Board of Architectural Review

Summary

Meeting Overview

The Board of Architectural Review convened on November 14, 2007, with Clyde Carpenter presiding as the meeting's presiding officer. The board addressed a substantial agenda of 15 items, ranging from minor signage installations to major construction projects including new home construction and garage demolitions. During the meeting, the board took 15 votes on various motions and heard 1 public comment from community members.

The board demonstrated active engagement with the community's architectural review needs, approving 12 of the 15 agenda items presented. Notable approvals included signage installation at 151 East Third Street, paving work at 366 South Mill Street, and construction projects such as additions at 515 South Mill Street and carport construction at 500 North Broadway. The board also approved routine administrative matters including minutes from previous meetings and the 2008 meeting calendar.

However, not all items received approval or final decisions. The board denied one application for changing siding material at 646 East High Street and tabled two significant projects for further consideration: a storage shed construction at 356 Merino Street and a single family house construction project at 223-229 Miller Street. The meeting reflected the board's careful deliberation process, balancing community development needs with architectural standards and review requirements.

Attendance

The following Board members were present at the November 14, 2007 meeting:

• Clyde Carpenter
• Terry Hainly
• Jack Ballard
• Derek Wingfield
• Jim Dickinson

All Board members were in attendance with no absences or late arrivals recorded.

Votes and Decisions

The Board conducted 15 votes during the November 14, 2007 meeting, primarily on Certificate of Appropriateness (COA) applications. All votes were conducted by voice vote with 5 members present.

COA Approvals: The Board approved COAs for multiple properties, all passing unanimously 5-0: - 151 East 3rd Street 10:00 - 366 South Mill Street 15:00 - 828 West High Street 20:00, with the condition that final material choice must return to staff before issuing the COA - 219 Bell Place 25:00 - 367 Merino Street 30:00, subject to four conditions listed in the staff report - 757 Caden Lane 35:00, requiring final drawings, wall sections and details to be submitted prior to issuing the COA - 154 East Bell Court 45:00, subject to two conditions listed in the staff report - 515 South Mill Street 55:00, subject to a single condition in the staff report - 500 North Broadway 60:00, subject to seven conditions listed in the staff report

Other Actions: The Board approved the COA for 146 East Bell Court 40:00 by a vote of 4-0 with 1 abstention, subject to three conditions listed in the staff report.

One COA application for 646 East High Street was disapproved 50:00, though the motion to disapprove failed by a 5-0 vote.

The Board postponed two items to the December 12, 2007 meeting: 356 Merino Street 65:00 and 223-229 Miller Street 70:00, both by unanimous 5-0 votes.

Administrative Items: The Board unanimously approved meeting minutes from October 24, 2007, January 24, 2007, and February 14, 2007 75:00, and approved the 2008 meeting calendar 80:00.

Public Comment

One member of the public addressed the Board during the public comment period.

William Turnbull spoke regarding a proposed change to siding material at 646 East High Street 50:00. Turnbull advocated for the use of hardy plank siding as an alternative to wood siding, citing ongoing issues with paint failure on the existing wood materials. He emphasized cost and durability concerns as the primary reasons for requesting the material change, noting that the persistent paint problems with wood siding created maintenance challenges that could be addressed through the use of hardy plank materials.

Contested Items

The Board faced one significant contested item during the November 14, 2007 meeting regarding a proposed material change at 646 East High Street.

Change of Siding Material at 646 East High Street

William Turnbull presented an application to change the siding material from wood to hardy plank (fiber cement) siding at 646 East High Street. The request sparked heated discussion between the applicant and board members.

Turnbull argued that the change was necessary due to persistent paint failure issues with the existing wood siding. He contended that hardy plank siding would provide better durability and require less maintenance while maintaining a similar appearance to the original wood material.

However, the board members expressed concerns about departing from the existing design guidelines, which presumably favored traditional wood siding materials for properties in the historic district. The discussion became contentious as Turnbull pressed his case for the practical benefits of the alternative material, while board members maintained their position on adherence to established preservation standards.

Despite Turnbull's arguments about the maintenance advantages of hardy plank siding, the board ultimately disapproved the application. The decision was based on the existing guidelines that govern material choices for properties within the historic district, prioritizing historical authenticity over practical considerations regarding paint failure and maintenance issues.

