Planning Commission Meeting

Summary

Meeting Overview

The Urban County Planning Commission convened on June 10, 2010, at 1:32 PM in the Council Chambers of the Urban County Government Building, located at 200 East Main Street, Lexington, Kentucky. The meeting was presided over by Frank Penn. The Commission worked through a full agenda of 11 items, all of which were approved, covering a range of subdivision and development matters including residential subdivisions, a healthcare facility amendment, and commercial developments. Over the course of the meeting, 14 motions and votes were recorded, and 1 public comment was heard. No presentations are noted in the meeting record.

Attendance

The following members were present at the June 10, 2010 Commission meeting:

• Frank Penn
• Mike Cravens
• Mike Owens
• Ed Holmes
• William Wilson
• Carolyn Richardson
• Joan Whitman *(arrived late)*
• Patrick Brewer
• Lynn Roche-Phillips *(arrived late)*
• Marie Copeland

Absent: Derek Paulsen

Ten of the eleven members were present, with Joan Whitman and Lynn Roche-Phillips arriving after the meeting had begun. Derek Paulsen was the only member not in attendance.

Votes and Decisions

All votes at the June 10, 2010 Commission meeting passed unanimously with no opposing votes or abstentions.

• Minutes from April 22, 2010 — Moved by Mike Owens, seconded by Carolyn Richardson. Approved 8–0. 8:50

• DP 2010-26 – Griffin Gate Office Park — Moved by Mike Cravens, seconded by Carolyn Richardson. Postponed to July 8, 2010, 8–0. 9:24

• PLAN 2010-13P – Fairway Lands, Unit 11 — Moved by Mike Owens, seconded by Carolyn Richardson. Postponed to July 8, 2010, 8–0. 10:33

• DP 2006-65 – Blackford Property, Phases 1 & 2 — Moved by Carolyn Richardson, seconded by Mike Cravens. Postponed to July 8, 2010, 8–0. 11:44

• DP 2008-137 – Mohammad Seraji Property — Moved by Mike Owens, seconded by Carolyn Richardson. Postponed to June 24, 2010, 8–0. 13:21

• PLAN 2010-50F – Hamburg Place Farm, Sir Barton Way Office Park, Phase 2, Lots 16, 17 & 18 — Moved by Patrick Brewer, seconded by Mike Cravens. Approved 10–0, subject to conditions listed on the agenda, including a waiver to Article 4-7(d)(1) of the Land Subdivision Regulations. 31:33

• DP 2010-27 – Baptist Healthcare Systems, Inc. amendment — Moved by Lynn Roche-Phillips, seconded by Mike Owens. Approved 10–0, subject to 21 conditions as listed. 45:32

• DP 2010-28 – Hamburg Place Farm, Sir Barton Way Office Park, Phase 2, Lot 17 — Moved by Mike Cravens, seconded by Patrick Brewer. Approved 10–0, with deletion of conditions 14 and 17. 1:01:42

• DP 2010-29 – Redcoach of Lexington, Phase 5, Section 2 — Moved by Lynn Roche-Phillips, seconded by Mike Owens. Approved 10–0, subject to 19 conditions. 1:22:52

• DP 2010-30 – Anderson 2 Subdivision — Moved by Joan Whitman, seconded by Ed Holmes. Approved 10–0, with deletion of condition 20 and resolution of condition 18. 2:42:51

• AEMP Compliance Finding for DP 2010-30 — Moved by Ed Holmes, seconded by Carolyn Richardson. Approved 10–0. 2:46:38

• Bond memorandum from Ron St. Clair to Chris King — Moved by Mike Owens, seconded by Joan Whitman. Approved 10–0. 2:47:09

• SRA 2010-2 – Amendment to Articles 5-4H regarding engineer and surveyor certification — Moved by Carolyn Richardson, seconded by Joan Whitman. Approved 10–0. 2:49:59

• Cancellation of June 17, 2010 work session — Moved by Mike Owens, seconded by Joan Whitman. Approved 10–0. 2:52:16

Public Comment

One member of the public addressed the Commission during the public comment period. 2:02:41

• John Tucker spoke about flooding concerns on Childsburg Road, specifically raising the potential impact of new developments on his property. Tucker came prepared with photographs and data to support his claims, presenting this material directly to the Commission.

