really would like to say that it came from this committee, I would like to have someone make a motion to, so that we could report out that that motion at work session and then thus make the budget amendment the proper budget amendment for the FY20 dues for today's work session yes sir so moved thank you council member Farmer seconded by council member Evans all right so that we can report out this mode this past motion not the full thing but just this past motion today and make sure that we're on board with the budget amendment. Is there any discussion of this motion on the floor? There being none, all in favor, please raise your hand, please. All right. I appreciate it. That motion passes. I appreciate that very much. This is always, and so we will, at the August 11th meeting, we will work with the administration to have a draft PSA, and it is my hope that we can move forward with this issue and create a better relationship with the bluegrass ad. So is there any other further? I was going to ask if we could remove this item from the committee, but that's not going to happen yet. So all right. So we're going to go ahead is, let's see, is Mr. Let me look at my agenda here. Mr. Maxwell in the council chamber. Okay. Council Member Maloney, I'll let you introduce this next item. Thank you. I'm excited to bring this one to you all. I was going to bring it to you back in October. As you know, I walk around every Friday and I see lot of employees and I had one of my employees, one of our employees came up to me and said they have somebody in government that don't want to talk about what they do with their life, but they well, they had opportunity to do a bone marrow transplant for someone else. And, and they came to me and asked me, do we have, we, I mean, do they get time off for that? And I, and I said, I will go find out. So I want to see O'Hamilton and I appreciate all the help she did. And also of John Maxwell. They did some research and found out that the state was doing the same thing what we want to do, but they had to go through legislation to get it changed. So I waited till they passed that legislation. And so John's going to bring you that proposal to you all, and I would let him go on and take the lead on that. John, come on up. Thank you. Mr. Maxwell, if you'll unmute your computer, please. Thank you. Sorry about that. Thank you, Council Members, and thank you, Council Member Maloney. As Council Member Maloney said, he came to us back late last year in October or so and mentioned this. And this kind of leave program is what is available at the federal level. And separately, the post office also had a leave a little bit different for donations, bone marrow and living organ donations from living people. So we thought it was a really good idea. We explored it. And so when the state passed theirs, we we kind of mirrored their their program. So, frankly, we didn't invent the wheel on this, but we did look at a few other programs. And and so this is a quick summary of of what we're proposing in this ordinance that we'd like to put on. it would provide for employees who would want to donate an organ 240 hours. That's six weeks. And it would provide for 40 hours for a bone marrow donation of leave time. So they would not lose any time, any seniority, or any benefits during that leave time. They do not have to take any other leave time first. They can take this first. This is above and beyond in addition to any other kind of leave they have. It would be available for all full-time employees. And it specifically outlines the organs, kidney, liver, lung, pancreas, and bone marrow. So we really believe that this is going to promote this. There hasn't been very many. There's only been like 43 in the whole state last year of living Argon donors. And it's an opportunity to save a life. And we think it's a really good idea to promote. So we are recommending passing this ordinance and putting it into effect. be happy to answer any questions about it. Thank you, Mr. Maxwell. Our colleagues, are there any questions or any comments about this? I think this is a really good move forward, and thank you, Council Member Maloney, for bringing this forward. Council Member Evans? Yeah, I actually really just wanted to echo that. Having been contacted, I mean, it's been years ago, about possibly being a match for someone in need of a bone marrow transplant. When Council Member Maloney first brought up the idea, I was surprised that there wasn't a means for someone to be able to do that because I certainly would have if I would have matched. So thanks for walking around and hearing the concern and doing something about it because, yeah, this is something that certainly is needed. You know, I'm an organ donator and, yeah, signed up to be an organ donor. And I think it's something that we should definitely encourage our employees to be able to do when they have the opportunity. So I just want to thank Councilmember Maloney and all of the staff for making sure that this came through, because I think it's a great thing. Thank you, Chair. All right. as I see no other blue hands. So Council Member Maloney, would you like to make a motion? Yes, I will. Thank you again, Council Member Evans, for that. I'd like to make a motion that we to create a leave category related to organs or bone marrow donation and to find benefits provided under such leave categories. So move. All right. Is there a second? Second. All right. Council Member Evans. Council Member Reynolds, did you have a question or were you going to second to? I was trying to second. Okay, that's fine. Thanks. All right, Council Member Maloney made a motion seconded by Council Member Evans. Is there any discussion on the motion on the floor? There being none, all in favor, please raise your right hand. Please raise your hand. It's not like swearing in somebody. All right, all in, it seems like everybody's in favor. Vice Mayor Kay, did you hold yours up too? You did? Okay. All right. All right. That was all A. So now, Council Member Maloney, just not to make it sticky wicked, do you want to leave this in, the normal presentation report out for August 11th? Is that okay with you? That's okay. All right. Thank you. Okay. Now, would anybody like to entertain a motion, given the fact that we're going to move this ordinance forward that we remove