Planning Commission Subdivision Public Hearing

Summary

Meeting Overview

The Urban County Planning Commission met on July 9, 2015, at 1:30 p.m. in the Council Chambers at the Urban County Government Building, 200 East Main Street, Lexington, Kentucky. Mike Cravens presided over the meeting, which included 14 agenda items and resulted in 12 motions and votes. The Commission heard 4 public comments during the session.

The meeting covered a range of planning matters, including approval of subdivision and development plans. Notable approvals included PLAN 2015-59F for Hamburg Place Farm (Tuscany, Unit 1, Lot 169), DP 2008-11 for the Louis Hillenmeyer Property amendment, ZDP 2009-86 for the Bryan Property, and PLAN 2015-60CE for Emerge Development, LLC. The Commission also approved the Consent Agenda, Performance Bonds and Letters of Credit, and administrative matters including the Election of Officers and Delegation of Secretary's Duties.

One item, DP 2015-55 concerning Bluegrass Business Park, Lot 4 (Pemberton Farm) and Burke, Hockensmith & Maggard Property, Unit 5, was postponed. The Commission also addressed Postponements or Withdrawals as a separate agenda item. The meeting concluded with adjournment following Staff Items presented for informational purposes.

Attendance

Present: - Mike Cravens - Carolyn Plumlee - Bill Wilson - Will Berkley - David Drake - Karen Mundy - Frank Penn - Joseph Smith - Carolyn Richardson

Absent: - Patrick Brewer - Mike Owens

Late: None reported

Votes and Decisions

Approval of Minutes 54:54 Motion by Bill Wilson, seconded by Carolyn Richardson. Minutes from April 30, 2015, and June 11, 2015, were approved by voice vote with no opposition.

Postponement of PLAN 2015-64F: The Grange Estates 55:30 Motion by Frank Penn, seconded by Carolyn Plumlee. The matter was postponed to July 23, 2015, by voice vote with no opposition.

Approval of Consent Agenda 58:12 Motion by Carolyn Plumlee, seconded by Karen Mundy. Consent Agenda items PLAN 2015-58F and DP 2015-51 were approved by voice vote with no opposition.

Approval of PLAN 2015-59F: Hamburg Place Farm 1:07:05 Motion by Frank Penn, seconded by Joseph Smith. The plan for Tuscany, Unit 1, Lot 169, was approved by voice vote with one abstention (Will Berkley). The approval includes 12 conditions, including Urban County Engineer's acceptance of drainage and sewers, Traffic Engineer's approval of street cross-sections and access, Building Inspection's approval of landscaping, and documentation of Division of Water Quality's approval of Capacity Assurance Program requirements prior to plan certification.

Approval of Waivers for PLAN 2015-59F 1:08:07 Motion by Frank Penn, seconded by Joseph Smith. Waivers to Articles 6-2(a) and 6-6(b) of the Land Subdivision Regulations were approved by voice vote with one abstention (Will Berkley).

Postponement of DP 2015-55: Bluegrass Business Park 1:09:55 Motion by Carolyn Plumlee, seconded by Karen Mundy. The matter was postponed to August 13, 2015, by voice vote with no opposition.

Reapproval of DP 2008-11: Louis Hillenmeyer Property 1:16:29 Motion by Carolyn Plumlee, seconded by Bill Wilson. The amended plan was reapproved by voice vote with no opposition, subject to three conditions.

Reapproval of ZDP 2009-86: Bryan Property 1:24:43 Motion by Frank Penn, seconded by Will Berkley. The plan was reapproved by voice vote with no opposition, subject to two conditions.

Approval of Plan 2015-60CE: Emerge Development, LLC 1:37:18 Motion by Bill Wilson, seconded by Karen Mundy. The plan was approved by voice vote with no opposition, subject to nine conditions.

Release and Call of Performance Bonds 1:37:50 Motion by Mike Cravens, seconded by Bill Wilson. The motion passed by voice vote with no opposition.

Approval of Nominating Slate for Planning Commission Officers 1:40:35 Motion by Carolyn Plumlee, seconded by Frank Penn. The nominating slate was approved by voice vote with no opposition.

Delegation of Secretary's Duties 1:41:06 Motion by Will Berkley, seconded by Bill Wilson. The delegation of Secretary's duties to the Director of Division of Planning and staff was approved by voice vote with no opposition.

Public Comment

Four speakers addressed the council on July 9, 2015, covering topics related to community services and traffic safety.

Grocery Bus Ministry for Seniors 0:00

Peggy presented information about a grocery bus ministry initiative designed to serve seniors in the community. She described the program as well-received and characterized it as mutually beneficial for both the community and the church. Peggy invited other churches and businesses to participate in the effort.

Clay's Mill Road Intersection Project 3:12

Councilmember Jennifer Massadi provided an update on ongoing construction at the Clay's Mill Road and Wellington Way intersection. She highlighted traffic improvements and pedestrian safety enhancements being implemented as part of the project, while acknowledging that the public would need to exercise patience during the construction period.

Traffic Enforcement and Safety 12:33

Lieutenant Bacon addressed traffic enforcement priorities at the intersection, emphasizing the importance of compliance with traffic control devices, particularly the no-left-turn restriction. He urged drivers to exercise patience and attentiveness while navigating the area and to yield to pedestrians.

Pedestrian Safety Concerns 17:30

A Stonewall resident raised concerns about the challenges and dangers associated with crossing Clay's Mill Road, particularly during peak traffic hours. The resident expressed optimism that the planned signalization improvements and new crosswalks would enhance safety for pedestrians in the area.

