# Council Planning Committee - May 12, 2009 > Auto-transcribed civic record · Council · May 12, 2009 - **Permalink**: https://meetings.lexingtonky.news/meeting/903 - **Source video**: https://lfucg.granicus.com/player/clip/903?view_id=14&redirect=true - **Date**: 2009-05-12 - **Body**: Council - **Last revised**: June 17, 2026 - **Length**: 12,812 words > ⚠️ **Auto-generated content.** Audio from the official Granicus video was auto-transcribed by OpenAI Whisper-1. Structured facts were extracted with GPT-4o; the narrative summary was written by Anthropic Claude Sonnet. Speaker labels and verbatim wording may contain errors. See [methodology](https://meetings.lexingtonky.news/about/methodology) or [report a correction](mailto:editor@lexingtonky.news). --- ## Meeting Overview The Urban County Council Planning Committee met on May 12, 2009, at 1:00 PM, with CM Gorton presiding. The committee worked through a five-item agenda covering a mix of action items and informational presentations. Two items resulted in approvals — the Newtown Pike Design Ordinance and Items Referred to Committee — while three items were presented for informational purposes: the Family Care Center Audit, Newtown Pike Status, and Liberty Rd. Widening Status. Over the course of the meeting, the committee took 4 votes, received 3 informational presentations, and heard 1 public comment. ## Attendance All ten council members were present at the May 12, 2009 meeting. No members were recorded as absent or late. **Members Present:** - Gorton - Blues - Gray - Ellinger - James - Lawless - Beard - Feigel - Stinnett - McChord ## Votes and Decisions The committee took four unanimous votes during the May 12, 2009 meeting, all of which passed without dissent. - **Family Care Center Audit Report** [timestamp: 38:45]: CM Blues moved, and CM Beard seconded, a motion to adopt the Family Care Center audit report and forward it to the full council for review. The motion passed unanimously. - **Newtown Pike Design Ordinance** [timestamp: 48:04]: CM Blues moved, and CM Feigel seconded, a motion to refer the Newtown Pike Design Ordinance to the full council for review. The motion passed unanimously. - **Electrical Inspector Fees** [timestamp: 1:11:37]: CM McChord moved, and CM Beard seconded, a motion to remove electrical inspector fees from the list of referred items. The motion passed unanimously. - **Hisle Property Master Plan** [timestamp: 1:13:15]: CM Stinnett moved, and CM Blues seconded, a motion to remove the Hisle Property master plan from the list of referred items. The motion passed unanimously. No roll call votes were recorded for any of the four motions. All decisions were reached by unanimous consent. ## Public Comment One member of the public addressed the Council during the public comment period. [timestamp: 29:43] - **David Stevens** spoke in connection with the Family Care Center audit. Stevens directed a question to Blue & Co. LLC, asking the firm to provide an estimate of the costs associated with the substandard findings identified in the audit, as well as any lost revenue resulting from those findings. No other public comments were recorded during this portion of the meeting. ## Family Care Center Audit [timestamp: 04:06] The Council received a presentation on the Family Care Center Audit as the first item of discussion. Two key speakers addressed this item: Marlene Helm, who provided historical background on the audit, and Dale Skaggs, who presented findings on behalf of Blue & Co. LLC. Helm opened by offering context on the audit's history, setting the stage for the findings that followed. Skaggs then presented Blue & Co. LLC's conclusions, indicating that an unqualified clean audit could not be issued due to various issues identified during the review process. An unqualified opinion is the highest standard of audit result, meaning the inability to issue one signals that auditors identified material concerns or irregularities that prevented them from certifying the financial statements without reservation. The specific issues underlying the qualified audit result were noted as part of the presentation, though the item was informational in nature and no formal action or vote was taken by the Council at this time. The discussion served to bring Council members up to date on the status and findings of the Family Care Center Audit. ## Newtown Pike Design Ordinance [timestamp: 39:50] The Council took up Agenda Item 2, a proposed design ordinance for the Newtown Pike corridor. Chris King led the discussion, explaining the intent of the ordinance as a framework to guide redevelopment along Newtown Pike. King noted that the ordinance was modeled after the existing Richmond Road ordinance, drawing on that established framework as a template for the new corridor standards. He also indicated that a separate study for commercial design would be needed as part of the broader planning process for the area. The ordinance was approved by the Council. ## Newtown Pike Status [timestamp: 49:14] Andrew Grunwald provided the Council with a status update on the Newtown Pike project, covering several key areas of progress. Grunwald's presentation addressed the following topics: - **Right of Way** — Current status of right of way acquisition along the Newtown Pike corridor - **Utilities** — Updates on utility work associated with the project - **Construction Phase 1** — Progress on the first phase of construction activities - **Parcel Acquisition and Relocations** — Status of acquiring necessary parcels and managing any associated relocations The item was informational in nature, and no formal action or vote was taken by the Council. The update served to keep Council members current on the various moving parts of the Newtown Pike project as it advances through its different phases. *Note: Detailed figures, specific parcel counts, utility timelines, and construction milestones were discussed during this agenda item but are not reflected in the available structured data. Readers seeking the full details of Grunwald's presentation are encouraged to view the meeting video beginning at the 49:14 timestamp.* ## Liberty Rd. Widening Status [timestamp: 1:07:56] Under Agenda Item 4, the Council took up a discussion on the status of the Liberty Road widening project. Bob Bayert addressed the Council, responding to questions regarding the timeline and current progress of the project. The item was informational in nature, with Bayert's remarks focused on providing an update on where the widening effort stands. No vote or formal action was taken as a result of the discussion. ## Items Referred to Committee [timestamp: 1:11:37] The Council took up Agenda Item 5, addressing the list of items previously referred to committee. CM Gorton led the discussion, which focused on removing several items from the referred items list that were no longer pending or required further committee action. Specifically, the discussion centered on removing the following items from the list: - **Electrical inspector fees** - **The Hisle Property master plan** The Council approved the removal of these items from the referred items list. --- ## Decisions - **Motion** — passed (0-0): Adopt the Family Care Center audit report and move to the full council for review - **Motion** — passed (0-0): Refer the Newtown Pike Design Ordinance to the full council for review - **Motion** — passed (0-0): Remove electrical inspector fees from the list of items referred - **Motion** — passed (0-0): Remove Hisle Property master plan from the list of items referred --- ## Full transcript Ok, thank you. Oh, that's much better. Okay. It is May the 12th, one o'clock, and this is the planning committee of the council. And our first item on the agenda is the family care center audit. And so those folks who are going to talk with us about this, I'd invite you to the, the table here. And, w- actually though, you don't have a microphone. So maybe if you can get the portable mic, uh, Dr. Helm, off of the podium, that would be really good. We're being flexible. That's what- Yes, we are. ... this is called is flexibility. Um, council members, you have 12 pages plus an additional yellow sheet, um, o- of information on the family care center audit. And so I would like to just go ahead, Commissioner Helm, and, um, ask you to go ahead and, uh, begin a, begin to tell us what is here and then we'll have some discussion. All right. Thank you very much. Um, i- it's been a year ago that the, um, request for a financial audit of the, uh, Division of Family Services Health Clinic was made by, uh, then council member, uh, Dr. David Stephens, who happens to be here today to make sure we've done this correctly. Um, and we decided from that point that because this was a health clinic, that we needed to make sure that we engaged a firm that had experience in, uh, auditing medical entities. And to that end, we, uh, put out an RFP. ... and we had several responses, and after following the, the LFUCG purchasing protocol, we selected, uh, Bluinn Company out of Louisville, Kentucky, and asked them to perform the financial audit that, um, had been requested by the council. Let me just give you a little historical background. Uh, if you will remember, um, in November of '07, there was an internal audit of the health clinic that was done. That was just a routine, I think the, uh, internal auditor, uh, annually selects