# Board of Architectural Review - November 15, 2023 > Auto-transcribed civic record · November 15, 2023 - **Permalink**: https://meetings.lexingtonky.news/meeting/5964 - **Source video**: https://lfucg.granicus.com/player/clip/5964?view_id=14&redirect=true - **Date**: 2023-11-15 - **Last revised**: November 15, 2023 - **Length**: 2,232 words > ⚠️ **Auto-generated content.** Audio from the official Granicus video was auto-transcribed with OpenAI's open-source Whisper large-v3-turbo model, run locally by The Lexington Times. Structured facts were extracted with GPT-4o; the narrative summary was written by Anthropic Claude. Verbatim wording may contain errors. See [methodology](https://meetings.lexingtonky.news/about/methodology) or [report a correction](mailto:editor@lexingtonky.news). --- ## Meeting Overview The Board of Architectural Review convened on November 15, 2023, at 101 East Vine Street, Room 220, with MR. CHAIRMAN presiding over the session. The board addressed six agenda items during the meeting, with five projects receiving approval and one being deferred for future consideration. The approved projects included a diverse range of architectural modifications and new construction, spanning roof replacements, building additions, solar panel installations, garage reconstruction, and parking construction across various residential properties in the city. Throughout the meeting, the board conducted nine motions and votes as they deliberated on the proposed architectural changes and construction projects. No public comments were recorded during this session, indicating that the proceedings focused primarily on board discussion and decision-making regarding the submitted applications. The meeting demonstrated the board's active role in reviewing and approving residential improvements and modifications, with the majority of projects meeting the necessary architectural and zoning requirements for approval. ## Votes and Decisions The meeting included nine votes, all conducted by voice vote and all passing unanimously. **Certificate of Appropriateness Approvals:** • **04150266-f**: Approved certificate of appropriateness for 266 Clay Avenue with two standard conditions • **12260631-h**: Approved certificate of appropriateness for 631 East Main Street with two standard conditions • **10950107**: Approved certificate of appropriateness for 107 Lackawanna Road with one nonstandard condition and two standard conditions • **00710211-j**: Approved certificate of appropriateness for 211 South Ashland Avenue with two standard conditions • **12680716-I**: Approved certificate of appropriateness for 716 West Maxwell Street with multiple conditions as read into the record **Postponement:** • Postponed consideration of 324 Aylesford Place to December 13, 2023 **Administrative Items:** • Approved the minutes for October 18, 2023 • Approved the 2024 meeting schedule • Approved adjournment of the meeting All votes were conducted by voice vote with no recorded opposition or abstentions. The meeting data does not include specific vote counts, individual voting records, or the names of members who made or seconded the motions. Transcript timestamps were not available in the source materials for any of the votes. ## 324 Aylesford Place: Construct parking The committee considered an application for constructing parking at 324 Aylesford Place during their November 15, 2023 meeting. However, the discussion was limited due to the applicant's absence from the proceedings. The primary issue identified during the review centered on concerns regarding the recommendation to use permeable paving as part of the parking construction project. Committee members raised questions about this aspect of the proposal, though specific details of their concerns were not elaborated upon in the available materials. Without the applicant present to address questions or provide clarification on the permeable paving recommendation and other potential aspects of the parking construction project, the committee was unable to proceed with a thorough evaluation of the application. Given these circumstances, the committee decided to defer consideration of the 324 Aylesford Place parking construction application. This deferral will allow the applicant an opportunity to attend a future meeting to present their proposal and respond to the committee's concerns about the permeable paving recommendation and any other technical or procedural questions that may arise. The deferral ensures that the committee can make an informed decision on the parking construction project once they have the opportunity to engage directly with the applicant and receive clarification on the outstanding issues identified during this preliminary review. ## 266 Clay Avenue: Replace roof structure The board reviewed an application for roof structure replacement at 266 Clay Avenue. Prior to the meeting, the applicant had received staff recommendations and agreed to comply with them via email correspondence. The application proceeded without extensive discussion, as the applicant's advance agreement to the recommended conditions streamlined the review process. The board found the proposal acceptable as modified by the staff recommendations. The board approved the application with two standard conditions attached. The specific details of these conditions were not elaborated upon during the meeting discussion, but they represent typical requirements for this type of construction work. **Outcome:** Approved with two standard conditions *Note: Specific transcript timestamps are not available for this agenda item.