Planning Commission Subdivision Items

Summary

Meeting Overview

The Urban County Planning Commission convened on February 9, 2017, at 1:30 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky. The commission addressed 11 agenda items during the session, taking a total of 11 votes on various planning and zoning matters. No public comments were heard during this meeting.

The commission accomplished several key tasks, including the approval of minutes from January 12, 2016, and the processing of multiple development-related items. Four items were postponed, including Providence Place Tract 3 Lot 3, two separate Lexington Mall items related to Crossfit Maximus, and the Fuller et al. Property & Meadowthorpe Commercial Business Center matter. The commission also continued the Fairlawn & W.J. Haydon Subdivision item to a future meeting.

Among the approved items were the Consent Agenda, Performance Bonds and Letters of Credit, Yellman's Subdivision on Blackburn Avenue, the Bernard Jeffery and Patricia M. Queen Zoning Map Amendment, and Queen Estate. The meeting demonstrated the commission's ongoing work in managing urban development and zoning matters for Lexington-Fayette County, with a mix of routine approvals and items requiring additional consideration at future meetings.

Attendance

The following members were present at the February 9, 2017 meeting:

Present: • Karen Mundy • Carolyn Plumlee • Joe Smith • Mike Owens • Patrick Brewer • Mike Cravens • David Drake • Carolyn Richardson • Bill Wilson

All members were in attendance with no absences or late arrivals recorded.

Votes and Decisions

The meeting began with the approval of January 12, 2016 minutes, motioned by Mr. Chair and passed unanimously 0:30.

Several items were postponed during the session:

• PLN-MJDP-16-00056 - Providence Place, Tract 3, Lot 3 was postponed until February 23, 2017 by unanimous vote 2:00

• PLN-MJSUB-17-00002 - Lexington Mall (Crossfit Maximus) was postponed until March 9, 2017 by unanimous vote 3:30

• PLN-MJSUB-17-00003 - Fuller et al. Property & Meadowthorpe Commercial Business Center was postponed until March 9, 2017 by unanimous vote 5:00

• PLN-MJDP-17-00006 - Lexington Mall (Crossfit Maximus) AMD #21 was postponed until March 9, 2017 by unanimous vote 6:30

• PLN-MNSUB-16-00058 - Fairlawn & W.J. Haydon Subdivision was continued until March 9, 2017 by unanimous vote 15:00

The commission approved several administrative items unanimously:

• Miss Mundy motioned to approve the Consent Agenda, which passed 8:00

• Mr. Chairman motioned to approve Performance Bonds and Letters of Credit, which passed 9:30

Three development projects received approval:

• PLN-MJDP-16-00061 - Yellman's Subdivision (Blackburn Avenue) was approved unanimously on motion by Mr. Joseph Smith, including the 14 revised conditions recommended by staff 12:00

• PLN-MAR-16-00020 - Bernard Jeffery and Patricia M. Queen Zoning Map Amendment was approved unanimously according to staff recommendations 18:00

• PLN-MJDP-16-00047 - Queen Estate was approved unanimously with the 12 noted conditions approved by staff 20:00

All votes during the meeting were unanimous, with no recorded opposition or abstentions on any items.

Approval of January 12, 2016 minutes

0:30

The commission considered approval of the minutes from their January 12, 2016 meeting. Mr. Chair led the discussion of this agenda item.

The minutes were approved by the commission without recorded debate or concerns raised during the meeting.

Outcome: The January 12, 2016 meeting minutes were approved.

Postponement of Providence Place, Tract 3, Lot 3

2:00

The commission addressed agenda item PLN-MJDP-16-00056 regarding Providence Place, Tract 3, Lot 3. Tony Barrett spoke on behalf of the postponement request, explaining that a notification issue had arisen that required the item to be delayed.

The commission discussed the circumstances surrounding the notification problem, though specific details of the notification issue were not elaborated upon in the available materials. The postponement was presented as necessary to address procedural requirements before the Providence Place plan could move forward.

Following the discussion, the commission approved the postponement of the Providence Place, Tract 3, Lot 3 agenda item. The decision allows time for the notification issue to be resolved before the item returns for future consideration.

The outcome was a formal postponement of PLN-MJDP-16-00056, with the understanding that the Providence Place plan would be rescheduled once the underlying notification concerns were properly addressed.

Postponement of Lexington Mall (Crossfit Maximus)

3:30

The commission considered agenda item PLN-MJSUB-17-00002 regarding the Lexington Mall (Crossfit Maximus) development proposal. Rich Murphy served as the key speaker for this discussion.

The primary issue presented to the commission centered on access problems related to the proposed development. These access issues were significant enough to warrant postponing consideration of the Lexington Mall plan rather than proceeding with the scheduled review.

Following discussion of the access concerns, the commission voted to approve the postponement of the Lexington Mall (Crossfit Maximus) proposal. This decision allows additional time to address the identified access issues before the item returns for future consideration.

The postponement ensures that the development proposal can be properly evaluated once the access problems have been resolved, rather than moving forward with an incomplete or problematic application.

Postponement of Fuller et al. Property & Meadowthorpe Commercial Business Center

5:00

The commission considered agenda item PLN-MJSUB-17-00003, regarding the Fuller et al. Property & Meadowthorpe Commercial Business Center development plan. Rich Murphy served as the key speaker for this discussion.

The primary issue addressed during the meeting centered on access concerns related to the proposed development. These access-related challenges prompted the commission to evaluate whether the application was ready to proceed as scheduled.