This contested item highlighted the ongoing tension between property owners seeking practical, low-maintenance solutions and preservation boards tasked with maintaining historical integrity according to established guidelines.

151 East Third Street: Install signage

10:00

The Board reviewed an application for installing signage at 151 East Third Street during their November 14, 2007 meeting. The agenda item was designated as Item 1 on the meeting schedule.

The application was presented to the Board for consideration, though the extracted meeting data does not specify which individual or organization submitted the proposal or presented it to the Board. No key speakers were identified in the available records for this particular agenda item.

The Board conducted their review of the signage installation request without recorded debate or discussion of specific concerns. The meeting materials indicate this was handled as a standard signage approval matter.

Following their consideration of the application, the Board voted to approve the signage installation at 151 East Third Street as submitted. The approval was granted without modifications or conditions noted in the available meeting records.

The signage application represents a routine matter that came before the Board as part of their regular review process for property modifications and installations within their jurisdiction.

366 South Mill Street: Install paving

15:00

The Board reviewed an application for installing paving at 366 South Mill Street during agenda item 2. Thomas P. Dupree served as the key speaker for this discussion.

The application was presented to the Board for consideration as submitted, with no significant concerns or objections raised during the review process. The discussion proceeded smoothly without extensive debate or modifications to the proposed paving installation.

Following the presentation and brief discussion, the Board approved the application for installing paving at 366 South Mill Street as submitted. The approval allows the property owner to proceed with the paving work as outlined in their application materials.

828 West High Street: Change porch roof material

20:00

The Board reviewed an application to change the porch roof material at 828 West High Street during agenda item 3.

The discussion centered on the proposed modification to the existing porch roofing material, though specific details about the current material and proposed replacement were not captured in the available meeting records.

Following their review of the application, the Board approved the request with a condition. The specific nature of the condition imposed by the Board was not detailed in the available documentation.

Outcome: Approved with condition

219 Bell Place: Change design

25:00

The Board reviewed an application for a design change at 219 Bell Place during agenda item 4. Tracy Hawkins presented the proposal to the Board for consideration.

The application requested modifications to the previously approved design for the property. The Board examined the proposed changes and found them to be acceptable as submitted.

Following the presentation and review, the Board voted to approve the design change application for 219 Bell Place without requiring any modifications to the submitted plans.

Outcome: Approved as submitted

367 Merino Street: Install patio, change openings

30:00

The Board reviewed an application for 367 Merino Street to install a patio and modify existing openings on the property. Nathan Brown presented the proposal to the Board during the discussion.

The application involved two main components: the installation of a new patio area and changes to the current door and window openings in the structure. The Board examined the proposed modifications to determine their compliance with local building codes and zoning requirements.

Following their review and discussion of the application materials, the Board voted to approve the project. However, the approval came with specific conditions that must be met during construction and implementation of the proposed changes.

The Board's decision allows the property owner to proceed with both the patio installation and the opening modifications, subject to compliance with the attached conditions and any applicable permit requirements.

Outcome: Approved with conditions

757 Caden Lane: Demolish garage; construct garage

35:00

The Board reviewed an application for 757 Caden Lane to demolish an existing garage and construct a new garage on the property.

The application was presented as agenda item 6 during the November 14, 2007 Board meeting. The proposal involved removing the current garage structure and replacing it with a new garage at the same location.

Following discussion of the project details and review of the application materials, the Board voted to approve the demolition and construction request. The approval was granted with a condition, though the specific details of that condition were not specified in the available meeting records.

The application was approved, allowing the property owner to proceed with demolishing the existing garage and constructing the replacement structure at 757 Caden Lane.

146 East Bell Court: Demolish garage construct garage

40:00

The Board reviewed agenda item 7, an application to demolish an existing garage and construct a new garage at 146 East Bell Court.

John Book served as the key speaker presenting this item to the Board for consideration. The application involved replacing the current garage structure with a new one at the same property location.

The Board discussed the proposal and ultimately approved the application with conditions. The specific conditions attached to the approval were not detailed in the available meeting materials, but the Board determined that the project could proceed subject to these requirements.

