Urban County Council

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on March 21, 2013, at 6:00 p.m. in the Council Chambers located at 200 E. Main St, Lexington, KY 40507, presided over by Mayor Jim Gray. The council addressed 54 agenda items and took 56 votes during the session, while also hearing 3 public comments.

The meeting included two presentations: recognition of schools that won the 2012 National Recycle-Bowl School Competition Awards and a presentation honoring Captain Shannon Ison as a recipient of the Silver Star. The council approved the majority of items on the agenda, including multiple ordinances related to budget amendments, zoning changes, and personnel matters. Notable approvals included the acceptance of several bids for services and equipment, such as a $4,228,435 contract with Howell Contractors, Inc. for the Wolf Run Pump Station Relocation Project and a $55,989 bid from Kalkreuth Roofing and Sheet Metal for roof repairs at the Senior Citizens Center. The council also approved multiple grant applications and agreements, including federal funding for law enforcement initiatives and violence prevention programs totaling over $1.3 million.

Three agenda items were deferred, including zoning changes for properties at 3270 Richmond Road and 708-712 Henry Clay Boulevard, as well as a budget allocation of $1,430 from Neighborhood Development Funds for traffic engineering improvements. One ordinance amending the B-1 zoning ordinance was postponed. The meeting concluded with an informational report on personnel actions, including one acting assignment and ten resignations across various city divisions.

Attendance

Present: Lane, Lawless, Mossotti, Myers, Scutchfield, Stinnett, Beard, Clarke, Ellinger, Ford, Gorton, Henson, and Kay.

Absent: Farmer and Akers.

Late arrivals: None.

Votes and Decisions

The Council considered 51 motions during the March 21, 2013 meeting. The following summarizes key votes:

Zoning and Land Use

Ordinance 0182-13, amending Articles 1, 8, and 12 of the Zoning Ordinance to modify the B-1 zone and add new definitions, was postponed by voice vote with 15 ayes and 0 nays 25:30.

Ordinance 0291-13, changing the zone from R-1C to B-1 for property at 708-712 Henry Clay Boulevard with conditional approval, was deferred to be heard by May 29, 2013 29:21.

Ordinance 0290-13, changing the zone from P-1 to B-3 for property at 3270 Richmond Road with conditional approval, was deferred to be heard by May 29, 2013 40:59.

Personnel and Budget Matters

Ordinance 0201-13, amending Section 21-5(2) to abolish one Social Worker Sr. position and create one CASA Services Manager position in the Division of Youth Services, passed by voice vote 15-0 27:47.

Ordinance 0235-13, amending Section 22-5(2) to abolish one Equipment Operator P/T position and create one Equipment Operator position in the Division of Youth Services, passed by voice vote 15-0 48:06.

Ordinance 0294-13, amending budgets to reflect current requirements and re-appropriating funds via Schedule No. 43 with $640,000 added for Fire and Emergency Services overtime, passed by voice vote 15-0 44:12.

Franchise Agreements

Ordinance 0297-13, creating a non-exclusive electric franchise for public rights-of-way with 3% to 5% revenue share, passed by voice vote 14-1, with Lane voting against 48:06.

Ordinance 0262-13, creating a non-exclusive gas franchise for public rights-of-way with 3% to 5% revenue share, passed by voice vote 14-1, with Lane voting against 48:06.

Other Matters

Ordinance 0208-13, repealing Ordinance No. 252-2009 and dissolving the Showprop Lexington Development Area, passed 15-0 27:47.

Ordinance 0243-13, amending budgets to reflect current expenditures and re-appropriating funds via Schedule No. 41, passed 15-0 27:47.

Numerous additional ordinances and resolutions passed by voice vote, including bids, service agreements, grant authorizations, and board appointments. The Council adjourned by voice vote 15-0 1:58:07.

Budget and Financial Actions

The meeting addressed multiple contracts, grants, and budget amendments across various city divisions:

Contracts and Service Agreements

The city approved several service contracts, including:

• Advanced Ordnance Recognition Training for the Division of Police with Texas A&M Engineering Extension Service (TEEX) for $40,500 (0213-13)
• Boiler tube replacement and repair for the Division of Community Corrections with Riddell Boiler Service, LLC for $17,418.54 (0218-13)
• Catering services for the Senior Intern Luncheon with Hyatt Regency Lexington for $5,500 (0236-13)
• Document shredding services for the Division of Community Corrections with Cintas Document Management for $729.50 (0079-13)
• Renewal maintenance agreement for routing project in the Division of Waste Management with Routeware, Inc. for $488,268 (0167-13)
• Space in University of Kentucky Hospital ER for the Sexual Assault Treatment Program for $3,000 (0241-13)

Capital Projects

Major capital contracts included:

• Wolf Run Pump Station Relocation Contract B with Howell Contractors, Inc. for $4,228,435 (0264-13)
• Fire suppression system upgrade at Phoenix Building with Landmark Sprinkler, Inc. for $65,500 (0256-13)
• Roof repairs at Senior Citizens Center with Kalkreuth Roofing and Sheet Metal for $55,989 (0219-13)
• Shiltoe Aquatic Facility leak repair with Chester Pool Systems, Inc. for $31,730 (0296-13)

Grants Received

The city accepted multiple grants totaling over $2.4 million:

• Traffic Alcohol Patrol overtime grant from Kentucky Justice and Public Safety Cabinet: $125,000 (0242-13)
• Street Sales Drug Enforcement Project grant from Kentucky Justice and Public Safety Cabinet: $75,000 (0245-13)
• Clays Mill Road Improvements Project grant from Kentucky Transportation Cabinet: $620,000 (0246-13)
• Recycling program grant from Kentucky Energy and Environment Cabinet: $24,918 (0257-13)
• Violent Gang and Gun Crime Reduction (Project Safe Neighborhoods) grant from U.S. Department of Justice: $300,000 (0258-13)
• Domestic violence enforcement program grant from U.S. Department of Justice: $300,000 (0259-13)
• Safe Havens Project grant from U.S. Department of Justice: $650,000 (0260-13)
• Tree removal and replacement grant from Plant for the Planet: $4,000 (0210-13)

Budget Amendment

The city approved a $640,000 overtime amendment for Fire and Emergency Services (0294-13).

Public Comment

Three speakers addressed the council regarding area development districts and offender reentry programs.

Charles Payne 1:47:21 presented an Attorney General's opinion clarifying the statutory authority of area development districts. According to his remarks, area development districts lack independent authority to operate offender reentry programs and must instead work through memorandums of agreement with local governments. Payne expressed gratitude to council members and officials for their support in opposing the proposed program.

David Vinson 1:52:43 spoke on behalf of the River Park Neighborhood Association, expressing appreciation to the council for supporting the neighborhood's opposition to an offender reentry program proposed by the Bluegrass Area Development District. Vinson emphasized the importance of local control and neighborhood safety in the decision-making process.

Diane Lawless 1:55:19 highlighted the council's role in supporting local neighborhoods and praised the advocacy efforts of Council Member Myers and others. She noted their work in clarifying the relationship between local governments and area development districts.

Appointments

The following individuals were appointed or reappointed to various boards and commissions:

Airport Board - William V. Alford, Jr. – appointed - James D. Coles – appointed

Commission for Citizens with Disabilities - Todd E. Stephens – appointed

Dunbar Neighborhood Center Board - Benjamin S. Allen – appointed

Human Rights Commission - Roy H. Woods – appointed

Industrial Revenue Bond Review Committee - Nelson M. Maynard – appointed

Library Board of Advisors - John K. Bohart – appointed - Don M. Burke – appointed - Joshua A. Douglas – appointed

Library Board of Trustees - Sharon K. Williams – appointed

Rural Land Management Board - Deborah H. Long – reappointed

Senior Services Commission - Amanda E. Sokan – appointed

Tree Board - Karen W. Angelucci – reappointed

Contested Items

Public Hearing for Zone Change at 708-712 Henry Clay Blvd.

Residents and objectors contested the Planning Commission's recommendation for a zone change at this address, arguing that the recommendation was not properly publicized. They called for a public hearing to allow broader community input before any decision was made. Concerns raised included potential impacts to neighborhood character and what objectors characterized as "zone creep."

Procedural Error in Scheduling Zone Change Hearing

Council Member Farmer raised concerns that the zone change had been inadvertently placed on the docket due to a system error. This procedural mistake resulted in the elimination of the public comment period and violated proper notice procedures. The error highlighted gaps in the scheduling process that prevented adequate community notification and participation.

Area Development District Authority Over Offender Reentry Programs

A dispute emerged regarding the authority of area development districts to operate offender reentry programs. Public comment revealed a conflict between local government authority and the independent authority of area development districts. An Attorney General's opinion clarified that districts cannot operate such programs independently without a formal agreement with local governments, establishing that local government approval and coordination are required for these programs to proceed.

Presentation: 2012 National Recycle-Bowl School Competition Awards

4:46

Council members and guests recognized students and teachers from five Fayette County schools who participated in the 2012 National Recycle Bowl competition. The honored schools were:

• Ashland Elementary
• Leestown Middle
• Montessori Middle
• Dunbar High
• Russell Cave Elementary

Montessori Middle School achieved the state title in the competition and received a $1,000 prize for their achievement.

Key Speakers:

• Mayor Jim Gray
• Council Member Peggy Henson
• Council Member Julian Beard
• Council Member Harry Clark

The presentation recognized the environmental education efforts and commitment to recycling demonstrated by the participating students and their teachers across the county's schools.

Outcome:

The agenda item was approved.

Presentation: Captain Shannon Ison, recipient of the Silver Star

16:26

Captain Shannon Ison, a member of the Kentucky National Guard and employee of the Division of Fire and Emergency Services, was honored during this presentation for receiving the Silver Star. The award recognized his gallantry in action during a combat ambush in Afghanistan.