several programs, departments, and, um, uh, divisions to audit, and in, uh, '07, uh, the decision was made to audit the health clinic. And so, that was done in November. Um, following that, or about the same time if you'll remember, Management Partners, uh, was visiting with us and really going through and scrutinizing every aspect of government. And so, in February of, um, '08, we received a pretty significant report for them as well, and there were four items related to the Division of Family Services, um, in that report. Following the internal audit and the Management Partners, uh, report, we decided to, uh, secure the services of Medical Management Solutions to do what we call a practice assessment of the health clinic, because if you will remember, um, Management Partners talked about the gem that the clinic is and was at that time, and just simply wondered if we had all of the infrastructure in place to really support the clinic at the level that, uh, perhaps it needed to be supported. So, Medical Management Solutions came in and did a practice assessment for us, and it was following the release of that report that Dr. Stephens called for, um, a financial audit, and we believe that was very appropriate because it gave us the fourth piece, if you will, to really looking very carefully at this particular, um, important, uh, component of our government. And so, what I'd like to do at this point, you've received the report from Bluinn Company, and I would just simply ask, uh, Mr. Dale Skaggs of Bluinn Company to walk you through the report. He's got a PowerPoint. You received the packet last week, and, uh, with the exception of the, uh, executive summary page, which did not print for some reason, um, hopefully you have received a yellow copy of that, so you will have that for your, for your records. And so, um, um, I'll turn this over to Dale Skaggs. Does everyone have the yellow... all council members have the yellow sheet? We need, we need, uh, one or two more up here. Welcome, Mr. Skaggs. Thank you. Powerpoint up here. While you're getting that, I also want to acknowledge Dr. Stephens who is with us today. T- thank you. Um, as Marlene said, you know, initially, we were, we were engaged by Family Care Center to go ahead and provide financial... Is that on? I think your mic needs to be closer or... Okay. Is that a little better? There you go. Okay. Thank you. Um, as, as Marlene mentioned, we, we were initially engaged to perform a financial statement audit for the Family Care Center, and after some, um, c- careful, uh... Through the planning process and part of our consideration, we determined fairly early on that we would not be able to provide what we would call an unqualified or a clean financial statement audit opinion, and the reason for that, uh, we outlined in a letter I think you all received, dated January the 15th, 2009. But, but very simply, the trial balance, or in other words, the clinic's records that we received were not kept in a complete order for just the clinic entity. There were, uh, expenses that were recorded in the clinic's fund, but there were also expenses that were kept at the county government level. So, in other words, we didn't have all of our data together on the expense side. On the revenue side, as we tied, tried to tie back some of the revenue numbers that we had, were given, we weren't able to match those back to, uh, some of the internal clinic reports. And in addition to that, as we talked with management and other folks, there were some, uh, various, uh, internal controls that, that were really lacking. And so, through discussions with management, we di- we determined that it wouldn't be beneficial, because at the end of the day, we would have to issue what we would call an adverse or disclaim on our opinion. And so we talked about cost benefit of, um, really, what would be the value of providing a financial statement audit if we weren't gonna be able to give you guys an opinion? There's not a lot of value to it if you don't put a clean opinion on it. And so we talked about things that we could do, uh, perhaps to give some level of assurance or at least to give a, a feel for what was going on from a financial perspective in the operations outside of doing the financial statement audit, and so, that's where we determined not to do the financial statement audit and actually provided what we called a revenue cycle assessment. And so I'll, I'll run that, I'll run through that. Um, for our purposes, again, we were engaged to provide the revenue cycle analysis. We looked at the financial perspective of the operations for the clinic for a five-year period. A- and to do that, we sampled, uh, 40 random accounts, 40 random patient accounts from each of the five years. So, we looked at 200 accounts in total. See if I can get us on the... One more, please. One more. Oh. Sorry, sir. You're a little out of range over there. We're not sure what- Ah, okay. Ah, let me see here. Can you get... Can- can you move it, uh, forward one more? One more. One more. Okay. I think we're all on the same page now. Again, uh, but my background, I mean, we were then engaged to provide the revenue cycle assessment. Um, our purpose or the objective of the engagement was to give management an idea over the five-year period, how are we doing operationally related to the financial perspective of the clinic? And so, we looked at the 200 patient accounts. Uh, we interviewed personnel, examined some of your different policies, procedures, the different forms that you were using, and some of your internal reports. In front of you is kind of a summary of the areas that we looked at, as well as, as our results. And just, you know, summary format, again, we look, we looked at nine different areas. These are on the yellow sheet 'cause- Yeah. Okay. And probably at some point, uh, council members will want a copy of the PowerPoint. Uh- Sure. Um- I'll just leave it with them right now. Thank you. S- so again, I mean, overall, we looked at nine different areas. We, we found three of them to be satisfactory. And, and by that, we mean we found major elements that we would expect to find that were operating in a pretty good result. The other six areas, you know, we were missing different pieces that we would expect to see in a clinic operation if we were gonna get optimal results. So, I'll walk through each one of the areas. I'll talk a little bit about what the area is, some of the reasons or the findings that we had for why we may have not given it a satisfactory mark, and then maybe what our recommendations were. I'll move through these kinda quickly, but if we wanna stop and talk about it, just let me know. The first area we looked at was the p- patient registration and, and prior authorization. Again, as you would expect when you show up to the doctor's office, you, you would have them, um, check your guarantor information, who's the responsible party for the payment. You would wanna check that the address has been updated and also, uh, get a copy of the insurance card. Historically, this was done at the clinic, but it was done by just placing a check mark on a log. You know, and our recommendation would be that you would get a copy of the information and keep it in the patient's record. Demographic capture is ve- very similar to the first one. Again, are we getting all the information that we need to be able to generate a bill and to get good payment? So, is the address correct? Do we have the right co-payment amount? Things like that. Now, there were instances at the clinic where maybe the, the guardian had changed or the address had changed, and we just didn't find a documentation. But again, for the most part, these things were being performed. The third area, charge capture, uh, just, just like it sounds. Again, it's important for all the services that we provide each patient that we code them appropriately, that we enter them into the billing system in a timely manner. One of the things that we noticed was that we weren't doing daily reconciliation of our charges, so it was hard to tell if we had captured all the charge sheets from that day. Um, there were also instances that we noticed where maybe we weren't using the correct codes. So again, you know, we- we would kinda recommend that we establish a policy where every day we're checking the total patients that we saw against the total charges, and that, you know, before we submit a claim or bill a claim, that we have qualified coder review that. Medical records documentation, again, is just like it sounds. Um, in the chart, when we see a patient, we need to document what was happening that day and who provided those services. You know, although our assessment didn't necessarily look at the validity of the codes that were assigned, that wasn't the purpose of our engagement, we did find some instances where physician's handwriting wasn't legible, which it happens quite often. But, but we need to make sure that when we're done, we've documented all the services that we performed so that we can bill appropriately and that we know who actually provided the services. So, again, that would be our recommendation, that we only work with the service providers just to make sure that we understand exactly what needs to be in there and, and that we can, uh, identify who provided the service. Billing, um, you know, as a provider or