# Environmental Quality & Public Works (EQPW) Committee - September 15, 2026 > Auto-transcribed civic record · Committee · September 15, 2026 - **Permalink**: https://meetings.lexingtonky.news/meeting/6884 - **Source video**: https://lfucg.granicus.com/player/clip/6884?view_id=14&redirect=true - **Date**: 2026-09-15 - **Body**: Committee - **Last revised**: September 15, 2026 - **Length**: 11,053 words > ⚠️ **Auto-generated content.** The transcript on this page is the Granicus stenographer's live closed-captioning track, captured at the time of broadcast (typos and broken sentences common). Speaker labels come from the same track. Structured facts were extracted with GPT-4o; the narrative summary was written by Anthropic Claude Sonnet. Verbatim wording and speaker attribution may contain errors. See [methodology](https://meetings.lexingtonky.news/about/methodology) or [report a correction](mailto:editor@lexingtonky.news). --- ## Full transcript >> welcome. Today is SEPTEMBER 15th and it's one 0 clock. I will call stew to order the vrn environment committee to order. Thank you all for being here. The approval of the AUGUST 18th had committee summary are there additionings or corrections? Seeing none. MAY I have a motion to approve. Any discussion? Hearing none all those if favor say aye. Opposed? This motion passeses. At our last meeting we approved a traffic manual and proposed changes toed street tree or ordinance. I will be moving this forward at council work session this afternoon. First we will hear from traffic control using dated at that time analytics a practice of collecting and processing a hujt amount of dated ta to optimize vehicle movement, rao douce gridlock and improve road safety. This is an itemed that came out of the task force that we putted. >> committee. I'm excited to have our direct store jeff neal present to us today. Thank you, jeff. >> thank you councilmember sevigny for the opportunity to meet with you and tell a little bit about what traffic engineering is doing as fares aed an lit sticks recommend many many. aed e [Audio interruption] A better difference to people's lives. It's hard to tell when you are struck in traffic or see a collision but we do try and I will go through thingsz to let you know what wers' doing the the adated ta sources we have road wi sensor all over town. The loops have been around he have 230e6r78d. We have camp ration and radar. It's like a point location to where you can go in the off-season and and install that to get your detection working again. Historical data we use big data for g pvmentd a for vehicles, had smartphonings and connected units they are tracking us all. And waze and google maps cooperates practices and people can let people know how traffic is gg and collision data. Ed re presentation is broken up into three segment ands to the left it's kin netted particular mobility the system we use. It is an over lei on toed system that helps us validate what we are getting back. And the street light data we were using that helps us understand how traffic is flowing. The I will get to the others lated are. I will go ahead and move to the next slide. This is our we use kin 234e9 particular kin netted it particular mobility and boxeses we have a local software a computer aed that is 425 cabinets in the field and the wreft are beacons. Loop detkdion -- detect shorn units. We can pull upped intersections and see calgary fer detailed views. This shoses that at fer all indications are red there is a interval tax a safety feetter and we can see if it is he aworksing properly. There's 100 pages of information behind wunsch these traffic signalses that you can see had what is going on. The next thing is our video distribution system. Anybody can get to this 24r50u outed community it's song our web site. Reach location has a video camera. We also give access to the media and public safety through the 9 wine 911 system. This is what you see in the mornings, 36 or 18 pull up the camera network. We also have backs? 2003 had we started recording working with the police department recording videos. We have up to 700 streams if everything is working properly and we retakebacked footage sex 0 days we're pulling that back a little bit due to require and maniments of our servers. And this has blk a game-changer if somebody calls in if beef a camera we can pull it up and rewinded video and see if they were there. Sometimes they are and sometimes they are not it helps us figure out what is going on. People call us it is a light traffic day nobody pulls up next to them they call us. And the recordings are availability for open records request if anybody needs those. This is one example of our recordings. I will let you you see it. this is main street a wrong way driver on main street. So that was interesting back a cull years ago. And this is a red light runner we see a lot around town. This is excuse me, man o' war at awhrum any drive. You can see it's green for the side street and the car come r keeping coming. Nobody was injured. We see these all the time ash town. Ufdz the next thing is street light data. We actually this is great it uses big data so it tracks gpa navigation apps and this deals that and sends it back to us so we can look up anything on any street in lexington to a certain degree. There's three modules and we justed the contract with them expired we are looking at renewing that contract or picking a new vendor. This is a screen shot thus I is lick r nicholasville road and man o' war. Any time to matchup with our control plans which is helpful. It's accurate that heavy intersections not so much at lightedly used intersections but it is a great tool. This is traffic monitor nix lastville road and can seed graph on the bottom there. And you can see where the lane shifts from four to six the inbound traffic suffers and this is one example how we can see what is going on t works for lane closures and things like that. This street light dashboard we got this six months ago due to prompting by councilmember sevigny. We have this is basically a view of every street in lexington. And what this shows it's color coded and it's based on the signed 1350ed limit on that And compare to go to the 85th percent 250eu8 if it's red we have a lot of speeders and green and blue it's not so bad. Challenges. We have challenges with the data quality ensuring data is accurate and reliable it's important garbage if and garbage out. The data coverage is limited depending on the route if it is a heavy route it's aaccurate. A low volume route we have to make a few more guesses. And then the integration trying to pull the data together from the sources. Processing it and trying to use it in a logical format takes a lot of time unless you have a vendor that it gets pump to and comings back to us. One vendor there's three vendors that we're doing piloted projects with. We have me yo vision traffic opportunities that is 15er isions there is a map to the side. This started a year ago and it was a free demonstration of the software that has that gone well at all. So we're trying to see if we want to continue with this or not. It's got potential but the local interface we've had with local reps has not been great or inconsistent. We are dealing with issues there. flow labs, this is one that is just starting on tates creek road 28 intersections we are paying this throughed federal grant it is a partnership between path master, are wsp consultants and flow labs. The intent to is to have the consulttant look at our