URBAN COUNTY PLANNING COMMISSION-SUBDIVISION ITEMS

Summary

Meeting Overview

The Urban County Planning Commission convened on January 17, 2008, at 1:32 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with Randall Vaughn presiding as chair. The commission addressed 24 agenda items during the session, taking 24 motions and votes throughout the meeting. No public comments were heard during this session.

The commission's work focused primarily on subdivision approvals and administrative matters. Five items were postponed, including developments such as Sand Lake & Estes Property, Tuscany Unit 5, Kingston Hall Unit 2, The Glen at Lochdale Unit 4, and an Allen R. Foster appeal. The majority of the meeting involved approving various subdivision plats and development plans, with 14 subdivision-related approvals granted for projects including Sunny Slope units, National Subdivision lots, Covey Ridge Development, Meadow Oaks, and several other residential and commercial developments.

The commission also handled several administrative and policy matters. They approved the initiation of two text amendments - one concerning extended-stay hotels in the P-1 zone and another related to the PUD-1 zone. The meeting concluded with organizational business, including the election of officers and delegation of the secretary's duties. Additionally, the commission addressed the release and call of various development bonds as part of their routine oversight responsibilities.

Attendance

The Commission meeting on January 17, 2008 had nine members present and two members absent.

Present: • Randall Vaughn • Ed Holmes • Carolyn Richardson • Joan Whitman • James Mahan • Lynn Roche-Phillips • Mike Cravens • Lyle Aten (arrived late) • Neill Day

Absent: • Linda Godfrey • Frank Penn

Late Arrival: • Lyle Aten

The meeting proceeded with a quorum of nine commissioners in attendance out of the total eleven-member commission.

Votes and Decisions

The Commission conducted 24 votes during the January 17, 2008 meeting, with all motions passing unanimously by voice vote.

Administrative Items The meeting began with approval of minutes from August 9, 2007 and November 8, 2007, motioned by James Mahan and seconded by Joan Whitman 0:00. The Commission also approved the release and call of bonds listed on the January 17, 2008 memorandum 38:00.

Postponements Five development cases were postponed to future meetings: - DP 2007-134 (Sand Lake & Estes Property) postponed to February 28, 2008 2:00 - PLAN 2007-52P (Tuscany, Unit 5) postponed to February 14, 2008 4:00 - DP 2007-100 (Kingston Hall, Unit 2) postponed to March 13, 2008 6:00 - ZDP 2007-111 (The Glen at Lochdale, Unit 4) postponed to February 14, 2008 8:00 - BOAR 2007-3 (Allen R. Foster appeal) postponed to February 14, 2008 10:00

Development Approvals The Commission approved 13 development projects, all subject to staff conditions: - PLAN 2008-3P (Sunny Slope, Unit 3) 12:00 - PLAN 2006-148F (Sunny Slope Farm, Unit 3-B reapproval) 14:00 - DP 2007-153 (National Subdivision, Unit 1, Lots 5-10) with condition 13 deleted 16:00 - DP 2007-138 (Covey Ridge Development Company, Lot 5) 18:00 - DP 2008-01 (Meadow Oaks) with an additional condition 20:00 - DP 2008-02 (Bluegrass Business Park, Pemberton Farm, Lot 3A) with 8 votes (Randall Vaughn abstained) 22:00 - PLAN 2008-2P (Calumet Terrace Subdivision, Lots 8 and 9) 24:00 - DP 2008-7 (Boston Road Development, Lots 4 and 5) 26:00 - DP 2008-03 (NDC Property, Unit 1A, Wellington Lot 11, Unit 3) 28:00 - PLAN 2006-251F (Lakepointe Subdivision, Block B, Lot 1 reapproval) with a 10th condition added 30:00 - DP 2008-6 (The Davis Family Children's Irrevocable Trust) 32:00 - PLAN 2007-61F (Coldstream Research Campus, Unit 1B waiver approval) 34:00 - DP 2007-155 (Eastland Parkway Church of God, Lot 2) with condition 24 deleted and condition 23 modified 36:00

Text Amendments and Officer Elections The Commission initiated two text amendments: one for extended-stay hotels in the P-1 zone 40:00 and another to the PUD-1 zone 42:00. They accepted the nominating committee's report for officers 44:00 and delegated the secretary's duties to the Director of Division of Planning 46:00.

Appointments

The Commission made several key leadership appointments during the January 17, 2008 meeting, establishing the organizational structure for the upcoming term.