a cl- clinic, it's, it's our responsibility to get a clean claim, uh, filled out an error that's free of... A claim that's free of errors, get it done in a timely manner so that patients can pay their responsibility and we can get our payments back. Um, prior to 2008, for the period that we looked at, all the claims were done on a paper format. So, this is a little bit of an older way of doing business. Whenever we do things on a paper format, it's hard to track our changes if we have a denial or something like that. So, so many times, uh, we would find instances where we were making changes on paper that weren't documented or we, we couldn't follow and then we would send them in through the mail. Things may get lost. It just, it's a complicated way of doing business. So, we're making the recommendation that we would go to an electronic submission process where we can track all of our changes, we can get to things in a more timely manner. When we look at the rendering provider and the billing provider, uh, this is a change, a regulation change that was made and was effective back in May of 2007. So, it didn't apply to the biggest part of our sample, but we wanted to mention it to the group and just to make sure everyone was aware that the person who renders the services needs to be the same person's billing provider number that we use. And there were some instances that we found where those didn't match. So again, um, we would make the recommendation that we just provide some education on that and that we get those two numbers matched up. And then denials management, again, denials management is a process of when we have a claim that's been rejected or a claim that's been denied, that we actually have a process in place so that we can follow up in a timely manager- manner and moni-monitor so that those claims get fixed and that we receive our payment. Um, in, in this area, the, the biggest issue was that we just didn't see the documentation. So, there were instances where claims were denied, but we didn't understand why. Uh, there were instances where claims have been rebilled four and five times, but again, without the documentation, you don't know why. It's hard to learn from, from our, you know, errors that we've made. And then there was also instances where we noted accounts had been written off to a zero balance. So, in other words, that there was no payment, we just wrote the charges off. But without the documentation, we couldn't determine why we were doing this. So- ... kind of the whole theme is really getting back to, you know, we need proper documentation. As we go through the process, we need to make sure everything's well documented and included in the record. Um, c- cash application and adjustments to the accounts receivable, I mean this is an area like you would assume anywhere where when the checks come in or the cash comes in, we like to see more than one person handling those accounts and what, what we res- uh... we had observed was we just had one person who would collect the checks, log them in, post the payments, and make the deposits. And so, you know, again, what we're saying, it'd be nice to have some segregation of duty in that area. Um, the posting of the receipts need to be done in a timely manner. We found some instances where it had taken as long as 30 days to get the payments posted. Again, this should be done in 24 hours. If you want to know w- where you're at on a day-to-day basis, you don't need to have a stack of payments that haven't been posted. It, it... You won't get an accurate number. So, um, the, the other thing that we noticed, and this is just a practice, but w- when the clinic is, would have a service, they would enter the charge. It, it would sit on the books until the payment came in and then we would adjust the full charge off, put a new charge in that was equal to the payment amount, and then post the payment. So at any given time, we could never determine or you would never know what the true accounts receivable is. And so we were making the comment or suggesting that, you know, you would record the total charge. At the time you record the charge, you make an adjustment or an allowance for the portion you don't expect to collect which would leave a balance that you expect to receive for your payment. You'll have a good account receivable number whenever you need it. And then finally, um, refunds and credit balances, this issue really didn't come up in the 200 accounts that we looked at, but from time to time, um, you will receive maybe an overpayment, a patient paid a co-pay or too much, or the insurance had overpaid. And so what we wanted to bring to your attention was, because we didn't find a policy where it specifically talked about how we were gonna approve returning these monies, what our threshold would be, those kind of things. So we just make the recommendation that we should establish a policy that deals with credit balances that would kind of be in line with what the state's regulations were. So, t- to kind of summarize everything and, and to put it all in a nutshell, you know, we looked at the whole revenue cycle, we tested many areas. Like I said, three of the areas we looked at were satisfactory, the other six were kind of below industry standards. So, a- to provide a, uh, conclusion or our report to you, you know, after careful review of the billing operations inclusive of the period from July 2003 through June of 2008... That's all right. Okay. We'll get, we'll get, we'll get there. After, uh, again, well, we, we looked at all the operations, we looked at the period from July 2003 through June of 2008. And, and our conclusion was, after looking at all the evidence, that things were in a substandard order or below, below industry standards and that they were not producing optimal results that you would expect to see. So, but those are our... That's kind of our report in a summary format, but I'd be happy to talk about any questions that you have. Council members, if you have questions, please log in to your, uh, computer screen. Um, thank you very much for that, and we do have some council members who have questions. Uh, first is Council Member Feigl. Um, thank you, Chairwoman. Um, I... Just a, a quick question. Um, you talked about, uh, written billing and that you were recommending that this be done electronically. Um, it sounded like a lot of things needs to be, um, converted to electronic, uh, recordkeeping, but my question is, is the equipment available at this point in time that you would need, or is this something that you need to build into your budget? Well, one of the steps that we took, um, early on was effective July 1, we outsourced, uh, our billing to a medical billing company, and we send them the information and then they do all of the billing for us. This is their expertise and so they are, for the, for the past year, we feel like we have been in, um, in good shape with regards to that. I think if we were to bring this back in house, um, I think we'd have to have a lot of things, not only electronic, but again, if we move forward to have the University of Kentucky assume the operations, they have a com-... They have an entire building that, uh, this is pretty much all they do. And so, again, I think the clinic would be in really good shape and in good hands. Okay. I'd forgotten about that. Yeah. Thank you. Council Member Baird. Thank you, Madam Chair. Um, the cause of all of this, is it... Was it a staffing deficiency in numbers? Was it a deficiency in quality? What, um... Or, or could you discern that from what, what you were, um, doing? Yeah, f- from our information, I mean, we didn't really get into the root cause of why things were happening. Again, we analyzed 40 charts and kind of reported on the results, so we didn't really dig back into what... And again, you gotta remember, we're going back to July of 2003 on some of these accounts, so, so we didn't really ask the question, what was the cause, but just this was where we were at on the accounts that we looked at. Um, Commissioner, do you have... A- again, since I was not here, uh, in 2003, I don't know what the staffing level was at that particular time. What I can tell you is that from 2007 forward, um, staffing was, um, I think pretty steady there for a time. We began to have, uh, some turnover, um, but I think the individuals who had the responsibility for the billing, I believe those positions remained fairly consistent. ... um, throughout that time period. And if you'll remember, um, the practice assessment actually said we were overstaffed for the amount of patients we were seeing, for the, the total dollar amount that we were, um, capturing, that we were overstaffed in some areas. And that was when we decided to really, um, take a, a, a greater look at, you know, do we have the infrastructure in place to really operate a clinic. Um, o-one further question, I guess, that with the outsourcing of the billing, was there a corresponding, uh, uh, lowering of the size of staff? Um, yes. Um, we had a couple of individuals who, um, chose to separate from the organization, and in some cases, those were, uh, in several cases, those were the individuals that the practice assessment had indicated that we were probably overstaffed. Okay, thank you. Thank you, Chair. You're welcome. Um, we have one more council member who has a question, but, uh, she's