Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on May 6, 2014, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Gray presiding. The meeting addressed nine agenda items covering routine government business including budget amendments, new business items, and various reports from council members and the mayor. The council took eight votes during the session, approving items such as meeting summaries, budget amendments, and new business proposals. No public comments were recorded during either of the two designated public comment periods for issues on the agenda and issues not on the agenda. The meeting included several informational presentations and reports, with council members and the mayor providing updates on ongoing city matters.

Attendance

The following members were present at the meeting on May 6, 2014:

• Gorton
• Ellinger
• Kay
• Ford
• Akers
• Lawless
• Beard
• Stinnett
• Scutchfield
• Myers
• Clarke
• Henson
• Lane

Absent: Farmer, Mossotti

No members arrived late to the meeting.

A total of 13 members were present and 2 members were absent.

Votes and Decisions

The council conducted eight votes during the May 6, 2014 meeting, with seven passing unanimously and one passing by a 12-1 margin.

Special Meeting Scheduling Scutchfield motioned to schedule a special council meeting for a police disciplinary hearing on June 30, 2014 at 3pm, seconded by Gorton. The motion passed unanimously with all 13 members voting in favor: Gorton, Ellinger, Kay, Ford, Akers, Lawless, Beard, Stinnett, Scutchfield, Myers, Clarke, Henson, and Lane.

Budget Meeting Scheduling Kay motioned to schedule a Special Budget & Finance meeting on June 23, 2014 at 6pm, seconded by Ellinger. This was the only non-unanimous vote of the meeting, passing 12-1 with Beard casting the sole dissenting vote. The 12 members voting in favor were Gorton, Ellinger, Kay, Ford, Akers, Lawless, Stinnett, Scutchfield, Myers, Clarke, Henson, and Lane.

Administrative Approvals The council unanimously approved several administrative items: - Stinnett motioned to approve the April 15, 2014 work session summary, seconded by Myers - Beard motioned to approve budget amendments, seconded by Scutchfield - Beard motioned to approve new business, seconded by Ellinger - Gorton motioned to approve neighborhood development funds, seconded by Kay

Workforce Investment Board Endorsement Ford motioned to endorse the Bluegrass Workforce Investment Board's attempt to identify a new fiscal agent, seconded by Myers. The motion passed unanimously with all 13 members voting in favor.

Meeting Adjournment Ellinger motioned to adjourn the meeting, seconded by Gorton, which passed unanimously.

All votes involved the same 13 council members, with only the Budget & Finance meeting scheduling generating any opposition from member Beard.

Budget and Financial Actions

The meeting addressed multiple financial items totaling over $1 million in grants, contracts, and budget amendments.

Grant Programs and Applications: - Resolution 0374-14 authorized executing seventeen grants under the Sustainability Grants Program totaling $28,740 through the Division of Environmental Policy - Resolution 0380-14 approved submitting a $16,183 application to the Kentucky Department of Juvenile Justice under the Juvenile Accountability Block Grant Program for FY 2015 - Resolution 0426-14 authorized submitting a grant application for $83,830 to the Bluegrass Area Development District for Senior Citizens Center operations in FY 2015 - Resolution 0429-14 approved applying for a $703,430 grant from the Kentucky Commercial Mobile Radio Service Emergency Communications Board for the Lexington 911 PSAP Customer Premise Equipment Upgrade Project

Major Contract Actions: - Resolution 0383-14 amended the Facility Usage Agreement with Fayette County Board of Education for $75,000 to purchase snacks for Parks and Recreation's ESP and REAL programs - Resolution 0396-14 authorized executing an agreement with VAR Resources, Inc. for master lease of laptop computers and computing devices - Resolution 0398-14 and 0399-14 approved Change Orders No. 3 and 4 with Smith Contractors, Inc. for Town Branch and West Hickman Wastewater Treatment Plant Improvements, totaling $98,834.47 and $63,351.75 respectively - Resolution 0401-14 authorized a natural gas supply agreement with Constellation NewEnergy, Inc. at a fixed price not exceeding $6.20 per Mcf for six LFUCG facilities - Resolution 0415-14 approved a $52,600 sole source certification for Summer Feeding Food Box Distribution and Mobile Backpack Programs with God's Pantry Food Bank, Fayette County Public Schools, and Fresh Approach - Resolution 0430-14 authorized $8,000 in financial support to Volunteers of America for emergency housing services in FY 2014

Personnel and Administrative Changes: Several resolutions amended the Code of Ordinances to restructure positions, including Resolution 0379-14 ($252 impact), Resolution 0405-14 ($678 impact), and Resolution 0421-14 ($5,652.12 impact) affecting various departments.

Public Comment - Issues on Agenda

The meeting opened with a public comment period dedicated to issues listed on the agenda. This portion of the meeting provided an opportunity for community members to address the governing body regarding specific items scheduled for discussion during the session.

No specific speakers or comments were documented for this agenda item during the May 6, 2014 meeting. The public comment period was designated as an informational segment, allowing for community input on agenda matters before formal deliberations began.