this item from committee? So moved. Council Member Maloney made a motion. Is there a second? Second. Member Plowman. Okay. To remove this item from committee, is there any discussion on that motion? There being none, all in favor, please hold your hand up. Awesome. Thank you so much. That was all A too. So awesome. Awesome. All right. Now, as we move forward. Okay. The last item is just for information only. The review of the Council Rules and Procedures, some of you all will remember that we had this item in the committee. We had a subcommittee and we went through it and then we found out later that there were some other items in our rules and procedures that conflicted with Robert's rules. And so I have put this back into committee today for informational purposes. And in the coming weeks, I'm hoping that we'll be able to have a subcommittee meet at least two to three times. I don't think it's going to be difficult. um i've already had council member plowman and ellinger have agreed to uh serve on this subcommittee and uh i would like to have a couple more people that would be willing to do this again i do believe we can do this in two to three meetings tops uh pretty expedient um and so i will say um you know if you want to say it today during the meeting or just contact me today so that we can put this to rest also. So are there any comments? Council Member Farmer. I'm glad to help the group too. But I just said, just in reading this, just for information, what are orders of the day, to call orders of the day? I just, that's a different terminology. You know, I'm going to have to... Well, it's okay. That's okay. Yeah, I can do it in subcommittee. I wasn't prepared to answer any questions about that today. It was obviously interesting reading. Yes, yes. And Robert's rules are very intriguing to some of us. So thank you, Mr. Councilmember Farmer. Thank you. All right. So is there any further discussion on that, the review of the rules and procedures? There being none, and we'll move forward with setting up a time to meet with the subcommittee. And I do appreciate Councilmember Ellinger, Ploman, and Farmer for your willingness to serve on this. So under our, I don't know, okay, 2.30, under our items referred to committee, I know that Ms. Angelucci has gone through and talked to some people, several council members about their items in committee. And I believe that Councilmember Bledsoe, even though she is not on the committee, she has agreed that the DLP family friendly events item can be removed from the committee. She said she was okay with that. And so I would ask if somebody would move to entertain a motion to remove that. All right. Council Member Plowman made a motion seconded by Council Member Evans. Is there any discussion on that motion? There being none, please hold your hand to all the A. Hold your hand. All right. That is unanimous. I appreciate that. and then going through I think that the city golf course analysis is going to be something that is going to I think we have properly vetted that in committee and I would like to entertain a motion to remove that from committee as well are you making the motion? I can't, I'm no chair I'll move, I'll move the motion all right, Council Member Fred Brown made a motion is there a second? second all right, Council Member Farmer uh seconded that motion is there any discussion on that item council member reynolds yes i just had a question um i the we had referred looking as a source of and i'm just talking about it i'm not saying uh an opinion um we had we had referred uh looking at uh selling a golf course was that did we refer that to the budget committee? Right. That was to the budget finance committee and not to this committee. That's correct. So I think some of the information from this committee and from what we looked at last year might be helpful for that. Is that something that they can draw from and we don't have to keep it in committee, but they can still use it, right? That is correct. Yes. They'll have all that information. Ms. Angelucci will be able to help with that because I believe she staffs the budget finance as well. So she will have that information going forward. So, okay. We have, is there any discussion, Mr. Councilmember Fred Brown? Do you have your hand up? Do you want to say? I have it for another item. Okay. Thank you. All right. If you'll hold your hands all in favor, please raise your hand to remove the city golf course analysis. Okay. That motion passes. Any opposed? that motion passes thank you so much the historic preservation and Councilmember Brent Fred Brown let me go ahead and recognize you before I go on do you have I wanted to go ahead and remove item that I have in there on the cell slash transfer of urban county properties and buildings because that has been put into budget committee in relationship to anything even golf courses or whatever. So I think we're going to handle it all in that one committee later in the year and I don't think we need to muddy the water in this committee. So move. Is there a second? Councilmember Evans? Okay, Councilmember Coleman, her voice was heard. Okay, is there any discussion on that motion? There being none, all in favor, raise your hand. any opposed all right that's all all in favor and then um the last one is uh council member ellinger the historic preservation they they gave a presentation at the last um committee i believe and so do you have a motion do you want to entertain a motion to remove this item from committee uh so moved all right and is there a second second all right council member Fred Brown seconded. All right. Is there any discussion on that motion? There being none, all in favor, raise your hand, please. All in any opposed. All right. That passed by unanimous vote as well. So those are only, does anybody else have any other of these issues? These were ones that we reached out and found out that there was a better place or that they were no longer relevant. So, folks, we did it. We did our first virtual meeting. I have to say it is a bit odd. So I appreciate all your all's patience with me today. Is there a motion to adjourn? I'm moved. I'm second. Council Member Evans made a motion, seconded by Council Member Reynolds. All in favor, raise your hand. Any opposed? Thank you all so much. I shall see you at work session. Thank you.