Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Council convened on October 6, 2015, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Vice Mayor Kay presiding over the session. The council addressed a comprehensive agenda of 10 items, focusing primarily on administrative and legislative matters including zoning requests, budget amendments, and routine business items.

During the meeting, council members conducted 16 separate motions and votes, demonstrating active deliberation on the various matters before them. The council successfully approved several key items including requested rezonings and docket approval, budget amendments, and new business items. No public comments were recorded during either of the designated public comment periods - one for issues on the agenda and another for issues not on the agenda.

The meeting included both action items requiring formal votes and informational presentations, with council reports and the mayor's report providing updates to members and the public. The session concluded with formal adjournment after completing all scheduled agenda items, reflecting an efficient handling of municipal business for the Lexington-Fayette urban county government.

Attendance

The following members were present at the meeting on October 6, 2015:

• Kay
• Akers
• Bledsoe
• Evans
• Farmer
• F. Brown
• Gibbs
• Henson
• J. Brown
• Lamb
• Moloney
• Mossotti
• Scutchfield
• Stinnett

All 14 members were in attendance. No members were reported as absent or late for the meeting.

Votes and Decisions

The council conducted 16 votes during the October 6, 2015 meeting, with 14 members present. Most votes were unanimous, with one notable exception requiring a roll call vote.

Ordinance Docket Placements The council unanimously approved placing three ordinances on the docket without public hearings: • Ordinance #4 (motion by Mossotti, second by Lamb) - passed 14-0 • Ordinance #5 (motion by Akers, second by Henson) - passed 14-0 • Ordinance #6 (motion by Evans, second by Farmer) - passed 14-0

For ordinance #7, the council voted to place it on the docket with a public hearing scheduled for October 22, 2015 at 7:00 PM. This motion by Farmer, seconded by Scutchfield, passed by roll call vote 9-5. Voting in favor were Farmer, Scutchfield, Mossotti, Evans, Lamb, Gibbs, Bledsoe, J. Brown, Hensley, and Moloney. Voting against were Kay, Akers, Stinnett, Henson, and F. Brown.

Administrative Approvals Several administrative items passed unanimously: • Approval of the September 25, 2015 council meeting docket (motion by Farmer, second by Henson) • Approval of the September 15, 2015 summary (motion by Scutchfield, second by Akers) • Budget amendments approval (motion by Scutchfield, second by Akers) • Neighborhood development funds approval (motion by Scutchfield, second by Akers)

Committee Referrals The council unanimously approved three committee referrals: • Recycling facility presentation to Environmental Quality & Public Works Committee (motion by Henson, second by Scutchfield) • Body cameras presentation to Planning & Public Safety Committee (motion by Mossotti, second by Henson) • Leaf collection presentation to Environmental Quality & Public Works Committee (motion by Farmer, second by F. Brown)

Session Management The council unanimously voted to enter closed session pursuant to KRS 61.810(1)(c) for potential litigation discussions (motion by Kay, second by Scutchfield), later returned from closed session (motion by Bledsoe, second by Scutchfield), and adjourned at 4:33 PM (motion by Farmer, second by Henson).

Budget and Financial Actions

The meeting addressed seventeen financial items totaling over $646,000 in expenditures and authorizing several grant applications and agreements.

Major Expenditures: • L1230-15: Authorization to execute an agreement with Jones Lang LaSalle for government center consulting services - $198,500 • L1184-15: Authorization for sole source provider agreement with Burdine Security for a self-contained security system - $82,740 • L1188-15: Authorization to accept federal funds from Kentucky Office of Homeland Security for a Portable Airborne Chemical Detection and ID System Project - $65,000

Service Agreements: • L0976-15: FY2016 Purchase of Service Agreement with Bluegrass Area Development District for local dues - $40,096 • L1199-15: FY2016 Purchase of Service Agreement with Bluegrass Area Development District for State Homecare Match funds - $48,610 • L1185-15: Amendment to Agreement with Group CJ, LLC for additional mobility office marketing campaign services - $40,000