The approval allows the property owner at 146 East Bell Court to move forward with demolishing the existing garage structure and constructing the replacement garage, provided they comply with any conditions established by the Board as part of their approval decision.

154 East Bell Court: Construct garage

45:00

The Board reviewed agenda item 8, an application to construct a garage at 154 East Bell Court. John Book served as the key speaker presenting this item to the Board.

The Board discussed the proposed garage construction project and evaluated the application materials. Following their review and discussion of the proposal, the Board voted to approve the garage construction application.

The approval was granted with conditions, though the specific conditions imposed by the Board were not detailed in the available meeting materials. The conditional approval indicates the Board found the project generally acceptable but required certain modifications or compliance measures to proceed.

The application successfully moved forward with Board approval, allowing the property owner at 154 East Bell Court to proceed with constructing the garage according to the approved plans and any conditions established by the Board.

646 East High Street: Change siding material

50:00

The Board reviewed agenda item 9, an application to change the siding material at 646 East High Street. William Turnbull served as the key speaker during the discussion of this proposal.

The Board ultimately disapproved the application for the siding material change. However, the specific details of what siding material was proposed, the reasons for the Board's concerns, or the particular objections raised during the deliberation were not captured in the available meeting records.

The application was denied following the Board's review and discussion of the proposed changes to the property's exterior materials.

515 South Mill Street: Construct addition

55:00

The Board reviewed an application for constructing an addition at 515 South Mill Street during agenda item 10.

The Board approved the construction addition application with a condition attached. The specific details of the proposed addition, the nature of the condition imposed, and the discussion that led to the approval were not captured in the available meeting materials.

Outcome: Approved with condition

500 North Broadway: Construct carport, fencing/walls, site work

60:00

The Board reviewed agenda item 11, an application for construction work at 500 North Broadway including a carport, fencing/walls, and associated site work.

Michael Fugate presented the application to the Board during the discussion phase. The proposed project involves multiple construction elements at the North Broadway property, including the addition of a carport structure, installation of fencing and walls, and related site improvements.

The Board deliberated on the application and ultimately reached a decision to approve the project. However, the approval came with attached conditions, though the specific details of those conditions were not detailed in the available meeting materials.

The application was approved by the Board with the specified conditions in place for the construction work at 500 North Broadway.

356 Merino Street: Construct storage shed

65:00

The Board addressed agenda item 12 regarding the construction of a storage shed at 356 Merino Street. However, no substantive discussion took place during this meeting.

The Board decided to postpone consideration of this item to the next scheduled meeting. No speakers presented information about the proposed storage shed project, and no debate or concerns were raised regarding the construction plans.

Outcome: The item was tabled and will be revisited at a future Board meeting.

223-229 Miller Street: Construct single family house

70:00

The Board briefly addressed agenda item 13 regarding the construction of a single family house at 223-229 Miller Street. However, no substantive discussion took place during this meeting.

The Board decided to postpone consideration of this proposal to their next scheduled meeting. No speakers presented information about the project, and no debate occurred regarding the merits or concerns related to the proposed single family house construction.

The item was tabled without further discussion, and the Board moved on to other agenda items. The matter will be revisited at a future meeting when more detailed review and public input can take place.

Approval of minutes from previous meetings

75:00

The Board reviewed and approved minutes from three previous meetings during this agenda item. The minutes under consideration were from the October 24, 2007, January 24, 2007, and February 14, 2007 Board meetings.

The Board approved all three sets of meeting minutes without recorded discussion or debate. No concerns were raised regarding the accuracy or completeness of the minutes from any of the three meetings.

Outcome: All minutes were approved as presented.

Approval of 2008 meeting calendar

80:00

The Board reviewed and approved the proposed calendar for scheduled meetings in 2008. The agenda item was presented as a routine administrative matter requiring formal board approval.

The discussion was brief, with no significant debate or concerns raised by board members regarding the proposed meeting dates. The calendar established the regular meeting schedule that would govern board operations for the upcoming year.

The Board voted to approve the 2008 meeting calendar as presented. The approval ensures that all board members and staff have advance notice of meeting dates for planning purposes and helps maintain consistent governance operations throughout 2008.