Appointments

The following appointments and reappointments to the Urban County Planning Commission were made:

• Mike Owens was appointed to the Urban County Planning Commission
• Mike Cravens was reappointed to the Urban County Planning Commission
• Will Berkley was reappointed to the Urban County Planning Commission
• William Wilson was reappointed to the Urban County Planning Commission

Contested Items

Election of Officers

A heated discussion arose during the election of officers. A member raised concerns about term limits and advocated for rotating leadership roles to ensure broader participation across the membership. The member emphasized that leadership rotation would also improve public perception of fairness in the organization's governance.

The specific outcome of this discussion and whether any changes to officer election procedures were implemented is not documented in the available meeting materials.

Call to Order

The meeting was called to order at 1:30 p.m. in the Council Chambers at the Urban County Government Building. 0:00

Mike Cravens presided over the opening of the meeting.

Approval of Minutes

The minutes from the April 30, 2015, and June 11, 2015, meetings were presented for approval. 54:54

Key speakers on this item included Bill Wilson and Carolyn Richardson.

The minutes were approved by voice vote without objection.

Postponements or Withdrawals

During this agenda item, the body considered requests to postpone or withdraw items from consideration. Frank Penn and Carolyn Plumlee participated in the discussion 55:30.

A request to postpone PLAN 2015-64F was granted. No other postponements or withdrawals were made during this portion of the meeting.

Consent Agenda - No Discussion Items

58:12

Two items were approved by consent agenda without discussion during this portion of the meeting:

• PLAN 2015-58F
• DP 2015-51

Key speakers involved in this agenda item included Bill Sallee, Carolyn Plumlee, and Karen Mundy.

Both items were approved without further debate or discussion from the body.

PLAN 2015-59F: Hamburg Place Farm (Tuscany, Unit 1, Lot 169)

1:00:22

The board discussed and approved PLAN 2015-59F for Hamburg Place Farm located at Tuscany, Unit 1, Lot 169. Key speakers in the discussion included Tom Martin, Kevin Phillips, Frank Penn, and Will Berkley.

The plan was approved with conditions. The approval included a waiver for Articles 6-2(a) and 6-6(b) of the Land Subdivision Regulations. The waiver was granted due to sewer line routing concerns and financing needs associated with the project.

The outcome of the agenda item was approval.

DP 2015-55: Bluegrass Business Park, Lot 4 (Pemberton Farm) & Burke, Hockensmith

1:09:21

The development plan for DP 2015-55, involving Bluegrass Business Park Lot 4 (Pemberton Farm) and the Burke, Hockensmith & Maggard Property, Unit 5 (AMD.), was presented for discussion.

Key Participants

Bill Sallee, Carolyn Plumlee, and Karen Mundy participated in the discussion of this agenda item.

Outcome

The plan was postponed. The postponement resulted from two primary issues: the lack of applicant representation at the meeting and unresolved concerns regarding sewer service and access to the property.

DP 2008-11: Louis Hillenmeyer Property (AMD)

1:11:10

The board discussed and reapproved the development plan for the Louis Hillenmeyer Property with amendments. Key participants in the discussion included Bill Sallee, Joey Svec, Carolyn Plumlee, and Bill Wilson.

The plan was reapproved with three new conditions:

• Updated addressing requirements
• Documentation of Water Quality approval

The discussion resulted in approval of the amended development plan.

ZDP 2009-86: Bryan Property

The council discussed and reapproved the Bryan Property development plan (ZDP 2009-86) during this agenda item 1:22:24.

Key Participants

The discussion involved Bill Sallee, Tom Lambden, Frank Penn, and Will Berkley.

Discussion and Outcome

Staff clarified the intent to reapprove the previously certified plan. Following this clarification, the plan was reapproved with two conditions attached to the approval.

PLAN 2015-60CE: Emerge Development, LLC

A minor subdivision plan for Emerge Development, LLC was presented for discussion and approval. The agenda item was addressed approximately 1 hour and 37 minutes into the meeting.

Key Participants

The discussion involved Bill Sallee, Justin Drury, Benjamin Clements, Bill Wilson, and Karen Mundy.

Outcome

The plan was approved with nine conditions. Notably, condition 6 regarding utility easements was excluded from the approval requirements.

Performance Bonds and Letters of Credit

Performance bonds were addressed during this agenda item, with Mike Cravens and Bill Wilson leading the discussion 1:37:50.

The discussion resulted in a motion to release and call upon performance bonds. The motion was approved with no objections raised.

Election of Officers

The Planning Commission proceeded with the election of officers during this agenda item. 1:40:35

Key Speakers

The discussion involved Carolyn Plumlee, Frank Penn, and Will Berkley.

Action Taken

The nominating slate for Planning Commission officers was approved. Mike Owens was elected as Chairperson.

Outcome

The election of officers was approved as presented.

Delegation of Secretary's Duties

The Secretary's duties were delegated to the Director of the Division of Planning and staff. 1:41:06

Key speakers on this matter included Will Berkley and Bill Wilson.

The delegation was approved.

Staff Items

Bill Sallee provided a brief informational update during this agenda item 1:42:12. The remarks included a reminder about an upcoming work session and an encouragement for attendees to enjoy the sun.

No debate or concerns were raised during this portion of the meeting. The item was presented as informational in nature, with no formal action or decision required.

Adjournment

The meeting was adjourned by Mike Cravens after all agenda items had been addressed. 1:42:50