Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on April 8, 2014, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Gray presiding. The council addressed 10 agenda items during the session, covering a range of municipal business including zoning matters, budget amendments, and various administrative items. The meeting included opportunities for public comment both on agenda items and general issues, though no public comments were recorded during either comment period. Council members took 11 votes throughout the meeting, approving items related to requested rezonings and docket approval, summary approval, budget amendments, new business items, continuing business and presentations, and the mayor's report. The session concluded with council reports and adjournment, representing a comprehensive review of current city business and administrative matters.

Attendance

The following members were present at the April 8, 2014 meeting:

• Gorton
• Ellinger
• Kay
• Ford
• Akers
• Beard
• Farmer
• Stinnett
• Scutchfield
• Myers
• Mossotti
• Clarke
• Henson
• Lane

Absent: • Lawless

No members arrived late to the meeting. A total of 14 members were present with 1 member absent.

Votes and Decisions

The council conducted eleven votes during the April 8, 2014 meeting, with ten passing unanimously and one requiring a roll call vote.

Procedural and Administrative Matters The council unanimously approved several procedural items: • Motion by Mossotti, seconded by Gorton, to move the recognition of GreenHouse17 to Public Comment • Motion by Scutchfield, seconded by Ellinger, to approve the docket for the March 20, 2014 Council meeting • Motion by Gorton, seconded by Ellinger, to approve the March 4, 2014 work session summary • Motion by Gorton, seconded by Farmer, to approve the Mayor's report • Motion by Farmer, seconded by Gorton, to adjourn the meeting

Budget and Financial Items Two budget-related motions passed unanimously: • Motion by Gorton, seconded by Scutchfield, to approve budget amendments • Motion by Gorton, seconded by Kay, to approve neighborhood development funds

Docket Additions The council unanimously approved adding three items to the March 20, 2014 docket: • Motion by Henson, seconded by Scutchfield, to place a resolution for Fire Recruit Class • Motion by Ellinger, seconded by Akers, to place a resolution for FY2014 expenditures

New Business Two additional items passed unanimously: • Motion by Beard, seconded by Ellinger, to approve new business • Motion by Kay, seconded by Clarke, to place an ordinance for use of 'Lexington' for branding on the March 20, 2014 docket

Roll Call Vote The only contested vote was on the ordinance regarding use of 'Lexington' for branding, which passed 12-2. Voting in favor were Gorton, Ellinger, Kay, Ford, Akers, Beard, Stinnett, Scutchfield, Myers, Mossotti, Clarke, and Henson. Farmer and Lane voted against the measure.

*Note: Transcript timestamps were not available for these votes.*

Budget and Financial Actions

The meeting addressed 33 financial items totaling over $6.1 million in contracts, grants, and amendments.

Major Grant Awards: - L0318-14: Authorization to accept $4,437,072 in federal funds from the U.S. Department of Housing and Urban Development through the 2014 Consolidated Plan - L0291-14: Acceptance of $686,000 for FY 2015 transportation planning activities - L0277-14: Application submission for $274,120 from the Kentucky Department of Juvenile Justice - L0249-14: Award of $275,000 Class B Stormwater Quality Projects Incentive Grant to Sanford E. Levy, LLC

Significant Contract Changes: - L0264-14: Change Order No. 2 with Smith Contractors, Inc. for $514,668.34 - L0310-14: Agreement with CPS HR Consulting for written examinations totaling $136,340 - L0286-14: Application for $90,500 Household Hazardous Waste Grant from Kentucky Energy and Environment Cabinet - L0267-14: Memorandum of Agreement with Kentucky Community and Technical College System for $60,000 in police training

Infrastructure and Transportation: Multiple federal transportation grants were accepted through the Kentucky Transportation Cabinet: - L0300-14: $100,665.60 for Man O' War Boulevard & Alumni Drive Intersection Project - L0301-14: $47,586.40 for Man O' War Boulevard & Pink Pigeon Intersection Project - L0299-14: $19,034.40 for Man O' War Boulevard & Richmond Road Intersection Project

Smaller Contract Actions: - L0271-14: Change Order No. 1 with Bluegrass Contracting Corporation for $33,029 - L0304-14: $28,875 Class A Stormwater Quality Projects Incentive Grant to Friends of Wolf Run, Inc. - L0252-14: $20,000 grant application for Click It or Ticket Enforcement to Commonwealth of Kentucky Office of Highway Safety

Several items involved no budgetary impact, including insurance plan descriptions with Humana Insurance Company and various facility usage agreements.

Contested Items

The meeting featured one contested item that resulted in a split vote among council members.

Ordinance for 'Lexington' Branding Use

The primary point of contention involved an ordinance that would allow the use of 'Lexington' for branding purposes. While the specific details of the proposed branding usage were not elaborated in the available materials, the item generated enough disagreement to result in a divided council vote.

The motion under consideration was to place this ordinance on the docket for the March 20, 2014 Council Meeting, rather than to approve the ordinance itself at this meeting. Despite being a procedural motion to schedule future discussion, the proposal still faced opposition from council members.

The final vote was 12-2 in favor of placing the ordinance on the March 20th meeting agenda. This means twelve council members supported moving the item forward for future consideration, while two members voted against even scheduling the ordinance for discussion.

The nature of the opposition and the specific concerns raised by the dissenting members were not detailed in the available meeting materials. Similarly, the exact scope and implications of the proposed 'Lexington' branding ordinance were not specified, though the split vote suggests there were substantive disagreements about either the policy itself or the appropriateness of moving it forward to the next meeting.

