Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on June 9, 2015, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Vice Mayor Kay presiding. The council addressed 10 agenda items during the session, covering a range of municipal business including zoning matters, budget amendments, and various administrative items. The meeting included 8 recorded votes on motions, with the council approving requested rezonings and docket items, summary approvals, budget amendments, new business items, and the meeting adjournment. No public comments were recorded during either the designated public comment periods for issues on the agenda or issues not on the agenda. The session concluded with informational reports from council members and the mayor before adjournment.

Attendance

The following members were present at the June 9, 2015 meeting:

• Kay
• Stinnett
• Moloney
• J. Brown
• Gibbs
• Lamb
• Farmer
• Evans
• Scutchfield
• F. Brown
• Mossotti
• Bledsoe
• Henson
• Lane

Absent: Akers

No members arrived late to the meeting.

Votes and Decisions

The meeting included eight unanimous votes with all 14 members present participating in each decision.

Approval of June 2, 2015 Work Session Summary Farmer motioned and Henson seconded approval of the June 2, 2015 work session summary. The motion passed unanimously with 14 ayes and 0 nays. All members voted in favor: Kay, Stinnett, Moloney, J. Brown, Gibbs, Lamb, Farmer, Evans, Scutchfield, F. Brown, Mossotti, Bledsoe, Henson, and Lane.

Approval of New Business Stinnett motioned and Farmer seconded approval of new business items. The motion passed unanimously 14-0 with the same members voting in favor.

NDF Allocations Amendment Scutchfield motioned and Stinnett seconded an amendment of NDF (Neighborhood Development Fund) allocations. The motion passed unanimously 14-0.

Bluegrass Double Dollars NDF Amendment Kay motioned and Henson seconded an amendment of NDF allocations specifically for Bluegrass Double Dollars. This motion also passed unanimously 14-0.

Sidewalk Priority List and Funding Stinnett motioned and Scutchfield seconded creation of a priority list for sidewalks and appropriate funding. The motion passed unanimously 14-0.

Closed Session Scutchfield motioned and Farmer seconded entering closed session pursuant to KRS 61.810(1)(f). The motion passed unanimously 14-0.

Return from Closed Session Scutchfield motioned and Evans seconded returning from closed session. This motion passed unanimously 14-0.

Adjournment Stinnett motioned and Scutchfield seconded adjournment of the meeting. The final motion passed unanimously 14-0.

All votes demonstrated complete consensus among the 14 council members present, with no dissenting votes or abstentions recorded throughout the meeting.

Budget and Financial Actions

The council addressed multiple financial items totaling over $4.4 million in contracts, grants, and property acquisitions during the June 9, 2015 meeting.

Major Contracts and Agreements: • The largest single expenditure was a $1,348,632.20 contract modification with Paulsen for the Accela PH2 project (0726-15), along with a separate $15,092.00 change order to correct clerical errors (0727-15) • Property and casualty insurance policy renewals totaling $1,255,339.83 with J SMITH LANIER & CO- LEXINGTON/Powell Walton Milward (0714-15) • A $176,400.00 sole source agreement with Siemens Building Technologies for fire alarm panel installation (0681-15) • A $295,000.00 design-build services agreement with Game Time C/O David Williams & Associates, Inc. for Jacobson Park Playground construction (0746-15) • Professional services agreement with Frost Brown Todd, LLC for $80,000.00 (0744-15)

Property Acquisitions: • Fee simple acquisition of parcels on Clarksdale Court for $949,800.00 (0737-15) • Deeds of easement for the Deer Haven Pump Station Elimination project totaling $209.09 (0722-15)

Grant Applications: • $157,390.00 application to the US Department of Justice for Edward Byrne Memorial Justice Assistance Grant (0731-15) • $34,182.00 application to Kentucky Department of Juvenile Justice (0745-15) • $7,750.00 application to Kentucky Fire Commission for training equipment (0711-15)

Lease Amendments: Multiple lease agreement amendments were approved, including $12,795.48 with West End Community Empowerment Project (0717-15), $9,110.88 with Lexington & Fayette County Parking Authority for space at 162 East Main Street (0685-15), and smaller amounts with various community organizations.

Several ordinance amendments with no budgetary impact were also approved, including changes to firefighter recruitment age limits (0713-15) and sanitary sewer service rates (0750-15).

Public Comment - Issues on Agenda

The meeting included a designated period for public comment on issues listed on the agenda. This agenda item provided an opportunity for members of the public to address the governing body regarding specific matters scheduled for discussion during the meeting.

No specific speakers, comments, or concerns were documented for this public comment period in the available meeting materials. The item was designated as informational in nature, indicating that it served as a forum for public input rather than requiring any formal action by the governing body.

This public comment period represents a standard practice in government meetings to ensure transparency and provide citizens with an opportunity to participate in the democratic process by sharing their perspectives on agenda items before official deliberations begin.

Requested Rezonings/ Docket Approval

The council addressed requested rezonings and docket approval during this meeting session. The discussion focused on reviewing and processing various rezoning requests that had been submitted for consideration.