Construction and Infrastructure: • L1200-15: Change Order No. 1 (FINAL) with Advanced Mulching Technologies, Inc. for Green Acres Storm Sewer Project - $13,250 • L1226-15: Change Order #1 with Schaefer Contracting, LLC for Masterson Station Park Restroom Building - $5,675 • L1201-15: Change order #2 with GRW for West Hickman WWTP Administration Building design - $4,840

Grant Applications: • L1205-15: Application to Kentucky Energy and Environment Cabinet for Litter Abatement Grant Funding Program - $148,000

No-Cost Agreements: Several memorandums of understanding and agreements were authorized with no budgetary impact, including partnerships with the Federal Bureau of Investigation (L1216-15), Commonwealth of Kentucky for broadband network (L1221-15), and Charter Communications (L1224-15).

Contested Items

The meeting featured one contested item that resulted in a divided vote among council members.

Ordinance #7 Docket Placement

The primary point of contention involved a motion to place ordinance #7 on the docket with a public hearing. This procedural matter generated significant disagreement among council members, ultimately resulting in a split vote.

The motion passed by a margin of 9-5, with nine council members voting in favor of placing the ordinance on the docket for public hearing and five members voting against the proposal. This vote distribution indicates a clear division within the council regarding whether this particular ordinance should advance to the public hearing stage.

The split vote suggests that council members had differing views on either the substance of ordinance #7 itself or the appropriateness of scheduling it for public input at this time. The 9-5 outcome, while decisive enough to move the ordinance forward, demonstrates that more than one-third of the voting members had reservations about the proposal.

Despite the opposition from five council members, the majority prevailed, and ordinance #7 will proceed to be placed on the docket with a public hearing as requested. This procedural victory allows the ordinance to advance through the legislative process, though the divided vote may signal potential challenges ahead when the ordinance comes up for final consideration.

The specific content of ordinance #7 and the reasons behind the split vote were not detailed in the available meeting information, but the voting pattern suggests this item may continue to generate debate as it moves through the council's review process.

Public Comment - Issues on Agenda

The meeting included a designated period for public comment on issues listed on the agenda. This agenda item provided an opportunity for members of the public to address the governing body regarding specific matters scheduled for discussion during the meeting.

No specific speakers were identified during this public comment period, and no transcript timestamps were available for this portion of the meeting. The agenda item was structured as a discussion period and served an informational purpose, allowing community members to provide input on agenda topics before formal deliberations began.

This public comment period represents a standard procedural element in government meetings, ensuring public participation and transparency in the decision-making process by giving citizens the opportunity to voice their opinions, concerns, or support regarding items the governing body planned to address during the session.

The outcome of this agenda item was informational, meaning no formal action was taken during this period. Instead, it served as a forum for public input that could potentially inform the governing body's subsequent discussions and decisions on the various agenda items throughout the meeting.

Requested Rezonings/ Docket Approval

The council reviewed and discussed multiple rezoning requests and docket placements during this agenda item. Several council members participated in the discussion, including Mossotti, Lamb, Akers, Henson, Evans, Farmer, and Scutchfield.

The council members engaged in deliberations regarding the various rezoning applications that had been submitted for consideration. The discussion involved multiple speakers reviewing the merits and details of the proposed rezonings and determining which items should be placed on the docket for further review.

Following their discussion and review of the rezoning requests, the council voted to approve the rezonings and docket placements as presented. The approval allows the rezoning processes to move forward through the appropriate channels and procedures.

*Note: Specific transcript timestamps are not available for this agenda item.*

Approval of Summary

The meeting began with a review of the summary from the previous meeting. Scutchfield and Akers participated in the discussion of this agenda item.

The summary of the prior meeting was presented for review and consideration by the attendees. Following the review process, the summary was formally approved without any noted objections or amendments.

Outcome: The previous meeting summary was approved.

*Note: Specific transcript timestamps are not available for this agenda item.*

Budget Amendments

The council reviewed and approved budget amendments during the October 6, 2015 meeting. The discussion was led by key speakers Scutchfield and Akers, who presented the proposed amendments for council consideration.