system, tell us where it's deficient and give us a time to fix toes things and we are past that phase now and they tell us anything that needs to be changed with that corridor. We're getting ready to enter that phase. And eu67 high hopes and we'll see if you can tell the difference. The inwound at tates crook is going to have major work come next week we are going to test this system out to see how it works. And this is one example. This shows fuel consumption at each one of the locations the spike in the middle is new circle road we do have issues there and alumni drive is to the left and it gets busy but not so bad. No traffic is the last test we're diagnose 0 it just started on 1e79d third. It's three intersections oliver lewis way between main street and versailles road it's supposed to -- it's not using our traffic signal detection but we put in devices with this company's devices in to do the detection and do fort d from start to finish and this is a traffic adaptive system and it takes although this data coming in and processes it in the 2350e8d and will adjust the signal timing basissed on the demands on the corridor. It's looking promising with the changes along that area with rep arena and gatton park and it's hard to keep timed because the signals are so close together. One extra module we're paying for it is a red light runnings it is a little bit extra money. But it does tell us some analyticses who is running the reds at these locations and this is hyatt 08 ver lewis way. Most is yellow right running which is not illegal here in kentucky. Where it gets ify is the pink line that is where people enter the intersection when there is all red. But the really bad part is the tier 3 that is where somebody somewhere around that intersection is seeing a green and somebody goes through the red that is when bad accidents happen. Crashes. So those are the three things we are looking at right now. We have been a waze of city's partner. And it's we can see current conditions we can schedule road closures. We can't do lane closures but road closures and the ability to request map changes if we close a road or change a direction we can send in a request so people don't get routed the wrong ways. Unusual traffic conditions and it's crowd sourced you get information from various sources. Some people they have power users locally and some people can go in and help us do our job where we don't have a closure that is listed they will satieties road is closed. And google or waze will monitor that until it gets opened back This is one example the north limestone and top not sure how to use the pointer. Top right corner is north limestone we had it closed down when this was taken and cherry bark at the bottom center. Both those roads were closed at the time. If you are using this app or navigation app it would know not to route people through those locations. Goog e89 green light is something new. We have been trying or I guess putting in applications two applications and recently brandi was at a conference and went to a I guess a meeting with google green light and everybody that went to that presentation got automatically included in it. Facilitated us we've been trying to get it a longtime. It is a great tool. It uses ought mid data if you used google maps it takes that data and they take that distill it down and look at intersections or corridors for up to eight weeks and they tell us if they think they can make a difference with a slight adjustment and they send those to us if it works we did a before and after. If we implement it we do a before and after to let us now how it worked. And it will continue 0 monitor those locations. I'm almost done. This is one example these are the recommendations we received from google green light. We've implemented some of those but not all. Them and we are still waiting to find out how they worked in the eight-week after period. And these are the types of recommendations. It doesn't do big changes but it will do extra five seconds for a left turn or your offset needs to be adjusted. Are there any questions? >> thank you very much director neal. Colleagues please log in with questions. Councilmember -- hold on. Councilmember eblen. >> very interesting presentation. I was curious to know a little more how the street light speed dashboard works. If you could explain that I wasn't clear on that. >> we worked with them we gave them our gis street lighting center lines and our department also tracks what the posted speed limits are are. We were able to give that to them and they were able to accurately show what lines were what speeds and then they also with their system, they can tell how fast traffic is going on those routes and they did the difference and showed it to us on a map. >> is this done over time a snapshot of the average? People are speeding in those areas. >> that one is a snapshot like JANUARY to APRIL of this year. So it doesn't really -- it wasn't a helpful tool like if we sent that toed police department and they did enforcement it wouldn't show. It wouldn't get updated that is a one-shot deal. The new offering does have a monthly update that might be more helpful. >> because if it were possible it shows an interesting look at which streets people are doing the most speeding on. Thank you, chair. >> thank you. Councilmember curtis. >> thank you, chair. And thank you for the presentation director neal. I have a question about one of the bullet points regarding data integration. We're obviously using different vendors and different sources can you talk me through how we're connecting the data from the different sources and why we are using so many sources of data? >> we have some capability with our traffic signal system. It pulls in all kinds of data that's taken in from the signals. What we struggle is getting that into a usable format that is easy to digest. We are looking for a vendor that would help us out with that. >> vendor specifically to take the information pulled from all of these different sources? >> yeah, I don't know if there's anyone that take it is from all the sources. Like the crash data some of them are advertised that they will take the kentucky state crash data and overlay it with a speed data. We've not seen that yet or used it locally but that is an option that would be helpful. Right now we do it basically in our own minds, own other efforts. You have to see how fast speeds are going and where the wrecks concentrated at and go from there. It would be nice to have a dashboard that says hey you better look at this area because we have a high level of crashes. >> I think there is a lot of merit to pursuing something like that and not just making it easier but making it more effective. What I'm still sort of struggling to understand and maybe if I phrase this a different way it can be clearer. When we're going through this presentation there are specific sources specific vendors utilized in specific areas on specific roads or intersections. How do we determine what source or what vendor we are going to be using at a particular intersection? >> right now we are testing them out to see which ones we like the best, which ones affordable and which ones give us the most bang for the buck. we hope it works out the first is not real encouraging. So we're hoping we didn't want to throw our eggs in one basket. I think that is our capacity at the moment. We don't want to spread ourselves too thin so we'll see how these go we'll know in six months how they are working. >> to be clear for folks