The following appointments were made:

• Randall Vaughn was appointed as Chairperson
• Linda Godfrey was appointed as Vice Chairperson
• Frank Penn was appointed as Secretary
• Mike Cravens was appointed as Parliamentarian

These appointments establish the core leadership roles necessary for the Commission's operations, with each position carrying specific responsibilities for meeting management and organizational oversight.

Approval of Minutes

0:00

The Commission reviewed and approved minutes from two previous meetings during this agenda item. The minutes under consideration were from the meetings held on August 9, 2007, and November 8, 2007.

Key speakers during this discussion included James Mahan and Joan Whitman, who participated in the review process of the meeting records.

The Commission completed their review of both sets of minutes and formally approved them without any noted objections or required amendments. This approval ensures that the official records of the August 9, 2007, and November 8, 2007, meetings are now part of the Commission's permanent documentation.

The approval of these minutes represents standard procedural business for the Commission, allowing them to maintain accurate records of their previous deliberations and decisions.

Postponement of Sand Lake & Estes Property

2:00

The Commission addressed agenda item DP 2007-134 regarding the Sand Lake & Estes Property during the January 17, 2008 meeting. Rena Wiseman spoke on behalf of this item, which was scheduled for discussion at this session.

Due to scheduling conflicts that prevented proper consideration of the matter, the Commission decided to postpone the Sand Lake & Estes Property item. The discussion was brief, focusing primarily on the procedural need to reschedule rather than the substantive details of the development proposal.

The item was officially postponed to the February 28, 2008 Commission meeting, allowing additional time for proper review and consideration of the property matter. No further details about the specific nature of the Sand Lake & Estes Property development or the reasons for the scheduling conflicts were discussed during this portion of the meeting.

Postponement of Tuscany, Unit 5

4:00

The Commission addressed agenda item PLAN 2007-52P regarding the postponement of Tuscany, Unit 5. Rory Kahly presented the matter to the Commission.

The Tuscany, Unit 5 plan was postponed to the February 14, 2008, meeting at the request of the applicant. No further discussion or debate occurred regarding this agenda item, as it was a procedural matter involving rescheduling rather than substantive review of the development proposal.

The Commission accepted the applicant's request for postponement, and the item was moved to the February 14, 2008, meeting agenda for future consideration.

Postponement of Kingston Hall, Unit 2

6:00

The Commission addressed agenda item DP 2007-100, concerning the postponement of Kingston Hall, Unit 2. Rory Kahly spoke regarding this matter during the meeting.

The Kingston Hall, Unit 2 development plan was postponed to the March 13, 2008, Commission meeting at the request of the applicant. No further discussion or debate occurred on the merits of the project during this meeting, as the item was handled as a procedural postponement request.

The Commission approved the postponement, allowing the applicant additional time before the plan would be reviewed and considered for approval.

Postponement of The Glen at Lochdale, Unit 4

8:00

The Commission considered agenda item ZDP 2007-111 regarding The Glen at Lochdale, Unit 4 development plan. Rory Kahly addressed the Commission during the discussion of this item.

The primary matter before the Commission was a request from the applicant to postpone consideration of The Glen at Lochdale, Unit 4 plan. Rather than proceeding with the scheduled review and discussion of the development proposal, the applicant sought additional time to prepare their presentation or address outstanding issues.

The Commission agreed to the applicant's postponement request. The Glen at Lochdale, Unit 4 plan was rescheduled for consideration at the Commission's February 14, 2008, meeting. This postponement allows the applicant additional time to refine their proposal or gather necessary documentation before presenting to the Commission.

No substantive discussion of the development plan's merits, design details, or potential impacts occurred during this meeting, as the focus was solely on accommodating the applicant's scheduling request. The postponement ensures that when the item does come before the Commission in February, both the applicant and Commission members will have adequate time for thorough preparation and review of the proposal.

Postponement of Allen R. Foster appeal

10:00

The Commission addressed agenda item BOAR 2007-3 regarding the postponement of Allen R. Foster's appeal. The item was handled as a procedural matter with minimal discussion.

The Commission voted to postpone Allen R. Foster's appeal to the February 14, 2008, meeting. No specific details were provided regarding the nature of Foster's appeal or the reasons for the postponement during this portion of the meeting.

The postponement was approved without recorded debate or opposition from Commission members.