* ## 631 East Main Street: Construct addition The board reviewed an application for a construction addition at 631 East Main Street during agenda item 3. Julie Cashman served as the key speaker for this discussion. The application proceeded smoothly with minimal debate. The applicant agreed to accept the board's standard two conditions that are typically applied to construction projects of this nature. The specific details of these conditions were not elaborated upon in the available meeting materials. Following the applicant's acceptance of the standard conditions, the board moved to approve the application without further discussion or concerns raised by board members. **Outcome:** The application was approved. ## 107 Lackawanna Road: Install solar panels on garage The board reviewed an application to install solar panels on a garage at 107 Lackawanna Road. The applicant was not present at the meeting, but had previously agreed to comply with the board's recommendations. The application included a nonstandard condition regarding roof height requirements. Despite the applicant's absence, the board proceeded with the review based on the prior agreement to accept the recommended conditions. The board approved the solar panel installation application, with the applicant having already consented to the specified conditions, including the nonstandard roof height provision. ## 211 South Ashland Avenue: Demolish garage, construct garage The board reviewed an application for 211 South Ashland Avenue to demolish an existing garage and construct a new garage structure. Tom Burke served as the key speaker for this agenda item. The discussion was brief and straightforward, with the applicant agreeing to comply with the board's standard two conditions for approval. No significant concerns or objections were raised during the review process. The board voted to approve the application for the garage demolition and reconstruction project at 211 South Ashland Avenue. The approval was granted contingent upon the applicant meeting the two standard conditions that were agreed to during the meeting. *Note: Specific transcript timestamps are not available for this agenda item.* ## 716 West Maxwell Street: Construct parking The commission reviewed a proposal to construct parking at 716 West Maxwell Street during agenda item 6. The application underwent discussion regarding the scope and design of the proposed parking facility. During the review process, the applicant agreed to several conditions to address concerns raised about the project. Key modifications included: • Reducing the total number of parking spots from the original proposal • Implementing grassy pavers in the parking area design to improve environmental impact and stormwater management The use of grassy pavers represents a more sustainable approach to parking construction, allowing for better water infiltration and reducing the overall impervious surface area of the development. The commission ultimately approved the parking construction project with the agreed-upon conditions. The approval indicates that the modified proposal met the necessary requirements and addressed any initial concerns about the development's impact on the surrounding area. The project at 716 West Maxwell Street will proceed with the reduced parking capacity and environmentally conscious paving materials as stipulated in the approval conditions. --- ## Decisions - **04150266-f** — passed (0-0): Approval of the certificate of appropriateness for 266 Clay Avenue with two standard conditions - **12260631-h** — passed (0-0): Approval of the certificate of appropriateness for 631 East Main Street with two standard conditions - **10950107** — passed (0-0): Approval of the certificate of appropriateness for 107 Lackawanna Road with one nonstandard and two standard conditions - **00710211-j** — passed (0-0): Approval of the certificate of appropriateness for 211 South Ashland Avenue with two standard conditions - **12680716-I** — passed (0-0): Approval of the certificate of appropriateness for 716 West Maxwell Street with multiple conditions - **Motion** — postponed (0-0): Postpone consideration of 324 Aylesford Place to December 13, 2023 - **Motion** — passed (0-0): Approval of the minutes for October 18, 2023 - **Motion** — passed (0-0): Approval of the 2024 meeting schedule - **Motion** — passed (0-0): Adjournment of the meeting --- ## Full transcript east vine street room 220. it is our procedure to consider applications in the order in which they're listed on our agenda in each case we'll have a presentation by the staff and we'll hear any additional comments from the applicant the board will then ask questions or make comments regarding the application and then hear comments from any other interested parties the chair will then ask the board member to enter a motion if you wish to address the board please come to the the microphone and state your name and address for the public record. We also ask that you write your name on the sign in sheet by the door so that the information can be recorded correctly. I would like to note the following staff approvals before we begin our review of the applications. There are certain items that the staff can approve, eliminating the necessity for all applicants to appear before the board. There are a total of 21 approved applications noted on today's agenda. They are by historic district in the Ashland Park historic district at 807 East High Street, remove a dying tree. At 1016 Fincastle Road, move dying tree. In the Ellsford historic district at 342 Grovesner Avenue, install radon pipe. At 424 East High Street, replace the threshold floor. At 