The budget amendments were presented as a discussion item requiring council approval. While specific details of the individual amendments were not provided in the available materials, the council proceeded through the review process with input from the designated speakers.

Following the presentation and discussion of the proposed budget amendments, the council voted to approve the amendments as presented. The approval allows for the implementation of the budgetary changes outlined in the amendments.

The successful approval of these budget amendments represents the council's ongoing oversight of municipal finances and their commitment to making necessary adjustments to the budget as circumstances require throughout the fiscal year.

New Business

During the new business portion of the meeting, several items were introduced for consideration by the board.

The discussion was led by key speakers Scutchfield and Henson, who presented the new business items to the board for review and action.

Following the presentation and discussion of the new business items, the board voted to approve the matters that were brought forward. The specific details of the individual business items and the nature of the discussion were not detailed in the available meeting materials.

The new business items were successfully approved by the board, allowing for their implementation or further action as appropriate.

*Note: Specific transcript timestamps are not available for this agenda item.*

Continuing Business/ Presentations

During the October 6, 2015 meeting, the Continuing Business/Presentations agenda item provided an opportunity for various ongoing projects and recognitions to be shared with the body.

The session was structured as an informational presentation format, allowing for updates on current initiatives and acknowledgment of achievements within the organization or community. This type of agenda item typically serves to keep members informed about progress on previously discussed matters and to highlight noteworthy accomplishments.

The presentations covered multiple topics related to ongoing business, though specific details about the individual presentations were not captured in the available meeting documentation. This format allows for a comprehensive review of active projects and provides a platform for recognizing contributions and milestones.

No formal action was required or taken during this portion of the meeting, as the item was designated as informational in nature. The presentations served to maintain transparency and communication regarding continuing initiatives and to celebrate achievements within the organization's scope of work.

This agenda item represents a standard practice in government meetings to ensure ongoing accountability and recognition while keeping all stakeholders informed about the status of various projects and programs under the body's purview.

Council Reports

During the Council Reports segment of the October 6, 2015 meeting, three council members provided updates on various municipal matters and activities.

Council member Henson delivered a report covering topics relevant to their committee assignments and district concerns. The specific details of Henson's presentation were not captured in the available meeting documentation.

Council member Mossotti also presented updates during this portion of the meeting, sharing information on ongoing initiatives and matters within their purview as a council representative.

Council member Farmer rounded out the reporting session with their own updates and observations on city business and community issues.

This agenda item served an informational purpose, allowing council members to communicate directly with their colleagues and the public about various aspects of city governance, committee work, and constituent concerns. The reports provided an opportunity for transparency and coordination among council members on ongoing municipal matters.

No formal action was taken during this segment, as is typical for council report periods which are designed to share information rather than make decisions. The reports contribute to the overall communication and coordination efforts of the city council in their governance responsibilities.

*Note: Specific transcript timestamps and detailed content of individual reports were not available in the source materials for this meeting.*

Mayor's Report

The Mayor provided a report on current issues and initiatives during the October 6, 2015 meeting. This agenda item served as an informational presentation to update the council and public on municipal matters.

No specific transcript timestamps, key speakers beyond the Mayor, or detailed content from the report were available in the provided meeting materials. The item was categorized as a standard informational presentation without requiring council action or voting.

The Mayor's Report concluded as an informational item without any formal outcomes or decisions requiring council approval.

*Note: Detailed content of the Mayor's remarks was not available in the source materials provided for this meeting summary.*

Public Comment - Issues Not on Agenda

The meeting included a designated period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of concern outside the formal agenda items.

No specific speakers, topics, or comments were documented in the available meeting materials for this public comment period. The item was listed as informational in nature, consistent with standard public comment procedures that allow for community input without requiring formal action by the governing body.

This type of public comment period is a standard component of government meetings, designed to ensure public participation and transparency in the governmental process by providing citizens with an opportunity to bring forward issues that may not be scheduled for formal consideration.

Adjournment

The meeting was formally adjourned at 4:33 PM following discussion between key participants.

Key Speakers: • Farmer • Henson

The adjournment motion was approved, bringing the October 6, 2015 meeting to a close.