Approval of Sunny Slope, Unit 3 and a portion of Unit 1

12:00 The Commission considered agenda item PLAN 2008-3P regarding the approval of Sunny Slope, Unit 3 and a portion of Unit 1.

Jerry VanderWier served as the key speaker for this agenda item, presenting the plan to the Commission for consideration.

The Commission reviewed the proposed development plan for Sunny Slope, which encompassed Unit 3 in its entirety as well as a portion of Unit 1. Staff had prepared a set of conditions for the approval of this development plan.

Following the presentation and discussion, the Commission voted to approve the Sunny Slope, Unit 3 and a portion of Unit 1 plan. The approval was granted with the conditions as listed and recommended by staff.

The specific conditions attached to the approval were not detailed in the available materials, but the Commission accepted staff's recommendations in full as part of their approval decision.

Reapproval of Sunny Slope Farm, Unit 3-B

14:00

The Commission considered the reapproval of Sunny Slope Farm, Unit 3-B under plan identifier PLAN 2006-148F. Jerry VanderWier presented the item to the Commission for consideration.

The staff recommended reapproval of the Sunny Slope Farm, Unit 3-B development plan with the same conditions that were previously established. The reapproval process allows for the continuation of a previously approved development plan that may have required additional time for implementation or had its approval period expire.

The Commission approved the reapproval of Sunny Slope Farm, Unit 3-B with the previous conditions as recommended by staff. No significant concerns or objections were raised during the discussion of this item.

Approval of National Subdivision, Unit 1, Lots 5-10

16:00

The Commission considered agenda item DP 2007-153 for the approval of National Subdivision, Unit 1, Lots 5-10. Jason Banks served as the key speaker presenting this subdivision plan to the Commission.

The staff had prepared a set of conditions for approval of the subdivision plan. During the discussion, the Commission reviewed these recommended conditions and made modifications to the staff's original proposal.

The Commission ultimately approved the National Subdivision, Unit 1, Lots 5-10 plan with the staff-recommended conditions, with one notable change: condition number 13 was deleted from the final approval. The specific content of the deleted condition and the reasoning behind its removal were not detailed in the available materials.

Outcome: The subdivision plan was approved with conditions as modified by the Commission.

Approval of Covey Ridge Development Company, Lot 5

18:00

The Commission considered agenda item DP 2007-138, the Approval of Covey Ridge Development Company, Lot 5 development plan. John Kingston served as the key speaker presenting information on this development proposal.

The Commission reviewed the development plan for Lot 5 within the Covey Ridge Development Company project. Staff had prepared a recommendation that included specific conditions to be met as part of the approval process.

Following the presentation and discussion, the Commission voted to approve the Covey Ridge Development Company, Lot 5 plan. The approval was granted with conditions as outlined by staff in their recommendation.

The development plan approval allows Covey Ridge Development Company to proceed with their proposed development on Lot 5, subject to meeting all the conditions specified by staff during the review process.

Approval of Meadow Oaks

20:00

The Commission considered agenda item DP 2008-01 for the approval of Meadow Oaks development plan. Tony Barrett served as the key speaker presenting information on this development proposal.

The Commission reviewed the Meadow Oaks plan and the conditions recommended by staff for approval. During the discussion, the Commission determined that an additional condition beyond those initially proposed by staff should be added to the approval.

The Commission ultimately approved the Meadow Oaks development plan with the staff-recommended conditions plus the newly added condition. The specific details of the staff conditions and the additional condition added by the Commission were not detailed in the available meeting materials.

The approval of DP 2008-01 allows the Meadow Oaks development to proceed under the established conditions set forth by staff and the Commission.

Approval of Bluegrass Business Park, Pemberton Farm, Lot 3A

22:00

The Commission considered agenda item DP 2008-02, the approval of Bluegrass Business Park, Pemberton Farm, Lot 3A development plan. Chris Howard served as the key speaker presenting this item to the Commission.

The development plan for Lot 3A within the Bluegrass Business Park at Pemberton Farm was reviewed by staff and brought before the Commission for approval. The proposal underwent the standard review process, with staff providing their analysis and recommendations for the project.

Following the presentation and discussion, the Commission voted to approve the Bluegrass Business Park, Pemberton Farm, Lot 3A development plan. The approval was granted with conditions as specified by staff in their review. These conditions were incorporated as part of the approval to ensure the development meets all applicable standards and requirements.