Tucker's comments centered on the relationship between development activity in the area and flooding conditions affecting his property. By bringing documentary evidence in the form of photographs and data, Tucker sought to substantiate his concerns about how ongoing or proposed development could exacerbate existing flooding issues on Childsburg Road.

Appointments

The Commission made the following appointments during the June 10, 2010 meeting:

• Ed Holmes was appointed to serve as Nominating Committee Chair.
• Lynn Roche-Phillips was appointed to serve as a Nominating Committee Member.
• Mike Cravens was appointed to serve as a Nominating Committee Member.

In total, three individuals were appointed to form the Nominating Committee, with Ed Holmes taking on the leadership role as Chair and Lynn Roche-Phillips and Mike Cravens serving as members of the committee.

Contested Items

• Flooding Concerns – Anderson 2 Subdivision: A community member named John Tucker raised opposition related to a proposed development, expressing concerns about potential flooding impacts on his property. Tucker presented photographs and supporting data to the Commission to substantiate his claims about the risks the subdivision posed to his property. The nature of the disagreement centered on whether the proposed Anderson 2 Subdivision development could negatively affect drainage and flooding conditions for neighboring properties. No outcome information is available from the provided data.

Thomas H. & Ann C. Asbury Property

Agenda Item: PLAN 2010-49F 13:55

The Commission took up the matter of the Thomas H. & Ann C. Asbury Property, an agricultural subdivision proposal that would divide the subject land into two tracts — a 40-acre tract and a 190-acre tract.

• Key speaker: Bill Sallee presented the item to the Commission.
• Subdivision Committee recommendation: The Subdivision Committee had previously reviewed the proposal and recommended approval, subject to conditions.
• Outcome: The Commission approved the item.

No additional concerns or significant debate are reflected in the available record for this agenda item. The matter appears to have moved forward in a straightforward manner consistent with the Subdivision Committee's recommendation.

Chevy Chase Subdivision, Unit 19, Lot 7

Agenda Item: PLAN 2010-51F | 14:25

The Commission took up PLAN 2010-51F, a proposal to subdivide one existing lot into two lots within Chevy Chase Subdivision, Unit 19, Lot 7.

• Presenter: Bill Sallee addressed the Commission on this item.
• Recommendation: The Subdivision Committee had previously reviewed the proposal and recommended approval with conditions prior to the full Commission meeting.
• Outcome: The Commission approved the plan.

No additional concerns, debate details, or condition specifics are reflected in the available record for this item.

RK Management

Agenda Item: PLAN 2007-242F 14:55

The Commission took up agenda item PLAN 2007-242F, concerning a proposal by RK Management to subdivide one lot into two lots and add an access easement.

Key speaker Bill Sallee presented the item to the Commission. The central issue before the Commission was that a previous Planning Commission approval for this same plan had expired, necessitating that the applicant return to seek reapproval of the subdivision request.

The Commission considered the reapproval of the plan as originally structured — splitting one lot into two and establishing the accompanying access easement — and ultimately voted to approve the request.

Covey Ridge Development Company

Agenda Item: PLAN 2008-114F 15:25

The Commission took up a request from Covey Ridge Development Company to reapprove a previously approved subdivision plan. The proposal involves subdividing one lot into two lots. The item came before the Commission because a prior Planning Commission approval for the same plan had expired, requiring the applicant to seek reapproval.

• Key Speaker: Bill Sallee presented the item to the Commission.
• Proposal: Subdivision of one existing lot into two lots.
• Background: The Planning Commission had previously approved this plan, but that approval lapsed before it could be acted upon, necessitating the return to the Commission for renewed authorization.
• Outcome: The Commission approved the request.

No additional concerns or significant debate are reflected in the available record for this agenda item.

Meadow Oaks, Unit 1-A (Ashford Oaks)

Agenda Item: PLAN 2008-138F 16:03

The Commission took up the matter of Meadow Oaks, Unit 1-A, also known as Ashford Oaks, a request for reapproval of a previously approved subdivision plan. The item came before the Commission because its earlier approval had expired, necessitating a return to the Commission for renewed authorization.

• Key Speaker: Bill Sallee presented or spoke to the item on behalf of the request.
• The substance of the discussion centered on the lapse of the prior approval and the applicant's need to have the subdivision plan reapproved in order to move forward.
• No significant concerns or objections are reflected in the available record of the discussion.

