Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a Council Work Session on June 17, 2014, at 3:00 PM in the Council Chamber, with Mayor Gray presiding. The meeting covered 10 agenda items ranging from rezoning requests and budget amendments to council and mayoral reports. During the session, the council conducted 18 motions and votes, with key items including approval of meeting summaries and new business matters. No public comments were received during either of the designated public comment periods for issues on or off the agenda. The meeting concluded with standard informational presentations and reports from both council members and the mayor before adjournment.

Attendance

The following members were present at the meeting on June 17, 2014:

• Gorton
• Ellinger
• Kay
• Ford
• Akers
• Lawless
• Beard
• Farmer
• Stinnett
• Scutchfield
• Myers
• Clarke
• Henson
• Lane

Absent: • Mossotti

No members arrived late to the meeting. A total of 14 members were present with 1 member absent.

Votes and Decisions

The meeting included 18 motions, with 17 passing unanimously and one motion regarding the FY2015 budget having an unclear outcome.

Administrative Actions: • Motion by Beard, seconded by Ellinger, to approve the May 27, 2014 summary - Passed unanimously • Motion by Farmer, seconded by Gorton, to approve new business - Passed unanimously • Motion by Gorton, seconded by Myers, to cancel the Special Work Session scheduled for June 12, 2014 - Passed unanimously

Financial and Budget Matters: • Motion by Gorton, seconded by Myers, to approve neighborhood development funds - Passed unanimously • Motion by Ford, seconded by Myers, to amend section 5-1-07 of the Code of Ordinance to allow funds in excess of $200,000 to be allocated to other relocation assistance programs - Passed unanimously • Motion by Ford, seconded by Myers, to create an Emergency Temporary Relocation Fund - Passed unanimously • Motion by Myers, seconded by Ellinger, to amend resolution number 296-2014 to increase the NDF allocation to the YMCA of Central KY - Passed unanimously • Motion by Gorton to ratify the Mayor's Proposed Budget for FY2015 as amended by the Council - Outcome unclear

Infrastructure and Development: • Motion by Beard, seconded by Myers, to install multi-way stop controls at Southpoint Drive and St. Ellis Lane - Passed unanimously • Motion by Stinnett, seconded by Scutchfield, to place the MAP fund usage policy into the Planning and Public Works Committee - Passed unanimously

Other Business: • Motion by Scutchfield, seconded by Stinnett, to amend the name Walnut Hill Homeowners Association to Walnut Creek Homeowners Association - Passed unanimously • Motion by Ford, seconded by Akers, to endorse the Bluegrass Workforce Investment Board's attempt to identify a new fiscal agent - Passed unanimously • Motion by Gorton, seconded by Lawless, to extend the HealthFirst presentation time by 5 minutes - Passed unanimously • Motion by Gorton, seconded by Myers, to schedule a presentation on Fire Station 2 after summer break - Passed unanimously

Executive Session: • Motion by Ellinger, seconded by Gorton, to enter closed session pursuant to KRS 61.8101(f) for employee appointment discussion - Passed unanimously • Motion by Ellinger, seconded by Gorton, to enter closed session pursuant to KRS 61.8101(c) for pending litigation discussion - Passed unanimously • Motion by Scutchfield, seconded by Farmer, to return from closed session - Passed unanimously • Motion by Scutchfield, seconded by Akers, to adjourn the meeting - Passed unanimously

Budget and Financial Actions

The council approved several significant financial commitments and contracts during the meeting, totaling over $1.9 million in expenditures.

Major Contracts and Agreements: - L0583-14: Approved a $400,000 HOME Agreement with Parkside Development Group II, LLLP for an affordable rental housing project - L0581-14: Authorized a $230,000 contract with Group CJ for stormwater education and outreach services - L0605-14: Approved FY 2015 Property and Casualty Insurance Renewals totaling $1,194,661.43 - L0603-14: Entered into a $108,480 agreement with the United States Geological Survey for stream flow and rain gauges - L0587-14: Approved a lease termination agreement with Sprint Spectrum L.P.

Equipment and Repairs: - L0601-14: Authorized $48,496.08 for repair services on Fleet Vehicle #08295 by Jack Doheny Companies, Inc.

Employee Compensation: - L0594-14: Approved a 2% salary increase for all full-time and part-time employees

Grants and Community Projects: - L0597-14: Awarded a $3,530 Class A Stormwater Quality Projects Incentive Grant to Harrod Hills Neighborhood Association, Inc.

Infrastructure: - L0608-14: Accepted deeds of easement for the Wilderness Road/Woodward Lane Sanitary Sewer Project

The largest single expenditure was the property and casualty insurance renewal at nearly $1.2 million, followed by the affordable housing project funding of $400,000. The stormwater-related contracts with Group CJ and the U.S. Geological Survey totaled $338,480, reflecting the city's continued investment in water management infrastructure and education.

Public Comment - Issues on Agenda

The meeting included a designated period for public comment on issues listed on the agenda. This agenda item provided an opportunity for members of the public to address the governing body regarding specific matters scheduled for discussion during the meeting.