not in the room right now. Um, so if ... Is there any other question from council members? Yes, Council Member Stennet. Commissioner Helm, just in general on the Family Care Center, a-are we still in discussion, I mean, with UK to take it over 100%? That's gonna happen, for sure? Yes, with your approval, we, uh, are in negotiations with them to work out the details where they will assume operations. I think the good thing about that is this is U- this is a, um, a primary focus of the UK, you know, uh, College of Medicine and the Medical Center. This is what they do, and, um, they have a strong commitment for the clinic to remain, because it's where they prepare a number of their residents, and they have reported to us that a number of their residents who go through, uh, doing their residency within the, um, the clinic, uh, do exceptionally well on, um, their boards and other kinds of things, so they are very committed, and they understand that this clinic is truly a gem, is truly something very, very precious and special to the community, and they are committing very strongly to not only keeping it there, but also to making sure that dental, um, is returned to, um, the clinic. And so we're very excited about this. W- what, what is the financial impact on that decision? Do we have any rough numbers? We do not. Well, I assume we'll save some money? We will . And, and I think, you know, again, that's part of it. I'm not sure that we're gonna be able to tell you exactly how much we're going to save, because I think as Dale said, we never really understood the true cost of what operating the clinic was, because we were not capturing, you know, all of the costs. We were not capturing the cleaning cost, and the, um, the overhead, and the, um, utilities and others. So this is a real challenge for us. We've had a, we've had some individuals to go into the clinic and determine the square footage, and they're now trying to figure out what would be a, a fair cost for the university to compensate LFUCG for operating the clinic. But to give them history, we can't, because we've really never kept our records, um, in that particular manner. Yeah, you can't manage what you can't measure, but, um, so we'll still own the land. That'll still be our property. We'll still do the maintenance, I assume. For- Just they'll run the actual care part. That's correct. Yeah. Okay. And we're, like I said, we're working out the details, and we'll, w-we intend to bring those back to the full council before, um, mid-June so that we can have a smooth transition July 1. And I, and if I'm not mistaken, 90% of the people we receive out there are on Medicaid claims? It's about 92%, I think, Medicaid, um, and the rest private, uh, insurance and private pay or self-pay. Very good. Thank you, ma'am. And Commissioner Helm, just for the public, to be sure the public understands, Urban County Government will still run the Family Care Center. We just won't be running the clinic. Is that, is that correct? That's correct. Um, in the building- Yes. ... that is called the Family Care Center- Yes. ... is the Division of Family Services. The Department of Social Services has three divisions, and Family Services will continue to be, uh, the primary, uh, resident of that particular facility, where we provide services to teen moms, where we have a, a preschool program, um, where we're doing a number of other programs focused on families and especially teen moms. Um, and so yes, we will continue to be in that particular facility, and we'll be partnering with the University of Kentucky, and we're looking forward to that. Good. Thank you. Uh, Council Member Lawless. Thank you. Uh, actually, you answered my question and made the point I think that's really important for the public to know, that we're ... Those, the medical services that are currently being provided there will continue, and even more, and hopefully higher quality and reach more people, and that we are still operating the Family Care Center other programs. So that's all. Thank you. Are there any other council members who have comments or questions? Dr. David Stephens has gone to the front of his chair to, to speak. Welcome, Dr. Stephens. Uh, thank you. It's good to be back, uh, though this is a little unfamiliar position, uh, for me. But, uh, uh, I'm pleased that the audit was done, and it, uh, I think, reinforces some information that was already well known, uh, to the managers and to others. Uh, one of the things we hoped to get from this audit... ... uh, was the, uh, total income of the F- Family Care Clinic and its, uh, annual, uh, disbursements. It had been said that it was in the black through the years and was not costing the government anything to operate, but I gather, Mr. Skaggs, from your comments that you were unable to make that determination. Th- that's correct. I mean, we were never able to fully reconcile the revenues and the expenses to come up with what the net income or net loss would have been. Do you have an estimate, or did you come, h- have an idea? W- W- We don't, uh, we don't, but, but I can tell you through some of the discussions or some of the conversations, I mean, I thought it was understood that this was possibly a break-even type operation through the years, looking at just the, what was recorded in the clinic's fund. There's approximately another 300 to $400,000 of overhead or expenses that were paid for outside of just that clinic fund. So if it was break-even before, we're maybe three to $400,000 of a loss once we attribute the overhead and the other expenses that were made. And that was on an annual basis- Annual. ... you would estimate? Yes. Okay. Well, that's important, and, uh, thank you. I have had conversations with Dean Jay Perman, and UK v- views this as a community service for the College of Medicine, and they're looking forward to this arrangement to partner with the city and to provide that continuing service to the families and the children that need it there. Thank you. Very good, thank you very much. Is there anyone else who has further comment? In the audience, or Dr. Helm? Uh, let me just make a, a couple of points. One, I was going to again thank Dr. Stephens for, um, requesting the audit and for his ongoing support. I would, uh, remind you that, uh, Lisa Coleman, who, uh, did the practice assessment for us, which gave us the, um, information really to take some of the next steps, is, is certainly here and, and willing to answer questions if there are any. Um, our outside billing company, our external billing company, uh, about three weeks ago sent us some information. We had asked them to go back and to begin to look at recovering perhaps some of the dollars that we were being told we are, you know, because of some of the practices that we, you know, he... Heard Dale talk about the fact that we were very behind in, um, asking for reimbursement and getting our bills in, and what, what I had come to learn or what we had come to learn was that you have a year to go back and to seek redress from Medicaid. So in other words, if there were bills that we had submitted and they were not paid, uh, or maybe they were denied, in some cases they were denied because we had left off maybe, um, the child's Social Security number or we had failed to indicate what tooth was pulled or filled, and, you know, Medicaid was saying, "We want to pay you for this, but you've got to fix this bill, and you've got to send it to us in good order." Um, three weeks ago, our m- external billing company reported to us that they have recovered for us $171,000 that we left on the table in just one year. So if you think about the fact that we did not recover or we were not able to bill in a timely manner 471,000, and that was just for the nine months that they looked at from, uh, July to March, and that was just for 2008, 2009. Imagine if we, if we would be allowed to go back for just the last five years- Mm-hmm. ... not to mention, uh, perhaps even further. The other thing I want to remind everyone is that when the clinic was initially, uh, started, it was started, it was, it's a wonderful concept to provide healthcare and, uh, education and childcare for young moms and families. I- uh, wonderful concept. The very first year that the healthcare was provided, we had 135 patient visits. Last year, we had over 12,000. Hmm. So the clinic is truly something very special, and I think UK is very fortunate that we're willing to partner with them. I, I think they are very excited about the fact that they're going to have the opportunity to assume a clinic that has worked so hard to build its patient accounts and to provide service which is considered to be excellent. Um, I think the bottom line is that LFUCG had a wonderful idea, we've incubated it for 18 years, and I think it's very appropriate that we now turn it over to an entity in which operating health facilities is their, is their mainstay. Good information you just gave us. Uh, just out of curiosity, did that money go into the general fund, or where did that money go? That 171,000- Yes, it will, it will come into- ... will it go into the general- Well, it will come into the clinic, and then- Okay. ... we certainly can, you know, if it's money that's leftover, if we don't need, but you also heard Dale say- Right. ... that we are actually expending more than what we were taking in. Right. Um, and