The successful motion ensures that the ordinance will receive full consideration and debate at the March 20, 2014 Council Meeting, where council members will have the opportunity to discuss the merits of allowing 'Lexington' to be used for branding purposes and ultimately vote on the ordinance itself.

Public Comment - Issues on Agenda

During the April 8, 2014 meeting, a public comment period was held to allow community members to address issues listed on the meeting agenda. This agenda item provided an opportunity for public participation in the governmental process by inviting input on matters scheduled for discussion or action during the meeting.

The public comment period was designated as an informational item, meaning it served to gather community input rather than require formal action by the governing body. No specific speakers were identified in the meeting records for this particular comment period.

This type of public comment session is typically structured to allow residents, stakeholders, and other interested parties to share their perspectives, concerns, or support regarding specific agenda items before the governing body deliberates on those matters. The format generally provides a designated time for public input while maintaining order and ensuring all scheduled business can be conducted.

The outcome of this agenda item was informational, indicating that the comments received were intended to inform the decision-making process for subsequent agenda items rather than prompt immediate action or response during this portion of the meeting.

Requested Rezonings/ Docket Approval

The council addressed the approval of the docket for the upcoming council meeting during this agenda item. The discussion involved key participation from council members Scutchfield and Ellinger.

The council reviewed and discussed the proposed docket items that would be considered at their next meeting. While specific details of the individual rezoning requests or docket items were not detailed in the available materials, the discussion centered on the procedural approval of the meeting agenda and schedule.

Following their review and discussion, the council voted to approve the docket as presented. The approval allows the identified items to move forward for consideration at the subsequent council meeting.

The outcome of this agenda item was successful approval of the docket, enabling the council to proceed with their planned meeting schedule and consideration of the proposed items.

Approval of Summary

The council considered approval of the summary from their previous work session. Council members Gorton and Ellinger participated in the discussion of this agenda item.

The council reviewed the summary document that had been prepared following their prior work session. After discussion, the council voted to approve the summary as presented.

Outcome: The summary was approved by the council.

*Note: Specific transcript timestamps are not available for this agenda item.*

Budget Amendments

The council discussed and approved various budget amendments during the meeting. The discussion was led by key speakers Gorton and Scutchfield, though specific details of their presentations and the nature of the amendments were not captured in the available meeting records.

The agenda item was categorized as a discussion item, indicating that council members had the opportunity to review and debate the proposed budget changes before taking action. While the specific amendments and their financial implications were not detailed in the extracted information, the council ultimately reached a decision to approve the budget modifications.

The outcome of this agenda item was recorded as approved, suggesting that the council found the proposed budget amendments acceptable and voted to implement the changes. However, without access to the specific amendment details, vote tallies, or transcript timestamps, the particular financial adjustments, their purposes, or any concerns that may have been raised during the discussion cannot be reported.

This budget amendment approval represents part of the council's ongoing fiscal management responsibilities, allowing for necessary adjustments to the municipal budget as circumstances and priorities evolve throughout the fiscal year.

New Business

The council addressed new business items during this portion of the meeting. Council members Beard and Ellinger were the primary speakers during this discussion.

The council reviewed and deliberated on the new business matters that were brought forward for consideration. Following their discussion, the council voted to approve the new business items that were presented.

*Note: Specific details about the nature of the new business items, the content of the discussion, and voting details were not available in the provided meeting materials. Transcript timestamps were also not available for this agenda item.*

Continuing Business/ Presentations

The council addressed continuing business and presentations during this portion of the meeting, with key participation from council members Gorton and Kay.

The discussion centered on neighborhood development funds, though specific details about the scope and nature of these funds were not elaborated in the available materials. Both Gorton and Kay contributed to the conversation regarding this ongoing business matter.

The agenda item was categorized as a discussion item, allowing council members to deliberate on the presented topics. Following the discussion, the matter received approval from the council.

*Note: Specific transcript timestamps were not available for this agenda item. Additional details about the specific presentations made, concerns raised, or the exact nature of the neighborhood development funds discussed were not provided in the source materials.*

Council Reports

Council members provided reports on various topics during this agenda item. The discussion was informational in nature, with no formal action taken.

Due to limited available information in the meeting records, specific details about the individual council member reports, topics covered, or key speakers are not available for this summary. This agenda item served as an opportunity for council members to update their colleagues and the public on matters within their respective areas of responsibility or interest.

The outcome of this agenda item was informational, consistent with the typical format of council reports where members share updates rather than seek formal council action.

*Note: Specific transcript timestamps and detailed content are not available in the source materials for this agenda item.*

Mayor's Report

The council considered the Mayor's Report during the April 8, 2014 meeting. The discussion involved key speakers Gorton and Farmer, though specific details of their presentations or remarks were not detailed in the available materials.

The council ultimately approved the Mayor's Report following the discussion between these participants.

*Note: Specific transcript timestamps and detailed content of the Mayor's Report were not available in the source materials provided.*

Public Comment - Issues Not on Agenda

The meeting included a designated period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of public concern outside of the scheduled discussion topics.

No specific transcript timestamp or detailed information about individual speakers or comments was available in the provided materials. The item was classified as informational, indicating that no formal action was taken in response to the public comments received.

This type of public comment period is a standard component of government meetings, allowing for citizen participation and ensuring that community members have a forum to raise issues that may not have been included in the formal agenda but are of public interest or concern.

Adjournment

The meeting was brought to a close with participation from Farmer and Gorton. The adjournment motion was approved, formally ending the proceedings.

No additional details about the adjournment discussion were provided in the available meeting materials.