who maybe wondering the goal is not had long-term to be utilizing the different vendors it is to pick one. >> right. Right. We would love to have a standard right now we've probably got four or five other manufacturers of detection equipment that we're also using and it's tough for our technicians to keep track of everything. So we're trying to standardize on one or two items and then maybe a platform that helps us time traffic better. Like this adaptive system it would be helpful not all over town but some of our tricky areas like closer to the interstate interchangeses and it is a stand-alone we can implement that with enough effort. >> thank you. I appreciate that. I just want to make sure that folks know what we're working towards is a set standard for how we do this in our city. It is not just throwing stuff against the wall and hoping something sticks. I appreciate y'all have taken care and attention to make sure we are not just going with the first available option. Thank you, chair. >> thank you. Councilmember beasley. >> thank you, chair and thank you for your presentation. I just have two questions. One is the street light speed dashboard, is that on the website too? Like the general public can look to see if like somebody is speeding on their street at this point in time? >> not, no. This is not on the website or anything. And this isn't live data it's from like three months ago or four months ago. >> and my other question was is somebody watching the traffic cameras or you review them and that is how you saw the wrecks? >> we're watching the traffic cameras during the am and pm peaks. The other times it is a a little bit difficult to keep track of What the recordings offer we can go back and fast forward those recordings so that helps a lot. Somebody complains that something happened monday we can roll the tape back and if they tonight's know what time we can try to find it. And you can also flag different things within there. If anybody else needs to see it we can flag it and they can look for the flag instead of two or three people looking through the video. >> at the intersection of limestone and vine street, I kept noticing our garbage can got hit and picnic tables there is crashes going on there and no one mentioned I looked back and they were caused by the same issue at that time people were seeing the downstream traffic signal for the ped crosswalk and not the upstream one because it was not black plates we went from 18 collisions to two in the following 12 months because we added back plates. People were running the red light they didn't see it. Things like that can be useful because before we would have had to guess or looked at the police report which is not always obvious. >> that is a better example. We also do like two -- flashing yellow arrow left turns we're seeing more and more people that don't seem to know what it means if we have people pull in front of traffic we will use the video and the crash datacom binded and say we need to make this protected. We've used the video in that way too. >> we have people who don't understand what the red light means either. >> we do. >> councilmember reynolds? >> thank you, chair for recognizing me since I do not serve on this committee. And thank you director for your presentation. I told somebody this yesterday, that I think the number one complaint in my office has received is speeding. And people care a lot about these issues. So I precious trying to make improvements and adjustments based on the data. So we also are having this conversation citywide about cameras and their use. And one thing that is really intriguing to me is some people don't want certain types of cameras but other types of cameras and we want more cameras or less cameras and we are in this world where there's cameras everywhere anyway and we've decided to use them to better our traffic and our services. When you say there's 700 streams that means there's 700 cameras? >> no. >> can you explain for the >> job security. no, that is not what that is is at each intersection we will have a quad camera so there's four streams we have like one it is a four direction camera that is fixed. And we'll have a pan tilted camera and it looks like a flying saucer we count that as five streams. We have 115, 120 locations. >> about the same as our flock number is how many cameras we have? >> I guess so. I don't know. >> and then police have access to these traffic cameras as well for emergencies and things like that to be able to see what happened at a wreck or intersection or a crime that took place as well. >> yes, I believe these are fed into the system. >> so I think it's important for the city to understand how we use cameras and how we use them to try and improve traffic and crime and other things like that. I know that right now we are not allowed to use because of the state regulations we are not allowed to use traffic cameras for red light running purposes, enforcement purposes, correct? >> correct. >> and that is allowed in other states and some cities have implemented that and some cities have implemented it and taken it away. If we were to do something like that, do you think that it would be helpful from a traffic point of view? >> I think it would be safer. It might I'm sure it would discourage red light running we do see and experience. I'm not sure what that looks like on the enforcement side. But personally I think it would help. >> for that one intersection that you showed is in my district I didn't see a high peak there for the red line but I know other intersections some that I travel everyday where I've seen up to four cars run the light red. So do you have this data for other intersections? This was like a trial? >> this was an easy trial that has their detection and their system and this is an option that we are purchasing from them. We have a handful of other locations where we can tell close if they are running red lights or not. A lot of them we don't. We don't have the right detection at those locations or the video validation to see if the controller is sending back correct information. >> if you did proper information, is that information you could share with police to say it might be helpful to have extra enforcement at this intersection because we are seeing a high number of people are running the light? >> yes. We could do that. >> because I think that communication would be helpful because we know that we're shorthanded in the police department. But if they could target enforcement knowing where the key areas were, I think that would be super helpful. >> the only drawback is we don't have the right detection at every location. Like there is a lot of red light running on new circle road that corridor is getting ready to get reconstructed. So I guess there needs to be a decision made how much money do we want to spend and how much effort if it's going to be taken out. And I don't know what the police would do with the information. >> okay. Thank you I'm out of time. Thank you, chair. >> thank you. Vice mayor. >> if you go back a couple more slides to the one headed up video recordings. I have a couple of questions about sort of access and storage that is the one. Looking at the 60-day retention, is that 60 days to lineup with our retention policy with other traffic camps and lpr's? >> we're researching this now I think the 60 days came from the time that body cam footage was retained. We're running out of space we started looking into it closer and we think it will be treated more like a surveillance -- just a camera here in the lobby. And the retention period is 30 days and not 60. I think we're aiming towards 45 days because we find it helpful to have more than 30 days but we are running out of storage. >> and thinking about the 466 terra bites of local store act they are stored on servers or machines within our government, right? >> correct. >> they are not sourced other places have we looked into cloud storage for that data? >> I think we have but I have to get back with you on that part. >> and then you had said earlier that a lot of these camera systems the public can access the live feeds on them. When they are retained the archival footage in that 60 days can the public access any of the archived footage or only internal? >> the public can do an open records request and send that through the website. There is a portal that the police have. >> so I could any member of the public could say can you give me the camera footage from 6:00 A.M.