so, uh, that money will not certain- will not be turned over to the University of Kentucky. At the end of June, we will then balance the books, and then anything left in the clinic that is not needed for our operation of the clinic through June 30th we would assume would just automatically revert back to the general fund. Okay. Thank you. And Council Member Blues has a comment or question. Just one, one question. Will, will the same, um, outside billing agency remain, or will UK take that over as well? ... UK will take that over as well. They have their own billing company, and that company will assume the responsibility for, um, um, billing for the university. And collecting. And collect, yeah. Thank you. Now, uh, Dr. Helm does, uh... As this goes forward with UK, um, would we expect to see an annual report or what would be your vision in terms of an accountability given the history here and- I- ... something that would come to counsel? The two attorneys are actually working out some of the details. Okay. But one of the, one of the issues that I have certainly raised with our counsel is that I think since we are going to be, um, putting on the table an amount that the university would, would compensate LFUCG for annually, in order for us to go forward after that first year, we need to have a report. So we need to know how well are they doing? Mm-hmm. Are there some things that we need to step up and do in order to enhance and, and make the clinic more accessible? Um, did we run into any, uh, challenges this first year? So hopefully we will, um, come forward to you, with, uh, come forward to you with a plan that says at the end of the first year we will take a step back and look at those things that need to be changed, uh, deleted, added, whatever, and that it would include, uh, the university giving us a report on, um, the success and the, the s- you know, the, the numbers from, from year one. Because we believe the clinic has the ability, and I think, uh, Lisa Coleman from, um, Medical Management Solutions has told us that the clinic has the, uh, potential to bring in, um, perhaps even three times as much revenue as it is currently bringing in. And I think the university will have, uh, a vested interest in making sure that it is reaching its maximum potential. And they'll have the expertise right there. We're having to bring in a lot of people because we just simply do not have it within, within house. And again, no one has done anything intentionally wrong, I just think we did not and do not have the infrastructure that, um, w- I think is really needed in order to, uh, run a healthcare entity. Mm-hmm. Do you need any action from this committee? I think it would be great if you would accept the, um, the report and, you know, put that into record because I think it is, uh, important. It certainly has taken, uh, a lot of hours and a lot of time, and I think it needs to be accepted, um- Okay. ... into the record. Well, there don't seem to be any more questions. Would anyone care to make a motion to accept this into the record? Council Member Blues? So moved. Second. Council Member Beard moved and Council Member Blues seconded, uh, that we accept this into the record, and of course that motion, if passed, would go on to the full council. So is there any further discussion? All those in favor say aye. Any opposed? Thank you so much. Really appreciate it. Thank you also Mr. Skaggs. And the next item on our agenda is the Newtown Pike Design Ordinance. This is coming back to us for a second time. And, um, Chris King, our director of- Yes. ... the Division of Planning promised, you promised you would bring it back when it was a little more filled out. I- And so I would like to go ahead and turn this over to you. This is pages 13 to 18 in the packet. Thank you, Ms. Gordon. Um, we will spare you repeating the thorough presentation we gave to you back at the end of January, but it would probably be good for me just to reframe why we are here, what this ordinance is intended to do, and what we've done since we were last here, uh, that give us, uh, comfort that we are ready pr- to proceed forward with this particular piece of legislation. As we have been working on the Newtown Pike extension project for many years, as we know now, one of the things that has been, uh, of great interest is the redevelopment that such a major new urban highway would likely spur. As you know, um, concerns about that manifested itself in, in so many ways, from the need to rebuild the, the south end neighborhood, which is underway, is a major concern, and also a concern about what type of commercial redevelopment will happen along that corridor. And very early on in the road planning process, a small area plan corridor study was done that made a number of recommendations, uh, and gave a vision for an urban corridor to go with that urban highway. As we got a little further into the project, we realized that in order to affect that and to have some tools to help us address those kinds of concerns, we were going to need a study that would help us identify what that character would be and to make recommendations as to primarily standards that could be applied as opposed to guidelines, although there are some guidelines. And a study was done a couple of years ago called the Newtown Pike Extension Commercial Design and Property Access Standards. We married that with the need to control access, physical access, driveways to that project. So those two were worked together. We had, uh, the engineering firm of, um, uh, ACE, if I recall, at that time was their name, um, who did the engineering aspect and the asks, access part of that. ... and we had CMW do the design part, and we had numerous meetings down at the Carver Center, involved property owners that would be involved, and, and completed a study as part of the project. Um, in the interim, then we had more delays than anticipated in getting to the record of decision, and although we did a lot of good work and we had a lot of public interaction at the time of the study, we felt once the record of decision came would be the time to come forth with an ordinance to try to implement this. So back last fall, we sent a draft to you of that ordinance, and, um, both talked to you again. I think it was January before we actually were able to get before you, because of your crowded docket. But when we came to you in January with a draft ordinance, we felt, given there had been a fairly lengthy bit of time from the time the study was done to now when we're actually proposing the ordinance, it would be wise and smart, prudent to reengage the property owners in the corridors, bring them up to date, and get any feedback. So that's where we left it with you in January after we gave you, uh, an overview of the principles and how this ordinance would work. So, in the interim, we went back out and re-identified the current property owners in the corridor that would be affected by the provisions of this ordinance, basically all those properties that will be abutting the new town pike extension. We sent them a letter advising them that this process was going on, and we invited them to a public meeting, which was held at the Carver Center on the evening of April 7th. We sent out over 100 lev- letters, and we had a turnout of approximately 20 to 25 individuals, as I recall, at which time we discussed the ordinance, the proposed ordinance, we got feedback, and, and generally had no significant concerns or issues raised by those property owners that attended. We were also contacted by a property owner or two who, um, had, um, had become aware of the ordinance and met with us one-on-one to, to look at how that ordinance might affect the ideas they had for the future of their properties. So, at this point, we then did some tweaking. I know Andrew Brunwald, who is here, because of some changes in the access provisions, needed to make a few tweaks. We did a little cleanup in the language and the map. We have sent those to you. They are in your packet today, and I'm ready to answer questions, talk longer, explain anything that you, you might, um, be concerned about regarding this ordinance, and, um, and then see where you want to go from here. Thank you very much. Uh, I just wanted to be sure, you did say that when you met with property owners, there were no concerns, or were there no significant concerns? No significant concerns. Gosh, most of the people at the neighborhood meeting were, "When's the construction going to start?" Right. Right. I think, again, like all the community, uh, a lot of interest in that aspect of the project. But, um, we have, you know, proposed we think a fairly reasonable set of standards. There's some flexibility, um, basically that regardless of what your zoning is currently in the corridor, if you abut the road, you would have to submit a development plan that the planning commission would review. The planning commission would be charged to use the study in helping to, um, put the requirements on the design characteristics of the ordinance. It's not so much architecture per se, it's arrangements of building, creating an urban feel, having taller buildings, have them address the street, having parking behind the buildings, stepping back away on, on taller buildings near the street, and, uh, and basically the planning commission being that tool. We modeled