Urban County Council Work Session on 2014-07-08 3:00 PM - Packet

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on July 8, 2014, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Gray presiding. The meeting addressed five agenda items, including requested rezonings and docket approval, summary approval, new business, continuing business and presentations, and the Mayor's report. Four of the five agenda items were approved, with one item serving an informational purpose. The council conducted 13 motions and votes throughout the session, while no public comments were heard during the meeting.

Votes and Decisions

The council conducted 13 votes during the July 8, 2014 meeting, with most passing unanimously and two requiring roll call votes.

Procedural and Administrative Matters The council unanimously approved several routine items, including: • Approval of the July 1, 2014 Council meeting docket (motion by Beard, second by Scutchfield) • Approval of the June 24, 2014 work session summary (motion by Gorton, second by Akers) • Budget amendments (motion by Stinnett, second by Myers) • Amendment to add additional budget items (motion by Ellinger, second by Lawless) • New business approval (motion by Ellinger, second by Farmer) • July 1, 2014 neighborhood development funds (motion by Scutchfield, second by Myers) • Substitution of Planning & Public Works minutes from July 1, 2014 meeting packet (motion by Farmer, second by Ellinger) • Mayor's report approval (motion by Gorton, second by Akers)

Legislative Actions The council unanimously voted to place an ordinance amending section 2-151 of the Code of Ordinances related to the Keep Lexington Beautiful Commission on the docket (motion by Henson, second by Scutchfield).

Roll Call Votes Two items required roll call votes with recorded individual positions:

The motion to accept and endorse preliminary recommendations of the stakeholder group (motion by Ford, second by Gorton) passed 11-1. Voting in favor: Gorton, Ellinger, Kay, Ford, Lawless, Beard, Stinnett, Scutchfield, Mossotti, Clarke, and Henson. Lane voted against.

The motion to cancel the Special Committee of the Whole meeting scheduled for July 1, 2014 (motion by Gorton, second by Ellinger) passed 13-1. Voting in favor: Gorton, Ellinger, Kay, Ford, Akers, Lawless, Beard, Scutchfield, Myers, Mossotti, Clarke, Henson, and Lane. Stinnett voted against.

Appointments The council unanimously approved placing Joan Whitman on the docket as a Board of Adjustment appointment (motion by Gorton, second by Henson).

The meeting concluded with a unanimous vote to adjourn (motion by Farmer, second by Mossotti).

Budget and Financial Actions

The meeting addressed four financial authorizations totaling approximately $646,920 in contracts and agreements.

Health Services Contract Amendment The board considered Resolution 0671-14, authorizing execution of the First Amendment to the Health Services Agreement with Corizon, LLC for $87,000. This amendment modifies the existing health services contract with the healthcare provider.

Environmental Infrastructure Contract Change Resolution 0709-14 sought authorization to execute Change Order No. 1 to the existing agreement with AMEC Environmental Infrastructure, Inc. for $59,000. This change order represents modifications to the original scope of work with the environmental consulting firm.

New Environmental Engineering Agreement The largest financial item was Resolution 0710-14, authorizing execution of a new agreement with Hazen and Sawyer Environmental Engineers and Scientists for $500,000. This substantial contract establishes services with the environmental engineering and scientific consulting firm.

Information Sharing Agreement Resolution 0719-14 authorized execution of an Exchange of Information Agreement with the Commonwealth of Kentucky, Education and Workforce Development Cabinet. This agreement carries an annual cost of $1,920 and facilitates data sharing between the organizations.

The four resolutions collectively represent significant financial commitments across health services, environmental consulting, engineering services, and intergovernmental cooperation. The environmental services contracts (AMEC and Hazen and Sawyer) account for the majority of the financial impact at $559,000 combined.

Appointments

The board made one appointment during the July 8, 2014 meeting.

• Joan Whitman was appointed to the Board of Adjustment

No additional details about the appointment terms, voting results, or background information were provided in the available meeting materials.

Contested Items

The meeting featured two items that resulted in split votes among council members, indicating some level of disagreement on the issues.