Mayor Jim Gray and Vice Mayor Gordon participated in the presentation, which also included remarks from Captain Ison himself. As part of the recognition, Captain Ison was presented with the first Henry Clay Ambassadorship of 2013.

The presentation was approved.

An Ordinance amending Articles 1, 8, and 12 of the Zoning Ordinance to make various modifications to the B-1 zone

Identifier: 0182-13

Overview

This ordinance proposed amendments to Articles 1, 8, and 12 of the Zoning Ordinance to make various modifications to the B-1 zone.

Action Taken

The ordinance was removed from the docket and referred to the Council Planning Committee for further review 25:30. Council Member Henson made the motion to remove the item, which was seconded by Council Member Farmer.

Outcome

The item was postponed pending additional consideration by the Planning Committee.

An Ordinance amending Section 21-5(2) of the Code of Ordinances, abolishing one (1) position of Social Worker Sr.

27:47

This ordinance proposed amendments to the Code of Ordinances affecting staffing in the Division of Youth Services. The measure sought to abolish one position of Social Worker Sr., Grade 113E, while simultaneously creating one new position of CASA Services Manager, Grade 116E.

Key Speakers

The discussion involved Gorton and Henson.

Content and Outcome

The ordinance was approved. The staffing change was funded through Schedule No. 42 and represented a restructuring within the Division of Youth Services rather than a net change in positions or budget allocation.

An Ordinance repealing Ordinance No. 252-2009, dissolving the Showprop Lexington Development Area and Incremental Tax Special Fund

Agenda Item: 0208-13

The ordinance to repeal Ordinance No. 252-2009 and dissolve the Showprop Lexington Development Area and its Incremental Tax Special Fund was presented for consideration 27:47.

Key Speakers

Gorton and Henson were the primary speakers on this agenda item.

Action Taken

The ordinance was approved. It authorized the repeal of the previous ordinance and the dissolution of the Showprop Lexington Development Area, along with termination of related agreements and the associated Incremental Tax Special Fund.

An Ordinance amending certain of the Budgets of the Lexington-Fayette Urban County Government

Identifier: 0243-13

Overview

The council considered an ordinance to amend budgets for the Lexington-Fayette Urban County Government and re-appropriate funds to reflect current requirements for municipal expenditures. This was Schedule No. 41 of the budget amendment ordinances.

Discussion

The ordinance was discussed by council members Gorton and Henson 27:47. According to the meeting minutes, no specific changes were noted during the discussion.

Outcome

The ordinance was approved by the council.

An Ordinance changing the zone from a Professional Office (P-1) zone to a Highway Service Business (B-3) zone

Agenda Item: 0290-13

Property: 3270 Richmond Rd. (0.6138 net acres / 0.9857 gross acres)

Overview

This ordinance proposed rezoning a property from Professional Office (P-1) to Highway Service Business (B-3) classification. The discussion occurred at approximately 40:59 in the meeting.

Key Speakers

• Farmer
• Murphy

Action Taken

The ordinance was deferred rather than voted on during this meeting. The deferral was scheduled in two phases:

• Public inspection period: Deferred to April 11, 2013
• Public hearing and consideration: Scheduled for May 29, 2013

Reason for Deferral

The deferral resulted from procedural concerns regarding public notice and hearing scheduling requirements. The specific procedural issues were not fully detailed in the available information, but they were significant enough to warrant postponing action on the rezoning request.

Next Steps

The property owner and interested parties should note the extended timeline. The public will have an opportunity to inspect relevant materials beginning April 11, 2013, before the formal public hearing on May 29, 2013, when the ordinance will be considered for adoption.

An Ordinance changing the zone from a Single Family Residential (R-1C) zone to a Neighborhood Business (B-1) zone

Ordinance 0291-13 proposed rezoning 0.309 net acres (0.403 gross acres) of property located at 708-712 Henry Clay Boulevard from Single Family Residential (R-1C) to Neighborhood Business (B-1) zoning.

Key Speakers and Discussion

The agenda item was discussed by Farmer, Caren Caton, Louis Thomas, and Richard Murphy. 29:21

Outcome

The ordinance was deferred rather than voted on during this meeting. A procedural error in the notice process prompted a request for public comment. The item was deferred to April 11, 2013, for public inspection and is scheduled to be heard on May 29, 2013.

An Ordinance amending Section 22-5(2) of the Code of Ordinances, abolishing one (1) position of Equipment Operator P/T, Grade 108N, and creating one (1) position of Equipment Operator, Grade 108N, in the Div. of Youth Services

Ordinance 0235-13

48:06

This ordinance proposed to modify staffing in the Division of Youth Services by eliminating one part-time Equipment Operator position (Grade 108N) and establishing one full-time Equipment Operator position (Grade 108N) in its place.