The approval of this development plan allows the project to move forward within the established parameters and conditions set forth by the planning staff and adopted by the Commission.

Approval of Calumet Terrace Subdivision, Lots 8 and 9

24:00

The Commission considered agenda item PLAN 2008-2P for the approval of Calumet Terrace Subdivision, Lots 8 and 9. Brad Tune served as the key speaker presenting this subdivision plan to the Commission.

The discussion centered on a subdivision proposal for two specific lots within the Calumet Terrace development. Staff had reviewed the proposal and prepared a list of conditions that would need to be met for approval.

Following the presentation and discussion, the Commission voted to approve the Calumet Terrace Subdivision plan for Lots 8 and 9. The approval was granted with the conditions as outlined by staff, ensuring that the development would meet all necessary requirements and standards.

The approval allows the subdivision to move forward with the development of these two lots within the Calumet Terrace area, subject to compliance with the specified conditions established during the review process.

Approval of Boston Road Development, Lots 4 and 5

26:00

The Commission considered agenda item DP 2008-7, the Boston Road Development plan for Lots 4 and 5. John Napora served as the key speaker presenting this development proposal to the Commission.

The development plan underwent review and discussion by Commission members, with staff having prepared a set of conditions for approval. While the specific details of the proposed development and the conditions were not elaborated in the available materials, the item proceeded through the standard review process for development plans.

Following the presentation and any discussion that occurred, the Commission voted to approve the Boston Road Development, Lots 4 and 5 plan. The approval was granted with the conditions as outlined by staff, ensuring that the development would meet the necessary requirements and standards.

The approval of DP 2008-7 allows the Boston Road Development for Lots 4 and 5 to move forward in the development process, subject to compliance with the staff-recommended conditions that were incorporated into the approval.

Approval of NDC Property, Unit 1A, Wellington Lot 11, Unit 3

28:00

The Commission considered agenda item DP 2008-03, the approval of NDC Property, Unit 1A, Wellington Lot 11, Unit 3. Richard Murphy presented the item to the Commission for review.

The development plan was presented with staff recommendations that included specific conditions for approval. The Commission reviewed the proposed development and the conditions outlined by staff for the NDC Property project.

Following the presentation and discussion, the Commission voted to approve the NDC Property, Unit 1A, Wellington Lot 11, Unit 3 plan with the conditions as listed by staff. The approval was granted as recommended, allowing the development to proceed under the specified requirements.

Reapproval of Lakepointe Subdivision, Block B, Lot 1

30:00

The Commission considered PLAN 2006-251F for the reapproval of Lakepointe Subdivision, Block B, Lot 1. Rory Kahly presented the item to the Commission.

The subdivision plan required reapproval as part of the standard review process. Staff had prepared a set of conditions for approval that were presented to the Commission for consideration.

During the discussion, the Commission determined that an additional condition should be added to the staff's recommended conditions. The Commission approved the reapproval with the original conditions as listed by staff, plus the addition of a 10th condition.

The Commission voted to approve PLAN 2006-251F for the reapproval of Lakepointe Subdivision, Block B, Lot 1 with all conditions as modified during the meeting.

Approval of The Davis Family Children's Irrevocable Trust

32:00

The Commission considered agenda item DP 2008-6, the approval of The Davis Family Children's Irrevocable Trust development plan. Rory Kahly served as the key speaker presenting this item to the Commission.

The Commission reviewed the trust's development proposal and the conditions recommended by staff for approval. Following the presentation and discussion, the Commission voted to approve The Davis Family Children's Irrevocable Trust plan with the conditions as outlined by staff.

The specific conditions attached to the approval were not detailed in the available meeting materials, but the Commission's decision to approve the plan with staff-recommended conditions indicates that any concerns or requirements identified during the review process were addressed through these stipulations.

The approval allows The Davis Family Children's Irrevocable Trust to proceed with their development plans in accordance with the established conditions and applicable regulations.

Approval of waiver for Coldstream Research Campus, Unit 1B

34:00

The Commission considered agenda item PLAN 2007-61F, which involved approval of a waiver for the Coldstream Research Campus, Unit 1B development plan.

The item was presented to the Commission for discussion and approval. Based on the available information, the waiver request related to specific development standards or requirements for Unit 1B of the Coldstream Research Campus project.

The Commission voted to approve the requested waiver for the Coldstream Research Campus, Unit 1B plan. The approval allows the development to proceed with the modified standards outlined in the waiver request.