Preliminary Recommendations of the Stakeholder Group

The first contested item involved a motion to accept and endorse preliminary recommendations from a stakeholder group. While the specific details of these recommendations were not provided in the available materials, the proposal generated enough disagreement to result in a split vote. The motion ultimately passed with strong support, receiving approval from 11 council members while 1 member voted in opposition. The identity of the dissenting member and their specific concerns about the stakeholder group's recommendations were not detailed in the extracted information.

Cancellation of Special Committee Meeting

The second contested item concerned a procedural matter regarding the cancellation of a Special Committee of the Whole meeting that had been previously scheduled for July 1, 2014. This motion to cancel the meeting also faced some opposition, though it passed with even stronger support than the first item. The final vote was 13-1, with only one council member voting against the cancellation. The reasons for the original scheduling of the July 1st meeting, the rationale for its cancellation, and the concerns of the lone dissenting member were not specified in the available materials.

Both contested items, while generating some disagreement, passed with substantial majorities, suggesting that the opposition represented minority viewpoints on the council. The split votes indicate that these were matters where council members felt strongly enough about their positions to vote against the majority, rather than seeking unanimous consensus.

Requested Rezonings/ Docket Approval

The meeting included discussion on requested rezonings and docket approval matters. Based on the available information, this agenda item involved consideration of various rezoning requests that required formal approval from the governing body.

The discussion covered the procedural aspects of reviewing and approving rezoning applications that had been submitted for consideration. This type of agenda item typically involves reviewing applications from property owners or developers seeking to change the zoning classification of specific parcels of land to allow for different types of development or land use.

The outcome of this discussion was approval of the requested rezonings and docket items under consideration. This indicates that the governing body found the rezoning requests met the necessary criteria and requirements for approval.

*Note: Specific details about individual rezoning requests, property locations, speakers, or the nature of the debate were not available in the source materials for this meeting.*

Approval of Summary

The meeting addressed the approval of the summary from the previous work session. This routine procedural item allows council members to review and formally approve the documentation of their prior meeting's discussions and decisions.

The agenda item was presented for consideration without any recorded speakers or specific debate. No concerns or objections were raised regarding the accuracy or completeness of the previous work session summary.

The summary was approved without discussion, indicating council members found the documentation to be accurate and complete. This approval ensures the official record of the previous work session is formally accepted and becomes part of the permanent meeting record.

*Note: No transcript timestamps are available for this agenda item.*

New Business

The meeting addressed new business items during this portion of the proceedings. The agenda item was designated as a discussion and approval session for new business matters.

The item was ultimately approved by the meeting participants, though specific details about the nature of the new business items, the scope of discussion, or individual speaker contributions were not captured in the available meeting records.

Without additional transcript information or detailed minutes, the specific content of the new business discussions, any concerns that may have been raised by participants, or the deliberative process leading to approval cannot be determined from the available documentation.

Continuing Business/ Presentations

During this agenda item, the meeting included presentations on Neighborhood Development Funds and an Environmental Quality Committee Summary. The presentations were informational in nature, providing updates and reports to the attendees.

The session covered two main topics:

• Neighborhood Development Funds - A presentation was given regarding the status and activities of neighborhood development funding programs
• Environmental Quality Committee Summary - An overview was provided of the Environmental Quality Committee's recent work and findings

This agenda item served as an informational briefing for meeting participants, allowing them to receive updates on ongoing municipal programs and committee activities. No specific speakers were identified in the available records, and the presentations concluded without requiring formal action from the body.

The outcome of this agenda item was purely informational, with the presentations serving to keep attendees informed about current neighborhood development initiatives and environmental quality matters under the committee's purview.

*Note: Specific transcript timestamps are not available for this agenda item.*

Mayor's Report

The Mayor presented his report to the council during the July 8, 2014 meeting.

The agenda item was categorized as a presentation and was ultimately approved by the council. However, the specific details of what topics the Mayor covered in his report, the substance of his presentation, and any discussion that followed are not available in the provided meeting documentation.

No transcript timestamps or specific speakers beyond the Mayor's presentation role were recorded for this agenda item. Additionally, no particular concerns, questions, or debate points from council members regarding the Mayor's report were documented in the available materials.

The item concluded with council approval, suggesting the report was received and accepted without significant objection or controversy.