this after your Richmond Road Ordinance, which goes back to the 80s, and so basically in the end, any variances or waivers of this, which we don't expect there would be many, would actually come back to the council ultimately. But in each case, the planning commission would review it and make a recommendation to you. And that's, uh, that's the process model we used. Okay. Very good. Thank you. Are there any questions from council members? No questions. I think that's a good thing. Good. Well, Chris, I thank you very much. Um, now, do you need some action from us in order to move this forward? Right. The next step would be, if this committee so recommended to the full council, then the full council would put it on as a matter to consider. Okay. Again, we will be available if any late arrivals as to concerns or questions about this ordinance appear. This is not a panic piece of legislation. We certainly want to get it in place before we get a lot of physical activity in the corridor. But, um, again, we are ready to engage anyone that comes with any concerns as this moves forward. Okay. Very good. And I think it's, it is time to move it on- Okay. ... would be our recommendation. Do I hear a motion? Council Member Blues move to recommend this to the full council. Do I hear a second? And Council Member Feigel seconds. Is there any more discussion or any discussion? No? If not, those in favor, please say aye. Any opposed? All right. Thank you. Thank you so much. I just have one comment. It's good to see a plan such as this come forward before the fact. ... and before the -- the extension gets built so that we've really thoroughly vetted it. So thank you very much and- Thank you. ... this will go forward as a full ... as a motion to the council. Excellent, thank you. Thanks, Chris. Mm-hmm. Council members, we have, uh, written reports, um, well, and is Andrew still here? Oh, there you are. Would you like to ... I know there's a very brief, uh, page 19 and all we need is brief, Andrew. Yes, ma'am. Newtown Pike status and, um, if, uh, you want to mention any particular highlights, that's on page 19 of the packet. Welcome. Um, thank you very much. I'll just go over this, uh, very quickly. Um, essentially, this, this concentrates on phase four and phase one of the Newtown Pike Extension Project. Um, currently, uh, phase four, the right of way, there are 20 parcels. Um, all of the relocation offers have been made, all of the acquisition offers have been made, and all parcels, um, have been submitted for, um, eminent domain. That's essentially the right of entry. Now, all this work is being done by the transportation cabinet, um, for our behalf and their behalf. Um, of those 20 parcels, two have been closed, which essentially the transportation cabinet now has them, um, owns them outright, and two additional parcels are pending before the Urban County Council. One was one that we, the City of Lexington owned, we are donating it to the transportation cabinet for the road. The other one is a portion of the, um, uh, the lower Rupp Arena parking lot. I think that's the Lexington Center Corporation. Um, the remaining parcels, um, we, the transportation cabinet has not stopped, um, negotiating, even though they are, uh, pending legal action. They are still, um, trying to reach a settlement even before those, um, those, uh, you have to actually have the eminent domain, um, effective. And most of those parcels are getting close to actually, um, um, recei- uh, finalizing the offer and everything for the transfer. Um, utilities is, um, is ongoing. The transportation cabinet has also graciously, uh, um, eh, they're going to oversee the utilities. We are going to put them into the construction contract, so they're gonna operate at the same time. Um, the, uh, primary utility that we were concerned with early on was a Kentucky Utility transmission line that runs down Manchester. It's a very large, um, distribution line. The good news is we are not going to have to move or relocate that line. Um, some of the utilities that are connected to that line will have to be relocated, but thi- this is a, uh, a very good thing for our project. Um, with that said, we have discovered a 16-inch water line which lies underneath our primary, um, bridge and center pier. Um, according to the Kentucky American Water Company, they will not be able to relocate this line, um, until after November 2009. We are gonna try to work with them, um, to see if we can, uh, expediate that, um, otherwise, the transportation cabinet's gonna try to work around it. Um, for construction, the plans themselves are in a final stage. We have had them reviewed by the transportation cabinet. The, uh, transportation cabinet has, um, graciously offered to, um, oversee the construction, um, and they, uh, have thrown a good portion of their internal sto- um, um, uh, staff to working on this. Um, they have set a July letting date, July 24th, um, that is the, uh, the anticipated date to let this project. Um, we're still hopeful. Um, that pretty much concludes the phase four update. And Andrew- Yes, ma'am. ... just in case anyone's watching, phase four is Main Street to Versailles Road. Is that correct? Yes, ma'am. Main Street to Versailles. It includes the bridge over, um, over Town Branch. Um, the phase one area of the project is, um, eh, along Derudy Street, um, basically from the Versailles Road viaduct back up to McKinley Street and then, and, uh, lower Davis Bottoms. Um, we did do some advanced acquisition of two parcels, that was Bryant-Renall and, um, it's called the Hodge property. Those two parcels have been purchased by the transportation cabinet, and they are now in the control of the project. For the remainder of that mitigation area, there are 55 total parcels. Of those 55, we have advanced purchased 13, we have five offers which are pending, and the remaining, um, right of way will be purchased utilizing a consultant, um, which we have advertised, um, we have negotiated with, and we have a, um, an engineering agreement. We just got back, um, this week as a matter of fact, and it will be in front of the council before you all go on summer break, for ratification to purchase the rest of the property in phase one. That was pretty brief, uh, if there are any questions, I can, I can- Are there any questions? Yes, sir. Please log in if you have a question. Council Member Blues. Thank you, Andrew. Uh, getting back to the , uh, eminent domain for right of entry. H-how does that work? You know, what... Is it that we initiate the, the, the process and so even before, uh, uh, a property is purchased, we can begin to move utilities there? Is that it? Um, yes, sir. We, uh, in consultation with the transportation cabinet, what we did was is we, we had all of the property appraised. We also had the offers made to the individuals. While the offers were being made, we explained to them that we were gonna impose the right of, of, um, right of entry, um, if a settlement could not be reached upon, you know, in a timely manner. That process, right off the bat, from the point at which you file it, takes a minimum of 60 days just to go through the court system. So we explained to each individual that we had to file, file the paperwork now. Um, but this did not exclude negotiation in between the individual and the transportation cabinet, who was actually buying it. For instance, if the transportation cabinet, we presented an offer to you, the papers were filed. If the property then closes and we have a... We have a transaction, that would be dropped. Does that kind of make sense? Okay. And I have a, a second question. Can you give us an updated timeline on phase one for m- The mitigation area? Uh, moving... Yes. Um, we are going to be in the process of buying right away f-for the remainder of this year. Um, we will have final construction plans by the end of this year. Um, we anticipate of having houses under construction, and be to the point of moving in, in approximately four years. So we're, we're moving forward with purchases, er, this year. Correct. But it's gonna take four years to move in time. And, and are there some, some, some problems with, with, with, uh, with moving forward faster rather than slower? Well, um, it, it is our hope to do it faster, um, but when we, we sat down and we did our best to lay it all out, to find out how the contracts would work out- Right. ... uh, the construction of the houses, the demolition of the, of the existing houses, the fill of the site. Um, uh, and that wa- that was our best, our best estimate. Now, that doesn't mean it has to take four years, but yes, things look at... As we look forward from this point, that's where we anticipate. Um... I, I think you th- thought earlier it might be sooner than, uh, than, than 2013 or- Is it? ... or so. Right. Um, yeah, I, I, I do agree it would be nicer to do it, to do it sooner, but I, I, I would hate to commit to some... To a date at which I, I couldn't 100% guarantee. Um, some of that also depends upon funding. Um, when the funding will become available, uh, for the actual construction of houses. Um, there are a lot of unknowns in that equation. Yes, as we work a little bit more towards the end of this year, we might be able to refine that date a little bit better. Yep. I think it would be... Would, would be helpful for us to be able to keep in touch on, on this, on, on, you