Key Speakers

The discussion involved Ellinger and Myers.

Outcome

The ordinance was approved.

An Ordinance amending certain of the Budgets of the Lexington-Fayette Urban Coun

Identifier: 0266-13

Purpose: This ordinance proposed to amend the budgets of the Lexington-Fayette Urban County Government to allocate $1,430 from Neighborhood Development Funds in the Division of Traffic Engineering. The funds were designated for improvements at the intersections of Pleasant Ridge, Plaudit, and Winchester/Sir Barton.

Discussion: Farmer addressed the council regarding this agenda item 40:59.

Outcome: The ordinance was deferred to April 11, 2013. The deferral was made due to procedural concerns about the timing of the public notice requirement. This delay allowed for proper public inspection procedures to be followed before the ordinance could be considered for final action.

An Ordinance creating and establishing for bid a non-exclusive gas franchise for

Identifier: 0262-13

The council considered an ordinance to create and establish for bid a non-exclusive gas franchise for the placement of facilities for the transmission, distribution and sale of gas for heating and other purposes within the public rights-of-way 48:06.

Key Details

The ordinance established the following terms for the gas franchise:

• Non-exclusive franchise structure
• Revenue share requirement of 3% to 5%
• Performance bond requirement
• Compliance requirements for franchise operations

Discussion

The agenda item was discussed by council members Ellinger and Myers.

Outcome

The ordinance was approved by the council.

An Ordinance creating and establishing for bid a non-exclusive electric franchis

Ordinance 0297-13 established a non-exclusive electric franchise permitting the placement of facilities for transmission, distribution, and sale of electrical energy within public rights-of-way.

Key Speakers

The discussion was led by Ellinger and Myers.

Provisions

The ordinance included the following requirements:

• A revenue share of 3% to 5%
• A performance bond
• Compliance requirements for franchise holders

Outcome

The ordinance was approved 48:06.

An Ordinance amending certain of the budgets of the Lexington-Fayette Urban County Government

Ordinance 0294-13 proposed amendments to the budgets of Lexington-Fayette Urban County Government to address current municipal expenditure requirements. The ordinance included appropriations and re-appropriations of funds under Schedule No. 43.

Key Amendment

The ordinance was amended during discussion to include a $640,000 budget amendment for overtime in the Division of Fire and Emergency Services.

Discussion

The agenda item was discussed by council members Massadi and Gorton 44:12.

Outcome

The ordinance was approved.

A Resolution accepting the bid of Texas A&M Engineering Extension Service (TEEX)

Agenda Item: 0213-13

The body considered a resolution to accept a bid from Texas A&M Engineering Extension Service (TEEX) in the amount of $40,500 for Advanced Ordnance Recognition Training for the Division of Police 53:57.

Key Speakers: - Stinnett - Myers

Outcome: The resolution was approved.

A Resolution accepting the bid of Riddell Boiler Service, LLC, in the amount of $17,418.54

53:57

The council considered a resolution to accept a bid from Riddell Boiler Service, LLC, in the amount of $17,418.54 for boiler tube replacement and repair services for the Division of Community Corrections.

Key speakers on this agenda item included Stinnett and Myers. The resolution was presented for the council's consideration and approval.

The resolution was approved by the council.

A Resolution accepting the bid of Red River Cattle Co., establishing a price contract for mowing at Haley Pike Landfill

53:57

The council considered a resolution to accept the bid submitted by Red River Cattle Co. for mowing services at Haley Pike Landfill under the Division of Waste Management.

Key Speakers

Stinnett and Myers participated in the discussion of this agenda item.

Outcome

The resolution was approved.

A Resolution accepting the bid of DTC Computer Supplies, establishing a price contract for media storage tape cartridges

Identifier: 0233-13

This resolution addressed the acceptance of a bid from DTC Computer Supplies for media storage tape cartridges needed by the Division of Police. 53:57

Key Speakers

The discussion involved Stinnett and Myers.

Outcome

The resolution was approved.

A Resolution ratifying the probationary civil service appointments of: Robin Wil

53:57

This resolution ratified probationary civil service appointments for two individuals across different city divisions.

Appointments Ratified:

• Robin Wilkerson, Social Worker Sr., Grade 113E, $1,852.88 bi-weekly, in the Division of Adult and Tenant Services, effective March 25, 2013

• Darrell Stevens, Public Service Supervisor Sr., Grade 114E, $1,753.28 bi-weekly, in the Division of Waste Management, effective March 4, 2013

Key Speakers:

• Stinnett
• Myers

Outcome:

The resolution was approved.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to execute Professional Services Agreements with Sexual Assault Nurse Examiners

53:57

The Urban County Government approved Resolution 0172-13, which authorizes the Mayor to execute Professional Services Agreements with seven Sexual Assault Nurse Examiners for on-call forensic examinations.