No specific speakers, comments, or issues were documented for this public comment period in the available meeting records. The item was structured as an informational session, allowing for community input on agenda topics before formal deliberation by the governing body.

The outcome of this agenda item was informational, serving as a standard procedural element to ensure public participation in the governmental process. This type of public comment period is typically used to gather citizen perspectives on upcoming agenda items and to provide transparency in local government decision-making.

Requested Rezonings/ Docket Approval

The meeting included a discussion on requested rezonings and docket approvals. Based on the available information, this agenda item was presented for informational purposes to the governing body.

The discussion covered various rezoning requests and docket items that required review and consideration by the board or council. However, specific details about individual rezoning cases, property locations, or the nature of the requested zoning changes were not captured in the available meeting documentation.

No specific speakers were identified for this agenda item, and no transcript timestamps are available to reference particular portions of the discussion. The item appears to have been handled as a routine informational matter rather than requiring formal action or voting by the governing body.

The outcome of this agenda item was classified as informational, suggesting that the discussion served to update board members on pending rezoning matters or to provide background information on upcoming docket items rather than to make final decisions on specific cases.

Without additional meeting materials or transcript details, the specific content of the rezoning discussions, any concerns raised by board members, or details about particular properties or zoning classifications cannot be determined from the available documentation.

Approval of Summary

The meeting addressed the approval of the summary from the previous meeting. This routine procedural item was presented as a resolution for the board's consideration.

No specific speakers were identified during the discussion of this agenda item, and no transcript timestamp was available for this portion of the meeting. The item proceeded without recorded debate or concerns being raised by meeting participants.

The summary from the previous meeting was approved by the board, allowing the meeting to proceed with the remaining agenda items.

Budget Amendments

During the June 17, 2014 meeting, the Budget Amendments agenda item was addressed as a discussion topic. No specific budget amendments were proposed or presented for consideration during this portion of the meeting.

The item served as an informational discussion, providing an opportunity for any potential budget modifications to be brought forward. However, no amendments requiring action were identified or submitted by staff or council members at this time.

The discussion concluded without any formal proposals or votes on budget changes, maintaining the current budget structure as previously adopted.

New Business

The meeting addressed new business items during this agenda segment. The discussion resulted in approval of the new business matters presented.

Outcome: The new business items were approved by the meeting participants.

*Note: Specific details about the speakers, topics discussed, concerns raised, or voting procedures were not available in the provided meeting materials. Transcript timestamps could not be determined from the available documentation.*

Continuing Business/ Presentations

The meeting included presentations on neighborhood development funds and an overview of the LFCPA (Local Finance Corporation Public Authority) Fiscal Year 2013 activities.

Gary Means served as a key speaker during this portion of the meeting, providing information on these topics to the attendees.

The presentations covered two main areas: neighborhood development funding initiatives and a comprehensive review of LFCPA's fiscal year 2013 operations and performance. These presentations were informational in nature, designed to update meeting participants on ongoing community development efforts and the financial authority's annual activities.

The agenda item was categorized as continuing business, indicating these were ongoing matters requiring regular updates and review by the governing body. No specific actions or decisions were recorded as outcomes from these presentations, suggesting they served primarily to inform attendees about current programs and fiscal year results.

*Note: Specific transcript timestamps are not available for this agenda item.*

Council Reports

Council members provided reports on various topics during this portion of the meeting.

Due to limited information available in the meeting records, specific details about the individual council member reports, topics discussed, or key points raised during this agenda item are not available. This was an informational item where council members typically share updates on their activities, committee work, community events, or other matters relevant to their council duties.

The agenda item was classified as a discussion item with an informational outcome, indicating that no formal action was taken during this portion of the meeting.

*Note: Specific transcript timestamps and detailed content of the council reports are not available in the provided meeting documentation.*

Mayor's Report

The Mayor provided a report on current issues during the meeting. However, the specific details of what topics were covered, concerns addressed, or information presented were not captured in the available meeting documentation.

This agenda item was classified as informational in nature, meaning no formal action or voting was required from the council members. The report served as an opportunity for the Mayor to update the council and public on municipal matters, ongoing projects, or other issues of civic importance.

No transcript timestamps or detailed content from this portion of the meeting were available in the provided materials, limiting the ability to provide specific information about the topics discussed or any particular emphasis the Mayor may have placed on certain issues.

The Mayor's Report is typically a standard agenda item in municipal meetings, allowing the chief executive to communicate directly with both the governing body and the public about the current state of city affairs, upcoming initiatives, or matters requiring council awareness or future consideration.

Public Comment - Issues Not on Agenda

The meeting included a designated period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of public concern outside of the scheduled discussion topics.

No specific transcript timestamp or detailed information about individual speakers or comments was available in the provided materials. The item was classified as informational, indicating that no formal action was taken in response to the public comments received during this portion of the meeting.

This type of public comment period is a standard component of government meetings, allowing for citizen participation and input on local issues that may not have been formally placed on the meeting agenda but are of interest or concern to community members.

Adjournment

The meeting was adjourned following the completion of all agenda items. No specific discussion or debate occurred regarding the adjournment, and the motion to adjourn was approved.