Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on April 5, 2016, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Gray presiding. The council addressed 10 agenda items during the session, taking a total of 15 votes on various matters including rezonings, budget amendments, and new business items. Most agenda items were approved, with the exception of continuing business and presentations, which were tabled for future consideration. No public comments were heard during either of the designated public comment periods for issues on the agenda or issues not on the agenda. The meeting concluded with standard informational reports from council members and the mayor before adjournment.

Attendance

The following members were present at the meeting on April 5, 2016:

• Mayor Gray
• Farmer
• Akers
• Henson
• Scutchfield
• Stinnett
• F. Brown
• Mossotti
• Kay
• Gibbs
• Lamb

All members were in attendance with no absences or late arrivals recorded.

Votes and Decisions

The council conducted 15 votes during the April 5, 2016 meeting, with 14 motions passing unanimously and one motion failing.

Approved Items: • May 17, 2016 Council Meeting Docket - Motion by Farmer, seconded by Akers, passed unanimously • March 8, 2016 Work Session Summary - Motion by Akers, seconded by Henson, passed unanimously • Budget Amendments - Motion by Scutchfield, seconded by Henson, passed unanimously • New Business - Motion by Farmer, seconded by Scutchfield, passed unanimously • Neighborhood Development Funds - Motion by Henson, seconded by Mossotti, passed unanimously • Contingency Fund Draft Ordinance - Motion by Stinnett, seconded by Farmer, to approve the ordinance and place it on the March 17, 2016 Council meeting docket, passed unanimously • Meeting Schedule Amendment - Motion by Stinnett, seconded by Kay, to place an ordinance amending section 1 of Ordinance No. 136-2015 on the March 17, 2016 docket, passed unanimously • NDF Amendment - Motion by Scutchfield, seconded by Mossotti, to add $1,850 allocation to the Alzheimer's Association of Greater KY and Southern IN, passed unanimously • PVA Tax Valuation Study - Motion by Hensley, seconded by Farmer, to place a study of the PVA's tax valuations analysis into the Budget, Finance & Economic Development committee, passed unanimously • Mayor's Report - Motion by Stinnett, seconded by Scutchfield, passed unanimously

Procedural Motions: • Budget Committee Report Postponement - Motion by Stinnett, seconded by Farmer, to postpone the Budget, Finance & Economic Development report until after a presentation, passed unanimously • Closed Session Entry - Motion by Kay, seconded by Henson, to enter closed session pursuant to KRS 61.810(1)(c) for potential litigation discussions, passed unanimously • Return from Closed Session - Motion by Gibbs, seconded by Lamb, passed unanimously • Adjournment - Motion by Mossotti, seconded by Lamb, passed unanimously

Failed Motion: • Contingency Fund Amendment - Motion by F. Brown to amend and remove item 5 from the Contingency Fund ordinance failed (no second recorded)

Budget and Financial Actions

The meeting addressed 40 financial items totaling over $66 million in expenditures, contracts, and grant authorizations.

Major Expenditures and Contracts: The largest single item was L0322-16, authorizing a Memorandum of Agreement for a $60,000,000 investment by the Finance and Administration Cabinet in the Lexington Convention Center Project with Lexington Center Corporation. Other significant contracts included L0239-16 for $475,200 to establish Harp Enterprises Inc. as sole vendor for Hart Voting System machines, and L0273-16 for $319,000 with Integrated Engineering, PLLC for the Meadows/Northland/Arlington Public Improvements Project design.

Technology and Equipment Purchases: Several technology-related expenditures were approved, including L0136-16 for $71,816 to purchase an RDK wireless gas detection system from RAE Systems by Honeywell, and L0269-16 for $98,520.71 to execute a Dell lease agreement for 540 desktop computers.

Grant Applications and Awards: Multiple grant authorizations were approved, including L0313-16 for $3,217,882 in federal funds from the U.S. Department of Housing and Urban Development for Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants programs. Additional grants included L0307-16 for $1,056,000 from the Kentucky Transportation Cabinet for the Clays Mill Road Improvements Project and L0285-16 for $217,660 from the Kentucky Department of Juvenile Justice for Day Treatment Services.

Personnel Actions: Several position reclassifications were authorized, including L0284-16 creating an Attorney Sr. position with a $15,215.24 budget impact, and L0315-16 creating two Attorney positions with a $23,790.72 impact.

Infrastructure and Construction: Construction-related items included L0254-16 approving Change Order #1 for $26,012.61 to Devere Construction's truck shed contract, bringing the total to $756,607.61, and L0281-16 for $23,800 in additional fire station apron repairs by Fox Enterprises, Inc.

Public Comment - Issues on Agenda

During the April 5, 2016 meeting, a public comment period was held to allow community members to address issues listed on the meeting agenda. This agenda item provided an opportunity for public participation in the governmental process by inviting input on matters scheduled for discussion or action during the meeting.

No specific speakers, comments, or issues raised during this public comment period were documented in the available meeting materials. The agenda item was designated as informational in nature, indicating that it served as a forum for public input rather than requiring any formal action by the governing body.

The public comment period represents a standard component of government meetings, designed to ensure transparency and community engagement in local decision-making processes. Citizens typically use such opportunities to express support or opposition for agenda items, raise questions about proposed policies or actions, or provide additional information relevant to matters under consideration.