-4:00 P.M. For this intersection and this view. >> I believe so, I don't know what the policies are but that would be possible. Now it is a challenge keeping the cameras working. So sometimes there might be a camera there but it's down for whatever reason. >> thank you for that. And the last question is, thinking about all the ways we use these cameras to improve traffic to improve safety, are we using any A.I. Tools right now to analyze patterns or kind of do any of that sort of work? >> we are not. If we did we would work with the cio and the it team to make sure that is done properly. >> thank you very much. >> thank you. Councilmember curtis. >> thank you, chair. And I want to just ask a few questions that I already know the answer to. Just because the issue of flock and A.I. Has been raised. So if you could just clarify does traffic engineering work specifically or hold any responsibility for traffic enforcement? >> no. No, we don't. >> does traffic engineering utilize flock cameras? >> not at all. >> even if you wanted to, would you have access to data from the flock cameras that we utilize? >> we don't have access to it. I don't know if we could -- I'm not sure if we can get access I don't want it so we are not looking for it. And some of the cameras are attached to the signals but it is a stand-alone system where they have their own calm, solar panels they are not tied into our signals at all. >> thank you I do appreciate that clarification. And finally, does traffic engineering utilize any other technology that would record or log individual license plates? >> no, no we don't care what your license plate is. >> thank you. I really appreciate that clarification. And I just wanted to make that clear for anybody who maybe watching what we are talking about here is an entirely separate conversation about how we can utilize data to make our streets safer and more efficient. Not a question of enforcement from any other sort of criminal activity and it does not have anything to do with our city's contract with flock or the usage of automated license plate readers. Thank you, chair. >> thank you. I've got a few questions before we end. So this was my item in committee it came out of the street safety task force and the desire of the street safety task force for this discussion was geared around the concept of how do we use traffic information to better inform enforcement. And so I think some of the softwares that you have been using the goal was to be able to have to be able to cite easily where speeding is taking place and cite easily in this intersection we have a 10% of the drivers are running this red light. Not actually enforcing it but informing our law enforcement to go do more work in those areas. I want to speak specifically tell us that it's interesting because there is a challenge that you had with some of the vendors with providing data to a% law enforcement body. So share that because it's pretty big topic. >> yeah, the vendor we had been using for a longtime when we did the speed dashboard and showed where the speeding was occurring we sent in to give the police department one or two log in And they wouldn't allow it when they saw lexington ky police in the e-mail address and we checked with them and they said it is a corporate policy they don't want the appearance of it being used for law enforcement. that is the only company we've discovered that that has a prohibition on that and we are not sure why. >> and you currently have a there is a bid out on the street or going on the street? >> they have come in. We're vetting two vendors more closely friday. >> and the general requiremens for that bid what were the general things you are looking for so we nudz. >> we are trying to get what we had with the three modules we found it helpful to have there is a question about including jessamine county since we are using mpo funds trying to get jessamine county included. We would like multimodal some claim they can do bike, pings, trucks and buses we never found that accurate using it a few years ago. But they claim they can do that. Those are things we would be interested in and some claim to have a safety overlay where they will ingest collision data and do a heat map where things are occurring. >> on the mio vision side, I know that pilot when we had a discussion it seemed like it was inhibited because every vendor has their own camera system or proprietary something that helps it work. And we're failing right now with But share that? >> it seems to always work better if the vendor if they have detection unit, if we use their detection unit with their software and their analytics package it always works better trying to integrate with our system has mixed results. It works some ways but not others and it is a big challenge for our operations guys to headache everything link up and work properly. That would be the easy button if we changed everything to one of these three vendors we are looking at and went with that detection completely. >> and another thing that came up from the street safety task force we were one of the things we were supposed to do is try to test the concept of because law enforcement tells us that just the presence of an officer changes patterns. And there is a concept of just notifying someone of the presence of a camera can change a pattern. Explain the difficulties we've had with signage for something like that for just a test. >> originally thought it would be no big deal we had a vendor saying they can do red light running and we'll throw up some signs. I found a few signs run that by the state that we collaborate with the state to see what's what. Really after looking in the manual they have to be careful in the wording if you tell someone you are keeping an eye on them by camera it's with enforcement. And so it discourage putting up additional signs when there's no enforcement behind that. So that's an issue. There is a sign that says be prepared to stop used on a lot of corridors. We offered to put those up. I don't think that satisfied those interested in the program. So we've run into some problems there. >> thank you. And thank you so much for the presentation. Colleagues any other questions? Seeing none. Thank you. >> thank you. >> next up is a cord nation of maintenance and ongoing projects which outlines challenges and operations and maintenance including uncertainty about long-term project ownership, maintenance expectations operational impacts and project hand off. Councilmember reynolds this is your item and would you like to provide