Budget Committee of the Whole (COW)
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Summary
Meeting Overview
The Lexington-Fayette Urban County Council met on April 25, 2013, at 3:30 p.m. in the Council Chambers, with the Vice Mayor presiding. The council conducted one vote during the meeting and heard 17 public comments. The session focused primarily on the FY 2014 budget, with two informational presentations on the FY 2014 Multiyear Program Budget covering revenue, debt, and capital, as well as general fund capital projects. The council approved 48 agenda items spanning economic development, technology infrastructure, public safety equipment and facilities, transportation improvements, and municipal facilities upgrades. Notable approvals included funding for the Kentucky Theater improvements, the Lexington Way Finding Program, traffic signal upgrades and construction, public safety operations and communications equipment, fire department vehicles and protective gear, a new senior center, fleet vehicle replacements, and various facility repairs and upgrades across municipal buildings and parks.
Attendance
The following individuals were present at the meeting on April 25, 2013:
- Melissa Luker
- Bill O'Mara
- Dr. Chris Bollinger
- Council Member Kay
- Council Member Clark
- Council Member Stenick
- Council Member Massadi
- Council Member Ford
- Council Member Akers
- Council Member Beard
- Council Member Scutchfield
- Council Member Lawless
- Council Member Ellinger
- Council Member Myers
No members were absent or late.
Votes and Decisions
The meeting concluded with a motion to adjourn. A Council Member made the motion, which was seconded by another Council Member. The motion passed by voice vote at 1:34:56.
Budget and Financial Actions
The meeting on April 25, 2013 included appropriations totaling approximately $15.3 million across multiple city departments and initiatives.
Conservation and Community Development
The city appropriated $1,000,000 for the Purchase of Development Rights to continue acquiring conservation easements in the rural service area for protected farmland supporting agriculture, equine, and tourism industries. An additional $180,000 was allocated to Code for America, a non-profit organization assisting city governments in becoming more connected, participatory, and efficient through citizen engagement and technology.
Technology and Infrastructure
Technology investments included $500,000 for Acella software implementation to support the CAP program for Planning and Building Inspection divisions. IT infrastructure improvements totaled $661,740, including $125,000 for Desktop Management/Deployment Solution (reallocated bond funds), $25,000 for Inventory Control Solution (reallocated bond funds), $308,030 for Intel Infrastructure replacement for virtual server support, and $203,710 for management software for disk usage.
Public Safety and Transportation
Public safety investments exceeded $4.2 million. The city allocated $1,800,000 for police vehicle replacement (up to 60 patrol units) and $1,200,000 for fire truck replacement (Ladder/EC/Pumper units). Communications upgrades totaled $688,831 for mobile/portable radios ($282,000), radios for FCC compliance ($340,831), and tower site combiners ($66,000). Additional public safety appropriations included $500,000 for Public Safety Operations Center/LexCall Center development, $172,210 for LexCall Center relocation support, $70,000 for siren upgrades, and $288,000 for cardiac monitor replacement.
Transportation improvements totaled $636,500, including $290,000 for traffic signal upgrades/modifications at intersections including Clays Mill at Lane Allen and Cooper at University, $151,500 for new traffic signal construction, $100,000 for the Lexington Way Finding Program (repair and replacement of 92 signs), and $25,000 for the Neighborhood Traffic Management Program.
Facilities and Recreation
Major facility projects included $5,000,000 for a New Senior Center (land purchase and development/site plans), $300,000 for Community Action Facility roof work, $350,000 for Coroner's Office ventilation system installation, $300,000 for Old Courthouse structural repair, and $300,000 for Environmental Remediation Phase II (asbestos/lead abatement).
Recreation and parks appropriations included $300,000 for fire station renovations, $150,000 for Shillito Multi-Use Fields Phase II, $135,000 for Tates Creek golf cars (electric), $165,000 for Picadome golf cars (gas), and $70,000 for Phoenix Park safety and maintenance upgrades.
Vehicle and Equipment Replacement
Additional vehicle and equipment appropriations included $150,000 for non-public safety auto replacement, $150,000 for non-public safety truck/SUV replacement, $50,000 for equipment and specialty equipment replacement, and $60,000 for Fleet Headquarters CNG implementation retrofit.
Public Comment
Council members raised questions and concerns across multiple budget and capital project topics during the meeting.
