Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Council convened on May 26, 2015, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Vice Mayor Kay presiding over the session. The council addressed a comprehensive agenda of 10 items covering various municipal matters including zoning requests, budget amendments, and routine business items.

During the meeting, the council took 13 votes on various motions and agenda items. Key business included the approval of requested rezonings and docket items, budget amendments, and new business proposals. The council also received informational presentations during the continuing business portion of the meeting and heard reports from both council members and the mayor's office.

No public comments were recorded during either of the designated public comment periods - one for issues on the agenda and another for issues not on the agenda. The meeting followed standard procedural format with approval of meeting summaries and concluded with formal adjournment. Overall, the session appeared to focus primarily on administrative and legislative matters typical of municipal governance, with the majority of agenda items receiving approval from the council.

Attendance

The following members were present at the May 26, 2015 meeting:

• Kay
• Moloney
• Stinnett
• J. Brown
• Akers
• Gibbs
• Lamb
• Farmer
• Evans
• F. Brown
• Mossotti
• Bledsoe
• Lane

Absent: • Scutchfield • Henson

No members arrived late to the meeting. A total of 13 members were present and 2 members were absent.

Votes and Decisions

The council conducted 13 unanimous votes during the May 26, 2015 meeting, with all 13 members present voting in favor of each motion.

Administrative Actions: • Meeting Summary Approval - Motion by Farmer, seconded by Bledsoe to approve the May 12, 2015 summary with date changes (13-0) • New Business Approval - Motion by Farmer, seconded by Stinnett to approve new business items (13-0) • Neighborhood Development Funds - Motion by Stinnett, seconded by Mossotti to approve neighborhood development funds (13-0)

Transportation and Infrastructure: • Traffic Signal Changes - Motion by Farmer, seconded by Stinnett to change signaled intersections to four-way stops at Woodland Avenue & Central Avenue and Kentucky Avenue & Central Avenue (13-0) • TIGER Grant Support - Motion by Farmer, seconded by Akers to ask the Department of Law to draft a resolution supporting the TIGER grant application for Town Branch (13-0)

Social Services and Programs: • Emergency Medical Transport Program - Motion by Lamb, seconded by F. Brown to authorize the Department of Social Services to create and administer an Emergency Medical Transport Assistance Program (13-0) • Veteran Business Goals - Motion by Lamb, seconded by Farmer to adopt a resolution providing a 3 percent minimum goal for certified veteran owned small businesses and service-disabled veterans owned businesses (13-0)

Governance and Committees: • International Affairs Commission - Motion by Lamb, seconded by Farmer to approve the proposed ordinance creating the Mayor's International Affairs Advisory Commission (13-0) • LexTran Budget - Motion by Gibbs, seconded by Farmer to place a resolution approving LexTran budget for FY16 on the May 28, 2015 council meeting docket (13-0) • Committee Referrals - Two motions by Lamb to send cell tower process presentations and ordinance no. 271-2009 review to General Government & Social Services Committee (13-0 each)

Procedural Motions: • Motion by Akers, seconded by Farmer to extend the presentation timer by 10 minutes (13-0) • Motion by Akers, seconded by Gibbs to adjourn the meeting (13-0)

All voting members were Kay, Moloney, Stinnett, J. Brown, Akers, Gibbs, Lamb, Farmer, Evans, F. Brown, Mossotti, Bledsoe, and Lane.

Budget and Financial Actions

The meeting addressed 34 financial items totaling over $6.1 million in contracts, grants, and budget amendments.

Major Grant Awards: The city accepted significant federal and state funding, including $2,349,227 for Police Training Incentive Grant from the Kentucky Justice And Public Safety Cabinet (L0649-15) and $2,316,255 for Training Incentives for Firefighters from the Commission on Fire Protection, Personnel, Standards, and Education (L0650-15). Additional grants included $867,600 from the Kentucky Division of Emergency Management (L0614-15) and $489,160 from the Lexington-Fayette County Health Department (L0638-15).

Technology and Equipment Purchases: Council authorized $220,042.71 for an Exacom Logging Recorder from AK Associates (L0637-15) and $54,332.23 for a New LexCall 311 Phone System from Unified Technologies (L0594-15). The city also approved $22,933.26 for disaster recovery software maintenance from Vision Solutions (L0651-15).

Professional Services Contracts: Several consulting agreements were approved, including $150,000 for Brandstetter Carroll Inc. for consulting services (0659-15), $116,880 for the United States Geological Survey (L0616-15), and $24,000 for Tate Hill Jacobs Architects for Government Center and Arts Place Re-Roofing Projects design services (L0567-15).

Construction Change Orders: Multiple construction project amendments were authorized, including $131,895.93 for Lexington Quarry Company's Southland Drive Bike Lane Project (L0664-15), $50,228.96 for Bluegrass Contracting Corporation's Tates Creek Road Sidewalk Improvements (L0662-15), and $43,169.12 for the Isaac Murphy Memorial Art Garden Trailhead project (L0663-15).

Personnel Changes: The council approved several position restructurings, including abolishing an Executive Assistant to Mayor position and creating a Chief of Staff position with a $2,283 budget impact (L0618-15), and reorganizing Deputy Coroner positions with a $1,372 adjustment (L0624-15).

Cost Savings: The city achieved a $67,239.76 reduction through a change order with Todd Johnson Construction Co. (L0652-15) and a $190 monthly reduction by revising the Time Warner Cable agreement for the Downtown Arts Center (L0592-15).