The resolution names the following individuals as Sexual Assault Nurse Examiners:

• Victoria Nash
• Carrie Barnett
• Susan Noel
• Brigette Holleran
• Rosemary Dailey
• Angela Wallace
• Susanna Moberly

Key speakers on this agenda item included Stinnett and Myers. The resolution was presented and discussed before being brought to a vote.

The resolution was approved by the Urban County Government.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Identifier: 0176-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute a Service Agreement with Risk Management Services Co. for automobile and property damage claims adjusting, including subrogation services.

Key Speakers

• Stinnett
• Myers

Discussion

The resolution was presented to authorize the Mayor to enter into a service agreement with Risk Management Services Co. The agreement would enable the company to handle automobile and property damage claims adjusting on behalf of the Urban County Government, including subrogation activities.

Outcome

The resolution was approved. 53:57

A Resolution adopting the Emergency Operations Plan for Lexington-Fayette County

Resolution 0192-13 sought to adopt the Emergency Operations Plan for Lexington-Fayette County, Kentucky. 53:57

Key Speakers

Stinnett and Myers were the primary speakers on this agenda item.

Outcome

The resolution was approved.

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Execute Addendum No. 1 to the License Application Order Form and Agreement with Rave Wireless, Inc.

Item Identifier: 0200-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute Addendum No. 1 to an existing agreement with Rave Wireless, Inc. The addendum pertains to the provision of "SmartPrepare" software, training, and implementation services related to a 911 self-registration portal.

Key Speakers

The discussion involved Stinnett and Myers.

Outcome

The resolution was approved. 53:57

A Resolution amending Resolution No. 288-2011 to approve the granting of an inducement to Tempur-Pedic International, Inc., and its affiliates

Agenda Item: 0207-13

Overview

The meeting addressed a resolution to amend Resolution No. 288-2011 to approve an inducement for Tempur-Pedic International, Inc. and its affiliates. 53:57

Key Speakers

The discussion involved Stinnett and Myers.

Outcome

The resolution was approved.

A Resolution accepting the bid of Kalkreuth Roofing and Sheet Metal, in the amount of $55,989, Roof Repairs for Senior Citizens Center

Overview

The body considered Resolution 0219-13, which sought approval to accept a bid from Kalkreuth Roofing and Sheet Metal for roof repairs at the Senior Citizens Center. The project cost was $55,989 and fell under the Department of General Services.

Key Speakers

The discussion involved Gorton and Ellinger. 53:57

Outcome

The resolution was approved.

A Resolution accepting the bid of Landmark Sprinkler, Inc., in the amount of $65,500

Identifier: 0256-13

This resolution approved acceptance of a bid from Landmark Sprinkler, Inc. in the amount of $65,500 for fire suppression system upgrades to the Phoenix Building. The work was requested by the Department of General Services.

Discussion and Speakers

The agenda item was addressed by Gorton and Ellinger 53:57.

Outcome

The resolution was approved.

A Resolution accepting the bids of Howell Contractors, Inc., in the amount of $4,228,435

This resolution sought approval to accept a bid from Howell Contractors, Inc. for the Wolf Run Pump Station Relocation Contract B - Interceptor and Force Main project, under the Division of Water Quality. The bid amount was $4,228,435.

Key speakers on this agenda item included Henson and Ellinger 53:57.

The resolution was presented for consideration and discussion by the governing body. The Wolf Run Pump Station Relocation project represents a significant infrastructure undertaking for the Division of Water Quality, with the interceptor and force main components being critical elements of the overall relocation effort.

The resolution was approved by the body.

A Resolution accepting the bids of Rio Grande Fence, Inc.; Herb Geddes Fence Co.

Agenda Item: 0265-13

53:57

The body considered a resolution to accept bids from four fencing companies and establish price contracts for the Division of Parks and Recreation. The bidding companies included Rio Grande Fence, Inc.; Herb Geddes Fence Co., Inc.; S & T Fencing, Inc.; and Myers Fence, LLC.

Key speakers on this item included Gorton and Ellinger. The resolution was presented for approval to establish pricing agreements with these fencing contractors for use by the Parks and Recreation Division.

Outcome: The resolution was approved.

A Resolution accepting the bids of All Recreation, Inc.; American Safety Surface

Resolution 0285-13 was approved to establish price contracts for outdoor playground equipment with 13 vendors for the Division of Parks and Recreation. 53:57

The resolution accepted bids from the following companies:

• All Recreation, Inc.
• American Safety Surface and Recreation Co.
• Bluegrass Recreational Products, Inc.
• Countryside Play Structures, LLC
• Kidz Zone Play Systems Mid-America, LLC
• Kidz Zone Playsystems, Inc. (a/k/a Earthscapes)
• Landscape Forms, Inc.
• Lanier Plans, Inc. (d/b/a Korkat)
• Miracle Recreation of Ky. and Tennessee
• Play and Park Structures
• BCI Burke Co., LLC (d/b/a Playscape Design Group)
• Recreation Insites, LLC
• David Williams and Associates, Inc.

