Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a council meeting on April 28, 2015, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Vice Mayor Kay presiding. The council addressed 10 agenda items during the session, covering a range of municipal business including zoning matters, budget amendments, and various administrative items.

The council took 14 votes throughout the meeting, approving several key items including requested rezonings and docket approval, budget amendments, and new business items. The meeting included standard procedural items such as approval of meeting summaries and adjournment, all of which were approved by the council.

No public comments were recorded during either of the designated public comment periods - one for issues on the agenda and another for issues not on the agenda. The meeting also featured informational segments including continuing business and presentations, council reports, and the mayor's report, though specific details of these presentations were not captured in the available data.

The session followed a typical council meeting format, moving through administrative approvals, legislative business, and informational reports before concluding with adjournment.

Attendance

The following members were present at the April 28, 2015 meeting:

Present: • Stinnett • Moloney • J. Brown • Akers • Gibbs • Lamb • Evans • Scutchfield • F. Brown • Mossotti • Bledsoe • Henson • Lane

Absent: • Farmer

No members arrived late to the meeting.

Votes and Decisions

The meeting included 14 motions, all of which passed unanimously. No transcript timestamps were available for the voting portions of the meeting.

Administrative Actions: • Approval of April 14, 2015 summary - Motion by Scutchfield, seconded by Stinnett, passed unanimously • Approval of new business - Motion by Mossotti, seconded by Scutchfield, passed unanimously • Adjournment - Motion by Lane, seconded by Henson, passed unanimously

Budget and Finance Matters: • Approval of neighborhood development funds - Motion by Scutchfield, seconded by Mossotti, passed unanimously • Place funding mechanism for street lighting into Budget & Finance Committee - Motion by Stinnett, seconded by Henson, passed unanimously • Support creation of SAFE Parks position in FY16 budget - Motion by Lamb, seconded by Henson, passed unanimously

Resolutions: • Resolution supporting Safe Routes to School Program - Motion by Stinnett, seconded by Brown, passed unanimously • Resolution supporting establishment of Forest Health Research and Education Center - Motion by Stinnett, seconded by Lane, passed unanimously

Organizational Changes: • Approve Department Reorganization of Security to Department of Public Safety - Motion by Lamb, seconded by Bledsoe, passed unanimously • Approve Department Reorganization of Office of Chief Information Officer - Motion by Lamb, seconded by Lane, passed unanimously

Committee Referrals: • Place traffic study for Jouett Creek Drive into EQ & PW Committee - Motion by Scutchfield, seconded by Mossotti, passed unanimously • Place Food Truck Fire Safety issue into Planning & Public Safety Committee - Motion by Henson, seconded by Mossotti, passed unanimously • Place unsolicited advertisement supplements distribution issue into Planning & Public Safety Committee - Motion by Henson, seconded by Scutchfield, passed unanimously

Public Hearing: • Schedule public hearing on May 7, 2015 for Sayre School industrial revenue bond - Motion by Stinnett, seconded by Scutchfield, passed unanimously

Budget and Financial Actions

The council approved multiple financial items totaling significant expenditures and budget adjustments during the April 28, 2015 meeting.

Property Acquisitions and Real Estate • Authorization to acquire property at 1604 Fr. Sumter Drive for $180,000.00 (L0424-15) • Authorization to accept deeds and easements for Meadow Lane at New Circle Road for $5,000.00 (L0472-15) • Authorization to accept deeds and easements for Liberty Rd.-Winchester Rd. intersection for $30,000.00 (L0473-15)

Major Contracts and Professional Services • Authorization to enter into a Professional Services Agreement with City Visions Associates/AU Associates for $500,000.00 (L0510-15) • Authorization to execute a Purchase of Service Agreement with Lighthouse Ministries for $67,657.00 (L0485-15) • Authorization to enter into a Consultant Services Agreement with Element Design for $33,000.00 (L0511-15) • Authorization to enter into a contract restatement for Group Life Insurance with The Prudential Insurance Company of America for $775,000.00 (L0521-15)

Contract Modifications • Authorization to execute Change Order #1 with Riddell Construction Inc. resulting in a $247.62 credit (L0509-15) • Authorization for approval of Change Order #1 to the design contract with GRW Engineers for a $54,690.00 reduction (L0512-15)

Personnel and Administrative Actions • Authorization to transfer one classified vacant position of Service Writer with budget neutral impact (L0452-15) • Authorization to reallocate one classified position of Safety Coordinator for $672.00 (L0518-15) • Authorization to enter into a rental agreement with the Fayette County Board of Education for $1,200.00 (L0520-15)

No-Cost Items • Authorization to execute a Meet and Confer Memorandum of Understanding with AFSCME, Local 4468 with no budgetary impact (L0442-15) • Ratification of execution of the unanimous settlement agreement in the Kentucky Utilities rate case with no budgetary impact (L0514-15)

Public Comment - Issues on Agenda

During the April 28, 2015 meeting, a public comment period was held to allow community members to address issues listed on the meeting agenda. This agenda item provided an opportunity for public participation and input on matters scheduled for discussion by the governing body.