While the specific content of public comments made during this session was not recorded in the available documentation, the inclusion of this agenda item demonstrates the governing body's commitment to providing structured opportunities for public participation in the meeting process.

Requested Rezonings/ Docket Approval

The council considered approval of the docket for the May 17, 2016 Council meeting during this agenda item. The discussion involved key speakers Farmer and Akers, though specific details of their presentations or comments were not captured in the available meeting materials.

The item was classified as an ordinance-type matter, indicating it required formal council action. The docket approval process typically involves reviewing and scheduling upcoming agenda items, rezoning requests, and other municipal business for future meetings.

The council ultimately approved the docket for the May 17, 2016 meeting, allowing the scheduled items to proceed as planned. This administrative action ensures proper scheduling and organization of municipal business for the upcoming council session.

*Note: Specific transcript timestamps and detailed discussion points were not available in the source materials for this agenda item.*

Approval of Summary

The council considered approval of the summary from their March 8, 2016 work session. Council members Akers and Henson participated in the discussion of this agenda item.

The council voted to approve the summary of the March 8, 2016 work session without any recorded objections or concerns raised during the deliberation.

Outcome: Approved

Budget Amendments

The council considered and approved various budget amendments during the meeting. Council members Scutchfield and Henson were the key speakers on this ordinance.

The budget amendments were presented to the council for approval, though specific details about the nature and scope of the amendments were not provided in the available materials. The item was handled as an ordinance, indicating it required formal legislative action by the council.

Following discussion by the participating council members, the budget amendments were approved by the council.

*Note: Specific transcript timestamps are not available for this agenda item, and detailed information about the content of the amendments, amounts involved, or specific budget categories affected was not included in the source materials.*

New Business

The council addressed new business items during this portion of the meeting. Council members Farmer and Scutchfield were the key speakers who participated in the discussion of these matters.

The council ultimately approved the new business items that were presented, though the specific details of what was discussed or the nature of the items considered are not available in the meeting records.

*Note: Specific transcript timestamps and detailed discussion points were not available in the source materials for this agenda item.*

Continuing Business/ Presentations

During this agenda item, the council made a procedural decision regarding the scheduling of reports and presentations. Council members Stinnett and Farmer were the key speakers involved in the discussion.

The primary action taken was the postponement of the Budget, Finance & Economic Development report. Rather than proceeding with this report as originally scheduled, the council decided to table it until after a presentation could be delivered.

The specific details of what presentation was to be given or the reasons for the scheduling change were not detailed in the available materials. However, the council determined that it would be more appropriate to hear the presentation first before addressing the Budget, Finance & Economic Development matters.

This agenda item resulted in a tabling motion, effectively rearranging the meeting's order of business to accommodate the preferred sequence of presentations and reports. The decision suggests the council wanted to ensure proper context or information was provided through the presentation before moving forward with budget and economic development discussions.

The outcome of this agenda item was that the Budget, Finance & Economic Development report was officially tabled pending the completion of the scheduled presentation.

Council Reports

During the Council Reports segment, several council members provided updates on various municipal matters and ongoing initiatives.

Council members Stinnett, Kay, Scutchfield, Hensley, and Farmer participated in the discussion, presenting information on different topics of city business.

Key items addressed during the reports included:

• NDF List Amendments - Discussion centered on proposed changes to the NDF (No Development Fund) list, though specific details of the amendments were not elaborated upon in the available materials.

• Tax Valuation Study - Council members discussed an ongoing study examining tax valuations within the city, which appears to be part of broader fiscal planning efforts.

The reports served an informational purpose, allowing council members to update their colleagues and the public on various municipal initiatives and administrative matters. No formal actions or votes were taken during this portion of the meeting, as is typical for council report segments.

The discussion provided transparency into ongoing city business and allowed for coordination between council members on various projects and studies affecting the municipality. These regular reports help ensure all council members remain informed about different aspects of city operations and planning initiatives.

*Note: Specific transcript timestamps are not available for this agenda item.*

Mayor's Report

The Mayor's Report was presented during the April 5, 2016 meeting. The presentation involved key speakers Stinnett and Scutchfield, who delivered the report to the council.

Following the presentation of the Mayor's Report, the council took action to approve the item. No specific details about the content of the report, concerns raised during discussion, or debate among council members were provided in the available meeting materials.

The agenda item concluded with the council's approval of the Mayor's Report as presented.

*Note: Specific transcript timestamps and detailed discussion content were not available in the source materials for this agenda item.*

Public Comment - Issues Not on Agenda

During the public comment period for issues not on the agenda, four community members addressed the meeting body with various concerns and topics.

The speakers who participated in this public comment session were:

• Kay
• Henson
• Gibbs
• Lamb

This agenda item provided an opportunity for members of the public to bring forward matters of concern or interest that were not specifically scheduled for discussion during the meeting. The public comment period is a standard component of government meetings that allows for community input and engagement on local issues.

The session was informational in nature, with no formal action taken by the meeting body in response to the public comments. This type of agenda item typically serves to inform elected officials and staff about community concerns and may influence future agenda items or policy considerations.

*Note: Specific transcript timestamps are not available for this agenda item, and detailed content of individual public comments was not provided in the source materials.*

Adjournment

The meeting was formally adjourned at 5:41 PM following standard procedural protocol. Council members Mossotti and Lamb participated in the adjournment process.

The adjournment resolution was approved, bringing the April 5, 2016 meeting to a close.