know, on where we are and, and, uh, whatever... Uh, you know, whatever issues or problems that might be... Might be holding things, things up. Um, I know this is a, a complicated and difficult, a many-faceted process, uh, but I, I, I'd hoped that the... That, that phase one would, would be more in sync with, with phase four and it looks like phase four is gonna out-distance, uh, the, uh, the neighborhood we build in. Uh, yes, sir. Phase four will, will probably be completed before, uh, the mitigation area in the neighborhood. Um, the, um, the most important thing is that we do have at least... We have the funding to buy the right of way, um, and we are proceeding with that as quickly as we can. Thank you. Y-es, yes, sir. Vice Mayor Gray. Thank you, Madam Chair. Um, Andrew, I was curious about the ... the resolution on, on the intersection at Manchester and, um, Newtown. The new Newtown. Mm-hmm. And the bl- the property owners and a number of people in that area had inquired about the elevation of the entry, Newtown into Manchester and the, uh- ... the streetscape presence there, uh, how was that resolved? Um, w- we are gonna take, um, our streetscape plan, or whatever we put back as a streetscape, will, um, will mirror whatever the downtown master plan is. For instance, w- we will utilize the same street lights, um, essentially, uh, m- uh, the same, if benches are to be set, um- I, I think the concern was the , excuse me for interrupting, but- Mm-hmm. ... not so... The issues, as I recall them, are the , the significant issues related to the elevation, the entrance, the entrance from Newtown, of Newtown into Manchester, and its relationship to those contiguous properties, those properties right beside it, so that they would be accessible, those properties would be accessible to pede- to pedestrians in a... and, and create a pedestrian-friendly, welcoming urban, uh, intersection. And that was what, uh, that was what, uh, Distillery District was interested in. That's what, um, uh, Cleve Cole, I believe, that Cleve was involved in it. Um- And so, I believe you all met with them, and how did that resolve? I hadn't heard, so I was curious. The, um, I think I know the, the parcel, um... As you're coming in, you're talking about the parcel at the corner of Newtown- Right. ... and what will we make- Newtown and, Newtown and Manchester, right? Yes, sir. Right. Um, we, we met with the stakeholders when we were working on the bridge design. We did include into our design a staircase, um, that would go down to the, um, to the bike trail that will be placed underneath the bridge. At that same time, we also, um, we negotiated with the, um, the property owners. I believe it was, um, 855 Manchester, is that, is that lot. When we acquire their property, we are going to acquire just the right of way we need, basically to the back of the sidewalk and maybe a, a few feet more. The, the embankment that we are going to construct there will be, um, it will, it will utilize what we call a slope protection easement, which still allows them to have control of the property. Uh, but essentially, they can still place a building on it. Um, they can place it all the way back up to the back of the curb. Um, and as long as they do not destabilize the bank, they will be able to make those improvements to that site. O- okay. That, that kind of- So they left the ... Is a, as a summary, would it be fair to say that there was a consensus and acceptance of the direction on this? Okay, great. Yes, sir. What about the bridge design itself? How was that resolved? Um, we met with a, with a series of what we call stakeholders. Mm-hmm. Um, we gathered input from, um, from all of them. We had a series of meetings, um, very interesting meetings. And we had the engineers on one side, and the planners on one, and, um, we went back and forth, but we, we all reached a consensus, and the current design of that structure was accepted by everybody, um, including, um, um, the, uh- Architects. ... the architects, the- Poles, I believe, the- Yes, sir. They were, they were involved. ... roads, all of 'em. Yeah. Um, as a matter of fact, that- That's great. ... a lot of their, a lot of their, um, design efforts actually went into shaping the, what it looks like. Um, we also have consensus from the, uh, the Lexington Center Corporation. Um, so it, it was a very good process. Everybody did agree. Um, so- Good to hear that. Yes, it, it would- Good illustration of how, uh, people who first appear to be dissenter, dissenting or dissenters- Mm-hmm. ... contrarian about something, actually you can come to the table, and you all emerged with an inspired project. Um, we, I think it'd be useful for the council to see that , maybe in a rendered v- version, and the public to see that as soon as we can. Yes, sir. Because it's going to represent a major entrance to the city and affect us for a long time. I, I think we, we, we can provide that, yes, sir. Can we get that then? Mm-hmm. Okay. When do you think we can... Any idea on that? Maybe you can talk to the engineers and see. If you don't have a rendering of it, maybe we can, maybe you can ask 'em about getting one. Yes, sir. I, I- Okay. ... I can probably get it pretty soon, so- Thank you. ... I hope. Thanks. Sure. Council Member Blues? All right. Thank you. I- if I could just follow up on, uh, uh, on your question, Vice Mayor, and, and, uh, and your comments, Andrew. We, we, we did have, uh, a series of, of, of meetings, uh, uh, with the engineers and the planners, and, um, I think we had, uh, Lexington Center represented as, as well. David Lord was there, uh, Town Branch Trail, uh, Van Meter Pettit was there. Uh, and I tried to confuse the issue a few times by asking dumb questions, uh, throughout this process, and, and, uh, it was really fascinating to, to, to, to see, uh, the, the, the engineers and the architects and the designers and, and, and those w- who really wanted to see a bridge that looked like some, looked like a bridge, looked like an entry, uh- ... and was at the same time functional, providing access to and from the trail, and also provided for, you know, for, for, uh, future, uh, uh, artistic expression. The, the, the bridge, as it's designed, will provide pedestals for, for, for statuary as, as funding for, uh, such public art projects becomes available. So, I was really, uh, I'm, I was really fascinated by, as you say, how various entities could come together, uh, the, the, uh, uh, members of the, of the community, with various professional and artistic perspectives. Uh, the, the, the state and the city, uh, uh, could, could really work together and, and, and bring this project to, uh, you know, to consensus. So, I think you'll be pleased by the... by the, by the rendering that you'll see. Conensus that produced imagination and inspiration. Well, there was all of that, yes. Right. Thank you, Madam Chair. Thank you. Are there other questions? Thank you very much, Andrew. Appreciate it. Thank you. Um, council members, you have a written report of the Liberty-Todds Phase 1B project, and although it's written, I know we have Bob Baird in the audience, if you have any questions. Uh, Council Member Stennett's always ready for you, Mr. Baird. Um, this wasn't really meant to be a presentation, but you don't mind a few questions, do you? No, none. All right, thank you. Council Member Stennett? Thank you, Chair. J- just for the people watching at home, we completed Liberty Road last year, Phase 1A, which was, um, connection to Hamburg through Star Street Parkway. We actually cut phase one off to be 1B, there at the intersection of Man-O-War, and Todds, and Liberty Roads. And, um, we get a lot of calls, Bob, asking about the progress of why we cut it off right there, et cetera. Don't want to go into that. I just want people to know what our timeline is, uh, to getting that intersection fixed, because it's one of the biggest traffic nightmares we're ha- we have in this city right now. Um, with four lanes, one and a two, and one of the busiest top ten intersections in Fayette County. Um, and the sooner, the better. I know it was supposed to l- be let in March, then we said June, and now I think that the Transportation Cabinet on the state level has changed it once again. So, can you give the people watching a brief update- Sure. ... about where we're at on timeline on getting this project done? Right. The, um, bottom line on, on the bidding is it is set for a September 25th letting date through the Transportation Cabinet. Um, where we are right now is, as with the Newtown Pike project, on the right of way acquisitions, the, um, eminent domain right of entry process will be used so that right of way acquisition is not a, a hangup in getting, getting us to the, the bid on time in September. Currently, where we are is in the utility relocation phase. The first company out of the gate, I guess, was, uh, Columbia Gas. They are nearly wrapped up in their work. Um, the one who is on the, the longest timeline because of the delivery of materials is Kentucky-American. Um, and their, the timeline they project is actually the one that is determining the letting date in September. So, that's, that's about... So, we, we have three right of ways left. We're gonna do proceed by combination, and then the utility relocation, so. And I assume you all are having the monthly meetings about, with