The meeting included a designated time for public comments specifically related to agenda items, following standard municipal meeting procedures that encourage citizen engagement in local government proceedings.

No specific speakers, comments, or concerns were documented in the available meeting materials for this public comment period. The agenda item was informational in nature, serving as a formal opportunity for public participation in the democratic process.

This public comment period represents the standard practice of allowing community members to voice their opinions, concerns, or support regarding specific agenda items before official deliberation and voting by the governing body.

Requested Rezonings/ Docket Approval

The council considered and approved requested rezonings and docket items during this meeting. The agenda item was presented as a resolution for the council's consideration.

The council voted to approve the requested rezonings and docket items without recorded discussion or debate from the available meeting materials. No specific speakers were identified as presenting or commenting on this item.

Outcome: The resolution was approved by the council.

*Note: Specific details about the properties involved, zoning changes requested, or individual docket items were not available in the provided meeting materials. Transcript timestamps were not available for this agenda item.*

Approval of Summary

The meeting addressed the approval of the summary from the previous meeting session. This routine procedural item was presented for the board's consideration and formal approval.

The summary of the prior meeting was approved without recorded discussion or debate. No specific speakers were identified as participating in deliberation on this agenda item, suggesting it proceeded as a standard administrative matter.

The outcome was the formal approval of the meeting summary, allowing it to stand as the official record of the previous session's proceedings.

*Note: No transcript timestamps were available for this agenda item.*

Budget Amendments

The council considered budget amendments during the April 28, 2015 meeting. The amendments were presented as a resolution for council approval.

The budget amendments were discussed and ultimately approved by the council. However, specific details about the nature of the amendments, the dollar amounts involved, or which budget categories were affected were not captured in the available meeting documentation.

No specific speakers were identified as presenting or debating the budget amendments, and no particular concerns or objections were recorded during the discussion of this item.

The resolution containing the budget amendments received approval from the council.

*Note: Detailed information about the specific budget amendments, discussion points, and speaker contributions was not available in the source materials for this meeting.*

New Business

During the April 28, 2015 meeting, new business items were introduced for consideration by the governing body.

The agenda item was presented as a resolution and received approval from the members present. However, the available meeting records do not provide specific details about the nature of the new business items that were discussed, the content of any presentations made, or the substance of deliberations that took place.

No specific speakers were identified in the available documentation for this agenda item, and no transcript timestamps are available to reference particular portions of the meeting discussion.

The outcome of the new business consideration was approval, indicating that whatever items were brought forward received the necessary support from the governing body to move forward.

Without access to more detailed meeting minutes or transcript excerpts, the specific nature of the new business items, any concerns that may have been raised during discussion, or the details of the approval process cannot be determined from the available records.

Continuing Business/ Presentations

During the April 28, 2015 meeting, the agenda included a section for continuing business and presentations. However, the available meeting records do not contain detailed information about the specific topics discussed, presentations given, or speakers who participated in this portion of the meeting.

This agenda item was classified as informational in nature, suggesting that the content was primarily for the purpose of updating attendees on ongoing matters or providing educational presentations rather than requiring formal action or votes from the governing body.

Without access to the meeting transcript or additional documentation, the specific details of what continuing business items were addressed or what presentations were delivered cannot be determined from the available records. This type of agenda item typically includes updates on previously discussed matters, reports from staff or committees, or informational presentations relevant to the organization's work.

The outcome of this agenda item was noted as informational, indicating that no formal decisions or actions were taken during this portion of the meeting.

Council Reports

Council members provided reports on various topics during this agenda item. The reports were informational in nature, allowing council members to update the public and their colleagues on matters of municipal interest.

No specific details about the content of individual council reports, key speakers, or particular topics discussed were available in the provided meeting materials. The agenda item served as a standard opportunity for council members to share updates on their activities, committee work, or issues relevant to their constituencies.

This was a presentation-type agenda item with no formal action required or taken by the council.

*Note: Specific transcript timestamps and detailed content of individual council reports were not available in the source materials provided.*

Mayor's Report

The Mayor provided a report on current issues during the meeting. However, the specific details of what topics were covered, concerns addressed, or information presented were not captured in the available meeting documentation.

This agenda item was classified as informational in nature, indicating that no formal action or voting was required following the Mayor's presentation.

*Note: Detailed transcript information and specific content from the Mayor's report were not available in the source materials for this meeting.*

Public Comment - Issues Not on Agenda

The meeting included a designated period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of local concern outside of the scheduled discussion topics.

No specific transcript timestamp or detailed information about individual speakers or comments was available in the provided materials. The item was classified as informational, indicating that no formal action was taken in response to the public comments received.

This type of public comment period is a standard component of government meetings, allowing for community input and ensuring public participation in the governmental process. The outcome was recorded as informational, meaning the comments were received and noted without requiring immediate board or council action.

Adjournment

The meeting was formally adjourned following the completion of all agenda items. The adjournment motion was approved, bringing the April 28, 2015 meeting to a close.

No additional discussion or debate occurred regarding the adjournment, and no specific concerns were raised by meeting participants. The resolution to adjourn passed without opposition.