>> let's do the minutes.

So we have the minutes before

Has anyone questions or comments

on them?

I ask for a motion to approve.

>> I make a motion to approve

the minutes.

>> second please.

>> second.

>> all those in favor.

Well done, thank you.

So now do we want to do the

phase two application.

Yes?

All right.

For the quilt garden at the

senior center.

How nice.

>> good morning.

>> will you hit it?

I'm christy director of aging

disability services and a board

member forked friendng of

lexington senior center who has

made the application.

And mary beth is the secretary

for the board and we were hoping

that jenifer can be here.

So this is the quilt garden

phase two.

We answered some of the

questions you had so if you go

to the next slide or I can do

that.

I don't have to make you do all

the work.

Oops.

Maybe I do have to have him do

all the work.

Okay, so the art is going to be

right there at the corner of the

building.

I sent the site plans to parks

and recreations michelle and she

reviewed them and does not

believe that there's any

utilities underground but we are

going to call 811 in case.

I know the utilites are not

there and the drawings confirmed

that.

Next slide please.

So there it is in its glory.

She has decided and we have

agreed she is going to do 11.

Some will be high and some lower

so it will be staggered.

There are two sided.

Again at this location any car

that comes through the parking

lot is going to interact with

this art and certainly all of

the people that walk on the

sidewalk that feeds the great

bit of the parking lot will

interact with this art.

Next slide.

So we talked about lighting.

And she has suggested a couple

different options that we would

entertain after it was

installed.

And mary beth assures us that

the friends would pay for any

cost related to the lighting

because there is a lot of

lighting there is a light post

right there in front of those

trees.

And then there's lights that go

up and down on the building in

that vicinity.

So we really can't tell what

lighting would be needed until

the installation is in place.

At least that is our thinking.

But jenifer has put a lot of

thought and there she is.

She has put a lot of thought

into everything including the

lighting.

Then you asked about the plaques

and has decided if we had a

plate and then plaques mounted

plate do you want to takeover?

Thanks, jenifer.

>> welcome.

Good morning.

>> okay.

i walked in so I don't know

where we are.

We've zone the site and talked

about the lighting and we will

determine after they get

installed because there is

lighting in place.

>> okay.

The plaques they decided that

the size one by six which is

quite wider than the stem the

mounting.

I call them stems because it is

a quilt garden.

So I started to think about it

and I thought you know, the only

way to do that to have six

inches would be to have a

mounting plate.

Which worked out great because

we could fit six on five on five

or six, the mounting plate can

be an inch larger to fit more.

And since it's doubled sided

there will be the mounting plate

will be mounted.

Even if there's not plaques the

plates will be mounted.

And then there is a void

in-between the plates which it

took me a while to figure out

but how to keep the little human

dirty fingers from sticking

their fingers in.

I'm sure people will do that.

The void we filled with marine

board with hdp so that way it

would be permanent and there's

no void.

And the plaques would go

directly into the hdp and

mounted with the three m

external glue.

There is a strong glue.

I know it's 3h.

So that's the plaques.

>> are you saying the plaques

would be flush?

>> yes.

>> no room for debris to gather.

>> no.

Like I said the thing that

concerned me the most was

filling the void between the two

plates the front plate and the

back plate.

There's no way that somebody

wouldn't stick their fingers in

there.

There's no way.

And the risk of that would be

too great.

So the marine board is weather

proof and it's not going to go

anywhere.

So it will protect the plate.

I just worried so much about the

little fingers going in there.

But I think it is a good

solution a good permanent

solution.

And then I think I got the

numbers wrong for 132, it's 120.

>> the application you only need

10 and it was five per plate.

And then once you did the math

and looked at it differently

came up and do six per plate.

>> yes.

Yes.

And that would be.

>> 122 versus 132.

>> yes, yes.

Yeah.

So um, do I do lighting?

Okay.

That's the budget.

Revised budget.

Everything got like the native

plant planting originally

planned got folded into the cop

crete slab concrete slab.

I don't know what to say now I

feel like I need to feel

silence.

>> so your largest expense is

artist design and production fee

and fabrication, more supplies,

engineering, hardware,

transportation and installation.

so you are asking us for a total

[Inaudible].

>> 30 it is.

>> we'll take 20.

>> I appreciate thank you.

Questions, anyone?

Thoughts?

How long will it take to do

this, you think?

>> um --

>> just asking.

>> I'm not really sure.

I'm estimating my problem is

that I need to the biggest thick

is I need to drive to get the

stained glass because that way I

can choose glass if I order it

on-line they will give me

watever the color I choose.