opening remarks. >> thank you, so much, chair. First off, I especially want to thank brandi for all her work on this item over the last year. And former commercial bright, charlie martin, brian nap and fer one else who contributed to this conversation. The I know a lot of people have been involved. This presentation is a continuation of one from the fall of last year. And if you remember, it seeks to provide a framework for how to identify responsibility or ownership in a roadway or beautification project so that we are not guessing which division is responsible for what when it is time for maintenance. We have identified there's room to grow in this area and examples are on newtown pike, richmond road, man man and versailles. From rock walls to planters to flag poles to flags there are items that do not have a clear place to live. One example is the flags on newtown pike and versailles road. Also there's flags downtown. There has been confusion who is in charge. Sometimes there's not flags and there's not a clear path of who is responsible for them. We are working on that. That is an example we came across. This work aims to clear up those confusions and make ownership be part of the original design. This is utmost importance for places in town not just in my district. I will turn this over to MS. Peacher who has had experience with design manuals and worked hard on this item. >> thank you council for allowing us to be here today. Thank you, you just gave my introduction slide. So thank you councilmember. Just to reiterate where we left off in OCTOBER, 2025 was really it outlined where our issue was and the issue is we do good work around our community, our divisions, build great projects and oftentimes we find there is not a standardized procedure we don't know who is responsible for what and there's room for growth in strengthening the integration of operations and maintenance into our project processes. The work that has been going on since OCTOBER has been about understanding what our approaches are. And where we need to make practical and durable changes. What happened since then? there's three streams of work that helped validate where we are. And continue to grow our understanding of what is going So first, as this also lies under the complete streets umbrella of work. Because, yes, complete streets you hear me talking about that how we build our environment, but our environment is only as good as we maintain it as well. For safe usable roadways 4 our community it is not just getting to the ribbon cutting. Operations and maintenance is something that is very important for the life cycle of our roadways. However I will say the intent today is to focus on that front end of taking it from concept to the ribbon cutting and ensuring those who operate and maintain are incorporated into that process in a meaningful way. Smart growth america worked with me independently, they reinforced the same themes you heard from us last year that that clear governance defining roles, repeatable processes, accountability all of those things are missing as far as what we could establish as a framework for us to operate within. Second, is our we realized we are not starting from ground zero a lot of good things happen within lfucg we need to build on those experiences as well as building upon the draft matrix that commercial bright started last year. It is a great starting point and the utilization of the town branch commons manual we've learned lessons. Lastly there's been more work ongoing as we've internally trying to assess what do we do next to address these issues. I convened a work group I called it a sprint team because we were meeting rapidly to get this information pulled together. And so what I bring to you today is a framework not the outcome. This framework will show you how we get to the final outcome. Importantly, I want to also recognize that the complete streets design manual was approved last week that gives us the manual for what and how we design. What I'm talking about is the process in establishing who is involved, when and what happens operationally afterwards. So how does this all fit together? Before we can start developing anything. And the who, what, when, where, why the 2eu7 calls. Who is responsible? As councilmember reynolds eluded to we've built some things we don't think twice about it it's beautiful and something happens. Like, well, who should we call to fix this? And we get not mine it's yours. Not mine it's yours. Well it is not necessarily folks don't want it it's no one was made aware or communicated and so a lot of it is let's establish a guide that says this asset was in the right-of-way is the responsibility of this division. This from the get go will help us in the design process. Second is when do the people need to be involved? that is the second component which is creating a design and delivery guide. Documenting our process. Third is once a construction project is complete, then how does that responsibility actually transfer? And so that transfer framework is also very important as we then hand over to the next phase of its work. Now, I want to be very clear about the boundary of this work and I've already stated this gets us to the ribbon cutting we know there is a lot to do with our roadways after that ribbon cutting. So this is the foundational work defining the who and the how and informing our designs. But it does not create additional staff. It does not identify additional equipment or funding that might be needed in the future. So I just want you to be aware that that is something that MAY require a separate conversation. So let me dig a little deeper on each of these items. The first tool we will create over the next year or so, is that asset guide. This to me is practical and something that can happen soon. And so it is a matrix that is housed internally and identifies who maintains what, who needs to be involved in the design process, who repairs it, who replaces it, who kneads to be consulted if things change in the future. Like I said we have a draft matrix that will be our starting point. But we will update that and make sure that all items are identified. However there still maybe things come up as we have projects in the future that will be new that is part of the process to say when that does happen and we have new items we need to have a process for identifying and the assignments being made during that design and delivery phase rather than five years down the road when it gets hit and needs to be replaced and it's like it's your responsibility to take care of it. We're trying to be proactive about that. This process also is not to be something to be heavy as far as creating so much bureaucracy that it makes every little project not feasible or it takes it 10 times as long. No, the intent is for us to put something on paper that allows us to standardize when and who needs to be involved for certain decisions. And what triggers those are to trigger having those experts at the table. I just think about if we have new staff coming onboard new engineers, when I talk to folks like bryan nap this makes sense. I know how to do this but the new folks won't. This is just a way for us to be efficient and share our knowledge with those coming in and making sure we are all doing it the same way where we can. Then also as part of this process we want to be able to test so that we can ensure that the projects that have caused problems in the past will make it through this process and allow for us to not make