the utilities, making sure they're on target? We are. We're, we have, um, well, we have bi-monthly meetings, where we review this project and all of our projects. Uh, we had a meeting on May 1st with the Highway Department to talk specifically about, um, maintenance of traffic issues out in the middle of Man-O-War in that intersection while we're doing this construction. Uh, the state has a set of the plans. They're looking at them closely, since they'll be doing construction oversight on this. Um, so it's, we're, we're trying to take, take steps now, do the homework that we can and need to do now to, to make the, the disruption as minimal as possible. Thank you, sir. Thank you, Chair. You're welcome. Are there other questions? I appreciate your being here. Thanks, Bob. Um, council members, the only other item is, if you'll turn to page 20, um, there are a few items in committee that we have dealt with and passed onto the full council. So, I would like to request motions to, uh, take them off of our outstanding issues, and the first one is the electrical inspector fee schedule. Is there any reason to keep that on? Motion to remove- I move it. ... and a second. All those in favor, say, "Aye." Any opposed? Okay, so that will be removed. Uh, the next one I'm aware of is the Destination 2040, unless... We, we did move forward the, uh, endorsement of the value statements. Um, do we want to keep that in committee or move that out of committee? What's your sense? Council Member James? Thank you, Madam Chair. I would actually like to see if we can keep this in committee and figure out what we're gonna do with that- Okay. ... value statement. That, that sounds fine. Thank you. Um, I know we had a lot of pieces of that, that weren't really- ... attended to, but we felt comfortable just with that one motion, so we'll keep that in. Um, next, on the page 21, we did have a motion going forward to approve and concept the Hisle Property Master Plan, so I'm thinking we could remove that if I hear a motion. Motion to remove. Okay. Council Member Stennet moved, and Council Member Blues seconded to remove Hisle Park, Hisle Property Master Plan. All those in favor, say aye. Aye. Anyone opposed? Okay. Um, and are there others? I would like to put in a plug for the Parks Master Plan. I have two volunteers who, uh, volunteered to serve on that ad hoc to look at funding recommendations, and would certainly encourage any of the rest of you, Council Member Feigel and Council Member James, are going to serve on that. And Council Member, thank you, Council Member McCord. Very good. Uh, is there anyone else? Council Member Blues, you had your hand up, but you quickly withdrew it. That was for something else, Madam Chair. Okay. Now, are there other issues on here that you, um, feel can be removed? Okay, Council Member Blues. I'm, I'm sorry. Th- this isn't to be removed. I- I have a question about, uh, where we might be with the Downtown Master Plan of, seems to me, that's something that we want to be moving forward and, and- Would you like to see that on the next planning committee? Yes, I would. All right. I'll ask Paul to go ahead and put that on the next planning committee. Thank you. Second. Council Member Lawless. Um, th- on the Downtown Master Plan, they are working, uh, infill and redevelopment is working on form-based guidelines to put with that, so there are several recommendations. So could we put that off another... What do you think? Do we need the specifics of the 16 recommendations before we look at it in concept? You want everything flushed out in detail? A- We could move them... We could, of those 16 recommendations, we could look at them one at a time, if that would be better. Ah- If, if we're gonna do detail of each one, I think it'll take us a few months. I agree. I think so too. Or years. I don't... Or- What's your sense? Doctor- Okay. Go ahead. Vice Mayor? Well, I was actually inclined to listen to other thoughts on this. Okay. Uh, the, um, timing, you know, it- it having been developed, the plan having been developed now almost five years ago, there seems to be a, um, uh, expectation of the council that the council will endorse it, and if we don't, there seems to be a convenient excuse that whatever happens that's not consistent with the master plan is our responsibility or neglect, which I suspect is arguably not the case, but we probably need to take it up. And, and I don't know if waiting on form- I mean, form-based, the form-based model is a long process, and it was one of the recommendations. Right. So I'm not- so- I think one of the reasons we've been waiting is to hear from infill and redevelopment. If we don't need to wait on that group- Then that's fine. ... what's your pleasure? And I'll try to figure out between now and next month. Council Member James. I never thought that we were waiting, as far as the Downtown Master Plan relating to infill and redevelopment. I've, I serve on the Infill and Redevelopment Steering Committee, and I don't, and if someone else on that committee can tell me if it's different, but, you know, the Downtown Master Plan was way before, um, this current Infill and Redevelopment Steering Committee has been working. So your sense is they're not gonna make any recommendation that would hold it up? It- Well, le- let's look at it next month then. Okay. And we don't... I- is it your sense we don't really need too much detail on those 16 recommendations? Council Member Blues? Well, I agree with that, and I think that we wanna bring it forward, uh, and, and, uh, and, and try to get it set so we can, we can bring it to the full council for, uh, for adoption. Other thoughts? Council Member Beard? Thank you, Madam Chair. You know, there are gonna be, um, of those, uh, recommendations, there'll be some that'll be pretty easy, and you had indicated maybe that we would look at them separately, each one of those points? Oh, I don't- Separately? It's up to this committee. I don't really- Yes. Well, I'm- I- I'm suggesting that we do that so that we can go ahead and lay some to rest, and then if we've got to wrestle over, uh, two or three of them, we can do that without having these others hanging over our head. Okay. Other questions or comments? We'll get it on, if it suits the committee, we'll get it on the docket for the, uh, June agenda. Okay. Other issues on the list of outstanding issues? Madam Chair. Yes. Council Member Lawless. Um, the Blue Horse, um, thing that we voted on last time, didn't what- ... Council Member Blues had to report to council, didn't reflect what the motion and, that was passed. The wording was off. Do you have that with you? Lordy. Um, th- so does anybody have that motion available? I'm sorry. Not- I ran from, I've been running from meeting to meeting. Well, one of the, I know one of the issues about that was we had about 20 minutes left and we didn't have time for public comment. And it was sort of a rushed discussion, if you would like to have it next month for a second. Well, I'm, I, I mean, we, I made a motion and it passed. Mm-hmm. But what was recorded was not the motion I made. That's the issue. Okay. So... It left out the wayfinder signs. Okay. Um, Council Member Blues. Uh, just a clarification. We did not make a motion, uh, the, because the, um, at least when I brought it to, to... We made a motion and passed it in, in planning committee. Yes. But w- I did not bring that forward to the full council be- because the minutes were at odds with the motion that Council Member Lawless had, had made. So- So that's where we are- That's what I was trying to say. ... at this moment. So the issue is we need to take a look at the minutes. Does that, is that the issue? Yes. We need to- Maybe make some corrections to the minutes. Yes. Yes. Okay. Other comments about the blue horse? Okay. Uh, perhaps, um, it was the Special Planning Committee meeting. Yes. We did have to... Well, actually, it was not the Special Planning Committee meeting. It was the one o'clock regular planning committee meeting 'cause we took up the two parks issues in the special meeting. S- so maybe, uh, Vicki, maybe you could- Report out on the motion. Well, I think what we need to do maybe is review the, uh, tape. Thank you. Paul, Paul has volunteered to do that with you, and bring back a recommendation for the minutes. Does that sound workable? Yes. Does that suit you, Council Member? Yes. Yes. So if the two of you will review the minutes and, and, uh, bring... I- if you could bring, maybe you can email me a recommendation for- I can pull it up and go, and we can go back. I just thought that maybe you reported out on it at the following work session. Council Member Blues did the report out and there was, the motion was not brought forward because there was a question. A question, okay. Cool. So, and then we'll take a look at that as, uh, committee members and make the change if it's necessary. Um, other issues on the list that you would like to attend to. No? Adjourning. Second. Very good. All those in favor of adjourning, say, "Aye." Thank you very much for being here. Okay, Paul. She calls out to the man on the street. He can see she's been crying. She's got blisters on the soles of her feet. She can't walk, but she's trying. Oh, think twice. 'Cause it's another day for you and me in paradise. Oh, think twice. 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