335 Transylvania Park, renew the COA. And at 361 Transylvania Park, remove a dying tree. In the Belcourt Historic District at 155 West Belcourt, replace roof. At the Ellsmore Park Historic District at 620 Ellsmore Park, install fencing. At 668 Ellsmore Park, restore railing on the front porch. In the Fayette Park Historic District at 425 Fayette Park, renovate rear gazebo. In the north-south historic district at 176 North Broadway, replace the walkways. At 182 North Broadway, replace the walkways. At 628 North Broadway, renovate the structure. And at 420 West 6th Street, tuck point the structure. In the Pensacola Park Historic District at 1859 Nicholasville Road, install stooped to a garage pedestrian door at 115 wallbatch drive replace the replacement windows at the seven parks historic district at 312 arcadia park re-roof the structure at 317 arcadia park replace and install fencing in the south ashland central avenue historic district at 227 south ashland avenue replace a dying oak tree at 298 south ashland avenue remove dying pick pin oak tree and finally in the western suburbs historic district at 735 west main street replace the retaining wall we'll now move to our first application which is at 324 ellsford place in the uh in the Elspeth historic district. The scope of work is construct parking. Is the applicant here? Mr. Chairman, the applicant is not here. She has received her staff report, and we have been in contact. She has some issues with the recommendation to use permeable paving of some type. did she indicate she's going to be here today she didn't tell me she wasn't going to be here all right i'll tell you what we'll defer consideration of this one to the end yes sir all right any any objection to that all right all right turning to our next application at 266 clay avenue in the ellsford historic district reconstruct garage roof and structure is the applicant here mr chairman the applicant is not here but you have an email where he has uh agreed to the recommendations okay the chair will note that this uh the staff has recommended approval with what we refer to generically as the standard two conditions i'll read those into the record uh the first one being any if any changes are made that alter the information submitted resubmit the changes to staff for review and approval prior to start of work the second one is once reviewed by the other city divisions any changes shall be returned to staff or board for review and approval prior to start of work any questions or comments from the board members about this application any comments from the audience in that case i think we're ready for a motion Chair, with regard to case number 04150, 266-F, 266 Clay Avenue in the Aylesford Historic District. I move the approval of the certificate of appropriateness with the two standard conditions. Okay, do I have a second? Second. Any discussion on the motion? Hearing none, the chair will call the question. All those in favor say aye. Aye. Opposed nay. Motion passes and the COA as condition is approved. Turning now to our third case at 631 East Main Street in the Belcourt Historic District. The scope of work is constructed in addition. Is the applicant here? Come on up. Give your state your name for the record, please. I'm sorry, turn on your microphone, please. And may I borrow yours? I'm missing a page. How do I turn it on? Julie Cashman. Whoa. Sorry. Julie Cashman. All right, thank you. My heart made me. All right, so, well, for heaven's sakes, I'm looking for the staff recommendations. Yes, I'm sorry. The staff has recommended approval of your application subject to what we've been referring to as the standard to conditions. Are you in agreement with those? Yes. Which I previously read? Yes. Okay. Any questions or comments by the board members with respect to this application? and obviously you're from the audience anyone else in the audience i think then if there's no questions i think we can move forward with this in regards to case number one two two six zero six three one dash h at six thirty one I move to approve the certificate of appropriateness with the standard to conditions. All right. Do I have a second? Second. Second from Susan Neal. Any further discussion on the motion? Hearing none, the chair will call the question. All those in favor say aye. Aye. Opposed, nay. Motion passes, and the COA as a condition is approved. Good luck with your project. Thank you very much. All right. I love that house, by the way. Thank you. All right, so at 107 Lackawanna Road, attachment number four, Pensacola Park historic district, is the applicant here? The applicant is not available to be here today, but is aware of the recommendations and is agreeable to them. I'll note that the staff has recommended approval. They have suggested, as I would call, a substantive change that any increase in the height above on the roof shall be submitted to staff for review and approval prior to start of work. And the two and three are the standard two conditions that we generally add to these approvals. I think we can move forward with this one. Any questions or comments about the application? If not, then any comments from the audience? If not, then I think the chair is ready for a motion. Chair, per case 1095-0107 at 107 Lackawanna Road, I move to approve the certificate of appropriateness with the one nonstandard condition. Any increase in height above the roof shall be submitted to staff for review and approval prior to the start of work and the standard two conditions. okay do i have a second second any discussion on the motion hearing none the chair will call the question