the same mistakes again. the third piece is the operations framework this is not anything that is robust this is not pages on pages it can be a simple checklist but something that says we have communicated well, we have included our folks into key decision points that they have been a part of the construction review and inspections and they are there for close-out and punch listing and basic, communicate to them the project is closed out and is now lfucg's responsibility to operate and maintain. This does not mean that we want to create an onm manual but we want to make sure we have some standardized minimums that we are communicating at the end of these projects. What could this look like on a project? Our opportunity to move onm coordination earlier in the process is what we're trying to do right now. There are key phases in every project that exist. And you see those on the screen here. And what we're asking at each of those phases is different of each of our onm divisions. As we develop this process we want to ensure we are thinking through what the critical questions are so that it's helpful and meaningful when we do engage. I will say we've gotten better in recent years talking to director burton, he admits over the years they have tried to be more proactive in incorporating that onm efforts into the projects but there's room for improvement. And we are hoping to finalize and formalize this practice so we're consistent. And I think this will in turn make for better and smarter decisions at the front end of a project that could save us time and money later in the life cycle. I personally can lean on my own experience with town branch commons as the project manager for that project it was a monster it was large. But you come into that and there's no standardized who is here you need to talk to and who is you need to include it was a sink or swim moment and figure it out. I was fortunate to have a cross departmental team that sat with me weekly and even then navigating this project without a roadmap made for challenging efforts. At times it meant I was sending out to everybody here is all the plans you all have expertise review it but without a meaningful question or knowing who the expert is or what elements I should be thinking about sometimes decisions were rendered that should have basketball informed by our on346789 staff. But there were real successes with town branch commons. I will point out environmental services for example, they were out on-site during construction with our design our construction engineer and inspector. Making sure that what was in the plans was actually being constructed. And what was being constructed met our specifications. So that is a great example. And because of that we created the city's first onm document for a roadway plan. I don't think we need this plan for every project this is an example how we can look at defining this. It's key to identify who is responsible and then how does that information get shared moving forward. So in the last few minutes here, let me share what is next and we have several phases ahead. But we don't have to wait. As of a couple weeks from now, director burton and I are already going to coordinate and plan to convene a regular onm coordination meeting so staff will be at the table with engineering on a regular basis they will know what projects are coming down the line and be able to understand when they can advise and they can better prepare for when the projects come on-line and it's under their care. And parallel our work group will continue we'll bring in the subject matter experts from the onm divisions and create the tools we mentioned and we'll test the tools. And then one piece of this that we still have to figure out what is the teeth behind this? Councilmember reynolds and I talked about this and I was hoping to say this is what we will do, until we go further on we are not sure is this a cross departmental sop, a director from the C.O.O.'s office or some other tool not been brought up yet. And lastly, before we come to a close, moving forward there's definitely key work groups or key groups sorry, who will have an important role to play as we develop this. The core work group will continue. And they will incorporate planning, engineering, eqpw, including the onm divisions and law and technical staff and that group will develop these drafts. Then we will have that technical operational review and you see on the screen who all that involves. And that is to validate, ensure those responsibilities are identified and this method we have create second not too cumbersome but will work for us. Last is leadership and governance roles and that means our commissioners, directors, managers will help us identify how we then hold put this in place, codify it, and hold our internal divisions accountable. So what I'm asking for today is pretty simple. And relatively straightforward ask for your support as we continue with this detailed development along this direction. And my commitment to you is to return once these tools are created and we're ready to use them. So with that, I will go to questions. >> thank you very much. Councilmembers, please log in your questions. Don't all jump. >> it's very exciting to talk process. I mean I'm sorry I don't have videosof crashes and a dashboard for this. >> I don't have anyone signed up but I have a few questions. So that we can distill some of what you are saying, in general, when we have some seems like our we have a fair amount of installations that seem to be corridor installations or maybe like welcome to lexington signs. Flags and flag poles down a street, things like that. And I think from a council perspective what we generally get is that we get that phone call from a constituent that says hey, xy and z happened or there was a accident or this is starting to look really bad. Do you envision that there would be and it seems like we have jenifer seems to be like the fix it for everything but is do you feel like that there will end up having a department for something like this? >> I think that is a conversation to be had. But this effort here is truly about our current design and delivery process for our roadways and how when we're dining them at the front end we are considering onm then. To that end we acknowledge that after that ribbon cutting that is when the calls are coming to your offices that is when commissioner martin and director kerry are being called I do think there are future conversations to be had about how we then carry out that onm in a more efficient way that helps alleviate the pressure on them, too. >> do you feel like we should leave had this item in committee for future reporting to get this through? >> I would leave that up to you all. I feel that we will move forward with this as a process because it is I'm working on this because it aligns with our complete streets manual and that process so I'm happy to come back to this committee and report out. >> councilmember reynolds. >> I don't see anyone else signed up. I did want to make a few more comments. First of all, if somebody would be willing to sponsor this for brandi to come back when they feel like they have a recommendation for what type of policy it might need to be or anything like that as she said she would have more updates I would appreciate that. I will not be here so I can't bring it back. I think we did have some conversations about staffing and kind of about the idea that there's not really anybody that is in charge of all these things. And