Key speakers during discussion included Gorton and Ellinger. The resolution was approved without noted objections or significant debate.

A Resolution authorizing the Div. of Human Resources to make a conditional offer

Resolution 0282-13 authorized the Division of Human Resources to make conditional offers for probationary civil service appointments to the following individuals:

• Kendall Searcy – Equipment Operator Sr., Grade 109N, $12.709 hourly, in the Division of Waste Management, effective upon passage of Council
• Allen Kerns – Public Service Worker Sr., Grade 107N, $11.613 hourly, in the Division of Streets and Roads, effective upon passage of Council

53:57

The resolution was discussed by Council members Gorton and Ellinger. The resolution was approved without noted objections or concerns raised during the discussion.

A Resolution ratifying the probationary civil service appointments of: Gerald Sl

Resolution 0283-13 ratified multiple civil service appointments and approved leave as follows:

Probationary Civil Service Appointments: - Gerald Slatin, Director Purchasing, Grade 121E, $2,967.52 bi-weekly, in the Division of Central Purchasing, effective March 4, 2013 - Jeanne Humston, Administrative Specialist, Grade 110N, $19.782 hourly, in the Division of Building Inspection, effective March 11, 2013

Permanent Civil Service Appointment: - Jimmy Ross, Public Service Supervisor, Grade 111N, in the Division of Facilities and Fleet Management, effective March 3, 2013

Approved Council Leave: - Tara Gentry, Staff Assistant Sr., Grade 108N, in the Division of Building Inspection, ninety-day Council Leave, effective March 6, 2013

Amendment: The resolution also amended Resolution No. 104-2013 regarding William O'Mara, Commissioner of Finance, Grade 211E, $4,423.08 bi-weekly, in the Department of Finance, effective March 7, 2013.

Key speakers during discussion included Gorton and Ellinger 53:57. The resolution was approved.

A Resolution approving the extension of the unit price contract with ATS Constru

Identifier: 0209-13

Overview

The body considered a resolution to extend the unit price contract with ATS Construction for asphalt resurfacing services. The extension would continue the contract until July 10, 2014, for the Division of Streets and Roads.

Key Speakers

• Gorton
• Ellinger

Outcome

The resolution was approved.

Transcript Location

53:57

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to accept a Grant from the Plant for the Planet Matching Grant Program

53:57

The Urban County Government considered a resolution to accept a $4,000 grant from the Plant for the Planet Matching Grant Program. The funds are designated for a tree removal and replacement program at 1201 Man-O-War Boulevard.

Key Speakers

Gorton and Ellinger were the primary speakers on this agenda item.

Outcome

The resolution was approved.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Identifier: 0212-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute an ingress and egress easement for Ky.-American Water Co. The easement would grant the company a permanent right of access across property located at 3316 Buckhorn Drive to allow Ky.-American to access its Jacobson Pumping Station.

Key Speakers

• Gorton
• Ellinger

Outcome

The resolution was approved. 53:57

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Accept a Donation of a MedReturn Drug Collection Box

Identifier: 0232-13

This resolution authorized the Mayor to accept a donation from the Citizens Police Academy Alumni Association of a MedReturn Drug Collection Box for use by the Division of Police, at no cost to the Urban County Government.

Key Speakers: Gorton and Ellinger discussed this agenda item.

Outcome: The resolution was approved.

The discussion took place at approximately 53 minutes and 57 seconds into the meeting 53:57.

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Execute an Agreement with ChipsRewards for HIPAA Compliance

Identifier: 0234-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute an agreement with ChipsRewards to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Key Speakers

• Gorton
• Ellinger

Outcome

The resolution was approved. 53:57

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to execute a Catering Contract with the Hyatt Regency Lexington

Identifier: 0236-13

Overview

The Urban County Government approved a resolution authorizing the Mayor to execute a catering contract with the Hyatt Regency Lexington for catering services related to the Senior Intern Luncheon. The contract amount does not exceed $5,500.

Key Speakers

• Gorton
• Ellinger

Outcome

The resolution was approved. 53:57

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Execute Agreements with Community Organizations

53:57

This resolution authorized the Mayor to execute agreements with nine community organizations on behalf of the Urban County Government for the Office of the Urban County Council. The agreements included funding allocations as follows:

• Friends for Skateparks ($800)
• FoodChain ($2,205)
• Southern Heights Neighborhood Association ($600)
• Forest Ridge Maintenance Association, Inc. ($250)
• Pinnacle Homeowners Association, Inc. ($350)
• Lansdowne Neighborhood Association ($1,150)
• Foster Care Council of LexKy, Inc. ($425)
• Young Marines Captain Reginald Underwood ($700)
• Chrysalis House, Inc. ($800)

The total cost of these agreements did not exceed the sums stated for each organization.

Key speakers on this agenda item included Gorton and Ellinger. The resolution was presented and discussed by these council members, though specific details of their remarks are not available from the provided meeting materials.