With glass there are so many

variations they will let me into

the warehouse if I don't see

anything in the shop that I can

go into the warehouse and pick

glass that is suited forever

what I want.

And that's my biggest, I drive

to cocoa mow and it is not that

bad it's just my biggest hurdle

once I get the glass, I estimate

maybe three months, maybe?

Maybe.

I mean, I think it also depends

on the weather, too, because I

know concrete pads have to be

poured when the weather is warm.

Warmish, I don't know.

I don't know that much about

concrete.

>> how is that happening

concrete slabs who is doing

that?

Who is doing that part?

>> I've never dealt with the

concrete that part.

Who is doing that part?

>> [Inaudible] Nathan was going

to give us the people that they

use.

>> his source.

>> for the horses.

And then he wanted to counter

sync a plate into the cement

like a sleeve so if anything was

damaged we could easily take out

the stem and make the repair and

put it back.

That part honestly we haven't

dealt deeply into.

It seems.

>> it seems straightforward

really.

>> [Inaudible] They didn't

indicate that this was.

>> I'm concerned about the

finance part of it the funding

part of that.

I don't know about concrete

slabs and making you're talking

about 11 of them?

Or do they share?

One large slab?

>> one large slab.

>> and that probably helps but I

don't know about the cost of

that.

So is that under --

what item is that under your

installation or your site prep?

So you feel confident my

question is you feel confident

this amount will cover that part

>> I am not sure.

Are you?

>> I feel pretty confident when

I talked to michelle she said it

was 2 or 3,000.

I think I can feel confident

that the friend woulds take care

of any expense [Inaudible]

Because they want it to happen.

>> we don't want to fund a

project and you hit a snag we

are trying to look at everything

that you would have so you can

actually get this launched.

>> I think the timing of it.

>> for the weather.

>> after coming into the season.

>> it's hard to predict

impossible.

Well, that was my only question

so far.

Do you have more slides?

>> I think this is the last

slide?

>> this is the last slide.

>> I have a question.

How many donors do you think you

have?

>> we have a lot of donors we

are establishing a criteria for

it and we're thinking we will

use something similar to the

libraries society.

>> can you come to the --

>> basically it's over $3,000.

So at this point, I think we

probably have 12 individuals

that have given over $3,000 and

we also have the corporate chase

bank who gave us $10,000 last

year.

We will have a committee that

looks at who gets on there a

committee of the friends board.

Does that answer your question?

>> yeah.

What I was getting at is jenifer

from your perspective do you

have any concern about that

donor plaque detracting from the

stained glass and the art and

the concept?

>> [Inaudible].

Not to detract from the connors'

names that is not the first

thing they will notice people

will probably more than likely

notice the colors and walk over

and say this is lovely.

They donated money to the senior

center.

>> what level are the donor

plaques?

Can you go back.

>> so people just be able to

look down slightly.

>> did you consider putting the

names vertically up the stem?

>> no.

Because it's just a thing in

sign making and typographical

design you don't put words

vertically it's too hard for

people to read.

>> right.

>> I think that I'm with jill.

I think you are expressing

concern about that and I totally

share that.

To me they are going to distract

from the focal point.

But maybe that is not pertinent

at this juncture we're talking

about funding and I'm for

approving the funding.

From a design standpoint I think

that is a problem.

I would put them at the base of

the stems.

>> I do, too, I think it's

almost like a --

>> it's compromising.

Sorry, go ahead.

>> I never thought but that is

possible it's possible to put it

at the base if we decide later.

>> there would be no additional

cost to place them lower.

>> no.

Just they would move down I

designed I tried to design

everything to be as flexible as

possible with in terms of you

know, I think it might also if

they were at the bottom it might

encourage people to walk up

close.

I don't think it will detract

from people getting that

information.

You are the artist.

And you are certainly welcome to

do as you want to but I agree

they will be they will become

part of the art.

I meant that would encourage you

to go closer and take a look at

Either way you are going to have

to get closer to it.

On the ground there's something

more inviting about reading it

if you are looking at is it

lower.

It is a possibility.

>> yes.

>> again, that's just a

suggestion on our part we are

not dictating where you put it.

>> I think I appreciate.

>> design suggestion.

>> something to consider because

I do think it detracts from the

concept.

>> I guess I'm thinking of it

like drawing attention to the

donors, too.

But I mean I'm open to moving

>> it's just a suggestion and

you all have more of an idea how

you want this message to get

across to your constituents.

But we like andrea often has

good suggestions about the

engineering and we have

architects, so we love to make

sure that you all have access to

that kind of design and

engineering help along with

artistic opinions and that sort

of thing but they are just

suggestions and wouldn't impact

the funding.