Revenue and Budget Assumptions
Council Member Kay requested clarification on revenue forecast models and asked for updated revenue growth percentages to be recalculated and emailed 25:35. Council Member Stenick requested a revised chart showing projected year-end revenue and growth percentage, and questioned what safety measures exist if revenue estimates prove inaccurate 25:35.
Fund Balance and Financial Strategy
Council Member Massadi sought clarification on the actual fund balance and whether the emergency contingency fund could be accessed if revenue falls short 28:18. Council Member Akers questioned whether it would be better to use fund balance to pay off existing debt or fund capital projects, noting the apparent contradiction of saving cash while issuing debt 1:21:06.
Urban Services and Funding
Council Member Ford asked for an explanation of the deficit in the Urban Service Fund and whether the general fund transfer represents a sustainable solution 40:22. Council Member Stennett raised questions about capital needs for streetlights and suggested a policy discussion on using general fund dollars to subsidize the urban service fund 43:33. Council Member Lawless suggested a conversation about street sweeping and its connection to property tax, noting that some areas with high tax rates do not receive adequate service 50:09.
Property Tax and Revenue Sources
Council Member Clark asked whether the full property tax increase is available to the general fund, given that $0.05 of $0.08 goes to the library 41:55. Council Member Akers asked whether the city collects franchise fees from cable or other telecommunications companies 54:35.
Capital Projects
Council Member Beard questioned why Picadome golf carts cost more than Tates Creek carts and suggested reviewing the use of old carts and alternative funding 1:09:07. Council Member Scutchfield requested more detail on computer services projects described as vague in the agenda 1:11:28. Council Member Scutchfield also noted a significant increase in wayfinding sign costs from $7,500 to $25,000 per sign and requested an explanation 1:28:41.
Contested Items
The April 25, 2013 meeting included three significant areas of disagreement among council members.
Streetlight Funding and Policy
Council members engaged in heated discussion regarding whether the general fund should continue subsidizing the Urban Service Fund for streetlights. The core dispute centered on the long-term sustainability of this arrangement and the fairness of using general fund dollars—which support community-wide services—to finance streetlight infrastructure. This debate reflected broader concerns about the appropriate allocation of municipal resources across different funding mechanisms.
Use of Fund Balance versus Bonding
A split vote occurred over the financial strategy of using fund balance to pay for capital projects while simultaneously issuing new debt. Council members questioned the logic of this approach, expressing concern about depleting cash reserves while increasing bonded indebtedness. This disagreement highlighted different perspectives on how to balance short-term liquidity with long-term financial obligations.
Wayfinding Sign Cost Increase
Council members raised heated objections to a substantial cost increase for wayfinding signs, with the per-sign expense rising from $7,500 to $25,000. Members requested detailed justification from Public Works to explain the significant increase in project costs. This item reflected council scrutiny of capital project budgeting and the need for transparent cost accounting.
FY 2014 MPB – Revenue, Debt, and Capital Presentation
Melissa Luker, acting budget director, presented the revenue, debt, and capital overview for the FY 2014 Mayor's Proposed Budget.
Presenters and Content
The presentation included contributions from multiple experts:
- Melissa Luker provided the overall revenue, debt, and capital framework
- Dr. Chris Bollinger from the University of Kentucky delivered economic forecasts for occupational and net profits tax
- Bill O'Mara detailed the revenue assumptions incorporated in the mayor's budget
Scope
The presentation covered three primary areas:
- Revenue projections and assumptions
- Debt management and obligations
- Capital planning and allocation
This informational presentation provided the council with the economic forecasts and budgetary assumptions that underpin the FY 2014 Mayor's Proposed Budget, allowing for informed review of the administration's revenue expectations and financial planning.
FY 2014 General Fund Capital Projects
Melissa Luker presented the proposed capital projects for the General Fund 1:01:33. The presentation outlined a comprehensive set of projects organized by funding category and purpose.
The capital projects encompassed four main areas:
- Economic development initiatives
- Public safety improvements
- Infrastructure projects
- Community services enhancements
The funding structure included both reallocated bond funds and cash-funded items, allowing for a diverse portfolio of improvements across multiple departments and services.
This was an informational presentation, with no formal action or debate recorded as part of this agenda item. The outcome was informational in nature, providing the body with details on the proposed capital investments for fiscal year 2014.