The resolution was approved by the council.

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Execute an Agreement with Cintas Document Management for Document Shredding Services

Identifier: 0079-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute an agreement with Cintas Document Management for document shredding services. The services were designated for the Division of Community Corrections, with a cost not to exceed $729.50 for FY2013.

Discussion

Key speakers on this agenda item included Gorton and Ellinger 53:57.

Outcome

The resolution was approved.

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Execute a Renewal Maintenance Agreement with Routeware, Inc.

Identifier: 0167-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute a renewal maintenance agreement with Routeware, Inc. for support of the Routing Project serving the Division of Waste Management. The agreement cost was not to exceed $488,268.

Discussion

Key speakers on this agenda item included Gorton and Ellinger 53:57. The resolution addressed the continuation of maintenance support for an existing routing project managed by the Division of Waste Management through a renewal agreement with the current vendor, Routeware, Inc.

Outcome

The resolution was approved.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Identifier: 0241-13

Overview

The Urban County Government approved a resolution to authorize an agreement with the University of Kentucky for space in the University of Kentucky Hospital emergency room. This space would serve as a clinical practice area for the Sexual Assault Treatment Program, with costs not to exceed $3,000.00.

Discussion

Key speakers on this agenda item included Gorton and Ellinger 53:57.

Outcome

The resolution was approved.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Identifier: 0242-13

Overview

The Urban County Government sought authorization to submit a grant application to the Kentucky Justice and Public Safety Cabinet for $125,000 in Commonwealth of Kentucky funds from the Law Enforcement Service Fee Program. The grant would support police overtime costs for a Traffic Alcohol Patrol program.

Key Speakers

• Gorton
• Ellinger

Discussion and Outcome

The resolution was presented for consideration at the meeting 53:57. The measure authorized the Mayor to execute and submit the grant application on behalf of the Urban County Government, provide any additional information requested by the state in connection with the application, and accept the grant funds if the application was approved.

The resolution was approved.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Agenda Item 0245-13

The Urban County Government considered a resolution to authorize the Mayor to execute and submit a grant application to the Kentucky Justice and Public Safety Cabinet. The grant, totaling $75,000 in federal funds, would support the continuation of the Street Sales Drug Enforcement Project.

Key speakers on this agenda item included Gorton and Ellinger 53:57.

The resolution authorized the Mayor to take the following actions on behalf of the Urban County Government:

• Execute and submit the grant application to the Kentucky Justice and Public Safety Cabinet
• Provide any additional information requested in connection with the grant application
• Accept the grant if the application is approved

The $75,000 in federal funds would be designated for continuation of the Street Sales Drug Enforcement Project.

Outcome

The resolution was approved.

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to Execute Supplemental Agreement No. 5 with the Kentucky Transportation Cabinet

Identifier: 0246-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute Supplemental Agreement No. 5 with the Kentucky Transportation Cabinet. The agreement would enable the acceptance of additional federal funds totaling $620,000.00 for the Clays Mill Road Improvements Project.

Key Speakers

• Gorton
• Ellinger

Discussion and Outcome

The resolution was presented and discussed by the identified speakers 53:57. The proposal focused on securing supplemental federal funding to support ongoing road improvements on Clays Mill Road.

The resolution was approved by the Urban County Government.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County

Identifier: 0257-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to submit a grant application to the Kentucky Energy and Environment Cabinet for recycling program improvements. 53:57

Grant Details

The resolution sought approval for a Commonwealth of Kentucky grant in the amount of $24,918.00 under the Kentucky Recycling Grant Program. The grant funds would be used to purchase:

• Twelve dumpsters to be placed at schools that produce large quantities of recyclable comingled material
• Three rolloff containers to be placed in public areas that do not have recycling services available

Key Participants

The discussion involved speakers Gorton and Ellinger.

Outcome

The resolution was approved. The Mayor was authorized and directed to:

• Execute and submit the grant application to the Kentucky Energy and Environment Cabinet
• Provide any additional information requested in connection with the grant application
• Accept the grant if the application is approved

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Identifier: 0258-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute and submit a grant application to the U.S. Department of Justice. The grant, totaling $300,000 in federal funds, would support a Violent Gang and Gun Crime Reduction program under the Project Safe Neighborhoods initiative.

Key Speakers

The discussion involved Gorton and Ellinger.

Outcome

The resolution was approved. 53:57

A Resolution authorizing and directing the Mayor, on behalf of the Urban County

Identifier: 0259-13

Overview

The Urban County Government sought approval to submit a grant application to the U.S. Department of Justice, Office on Violence Against Women. The grant, totaling $300,000 in federal funds, would support continuation of a domestic violence enforcement project under the Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program.

Project Purpose

The grant funds are designated to support a project designed to hold offenders of domestic violence accountable for their actions through investigation, arrest, and prosecution.

Key Participants

The discussion involved speakers Gorton and Ellinger 53:57.