all those in favor say aye aye opposed nay motion passes and the cla as conditioned is approved uh turning now to attachment number five at 211 south ashland avenue in the south ashland central avenue historic district scope of work is demolished garage construct garage Is the applicant here? If you'll state your name for the record please. Hi, I'm Tom Burke. I'm the architect representing the owner. Mr. Burke. Welcome. Staff has recommended approval of the application subject to what I've been referring to as the standard two conditions. Are you in agreement with those? Yes. All right. Any questions, comments from the board members? Anyone from the audience has a comment or question? I think then we're ready for a motion. Chair, with regard to case number 00710211-J, 211 South Ashland Avenue, I move approval of the certificate of appropriateness with the standard two conditions. All right, do I have a second? Second. Any further discussion on the motion? Hearing none, the Chair will call the question. All those in favor of the motion say aye. Aye. Opposed? Motion passes and the COA as condition is approved. Thank you Mr. Burke. Thank you. All right, turning now to attachment number 6, 716 West Maxwell Street in the Woodward Heights Historic District. Scope of work is constructed parking area. Applicant here. Okay, come on up. and I apologize I have lost my notes on this one the corrections okay staff has recommended approval of your coa but they had a number of substantive changes that wish to discuss? Yes. I'm assuming you'd like to be heard on those? Yes. Are there any in particular that you want to discuss or all of them? None. They all seem very reasonable. I'm sorry, I can't hear you. They all seem very reasonable. So are you in agreement with them? Yes. Okay, I'm sorry. Let me read them to you and let's just make sure. And you're going to have the microphone system in this room is terrible. So you're going to have to speak directly into that mic to be heard properly. Roger that. Okay, the first one is the parking area be reduced to four parking spots with final drawings to come back to staff. Are you in agreement with that? Yes sir. Number two, the parking lot be constructed with grassy pavers or permanent concrete with final drawings to come back to staff. Are you in agreement with that? Yes. All right, number three, curbing or shrubs will be installed to prevent the yard to be used as parking with final details to come back to the staff? Yes. All right. The next one needs a little bit reworking. There's a couple of typos in it. Basically reads care should be taken and the work carried out to not harm the trees with equipment. The parking lot should be pulled off at least two fence panels, which is the equivalent of two parking spaces in order to protect the critical root zone. And their pruning shall be done in accordance with the ISA arborist standards above and below the ground by a certified arborist. Are you in agreement with that? Yes, sir. All right. Number five and six are what I've been referring to as the standard two conditions. Are you in agreement with those as well? Everything seems great. All right. Any questions or comments by the board members? No one else left in the audience, I don't think. All right. So, okay, we're going to move forward with the approval of this application. Do I have a motion? Chair, in regards to case number 12680716-I at 716 West Maxwell Street, I move that the certificate of appropriateness be issued with all of the conditions previously read into the record. That works. Will that work for you as a attorney? Okay, very good. Second? Second. Any further discussion on the motion? There being none, the chair will call the motion. And all those in favor of the motion as read into the record, state aye. Aye. Aye. Opposed, nay. Motion passes and the COA as condition is approved. Good luck with your project, sir. Thank you. Thank you for your operation. All right, we're back now to 324 Ellsford Avenue. Ellsford, please excuse me. Any word from the applicant? No, Mrs. Marletta still is not here, but I noticed that the deadline for action is December 22nd so. When's our next board meeting? What is the 15th? December 15th. All right I think then we could I would suggest we postpone. Yes sir. I did not I did not open the case so I think we can postpone it. Still. All right is that agreeable with you all? Let me have a motion to the effect then. So moved. Do you have a second? Second. Okay, the date is December 15? 13. 13. Okay. Per our motion, this matter is postponed to December 13, 2023. Okay. All right, so a couple items of business to do. One is the approval of the minutes of the Board of Architectural Review for October 18, 2023. I believe you have a corrected version of that where we mainly fix primarily the unhealthy to healthy trees and also know that Mr. Barquette was not present at that meeting. Do I have a motion to accept the minutes? So moved. Do I have a second? Second. Without objection, the minutes stand approved. we also have a schedule for i can't believe we're already talking about 2024 but it's happening we have a schedule for our our board meeting and for the application deadline do i have a motion to accept that so moved do i have a second second all right so all those in favor say aye aye aye opposed nay the architectural review revised the schedule for 2024 is approved i think that's everything we have on our agenda today this is probably one of the quickest meetings we've had do i have a motion to adjourn so moved have a second second we stand adjourned thank you so much Thank you. Thank you.