Economic Development
The council discussed funding for the Arena Arts & Entertainment District Redevelopment 1:01:33. Melissa Luker presented information on the project.
The discussion centered on a proposal to allocate $1.25 million in matching funds to support planning, design, and consulting services for the Arena Arts & Entertainment District Redevelopment.
The item was approved by the council.
Mayor's Office Administration
The council discussed funding for Code for America, a nonprofit organization dedicated to helping cities become more connected and efficient through technology and citizen engagement. 1:01:33
Melissa Luker presented on this agenda item.
The discussion resulted in approval of the funding for Code for America.
Kentucky Theater Improvements (Match)
Melissa Luker presented a funding proposal for improvements to the historic Kentucky Theater. 1:01:33
Funding Details
The discussion centered on approval of $250,000 in funding to support private fundraising efforts for the restoration of the Kentucky Theater. These funds were designated as a match to encourage and support ongoing private fundraising initiatives.
Scope of Work
The improvements addressed critical infrastructure and safety needs at the theater, including:
- Wiring upgrades
- Lighting improvements
- Fire safety enhancements
Outcome
The funding request was approved.
Purchase of Development Rights
The board approved $1 million in funding for the purchase of conservation easements in the rural service area. This initiative aims to protect farmland for agriculture, equine, and tourism industries.
Melissa Luker presented this agenda item 1:01:33. The discussion focused on using conservation easements as a tool to preserve the character and economic viability of the rural service area by restricting development rights on agricultural properties while allowing landowners to retain ownership and use of their land for farming, equestrian activities, and tourism-related enterprises.
The board voted to approve the $1 million allocation for this purpose.
Corridors Program
The Corridors Commission presented a funding proposal for special projects during this agenda item. 1:01:33
Funding Approval
The meeting resulted in approval of $350,000 in funding for special projects administered through the Corridors Commission.
Project Categories
The approved funding covers three types of initiatives:
- Landscaping projects
- Maintenance work
- Neighborhood grant matches
Key Participant
Melissa Luker presented this agenda item to the body.
Outcome
The proposal was approved.
Acella Software Implementation
The council approved $500,000 for the purchase and implementation of Acella software to support the CAP program in the Planning and Building Inspection divisions. 1:01:33
Melissa Luker presented this agenda item to the council. The software implementation was approved by the council.
Desktop Management/Deployment Solution
The board approved $125,000 in reallocated bond funds for a server to enable rapid deployment of computers across departments. 1:01:33
Melissa Luker presented this agenda item. The proposal focused on implementing a desktop management and deployment solution that would streamline the process of distributing and configuring computers throughout the organization's various departments. The funding would support the acquisition of a server necessary to support this rapid deployment capability.
The board voted to approve the allocation of $125,000 from existing bond funds for this purpose. These funds were reallocated from other bond-funded projects to support the infrastructure investment.
Inventory Control Solution
The board approved $25,000 in reallocated bond funds for an electronic tagging system to track IT physical inventory. 1:01:33
Melissa Luker presented this agenda item. The proposal involved implementing an electronic tagging system designed to improve tracking and management of the organization's IT physical inventory. The funding of $25,000 was to be drawn from reallocated bond funds rather than requiring new appropriations.
The outcome of the discussion was approval of the inventory control solution as presented.
Replace/Upgrade Intel Infrastructure for Virtual Server Support
The board approved a proposal to replace and upgrade Intel infrastructure for virtual server support. Melissa Luker presented the agenda item at approximately 1:01:33 in the meeting.
The proposal requested $308,030 to purchase a Pure Flex system designed to consolidate the organization's virtual servers. The new system would significantly reduce the physical equipment footprint, consolidating from 20 units down to 5 units.
The outcome of the discussion was approval of the requested funding and the infrastructure upgrade project.
Management Software for Disk Usage
Melissa Luker presented this agenda item regarding management software for disk usage 1:01:33.
The discussion centered on approving funding for TPC V 5.1 software and equipment to support data management in the virtual server environment. The total amount approved was $203,710.
The item was approved by the meeting participants.
Lexington Way Finding Program
The board approved $100,000 for repair and replacement of wayfinding signs as part of the Lexington Way Finding Program. 1:01:33
Melissa Luker presented this agenda item. The funding will address the repair and replacement of wayfinding signs throughout Lexington, including four signs that had been taken down.