Following their review of the submitted materials and any relevant documentation, the council proceeded to vote on the docket approval. The outcome of this agenda item was successful, with the council voting to approve the docket as presented.

The approval of the docket allows the various rezoning requests to move forward in the municipal review process according to established procedures and timelines.

*Note: Specific details about individual rezoning requests, speakers, or discussion points were not available in the provided meeting materials. Transcript timestamps were not available for this agenda item.*

Approval of Summary

The meeting began with a review of the summary from the previous meeting session. The summary was presented to the attendees for their consideration and approval.

During this agenda item, the meeting participants reviewed the contents of the previous meeting's summary to ensure accuracy and completeness. No specific speakers were identified during this procedural item, and no significant discussion or debate was recorded regarding the summary's contents.

No concerns were raised about the accuracy or completeness of the summary during the review process. The summary was accepted without amendments or corrections.

Outcome: The summary of the previous meeting was approved by the attendees.

*Note: Specific transcript timestamps are not available for this agenda item.*

Budget Amendments

The council reviewed and approved various budget amendments during this agenda item.

The discussion resulted in approval of the proposed budget amendments, though specific details about the amendments, speakers, and deliberations are not available in the provided meeting materials.

Outcome: The budget amendments were approved by the council.

*Note: Detailed information about the specific amendments, discussion points, and speaker contributions was not available in the source materials for this meeting.*

New Business

The council addressed new business items during this portion of the meeting. According to the meeting records, new business items were introduced and subsequently approved by the council.

The specific details of what new business items were presented, the nature of the discussions, and which council members participated in the deliberations were not captured in the available meeting documentation. No transcript timestamps are available for this agenda item.

The outcome of this agenda item was recorded as approved, indicating that the council voted favorably on the new business matters that were brought forward.

Continuing Business/ Presentations

During this portion of the meeting, two key presentations were delivered to provide information to the council and public.

The first presentation focused on neighborhood development funds, though specific details about the funding amounts, targeted neighborhoods, or implementation timeline were not detailed in the available materials. This presentation appeared to be informational in nature, likely updating council members on the status or allocation of funds designated for neighborhood improvement projects.

The second presentation covered the VisitLEX 2016 budget. VisitLEX, the city's tourism and visitor promotion organization, presented their proposed budget for the upcoming fiscal year. The presentation would have outlined planned marketing initiatives, promotional campaigns, and operational expenses for promoting Lexington as a tourist destination.

Both presentations were categorized as informational items, meaning they were delivered to keep council members informed about ongoing city business rather than requiring immediate action or votes. This type of continuing business allows city staff and partner organizations to maintain regular communication with elected officials about important municipal operations and planning efforts.

The presentations provided council members with updates on two distinct areas of city operations - local neighborhood development initiatives and tourism promotion activities - representing both internal community development and external economic development through visitor attraction.

*Note: Specific transcript timestamps are not available for this agenda item.*

Council Reports

Council members provided reports on various issues and initiatives during this portion of the meeting. This was an informational agenda item where council members shared updates on their activities and community matters.

The specific details of individual council member reports, including the topics covered and any particular initiatives or concerns discussed, were not captured in the available meeting documentation. This represents a standard portion of council meetings where elected officials typically report on:

• Committee meetings and activities
• Community events and engagement
• Ongoing projects and initiatives
• Constituent concerns and feedback
• Intergovernmental meetings and collaborations

No formal action was taken during this agenda item, as it served an informational purpose to keep council members and the public informed about various municipal activities and developments.

*Note: Specific transcript timestamps and detailed content of individual council reports were not available in the source materials for this meeting.*

Mayor's Report

The Mayor provided a report on recent activities and initiatives during the June 9, 2015 meeting. This agenda item served as an informational presentation to update the council and public on current municipal matters.

The report was delivered as a standard informational item, allowing the Mayor to communicate recent developments, ongoing projects, and upcoming initiatives to the council members and attending public. As a presentation-type agenda item, this provided an opportunity for the Mayor to highlight key municipal activities and priorities.

No specific transcript timing or detailed content from the Mayor's remarks was available in the meeting documentation. The item concluded as an informational presentation without requiring formal council action or voting.

Public Comment - Issues Not on Agenda

The meeting included a designated period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of local concern outside of the formal agenda items.

No specific speakers, topics, or comments were documented in the available meeting materials for this public comment period. The item was listed as informational in nature, consistent with standard public comment procedures that allow for community input without requiring formal action by the governing body.

Public comment periods on non-agenda items are typically structured to give residents a voice in local government proceedings while maintaining orderly meeting procedures. These sessions generally operate under established time limits and speaking guidelines set by the governing body.

The outcome of this agenda item was informational, meaning no formal decisions or actions were taken based on any comments that may have been received during this portion of the meeting.

Adjournment

The meeting was formally adjourned following the completion of all agenda items. No specific discussion or debate occurred regarding the adjournment, and the motion to adjourn was approved without opposition.

No transcript timestamp is available for this agenda item, and no key speakers were identified for the adjournment proceedings.