And we will does anyone else

have questions?

>> how wide are the --

how deep?

>> are the blocks?

The quilts?

>> no the donor plaques.

>> how thick with the plaques.

>> the whole plaque itself.

>> the plaques are maybe a 16th

of an inch.

They are very, very thin.

>> I was thinking if they are

low, I don't know how many kids

I was thinking kids standing on

those.

>> yeah, that is a good point,

too.

That way, yeah, and there is a

park right behind the senior

center and whenever you go to

the senior center there's lots

of at least in the evening it's

tons of children, tons of kids.

>> that is nice.

[Inaudible].

>> the parking lot for sure.

[Inaudible].

>> you put so much thought into

this and we appreciate your

professionalism and the passion

you have for the project and the

support you have.

I make a motion to proceed and

approve phase two of the quilt

project.

>> I second.

>> after we score this.

And we would --

unfortunately, brandi we are

going to do a closed session and

if you guy also step out we are

going to do a closed session.

>> I will add the con with

putting it on the ground is lawn

maintenance.

That is a big thing.

>> all these things we have to

think about.

>> and snow removal salt with

cause a lot of issues.

If you drop them down you are

putting them in a territory

where they can be damaged.

>> these are all considerations

you will have to wrestle with.

Sorry about that.

>> what about pavers?

>> donors names are often in

pavers?

>> thank you for stepping out.

We are still tabulating the

scores.

>> do you have the phase one

sheet here?

Did we not give you a phase two.

>> it's small print.

I circled at the top of mine to

know it's phase two.

>> got it?

Okay.

>> yours is really short.

>> thank you.

>> thank you.

Anyone else?

>> we'll make the print bigger.

>> okay.

With the exception, we'll add to

it but it passes.

And you are approved for your

funding.

>> thank you.

>> so now I make a motion to

approve this officially.

>> yes.

>> is it okay then the front to

go ahead.

>> let's use the microphone.

>> because obviously we like to

start sooner than later for the

friends to give our $10,000 to

the artist to buy material so it

can get started if that's okay.

>> we need to officially vote.

>> so we will get this process

as soon as we can but it's fine

with us if you want to spend

your money towards that.

We don't have any constraints on

that.

If you want to move forward in

that way.

>> and then you will then write

a contract for the artist.

>> yes, we will get a contract.

And you will chances are most

time it is comes in thirds or it

can come in halves.

However you want to do that.

So we can --

you'll send me an invoice for

and I will write this up in the

contract however you want to do

And then we'll have that

paperwork your invoice and I

will get that out to you.

>> okay.

Thank you.

>> I think we're squared up

here?

>> we are.

Thank you.

>> the next up is phase one

application I was here.

So we move down --

>> thanks.

>> roll down to the asphalt art

project update then.

>> I don't think she is here.

And I don't have a super

accurate asphalt project.

I know that the lewis street and

sharp sexual orientation streets

projects are moving forward and

we had a design concept and it

is a floral.

But the last time I spoke to

them there was possibility that

after some neighborhood meetings

that they were going to take

more input into that and it

could change a little bit which

for us, is fine.

And so anyway we MAY still get

an update coming in with images

and I will be happy to e-mail

that to everybody.

And you guys can let me know

your thoughts on that.

If someone misses a meeting like

this I sort of feel like it's

hard to wait another 30 days.

So I think some of the things we

need to as a group look at in

the e-mail and respond and then

that can get back to the people

fast f it doesn't require a

vote.

If it is just an update I will

send that out if I get pictures

i will send them to you.

>> any thoughts there anyone?

Is there old business we have

before us?

>> a report out.

>> absolutely.

>> so we had a subcommittee

meeting yesterday on teams.

This was an update for the

breeders cup temporary sculpture

exhibit.

And I say temporary two-year

exhibited.

So that we have 18 artists that

had applied.

I was impressed by the quality

of the sculptures.

I think groups that attended

felt the same.

And we've submitted 17 sites in

front of the state department of

transportation for

consideration.

With the hopes that we will get

10 approved.

Once we hear back from the

initial assessment then we MAY

have to make adjustments to the

sites we are trying to activate.

We have sites along oliver lewis

way near davis park as well as

of course heading out down

versailles road as well.

One of the intersections has

nice seating areas that we've

selected four sites around that.

>> what was that site again?

>> that was I think alexandria

connects to versailles road.

There is also a couple at the

entrance of man o' war right

there near the airport.

So there's keeneland and

versailles road.

All of those sites have been put

in front of the state and we're

waiting to hear back.