The board voted to approve this expenditure.
Two-way Radios
The council approved $55,000 for the purchase of FCC-compliant two-way radios to replace obsolete equipment. 1:01:33
Melissa Luker presented this agenda item. The approval was granted to address the need for updated radio equipment that meets current Federal Communications Commission standards, replacing existing equipment that is no longer adequate for operational needs.
Sidewalk and Catch Basin Repair on Man O'War
The meeting addressed a proposal for sidewalk and catch basin repair on Man O'War. Melissa Luker presented this agenda item, which was characterized as a safety and quality-of-life improvement project.
The body approved $150,000 in funding for the sidewalk and catch basin repair work on Man O'War. The project was approved without noted objections or recorded concerns during the discussion.
Neighborhood Traffic Management Program
The council approved $25,000 in funding for traffic calming initiatives during this agenda item 1:01:33.
Presentation and Discussion
Melissa Luker presented the Neighborhood Traffic Management Program, which focuses on addressing cut-through traffic and speeding issues in residential neighborhoods.
Outcome
The council approved the allocation of $25,000 for traffic calming initiatives as part of this program.
Traffic Signal Upgrades/Modifications
The council approved $290,000 in funding for signal upgrades and repairs at key intersections to improve safety. Melissa Luker presented this agenda item to the council.
The funding was designated to address traffic signal improvements at critical intersections throughout the jurisdiction. The approval of this expenditure was intended to enhance traffic safety and operational efficiency at these locations.
Outcome: The traffic signal upgrades and modifications proposal was approved.
Traffic Signal Construction
The council approved funding for new traffic signal installation in high-volume areas with a documented history of collisions. 1:01:33
Funding and Scope
The approved budget allocation was $151,500 for the traffic signal construction project targeting areas identified as having elevated collision rates.
Key Speaker
Melissa Luker presented this agenda item to the council.
Outcome
The proposal was approved by the council.
Public Safety Ops/LexCall Center
The council approved $172,210 to support equipment and capital needs for relocating LexCall to Cisco Road. Melissa Luker presented this agenda item.
The funding was designated to address the operational requirements necessary for moving the LexCall Center to its new location on Cisco Road. The approval was granted to cover both equipment and capital expenses associated with the relocation project.
Outcome: Approved
Public Safety Ops/LexCall Center
The council approved a $500,000 allocation to initiate a multi-divisional collaboration project aimed at revitalizing a dilapidated building into a Public Safety Operations Center.
Melissa Luker presented this agenda item to the council. The project represents a coordinated effort across multiple divisions to transform an existing structure into a functional Public Safety Operations Center, with the initial funding supporting the planning and early stages of the revitalization work.
The council voted to approve the $500,000 appropriation for this initiative.
Upgrade 17 Existing Sirens
The council approved a $70,000 allocation to upgrade 17 existing sirens for emergency notification during life, safety, and health risk events. 1:01:33
Melissa Luker presented this agenda item to the council. The upgrade project was approved without noted objections or concerns in the meeting record.
Outcome: The proposal was approved.
Mobile/Portable Radios
The board approved $282,000 for the purchase of new mobile and portable radios to ensure compliance with FCC narrow banding regulations. 1:01:33
Melissa Luker presented this agenda item to the board. The expenditure was necessary to meet federal communications requirements mandating the transition to narrow band radio frequencies. The approval of this funding allows the organization to replace existing radio equipment with compliant units.
The motion to approve the $282,000 allocation for new radios passed without noted objections or concerns raised during discussion.
Tower Site Combiners
The board approved $66,000 in funding for tower site combiners to increase channel capacity on the new radio system. 1:01:33
Melissa Luker presented this agenda item to the board. The combiners are equipment designed to expand the operational capacity of the radio system by allowing additional channels to be utilized across the tower sites.
The board voted to approve the $66,000 expenditure for this equipment upgrade.
Two Replacement Trucks
The council approved $80,000 in funding for two replacement trucks to assist the Traffic department in hauling equipment. 1:01:33
Melissa Luker presented this agenda item to the council. The trucks are intended to support the Traffic department's operational needs for transporting equipment.
The council voted to approve the expenditure.