Public Comment - Issues on Agenda

The meeting included a designated period for public comment on issues listed on the agenda. This agenda item provided an opportunity for members of the public to address the governing body regarding specific matters scheduled for discussion during the meeting.

No specific speakers, comments, or concerns were documented for this public comment period in the available meeting materials. The item was listed as informational in nature, indicating it served as a formal opportunity for public input rather than requiring any specific action by the governing body.

This type of public comment period is a standard component of government meetings, allowing community members to share their perspectives on agenda items before official deliberations begin. The absence of recorded comments may indicate either that no members of the public chose to speak during this portion of the meeting, or that detailed documentation of the comments was not included in the available meeting records.

The outcome was classified as informational, meaning the comments received (if any) were for the governing body's consideration but did not require immediate action or response during the meeting.

Requested Rezonings/ Docket Approval

The council reviewed and discussed requested rezonings and docket approvals during this agenda item. Based on the available information, the council engaged in discussion regarding various rezoning requests that required their consideration and approval.

The council ultimately approved the requested rezonings and docket items that were presented for their review. However, specific details about the individual rezoning requests, their locations, the types of zoning changes being sought, or the rationale behind each request are not available in the provided materials.

No transcript timestamps or specific speaker information was available for this agenda item, limiting the ability to provide more detailed information about the nature of the discussion, any concerns that may have been raised by council members, or the specific arguments presented in favor of or against the various rezoning requests.

The approval of these rezoning requests and docket items represents the council's formal action on land use matters that were brought before them for consideration during this meeting.

Approval of Summary

The board considered approval of the summary from the previous meeting. The summary was approved with date changes made to correct inaccuracies in the original document.

Outcome: The summary was approved with the specified date corrections.

*Note: No transcript timestamps or detailed speaker information were available for this agenda item.*

Budget Amendments

The council reviewed and approved budget amendments during this meeting. The agenda item was presented as a resolution requiring council action.

Outcome: The budget amendments were approved by the council.

*Note: Specific details about the nature of the amendments, discussion points, or speaker participation were not available in the meeting materials reviewed.*

New Business

The meeting addressed new business items during this portion of the proceedings. According to the meeting records, the new business items that were presented were discussed and subsequently approved by the governing body.

The extracted data indicates that this was handled as a resolution-type agenda item, suggesting that formal action was required and taken on the matters presented. However, specific details about the nature of the new business items, the substance of the discussions, or the identities of speakers who participated in the deliberations were not captured in the available meeting documentation.

The outcome shows that whatever new business was brought before the body received approval, indicating that the items presented met with the support of the members present and voting.

*Note: Detailed transcript information and specific timestamps were not available for this agenda item, limiting the depth of reporting possible for this section of the meeting.*

Continuing Business/ Presentations

During this portion of the May 26, 2015 meeting, presentations were delivered covering neighborhood development funds and committee reports. The session was informational in nature, providing updates and reports to the governing body and public attendees.

The presentations focused on two main areas: neighborhood development funding initiatives and various committee activities. These presentations served to keep the board and community informed about ongoing projects and committee work within the jurisdiction.

The agenda item was structured as a presentation format, allowing for the sharing of information and updates rather than requiring formal action or voting by the board members. This type of continuing business segment is typically used to maintain transparency and keep stakeholders informed about various municipal activities and programs.

No specific outcome or action items resulted from these presentations, as they were designed to be informational updates rather than items requiring board decisions or approvals.

*Note: Specific details about the content of the presentations, individual speakers, or particular neighborhood development projects discussed were not available in the provided meeting materials.*

Council Reports

Council members provided reports on various topics during this agenda item. The discussion was informational in nature, with no formal action taken.

Due to limited available information in the meeting records, specific details about individual council member reports, topics covered, or key points discussed are not available for this summary. The agenda item served as an opportunity for council members to share updates and information with their colleagues and the public.

This was a standard informational agenda item with no formal outcome or decisions made.

Mayor's Report

The Mayor provided a report on current issues and initiatives during the May 26, 2015 meeting. This agenda item served as an informational presentation to update the council and public on municipal matters.

No specific transcript timestamp or detailed content was available for this agenda item in the provided materials. The report was categorized as a standard informational presentation without recorded debate or discussion from other council members.

The outcome of this agenda item was informational only, with no formal action taken by the council.

*Note: Detailed content of the Mayor's remarks was not available in the source materials provided for this meeting summary.*

Public Comment - Issues Not on Agenda

The meeting included a period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of public concern outside of the scheduled discussion topics.

No specific transcript timestamp or detailed information about individual speakers or comments was provided in the available meeting documentation. The item was classified as informational, indicating that no formal action was taken in response to the public comments received.

This type of public comment period is a standard component of government meetings, allowing for citizen participation and ensuring that community members have access to their elected or appointed officials to raise concerns, make suggestions, or provide input on matters affecting the jurisdiction.

The outcome was recorded as informational, meaning the comments were received and acknowledged but did not result in any immediate decisions or formal responses from the governing body during this meeting session.

Adjournment

The meeting was formally adjourned following completion of the agenda items. The adjournment motion was approved, bringing the May 26, 2015 meeting to a close.

No additional discussion or debate occurred regarding the adjournment, and no specific concerns were raised by council members or attendees before the meeting concluded.