And what we walked through

yesterday was a first assessment

of all the artwork a quick walk

through of the sites.

We did develop a scoring rubric

for the artwork I will send that

out to the commission anybody

that wants to participate is

welcome to and we'll use that as

a kind of guide map of the works

we select.

We would like to select 10

artworks and preferably by 10

different artists.

We are emphasizing kentucky

artists in this process we are

wanting to activate works by

local artists there is a lot of

great ones in the mix.

Excited about the progress we've

made.

>> voting contingent upon the

state's approval of sites?

>> yes.

Our matchmaking that will play

in so as soon as we hear back

>> we'll reconvene and have the

scores if you want to

participate have your scores in

by the end of the week that will

give you a few days to go

through those and everybody has

gotten access to that folder.

>> to the images.

Not the rubric yet.

>> correct.

I will send the rubric out

today.

>> and the state you will check

back with them.

>> I left a voice mail with

robert baker yesterday.

>> there were two artists that

were not from kentucky and you

were going to ask why they

submitted.

>> correct.

I will reach out to them and see

what their kentucky connection

We did say it was okay if they

had spent time living in

lexington or somewhere in

kentucky.

And then now we're in another

state.

>> there was one that you knew.

>> yes.

>> one went to U.K. Sculpture

program.

>> and that's enough.

>> I think so.

I consider that a kentucky

artist even if they are have

relocated.

>> okay.

>> if they are willing to

deliver the piece.

>> yeah, right.

>> we are still working on that

quite tight timeline to get this

installed.

>> part of the rubric and the

criteria it's important to know

what the tie is.

>> I have a question.

So if we go ahead and score and

the top 10 we select, what if

they the projects don't fit on

the pedestal or in the locations

we end up getting from the

transportation cabinet what

happens then?

I think we need to have that

consideration.

So we won't notify the artists

until we get the sites back from

the state.

That will be part of our final

assessment.

Most of these works are

completed works works on hand

readily available there's one or

two that is in in production

that I think was in our kind of

at least in my mind were viable

options.

But they are in production

meaning they will be ready in

time if we selected them then we

can have it as part of the mix

but that is a great question.

we can consider the site.

I think site appropriateness is

going to be key here.

Because we can't fit a five foot

pad in a space that needs a

three foot pad.

>> interesting puzzle to solve.

>> it was very exciting to look

at them yesterday it was great.

>> any other old business?

>> yeah.

I was going to bring up the we

had talked last month about

having a subcommittee for

figurin out process I just

wanted to touch base on that.

>> so this I've been out for my

son was in town and then we also

have two new interns who will be

working part-time with us.

So we've been getting all that

settled.

But actually george and I talked

about that this morning, I do

want that committee to --

I'm not sure we have such a

small group here today.

I'm not completely I have to

look at my notes to see who

wanted to be on that.

But I would think very soon we

need to have a meeting.

We have several documents have

come to our attention that

there's something we need to add

or I think once each time we do

a different project we think I

wish we would ask different.

So I think also I think we need

to really look at the phase one

and phase two and some of them

are built more for sculptures

and some are built more for

something else.

This is all going to have to be

worked out with this committee

and brought to the commission.

So anyway if you guys will let

me know I will look at my notes

if you didn't say you wanted to

be on that subcommittee let me

know today and I will get an

e-mail out and we'll do three or

four dates and do a poll.

Is everyone more interested in

like an after work thing like at

Or the general consensus for

subcommittee meetings would that

be better during the workday?

>> I don't have a preference.

>> all right.

>> I don't want to make this a

problem for everybody's work and

I'm happy to do these afterhours

I am happy to get it done during

the workday.

>> okay.

>> all good?

>> I think we are.

>> I make a motion.

>> I was going to ask for new

business.

>> I had one item.

I had a conversation I had a

conversation with councilmember

sevigny last week, I think it

was.

He there has been a recent

repavement in this district on

cherry bark.

And it's quite wide.

And there is a section it's not

very long.

There's no room for adding a

sidewalk but he's interested in

doing a strip of asphalt art

just to test it.

And I was copied on

communication with traffic

engineering and they seem at

least at this point they seem

fine with that and to approve

I'm just bring to go to your

all's attention because again, I

think we're going to see more of

these requests.

And it might be something to for

the subcommittee to think about

in terms of process.

Because I think they are not

going to be kind of as formal

and always artist driven.

And so I think it might be an

opportunity for the commission

to think about sort of how we

handle those types of requests.

I have some thoughts and

opinions, but, of course, would

want to have a discussion.

So I just wanted to bring that

to your attention.

I don't know that they have a

timeline yet.