The Commission voted to approve the reapproval request for the Meadow Oaks, Unit 1-A (Ashford Oaks) subdivision plan.

Meadow Oaks, Unit 1-B (Ashford Oaks)

Agenda Item: PLAN 2008-139F 16:33

The Commission took up the matter of Meadow Oaks, Unit 1-B, also known as Ashford Oaks, as a discussion item requiring reapproval of a previously approved subdivision plan. The item came before the Commission because its earlier approval had expired, necessitating a fresh review and reapproval.

• Key Speaker: Bill Sallee presented on this agenda item.
• The substance of the request centered on reinstating approval for the subdivision plan, with no indication of substantive changes to the underlying plan itself — the reapproval was sought due to the lapse of the prior approval rather than any modification to the project.

The Commission ultimately approved the reapproval request for Meadow Oaks, Unit 1-B (Ashford Oaks).

Meadow Oaks, Unit 1-C (Ashford Oaks)

Agenda Item: PLAN 2008-140F 17:04

The Commission took up the matter of Meadow Oaks, Unit 1-C, also known as Ashford Oaks, a discussion item concerning the reapproval of a previously approved subdivision plan. The item came before the Commission because its earlier approval had expired, necessitating a fresh reapproval before the project could move forward.

• Key Speaker: Bill Sallee presented or spoke to this agenda item.
• The substance of the request was straightforward: the Planning Commission's prior approval of the subdivision plan had lapsed, and the applicant sought reapproval to reinstate it.
• The Commission considered the reapproval request for this subdivision plan under identifier PLAN 2008-140F.

The Commission ultimately approved the reapproval of the Meadow Oaks, Unit 1-C (Ashford Oaks) subdivision plan. No additional concerns, objections, or substantive debate are reflected in the available record for this item.

Baptist Healthcare Systems, Inc. (AMD)

Agenda Item: DP 2010-27 45:32

The Commission took up a discussion item concerning an amendment proposed by Baptist Healthcare Systems, Inc. The amendment called for a 428,040 square-foot addition along with associated off-street parking.

Key speakers on this item included Tom Martin and Rena Wiseman. The Subdivision Committee had previously reviewed the proposal and forwarded it to the full Commission with a recommendation of approval, subject to conditions.

The Commission ultimately approved the amendment.

Hamburg Place Farm, Sir Barton Way Office Park, Phase 2 Development, Lot 17

Agenda Item: DP 2010-28 1:01:42

The Commission took up a discussion item concerning a proposed amendment to the Hamburg Place Farm, Sir Barton Way Office Park development, specifically addressing Lot 17 within Phase 2. The amendment sought to add building square footage and additional off-street parking to the lot.

Key speakers on this item included Cheryl Gallt and Matt Carter, who participated in the presentation and discussion of the proposal.

Prior to the full Commission's consideration, the Subdivision Committee had reviewed the request and recommended approval subject to conditions. The Commission considered this recommendation as part of its deliberations.

The item was ultimately approved by the Commission.

Redcoach of Lexington, Phase 5, Section 2

Agenda Item: DP 2010-29 1:22:52

The Commission took up a discussion of DP 2010-29, an amendment related to the Redcoach of Lexington development, Phase 5, Section 2. The proposal sought to add six townhouse units to the existing development plan.

Key speakers on this item included Bill Sallee and Mike Robbins. The item came before the Commission with a split recommendation: the Subdivision Committee had recommended postponement of the request, while staff recommended approval with conditions.

The Commission ultimately voted to approve the amendment, moving forward with the addition of the six townhouse units despite the Subdivision Committee's recommendation for a delay.

*Note: Additional details regarding the specific conditions of approval, the nature of any concerns raised during debate, and the vote tally are not available in the source materials for this item.*

Anderson 2 Subdivision

Agenda Item: DP 2010-30 | 2:42:51

The Commission took up DP 2010-30, the Anderson 2 Subdivision, a proposal to create 38 single-family lots incorporating a greenway and common open space.

Key speakers on this item included Cheryl Gallt, Tom Martin, and Tony Barrett. The Subdivision Committee had previously reviewed the proposal and forwarded it to the full Commission with a recommendation of approval, subject to conditions.

The Commission ultimately approved the Anderson 2 Subdivision.