Divisional Infrastructure Repairs & Upgrades
The council approved $300,000 in funding for divisional infrastructure repairs and upgrades, with a focus on fire station renovations.
Key Speaker
Melissa Luker presented this agenda item to the council.
Scope of Work
The approved funding will support two primary objectives:
- Renovation of fire stations to accommodate mixed-gender facilities
- Address structural issues at divisional facilities
Outcome
The council approved the $300,000 allocation for these infrastructure improvements.
Structural Firefighter Protective Clothing
The meeting approved a proposal to purchase structural firefighter protective clothing at a cost of $166,500. 1:01:33
Melissa Luker presented this agenda item. The protective clothing being purchased is designed with a 10-year life cycle, providing a long-term investment in firefighter safety equipment.
The proposal was approved by the meeting participants.
Air Cylinders
The board approved $26,190 to replace self-contained breathing air cylinders with equipment featuring a 15-year life cycle. 1:01:33
Melissa Luker presented this agenda item. The approval authorizes the expenditure for upgrading the breathing apparatus equipment, with the new cylinders designed to provide an extended operational lifespan of 15 years before requiring replacement.
The item was approved by the board.
Cardiac Monitors
The board approved $288,000 to replace twelve-lead cardiac monitors that no longer meet FDA standards. 1:01:33
Melissa Luker presented this agenda item. The discussion resulted in approval of the funding necessary to procure replacement cardiac monitoring equipment that complies with current FDA requirements.
Radios
The board approved $340,831 in funding for radios to comply with FCC rule changes across multiple divisions 1:01:33.
Melissa Luker presented this agenda item. The funding was necessary to ensure compliance with Federal Communications Commission regulatory requirements affecting radio equipment used by multiple divisions within the organization.
The board voted to approve the expenditure.
Lift & Compressor
The board approved $22,000 for the purchase of a lift and compressor to support maintenance and emergency operations in two-story housing units. 1:01:33
Melissa Luker presented this agenda item to the board. The equipment is intended to enhance the operational capacity for maintaining and responding to emergencies in the two-story residential units.
The board voted to approve the $22,000 expenditure for this equipment.
Computer Equipment
The board approved $50,000 to replace outdated equipment used for inmate records and daily operations. 1:01:33
Melissa Luker presented this agenda item. The funding was designated to address aging computer systems that support critical functions in inmate record management and day-to-day operational needs. The board voted to approve the expenditure.
Kitchen Replacement Equipment
The board approved $30,000 to replace kitchen equipment that was 13 years old. 1:01:33
Melissa Luker presented this agenda item. The kitchen equipment in question is used to prepare over 3,700 meals per day, making the replacement a significant operational need.
The board voted to approve the funding for this equipment replacement.
New Senior Center
The council approved $5 million to assist in the purchase of land and development/site plans for a new senior center. 1:01:33
Melissa Luker presented this agenda item to the council. The funding allocation was designed to support the initial phases of establishing a new senior center facility, specifically covering land acquisition costs and the preparation of development and site plans necessary for the project's advancement.
The council voted to approve this expenditure.
Autos-Police/Vehicle Replacement
The council approved a proposal to allocate $1.8 million for the purchase of up to 60 patrol units for the police department.
Melissa Luker presented this agenda item to the council. The discussion resulted in approval of the requested funding for vehicle replacement.
Autos except Police/Vehicle Replacement
The body approved $150,000 to purchase 7–8 replacement vehicles for non-public safety divisions.
Melissa Luker presented this agenda item. The discussion resulted in approval of the proposed expenditure.
Truck-Light Duty/Vehicle Replacement
The body approved $150,000 to purchase 7–8 replacement Truck/SUV units for non-public safety divisions. 1:01:33
Melissa Luker presented this agenda item. The discussion resulted in approval of the funding allocation for vehicle replacement needs across non-public safety departments.
Truck-Fire/Vehicle Replacement
The board discussed the replacement of fire department vehicles, specifically Ladder, Engine Company (EC), and Pumper units. Melissa Luker presented information on this agenda item.
The board approved $1.2 million in funding to replace the Ladder/EC/Pumper units.
Outcome: Approved
Equipment/Equipment Replacement
The council approved $50,000 to replace trailers, attachments, and specialty equipment. Melissa Luker presented this agenda item for discussion.
The motion to allocate these funds for equipment replacement was approved by the council.