He was talking about working

with students at gosh I'm

blanking, the high school.

>> lafayette.

>> yes.

Thank you.

Gosh.

Anyway to and some of the art

students there.

So I don't know if you know if

you all have a thought on do

they need to come to the public

art commission and get approval

when they come to that point?

Or if they get approval from

traffic engineering is that

enough?

>> I think it's something that

the public art commission needs

to know about.

I think we need notification

about all of these things.

But I think we could also do

we've done phase one where we

fast track things and I think we

could come up with something

with the committee that would be

similar to a fast track if it is

something we already know the

materials.

>> and they don't need money.

>> a lot of these could be fast

tracked.

And I do think traffic engineer

is perhaps as important if not

more important than us in this

process.

And I welcome the opportunity to

work with them on approvals for

these.

And make it quick.

>> super.

>> I mean if everybody agrees I

think we can do that easily as a

commission we can make it fast.

>> awesome.

Thank you.

>> very good.

All very good.

Do we have an update on gains

way?

Gainsway park.

>> I thought you said date.

The gainsway update is we are

still working on the call for

artists.

We have like we did make some

changes to the way we're going

I'm still working with civic lex

and their consultant on the

language that I want to use in

that so we make sure they

understand that this project

will have many layers of public

engagement and also speaking of

that, so yes I'm still working

on that.

And I do have on my desk the mou

for the delaware project.

So we are sort of working

through this paperwork part to

get the language down and being

new to this, heather was much

more well versed in creating the

documents I feel like we're

developing and I have two new

administrative assistants

working with me, we are

developing much more of a

template that we will use for

these and we can make gainsway

is more complicated so we are

going to add more language to

that.

but there will be some we can

reuse for calls for artists and

contracts and for the community

engagement.

That's the update.

But I'm still working on that

and I wanted to present at this

meeting but I don't have it

ready.

I was out all last week.

We will have that for the next

meeting and hopefully we'll have

artists to share.

>> I would like to bring the

origins question up again it

seems to have fallen off of our

radar for good reason.

We got plenty to work on.

Nathan and I were talking about

the possibility of initiating a

conversation with the artists

which I would be happy to do if

there's no money, there's no

money.

I'd like to bring that back into

the mix for an appropriate

conversation at the appropriate

time.

>> when you say there's no

money, there's no money what do

you mean?

>> talking about a design

solution begins with some kind

of knowing what ball park you

are in economically.

And right now there's no.

>> I do think the question of

that is can we fund that kind

the language is fairly clear

when we fund artwork only to go

back and do anything else is in

a gray area.

I'd like to get law to weigh-in

on that part.

Otherwise if it was approved,

then I think the commission

could help with that.

>> I wonder, too, if this can be

a phase two enhancement to that

piece.

It was installed I don't

remember the year but it's been

10 years ago 14 years ago.

And.

>> 2014.

>> and the led fixtures have

evolved greatly since then.

So I think we can potentially

look at it as an update to make

it function as well as it can.

I actually went down there the

other night to turn it pink when

the light fixtures were turning

pink for dolly and I wasn't able

to connect into it that evening

for whatever reason it was the

software did not connect.

So I think that we the full

update and also addressing the

esthetic transition from the

artwork to itself would be

appropriate and if we can

consider it a phase two

modification to the artwork but

not maintenance but we are

updating the piece.

>> we haven't done hat.

We haven't approached that as a

commission.

>> it's 14 years old.

>> so one of the things to be

able to change the lights.

>> so you can't change the

lights.

We have to physically connect to

the usb cable but with the park

now in place there's wi-fi it

should be able to be modified to

be tapped into remotely and not

going to go down there.

>> I don't know how this is seen

as the artwork.

>> but the fixtures should also

be replaced with higher power

lighting.

Because we for a town that loves

our blue they can't turn blue.

[Laughter]

>> the bonded funds is the issue

there.

There's some clarification we

need there.

So let me track down some

information about that.

And put that on the list for our

next meeting.

Again I can update everybody via

e-mail if I get a response

before that.

>> and the artist is happy to

entertain a modification that he

can be involved with helping

design, too.

That is on the table that he's

aware that we are interested if

we can navigate what that looks

like in terms of our funding

ability.

>> and to address that, too,

every commission member is

welcome to e-mail me an issue

you want to discuss and it will

go on the agenda.

We don't want things to get lost

in the shuffle and do, by all

means e-mail me because that is

what we're gathering for so

let's do it.

>> okay.

>> anything else, you guys?

>> great work.

>> I make a motion to adjourn.

>> all those in favor?

We are adjourned.

Thank you.