they kind of fall in different divisions so that coordination is tricky. And we had conversations that it might be helpful to have somebody but we didn't feel like we were ready to recommend that right now we are starting with this process, implementing taking like all the categories and make sure we know for the projects we already have and how to implement this in the new projects. But that is something that council or the administration might need to consider in the future to ensure that we have good coordination and that we're not letting these wonderful projects that we've done go by the wayside. and then I love talking about the cross division coordination. We're all in our silos and sometimes we are focused on what we're doing we are not communicating this piece is really important that like they did with town branch, like that there is a distinct list of the responsibility for every division for the whole trail. And I think that's going to be key moving forward. Funding is another issue. We're going to need to look at that down the road if we are assigning one division something eventually we'll have to talk about assigning money for maintenance. But we just wanted to start with the first piece, which is identification. But I do think that both funding and staffing will be something to consider in the future to ensure that we have proper coordination in our roadway and beautification projects. And this might overflow into other projects as well. So thank you very much, chair. >> thank you. >> thank you again, MS. Peacher. >> thank you again MS. Peacher. And you are up again. So to wrap it up today we have a presentation on complete streets to planning frameworks designed to eliminate traffic fatalities and make roads safe accessible and equitable for all users. This presentation will also it's also highlight some of the street safety task force's community outreach efforts. We have our project director manager in brandi peacher and a public and information engagement officer angela pow here to present. Thank you so much again. >> thank you. This one has cool pictures in >> this has cool pictures and it's more exciting than process. [Inaudible]. >> thank you guys for letting us join you today for this update. Before we get into the update of what has been happening this is a refresher about how vision zero and complete streets work together. We're still learning ourselves how to consume date this. Vision zero is our goal. It is the intended outcome we're working toward in our community which is about eliminating traffic fatalities and serious injuries on our roadways. And we acknowledge people make mistakes so how can we change behavior, how can we update our built environment so it reduces the severity of those mistakes. Compete streets is one of the ways we can achieve our vision zero goal. Complete streets is how we plan and design and operate and maintain our right-of-ways so we're considering everyone who uses them no matter what it is that they are using by foot, by bike, by bus, by car. So they are related but not interchangeable. Vision zero gives us our safety goal and complete streets helps how we design and deliver our transportation system. I'm going to hand this over to angela. >> hello. So these are topics that can feel very theoretical or almost idealistic to the public. we're dealing with lock time-frames for a lot of this work. And so being able to effectively engage and excite and inform the public, gives them ways to be able to imagine what is possible. Right now if you asked somebody to imagine what their street looks like they will give you what a normal street looks like they don't know what is possible and what to imagine. A big part of the education piece is offering practical activities that help people expand what they can imagine for. What our streets can look like. And then the piece I really want to emphasize from this slide is there's all sorts of ways we are going to share that information explain the why, explain the how, 134r5eu7b explain how the city will do it and how people can engage with it, whether it's just information through education, or active engagement or outreach which I think is the blend of the two, but the key, key, key, part of this is partners. Having good partners to do this work because it's ongoing it is a heavy lift. We need partners to help add to the credibility of the message to help spread the message. It is the only way for it. I just want to acknowledge that brandi has done a great job building a coalition. They calmed important us what is your flays making eartheds and that includes projects that are quick builds we have our safe school and you will hear about events we have been doing. it also recognizes the importance of community champions as angela said it takes that coordination to make this happen. And then the larger objective is to create multiple ways for people to understand this work so people can see it, experience it, ask questions about it and is have meaningful opportunities to help shape the implementation. You will find in your packets for committee today a more detailed update on the activities that have been conducted over the past year under these four areas. And we're happy to answer about any of those but we've taken our time today to talk about four specific things. Before I do that, let me just share that over the past year, year-and-a-half or so, we have been convening as a cross departmental cross divisional team many of which touch on complete streets, vision zero, safer streets we call it something different possibly. But we're meeting once a month as a community engagement and outreach team. And for that because of that, we are able to one make sure we all understand what is happening within our own departments and divisions and also leverage each other's abilities and expertise where necessary and partner when appropriate. So the goal is not to centralize hfer communication around this work. But to make sure we're collaborating. And what I think is important that we're still working on is working from the same vocabulary and messaging. We have a consultant onboard that will be working with us starting this fall about creating that central messaging for us. So let me share with you two projects and I will hand it back to angela about two others. With the complete streets design manual now passed the next step to that r take that from a technical manual to how we use it is that we are creating usable training modules for our staff, elected officials, for the development community and we will host next year, a series of trainings that with smart growth america and tool design firm who created the design manual. This is very important. Because this is new for us the complete streets design manual and this is a way for us to take it into practice in our day-to-day projec delivery. For our staff that is important for the development community and also you all as elected officials having training as it relates to what does it mean on the ground means a lot. And it's been difficult to ash particular late that because it is so abstract from the get go it means something different on every there. I look forward to working with these consultants to create these training modules. They will host a one week training and have leads behind that we can use. For example, this past year, past spring I hosted what I called street talk and it was a lunch and learn with focus conversations, we had police and fire, we had streets and roads, waste management and