Retrofit Fleet Headquarters for CNG Implementation
The board approved $60,000 to retrofit two bays at the fleet heavy equipment shop for servicing compressed natural gas (CNG) units. 1:01:33
Melissa Luker presented this agenda item. The funding will enable the fleet headquarters to accommodate maintenance and servicing operations for CNG-powered vehicles, expanding the facility's capacity to support the organization's alternative fuel fleet initiatives.
The proposal was approved by the board.
Community Action Facility Roof
The board approved $300,000 to conduct a structural evaluation and repairs, as well as to replace the flat roof at the Community Action facility.
Melissa Luker presented this agenda item to the board. The funding will support both an assessment of the building's structural integrity and the replacement of the facility's flat roof.
The board voted to approve this expenditure.
Coroner's Office Ventilation System
The board approved $350,000 to design and install a new ventilation system for exhaust air filtration at the Coroner's Office. 1:01:33
Melissa Luker presented this agenda item. The approval allows for the implementation of upgrades to the facility's ventilation system, specifically addressing exhaust air filtration needs.
Environmental Remediation (Asbestos, Lead…) Phase II
The body approved $300,000 to continue asbestos and lead abatement efforts in Lexington-Fayette Urban County Government (LFUCG) buildings as part of Phase II of the environmental remediation program.
Melissa Luker presented this agenda item for discussion. The approval enables the continuation of ongoing efforts to address hazardous materials in LFUCG facilities, specifically focusing on the removal and abatement of asbestos and lead contamination.
The outcome of the discussion was approval of the funding allocation.
Old Courthouse Structural Repair
The council approved $300,000 to support evaluation and implementation of structural stabilization work on the Old Courthouse.
Melissa Luker presented this agenda item. The funding will be used to support both the evaluation phase and the implementation of structural stabilization work needed for the building.
The council voted to approve this expenditure.
Replacement/Backup Pool Pumps
The council discussed the purchase of backup pumps for the city's pools. Melissa Luker presented this agenda item 1:01:33.
The proposal sought approval for $25,000 in funding to purchase backup pumps. The primary purpose of this expenditure was to prevent operational downtime at the city's pool facilities by having replacement equipment readily available.
The council approved the allocation of $25,000 for the purchase of backup pool pumps.
Dunbar HVAC Unit Replacement
The board approved a $10,000 allocation to replace aging HVAC window units at Dunbar. Melissa Luker presented the item for discussion.
The existing window units, which are 15 years old, have become problematic due to noise levels, poor energy efficiency, and deteriorating operational condition. The replacement funding was approved to address these maintenance and performance issues.
Outcome: The proposal was approved.
Bell House Boiler Replacement
The board approved $25,000 to replace a 25-year-old boiler at the Bell House. Melissa Luker presented the item for discussion.
The boiler replacement was necessary due to the age and unreliability of the existing equipment, which posed a risk to the historic structure. The approved funding of $25,000 will cover the cost of replacing the aging system.
The agenda item was approved by the board.
Shillito Multi-Use Fields (Phase II)
The council approved $150,000 in funding for Phase II improvements to the Shillito Multi-Use Fields. Melissa Luker presented the proposal, which included three main components:
- Permanent irrigation system
- Gravel parking area
- Concrete pads
The funding was approved to support these infrastructure enhancements at the facility.
Tates Creek Golf Cars
The council approved $135,000 to purchase electric golf cars to support course operations at Tates Creek. 1:01:33
Melissa Luker presented this agenda item. The approval enables the acquisition of electric golf cars intended to enhance operational efficiency at the golf course.
Picadome Golf Cars
The board approved $165,000 to purchase gas golf cars to support course operations. Melissa Luker presented this agenda item 1:01:33.
The discussion resulted in approval of the expenditure for the golf cars needed to maintain operations at the course.
Phoenix Park Safety/Maintenance Upgrades
The council approved $70,000 in funding to address safety and maintenance concerns at Phoenix Park 1:01:33. Melissa Luker presented the proposal, which focused on three primary areas of improvement: lighting upgrades, surface repairs, and removal of unsafe elements within the park.
The funding was designated to enhance the overall safety and usability of the park through these targeted infrastructure improvements. The council voted to approve the allocation, moving forward with the planned upgrades.
Decisions
- Motion — passed: Motion to adjourn the meeting