Outcome: The waiver for PLAN 2007-61F was approved by the Commission.

Approval of Eastland Parkway Church of God, Lot 2

36:00

The Commission reviewed development plan DP 2007-155 for the Eastland Parkway Church of God, Lot 2. Ron Hargett served as the key speaker for this agenda item.

The plan was presented with staff-recommended conditions for approval. During the discussion, the Commission made modifications to the proposed conditions. Specifically, the Commission decided to delete condition 24 entirely from the staff recommendations. Additionally, they amended condition 23 to require that floodplain information be denoted as shown on the plan.

The Commission approved the Eastland Parkway Church of God, Lot 2 development plan with the modified conditions as discussed. The approval included all staff conditions except for the deleted condition 24, and incorporated the revised language for condition 23 regarding floodplain information notation.

Release and call of bonds

38:00

The Commission considered the release and call of bonds as outlined in a memorandum dated January 17, 2008. The agenda item involved reviewing and acting upon specific bond releases and calls that were detailed in the referenced memorandum.

The Commission approved the release and call of bonds as presented in the January 17, 2008 memorandum without recorded discussion or debate during this portion of the meeting.

Outcome: Approved

Initiation of text amendment for extended-stay hotels in the P-1 zone

40:00

The Commission considered the initiation of a text amendment to allow extended-stay hotels as a permitted use in the P-1 zoning district. This agenda item focused on beginning the formal process to modify the existing zoning code to accommodate this type of lodging facility.

Extended-stay hotels typically serve guests who require accommodations for longer periods than traditional hotels, often featuring amenities such as kitchenettes and separate living areas to support extended visits. The proposed text amendment would expand the range of hospitality uses permitted in the P-1 zone, which is generally designated for planned development and mixed-use projects.

The Commission approved the initiation of this text amendment, setting in motion the formal review process that would include public hearings and detailed analysis of the proposed zoning changes. This approval represents the first step in what would be a multi-stage process to evaluate the appropriateness of extended-stay hotels in P-1 zoned areas.

The decision to initiate the text amendment suggests the Commission recognized a potential need or demand for this type of accommodation within the P-1 zoning framework. By approving the initiation, the Commission authorized staff to begin preparing the necessary documentation and analysis that would be required for future public hearings and final consideration of the proposed zoning text changes.

This action does not constitute final approval of the text amendment itself, but rather authorization to begin the formal review and public input process required for zoning code modifications.

Initiation of text amendment to PUD-1 zone

42:00

The Commission considered the initiation of a text amendment to the PUD-1 zone during this meeting. The proposed amendment focused on removing outdated references from the existing zoning code language.

While the specific details of the discussion and the identity of the presenting staff member were not captured in the available records, the Commission moved forward with approving the initiation of this text amendment process.

The amendment appears to be a housekeeping measure designed to clean up the PUD-1 zoning code by eliminating references that are no longer current or relevant. This type of administrative update is typically undertaken to maintain clarity and accuracy in municipal zoning regulations.

The Commission approved the initiation of the text amendment to the PUD-1 zone, allowing the formal amendment process to proceed. This approval represents the first step in what would likely be a multi-stage process involving public hearings and further Commission review before final adoption of the revised zoning language.

Election of Officers

44:00

The Commission addressed the election of officers through a nominating committee report presented by Joan Whitman. The nominating committee had prepared a slate of candidates for the four officer positions.

The committee's recommendations were: • Chairperson: Randall Vaughn • Vice Chairperson: Linda Godfrey • Secretary: Frank Penn • Parliamentarian: Mike Cravens

Joan Whitman presented the nominating committee's report to the Commission for consideration. The report was accepted by the Commission without recorded opposition or debate.

Outcome: The Commission approved the nominating committee's slate of officers. All four positions were filled as recommended, with Randall Vaughn elected as Chairperson, Linda Godfrey as Vice Chairperson, Frank Penn as Secretary, and Mike Cravens as Parliamentarian.

Delegation of Secretary's Duties

46:00

The Commission addressed the delegation of the Secretary's duties during the January 17, 2008 meeting. The agenda item involved transferring certain responsibilities from the Secretary to the Director of the Division of Planning.

The Commission approved the delegation of the Secretary's duties to the Director of the Division of Planning. This administrative action allows the Director to perform specific functions that would otherwise require direct action by the Secretary.

The delegation was approved by the Commission without recorded opposition or significant debate during the meeting.