Outcome

The resolution was approved, authorizing the Mayor to execute and submit the grant application on behalf of the Urban County Government and to provide any additional information requested in connection with the application.

A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government

Identifier: 0260-13

Overview

The Urban County Government considered a resolution to authorize the Mayor to execute and submit a grant application to the U.S. Department of Justice, Office on Violence Against Women. The grant would provide $650,000 in federal funds for the continuation of the Safe Havens Project.

Key Speakers

• Gorton
• Ellinger

Discussion and Outcome

The resolution was presented and discussed by the identified speakers 53:57. The measure sought authorization for the Mayor to submit the grant application on behalf of the Urban County Government and to provide any additional information requested by the federal agency in connection with the application.

The resolution was approved.

A Resolution authorizing the Mayor and Commissioner of Finance, on behalf of the Lexington-Fayette Urban County Government and Department of Finance

Overview

The Council considered Resolution 0263-13, which authorized the Mayor and Commissioner of Finance to execute a Master Development Agreement with the Lexington Trot Breeders Association, Inc., for the development of the Red Mile Development Area as a Tax Increment Financing (TIF) Project. 53:57

Key Speakers

The discussion involved Gorton and Ellinger.

Outcome

The resolution was approved.

A Resolution authorizing the Mayor, on behalf of the Urban County Government, to

This resolution authorized the Mayor to execute agreements with two neighborhood organizations on behalf of the Urban County Government for the Office of the Urban County Council 53:57.

Details of the Agreements

The resolution covered two separate agreements:

• Lansdowne Elementary School PTA, Inc. — $600
• Northside Neighborhood Association — $750

The total cost did not exceed the sums stated for each organization.

Discussion and Outcome

Key speakers on this agenda item included Gorton and Ellinger. The resolution was approved without noted objections or significant debate.

A Resolution amending Section 4.101 of Appendix A, Rules and Procedures of the Lexington-Fayette Urban County Council

Identifier: 0296-13

Overview

The Council considered a resolution to amend Section 4.101 of Appendix A, the Rules and Procedures of the Lexington-Fayette Urban County Council. The resolution addressed clerical errors and clarified the Mayor's authority to place certain documents on the work session agenda under legislative review without requiring separate Council action.

Key Speakers

The discussion involved Gorton and Ellinger.

Outcome

The resolution was approved. 53:57

1. Recommending the appointments of Mr. William V. Alford, Jr. and Mr. James D. Coles to the Airport Board

This agenda item recommended multiple appointments and reappointments to various boards and commissions.

Appointments Recommended:

• Mr. William V. Alford, Jr. and Mr. James D. Coles to the Airport Board, with terms to expire 1-1-2017
• Mr. Todd E. Stephens as Specific Disability representative to the Commission for Citizens with Disabilities, with a term to expire 1-1-2015, filling the unexpired term of Mr. Morry LaTour
• Mr. Benjamin S. Allen to the Dunbar Neighborhood Center Board, with a term to expire 3-20-2014
• Mr. Roy H. Woods to the Human Rights Commission, with a term to expire 1-1-2015, filling the unexpired term of Ms. Salvador Rangel
• Mr. Nelson M. Maynard as Lexington Industrial Foundation representative to the Industrial Revenue Bond Review Committee, with a term to expire 3-5-2017
• Mr. John K. Bohart, Mr. Don M. Burke, and Mr. Joshua A. Douglas to the Library Board of Advisors, with terms to expire 1-1-2014, filling the unexpired terms of Ms. Paula Setser, Ms. Susan Wright, and Mr. Tom Leppert
• Ms. Sharon K. Williams to the Library Board of Trustees, with a term to expire 7-20-2014, filling the unexpired term of Mr. Kyle Whalen
• Ms. Amanda E. Sokan to the Senior Services Commission, with a term to expire 9-1-2016

Reappointments Recommended:

• Ms. Deborah H. Long as Historic Preservation representative to the Rural Land Management Board, with a term to expire 4-1-2017
• Ms. Karen W. Angelucci to the Tree Board, with a term to expire 4-19-2017

Key Speakers: Ellinger and Beard

Outcome: The resolution was approved 53:57

1. Acting assignment of Kent Dornbrock, Golf Course Superintendent Principal, Grade 117E

Kent Dornbrock was assigned to act as Golf Course Superintendent Principal, Grade 117E, in the Division of Parks and Recreation, effective February 11, 2013. The position carries a bi-weekly salary of $2,569.88.

This acting assignment was part of a broader informational communication from the Mayor regarding personnel changes. The assignment followed the resignation of Jeff Harris, Golf Course Superintendent Principal, Grade 117E, in the Division of Parks and Recreation, effective January 28, 2013.

This agenda item was presented as informational only, with no action required from the body.

Adjournment

The meeting was adjourned following a motion by Council Member Ellinger and a second by Council Member Myers 1:58:07. The motion to adjourn was approved.