This agenda item served as a standard procedural element, ensuring public participation and transparency in the decision-making process by providing citizens with the opportunity to voice their perspectives on matters under consideration by the governing body.

Requested Rezonings/ Docket Approval

The council held a discussion regarding requested rezonings and docket approvals during this meeting. This agenda item was informational in nature, with council members reviewing pending rezoning requests and related docket matters.

The discussion covered various rezoning applications that required council consideration and approval. Council members examined the details of these requests as part of their regular review process for land use and zoning matters within their jurisdiction.

This item served as an informational session to keep council members updated on the status of pending rezoning requests and to facilitate discussion about the approval process for items on the docket. No specific action was taken during this discussion, as it was primarily focused on providing information to council members about current rezoning matters under consideration.

The outcome was informational, allowing council members to stay informed about ongoing land use planning matters and rezoning requests that may require future action or approval.

*Note: Specific transcript timestamps are not available for this agenda item.*

Approval of Summary

The council addressed the approval of the summary from their previous work session. The agenda item proceeded without recorded discussion or debate from council members.

The summary of the previous work session was presented to the council for their review and formal approval. No specific concerns were raised regarding the accuracy or completeness of the summary during this portion of the meeting.

Outcome: The council approved the summary of the previous work session.

*Note: No transcript timestamps are available for this agenda item, and no specific speakers were identified in the available meeting records.*

Budget Amendments

The council discussed and approved various budget amendments during this meeting.

The agenda item involved reviewing proposed changes to the municipal budget, though specific details about the nature and scope of the amendments were not provided in the available meeting materials. The discussion resulted in the council's approval of the budget modifications under consideration.

Outcome: The budget amendments were approved by the council.

*Note: Detailed information about specific speakers, amendment amounts, budget categories affected, or the substance of any debate was not available in the source materials for this meeting.*

New Business

The council addressed new business items during this portion of the meeting. According to the meeting records, the discussion resulted in approval of the new business items that were presented.

The extracted data indicates that new business matters were brought before the council for consideration and discussion. While specific details about the individual items discussed are not available in the provided materials, the council proceeded through the new business agenda and reached decisions on the matters presented.

The outcome of the new business discussion was recorded as approved, suggesting that the council voted favorably on the items under consideration during this segment of the meeting.

*Note: Specific transcript timestamps, detailed discussion points, and individual speaker contributions are not available in the source materials for this agenda item.*

Continuing Business/ Presentations

The council received informational presentations on two significant topics during this portion of the meeting. The presentations covered the Lextran Fiscal Year 2014-2015 Budget and the Lexington-Fayette Urban County Government's Population Health Management Strategy.

Key speakers for these presentations included Rocky Burke, Benji Marrs, David R. French, and David M. Demers. The presentations were informational in nature, providing council members with updates and details on these important municipal matters.

The Lextran budget presentation would have covered the public transit system's financial planning for the upcoming fiscal year, including operational costs, service levels, and any proposed changes to routes or services. The Population Health Management Strategy presentation addressed the government's approach to improving community health outcomes and managing public health initiatives across Lexington-Fayette County.

These presentations served to keep council members informed about key operational and strategic initiatives within the urban county government structure. No specific actions or votes were taken during this agenda item, as it was designated for informational purposes only.

*Note: Specific transcript timestamps are not available for this agenda item.*

Council Reports

Council members provided reports on various topics during this agenda item. However, the specific details of what was discussed, which council members spoke, and the content of their individual reports are not available in the provided materials.

This was an informational agenda item where no formal action was taken by the council. The reports likely covered updates on various municipal matters, committee activities, or community issues that individual council members wanted to bring to the attention of their colleagues and the public.

Without access to the meeting transcript or additional documentation, the specific substance of the council reports cannot be detailed in this summary.

Mayor's Report

Mayor Gray provided a report on various municipal issues during the May 6, 2014 meeting. This agenda item served as an informational presentation to update the council and public on current city matters.

The report was delivered by Mayor Gray as part of the regular meeting proceedings. However, specific details about the topics covered, concerns raised, or particular issues discussed during this presentation are not available in the meeting records.

This was an informational item with no formal action taken by the council. The Mayor's Report typically serves as an opportunity for the chief executive to communicate directly with the council and public about ongoing city business, upcoming initiatives, or matters requiring attention.

*Note: Detailed content of the Mayor's report and specific transcript timestamps are not available in the provided meeting documentation.*

Public Comment - Issues Not on Agenda

The meeting concluded with a public comment period for issues not listed on the agenda. This portion of the meeting was designated as informational, providing community members an opportunity to address the governing body on matters of local concern outside the formal agenda items.

No specific speakers, topics, or detailed discussion points were recorded for this public comment period in the available meeting documentation. The session served as the standard closing component of the meeting, maintaining the established practice of allowing public input on non-agenda matters.

The outcome was informational, with no formal actions taken during this portion of the meeting.