engineers and planners it was not intended to solve a problem or say this is what I want it to happen. This lunch learned how we all come to these problems from different perspectives. Those are going to become more important as we start to see this implemented on the ground. And our next will be in OCTOBER, by the way. The senior services commission will be partnering with us. For this actually I'm sorry, I failed I got those interchanged. The other thing is walk audits. If you've not participated in one I highly recommend you join us and that is the one I meant to say councilmember sheehan has brought me into partner on that with the senior services commission to host a walk audit in OCTOBER. But we hosted one back in the spring around our safe routes to school efforts. And the reason that you do these is to get out on the street. You can only learn so much behind a computer and at a desk. And it helps to also see it, hence why I brought the stroller for one of our engineers or anyone else to use. When you see it from someone else's perspective it makes you think how we design it in a different way. I'm hopeful to bring these lived experiences opportunities to you all to our staff on a regular basis. But also create a toolkit that our community can use on their own and report back to us. >> okay. So we have our k-12 outreach efforts. I'm going to start with the bike lessons for second and third grade we have been fortunate to do those for a few years and the exciting thing it's expanded significantly. Our transportation educator is now pretty much 100% as transportation education and not split among the other topics. I just learned yesterday that we're going to be able to have a full-time ameri core person to help with that work. Which is really exciting. Dana is doing a great job working with bri with out of school time and helping kids understand basic safety and maintenance. That program is growing. It's very popular. And keeping multiple people busy now. We also because we have a series of events and activities and things that we do with the public, we developed some activity pages with a company out of somewhere out west. That are fun and interactive and things we can have at streetfest just to keep the conversation going they are great to have the younger folks have something to do while we engage with the adults that sort of things. Those I am the hold-up I need to do the final edits and those are close to being ready to go. The super exciting piece to me from my perspective is k-12 curriculum. So danny is working with brandi and planning and folks to put together a complete streets vision zero focused series of units of study for k-12. So there would be units of study for all grade levels. And we are actually hoping to implement that this up coming spring if funding and capacity is available. But I think we are going to pilot, I think we are talking about the high school. That hasn't changed since I last heard. So that's real exciting I look forward to update you on how that is received moving forward. And then safe routes to school say really exciting initiative that a partner I'm going to say it was partner led and we were invited to the table as city staff. So that's gone very well. They have picked pilot schools to work with this year. I have been seeing a lot of bike bus content on social mdia which is very exciting those are growing that is a piece of the puzzle that is expanding. And so I think doing more work with safe routes to schools and tying that connection in with the k-12 curriculum and the second and third grade lessons helps layer upon layer build that message that we want families to have. Events I'm sure you have this on your calendar we had to reschedule streetfest from MAY and it will be OCTOBER 3. I look forward to seeing you at streetfest on OCTOBER 3. Glow ride on NOVEMBER 7th. Those are again opportunities to get people maybe on a bike in a setting that feels safe even if they have not been on a bike in a while. To help people imagine how a road could look different to help people understand how important it is to light up when it's dusk or dark and make that fun. Those are messages that we went to get out there but we don't want to do it in a way that it finger wagging but engaging and memorable. We have bike month. We have cycle and stroll SEPTEMBER. For both of those themed months, that is a community partner led effort and we've just invite people to host events on theme and then promote those. So it is a great way to kind of build a lot of energy without it having to be all staff city staff time. And our partners are so, so key to assisting us and authentically engaging the public when we do those things. So I think all right. This is the first time I've presented in a while where I haven't gone over time. >> great job. >> I was nervous I know I'm not going to do this to brandi. >> councilmembers log in if you have questions, please. While we're waiting councilmember -- vice mayor wu. >> thank you for recognizing me. Thank you for all the work that you all have done on this. It's always gratifying to see the not only the work of a group like street safety task force coming into fruition and go from ideas to action but also realizing that a lot of our recommendations were already tying into things happening on the ground and we were able to help support all of those efforts. so it is very, very gratifying to see and happy as always to have my colleagues support on these efforts. Keep on trucking. Thank you. >> any other councilmembers? I want to thank you as well. And I just want to tell you about an experience I want my colleagues to understand an experience I had this today. Because there is a real energy especially around the safe routes to schools. And honestly the audits safe routes to school I was sitting with a constituent from one part of my geography at coffee and someone from thor neighborhood geography came. And they like I introduced them to each other. And he was talking about doing the bike bus to pick a dome and yeah we do this and every friday with go for bagels and the kids are having a great time. And she said, hey we're just did one to clay's mill they exchanged carts. There is an energy and enthusiasm around that that I would encourage you, we've supported some of them with ndf to kind of also uplift a neighborhood action that is taking place. So I think it's got great energies and that is great. On the audits I also think that is another place for councilmembers to consider ndf a lot of the things are little that can be fixed that kind of can make a route a little bit easier. So I would just encourage you, if I had one in my geography and she gave me the whole list and i know she will be on me to can we work on this, can we work on this. There are great neighborhood projects. Thank you again for your time and presentations. Councilmembers that brings us back to the we have a little time to look at the referral list. Is there anybody who wants to do anything with any item of theirs on the list? I'd like to remove the traffic engineer manual updates because we're finishing up today. And I just wanted to remind you all next month we have the traffic engineering roundabout study so that's coming to us. We have the live green lexington updates. We have the long awaited snow and ice plan that will be fun. And I think there was one more. It's the municipal -- the effort to love the municipal storm sewer systems ms4 updates. Okay? Without anything else on the agenda, this meeting is adjourned.