Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Council convened on March 8, 2016, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Jim Gray presiding. The meeting addressed four agenda items, including public comment on agenda issues, approval of meeting summaries, new business items, and an informational report on the Affordable Housing Fund. Council members conducted four votes during the session, approving both the meeting summary and new business items while receiving informational presentations. One member of the public provided comments on agenda-related matters during the designated public comment period.

Attendance

Present: Stinnett, Moloney, J. Brown, Gibbs, Lamb, Farmer, Evans, Scutchfield, F. Brown, Mossotti, Bledsoe, Hensley

Absent: Kay, Akers, Henson

Late: None

Twelve members were present for the March 8, 2016 meeting, with three members absent and no late arrivals recorded.

Votes and Decisions

The council conducted four votes during the March 8, 2016 meeting, with all motions either passing unanimously or being tabled for future consideration.

March 3, 2016 Council Meeting Docket Approval 0:30 Councilmember Farmer motioned to approve the March 3, 2016 Council Meeting docket, with a second from Councilmember Scutchfield. The motion passed unanimously by voice vote.

New Business Approval 1:00 Councilmember Farmer made a motion to approve new business items, seconded by Councilmember Hensley. This motion also passed unanimously by voice vote.

Gribbin Drive Item Tabled 2:00 A motion was made by Councilmember Farmer, seconded by Councilmember Mossotti, to table item D regarding Gribbin Drive until the next meeting. The motion to table was approved by voice vote.

Neighborhood Development Funds Approval 3:00 Councilmember Scutchfield motioned to approve Neighborhood Development Funds, with Councilmember Henson providing the second. The motion passed unanimously by voice vote.

All votes were conducted by voice vote rather than formal roll call, with no recorded individual vote tallies. The council demonstrated consensus on the procedural matters and funding approvals, with only the Gribbin Drive item requiring postponement for further consideration at a future meeting.

Budget and Financial Actions

The meeting addressed several significant financial items totaling over $1.2 million in contracts, grants, and amendments.

Contract Amendments and Corrections • Resolution 119-16 amended Resolution 10-2016 to correct the contract price with Alpha Mechanical Services, Inc. to $79,267 • Resolution 206-16 changed position titles in the Division of Enterprise Solutions with no associated cost • Resolution 212-16 approved an amendment agreement with Accela Inc. for On-Line Business Tax Portal Transactional Fees

Major Engineering and Infrastructure Contracts • Resolution 180-16 authorized change order #3 to Bell Engineers for Blue Sky Pump Station and Force Main engineering services contract in the amount of $223,626.79 • Resolution 187-16 approved the transfer of unused right-of-way for Gribbin Dr. to an adjacent property owner at 2875 Gribbin Drive • Resolution 193-16 established an agreement with The Schneider Corporation for Integrated Damage Assessment Model Development for $3,000

Grant Awards • Resolution 176-16 accepted a $2,500 FY16 Class B Stormwater Quality Projects Incentive Grant for The Board of Education of Fayette County, Kentucky • Resolution 204-16 approved $880,500 for FY 2017 Transportation Planning Activities

Environmental Services • Resolution 248-16 authorized an agreement with Environmental Enterprises, Inc. for a Household Hazardous Waste collection event totaling $104,585

The largest single expenditure was the $880,500 transportation planning grant, followed by the $223,626.79 engineering services change order for the Blue Sky Pump Station project. These actions demonstrate the government's continued investment in infrastructure, environmental services, and technology improvements.

Public Comment

During the public comment period, one speaker addressed the council regarding ongoing infrastructure projects in the area.

Council Member Farmer spoke about coordination concerns between two major road projects 1:30. Farmer expressed concerns about properly coordinating the Gribbin Drive project with the upcoming Mt. Tabor Road widening project. The speaker emphasized the importance of ensuring that all parties involved would be well served through proper coordination of these infrastructure improvements.

The comment focused specifically on the timing and coordination aspects of these two road projects, highlighting the need for strategic planning to maximize benefits for all stakeholders involved in both the Gribbin Drive work and the planned Mt. Tabor Road widening initiative.

Contested Items

The meeting featured one contested item involving infrastructure project coordination.

Gribbin Drive and Mt. Tabor Road Projects

Council Member Farmer raised a procedural dispute regarding the timing of the Gribbin Drive project approval. Farmer requested to table the Gribbin Drive project to ensure proper coordination with the related Mt. Tabor Road project. This request sparked discussion among council members about whether the delay was necessary.

The disagreement centered on procedural concerns about project sequencing and coordination rather than opposition to the projects themselves. Farmer's motion to table appeared to be motivated by ensuring that both infrastructure projects would be properly aligned in their planning and execution phases.

The discussion focused on the practical implications of moving forward with one project while the other remained in planning stages, and whether delaying the Gribbin Drive project would create better outcomes for both initiatives.

The outcome of this contested item was not specified in the available meeting data, though the procedural nature of the dispute suggests it was resolved through standard council voting procedures on the tabling motion.

Public Comment - Issues on Agenda

0:10 The meeting opened a public comment period for issues listed on the agenda. Council Member Farmer facilitated this portion of the meeting, inviting members of the public to address the council regarding any items scheduled for discussion.

This agenda item served as an opportunity for community members to provide input, raise concerns, or offer perspectives on matters that would be considered during the meeting. The public comment period is a standard procedural element that allows for citizen participation in the governmental process before formal deliberations begin on specific agenda items.

No additional details about specific comments made by members of the public or the duration of the comment period were provided in the available meeting materials. The item was informational in nature, serving as a forum for public input rather than requiring any formal action or decision by the council.

Approval of Summary

0:20

The board considered approval of the summary from the previous work session. Farmer served as the key speaker for this agenda item.

The summary of the previous work session was presented for board approval. No significant discussion or debate was recorded regarding the content of the summary, and no concerns were raised by board members during consideration of this item.

The summary was approved by the board.

New Business

1:00

The council addressed several new business items during this portion of the meeting. Key speakers included Farmer and Mossotti, who led discussions on various matters requiring council consideration.

The new business segment covered financial amendments and project approvals that had come before the council. While specific details of the individual items were not provided in the available materials, the discussions involved matters that required formal council action.

Both Farmer and Mossotti participated actively in presenting and debating the new business items. The discussions appeared to focus on administrative and procedural matters that needed council approval to move forward.

Following deliberation on the new business items, the council voted to approve the matters under consideration. The approval indicates that the council found the presented items to be appropriate and ready for implementation.

The new business portion of the meeting concluded with the successful passage of the discussed items, allowing the relevant departments or parties to proceed with their proposed actions.

Affordable Housing Fund Report

Rick presented an informational report on the activities and impact of the Affordable Housing Fund during the meeting 5:00. The presentation focused on highlighting how the fund has contributed to affordable housing initiatives within the community.

The report was delivered as a presentation to inform attendees about the fund's current status and achievements. Rick served as the primary speaker for this agenda item, providing details about the fund's operations and its role in addressing local affordable housing needs.

This was an informational presentation with no formal action required from the meeting participants. The report served to update attendees on the fund's activities and demonstrate its impact on the community's affordable housing landscape.