Following discussion of the access issues, the commission approved the postponement of the Fuller et al. Property plan. This decision allows additional time to address the identified concerns before the item returns for future consideration.

The postponement ensures that access-related matters can be properly resolved before the commission makes a final determination on the development proposal.

Postponement of Lexington Mall (Crossfit Maximus) AMD #21

6:30

The commission considered agenda item PLN-MJDP-17-00006, regarding the Lexington Mall (Crossfit Maximus) AMD #21 plan. Rich Murphy served as the key speaker for this discussion.

The commission determined that the application lacked necessary information required for proper review and consideration. Due to these informational deficiencies, the commission voted to postpone the Lexington Mall AMD #21 plan rather than proceed with the review process.

The postponement allows the applicant additional time to provide the missing documentation and information needed for the commission to conduct a thorough evaluation of the proposed amendment. No specific timeline was established for when the item would return to the commission's agenda.

The outcome of this agenda item was a postponement, with the understanding that the matter would be reconsidered once the applicant submits the required supplemental materials.

Approval of Consent Agenda

8:00

The commission reviewed and approved the consent agenda items during this portion of the meeting. Miss Mundy and Mr. Sahle were the key speakers who participated in the discussion of the consent agenda materials.

Staff presented the consent agenda items to the commission for their consideration. The consent agenda typically includes routine administrative matters and items that require formal approval but are not expected to generate significant discussion or debate.

Following the staff presentation, the commission discussed the consent agenda items as presented. The available information indicates that the discussion proceeded without major concerns or objections being raised by commission members.

The commission ultimately approved the consent agenda items as presented by staff. This approval allows the various administrative and routine matters included in the consent agenda to move forward according to the established procedures and timelines.

The consent agenda process enables the commission to efficiently handle routine business items while reserving more meeting time for substantive policy discussions and matters requiring detailed deliberation.

Approval of Performance Bonds and Letters of Credit

9:30

The commission addressed the approval of performance bonds and letters of credit during this agenda item. Mr. Chairman led the discussion regarding the release of these financial instruments.

The commission reviewed requests for the release of performance bonds and letters of credit that had been submitted for consideration. These financial guarantees are typically held to ensure completion of development projects or compliance with regulatory requirements.

Following the discussion, the commission voted to approve the release of the performance bonds and letters of credit as presented. No significant concerns or objections were raised during the deliberation process.

The approval allows for the return of the financial instruments to the respective parties who had posted them as security for their projects or obligations.

Approval of Yellman's Subdivision (Blackburn Avenue)

12:00

The commission reviewed and discussed the Yellman's Subdivision development plan on Blackburn Avenue under case number PLN-MJDP-16-00061.

Key speakers during the discussion included Mr. Martin and Mr. Owens, who presented details about the subdivision proposal and addressed questions from commission members.

The commission ultimately approved the Yellman's Subdivision plan, but with modifications to the original proposal. The approval came with 14 revised conditions that must be met as part of the development process. While the specific details of these conditions were not provided in the available materials, the revision of conditions suggests the commission had concerns or requirements that needed to be addressed before final approval could be granted.

The outcome of this agenda item was approval of the subdivision plan with the incorporated revisions and conditions.

Continuance of Fairlawn & W.J. Haydon Subdivision

15:00

The commission considered agenda item PLN-MNSUB-16-00058 regarding the continuance of the Fairlawn & W.J. Haydon Subdivision plan. The discussion involved key speakers Mr. Sahle and Mr. Drake, who addressed the need to postpone consideration of this subdivision matter.

The commission determined that the subdivision review should be continued until after the Board of Adjustment meeting takes place. This decision suggests that there may be related zoning or variance issues that need to be resolved by the Board of Adjustment before the planning commission can proceed with their review of the subdivision plan.

The outcome of the discussion was the approval of the continuance request, effectively postponing the substantive review of the Fairlawn & W.J. Haydon Subdivision until the Board of Adjustment has completed its proceedings on related matters.

Approval of Bernard Jeffery and Patricia M. Queen Zoning Map Amendment

18:00

The commission reviewed and approved zoning map amendment PLN-MAR-16-00020 for Bernard Jeffery and Patricia M. Queen. The amendment requested a change from Light Industrial to Neighborhood Business zoning designation.

Key speakers during the discussion included Mr. Martin and Mr. Walburn, who presented information and addressed questions regarding the proposed zoning change. The commission evaluated the merits of converting the property from its current Light Industrial classification to the requested Neighborhood Business zoning.

Following discussion of the application details and any relevant considerations, the commission voted to approve the zoning map amendment. The approval allows the property owned by Bernard Jeffery and Patricia M. Queen to be rezoned from Light Industrial to Neighborhood Business, which will permit different types of commercial uses consistent with neighborhood business zoning requirements.

The commission's approval of PLN-MAR-16-00020 represents the completion of the review process for this particular zoning map amendment request.

Approval of Queen Estate

20:00

The commission reviewed and discussed agenda item PLN-MJDP-16-00047, the Approval of Queen Estate plan. Mr. Martin served as a key speaker during the presentation and discussion of this development proposal.

Staff presented the Queen Estate plan along with 12 specific conditions that had been identified during the review process. The commission engaged in discussion regarding these conditions and the overall merits of the proposed development.

Following the presentation and deliberation, the commission voted to approve the Queen Estate plan. The approval was granted with the understanding that all 12 conditions noted by staff would need to be satisfied as part of the development process.

The commission's decision represents the completion of the review process for this particular development proposal, allowing the project to move forward subject to compliance with the specified conditions.