Planning Commission Subdivision Items

Summary

Meeting Overview

The Urban County Planning Commission convened on June 8, 2017, at 1:30 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with Bill Wilson presiding as the meeting officer. The commission addressed four agenda items during the session, including preliminary and final subdivision plans, development plans, and a zoning map amendment. The commission took 13 votes throughout the meeting on various matters related to the agenda items. Two items were approved: the preliminary subdivision plan for Hamburg Place Community, Phase II (West Wind) amendment and the zoning map amendment for Elkhorn Springs Development, LLC, while two items were postponed - the final subdivision plans for RML-Citation (Hillenmeyer Interest, Ltd.) and the development plans for Ethington & Ethington Property, Tract 1. No public comments were heard during this meeting.

Attendance

The following members were present at the June 8, 2017 meeting:

• Bill Wilson
• Carolyn Richardson
• Karen Mundy
• Carolyn Plumlee
• Will Berkley
• Frank Penn
• David Drake (arrived late)
• Mike Cravens
• Patrick Brewer

Absent: • Mike Owens

Late Arrival: • David Drake

Nine members were in attendance, with one member absent and one member arriving late to the proceedings.

Votes and Decisions

The commission took action on 13 items during the June 8, 2017 meeting, with most decisions receiving unanimous approval.

Postponements

Four items were postponed to June 22, 2017: - PLN-MJDP-17-00015: ETHINGTON & ETHINGTON PROPERTY, TRACT 1 was postponed on a motion by Patrick Brewer, seconded by Carolyn Plumlee 0:00 - PLN-MJDP-17-00052: DISTILLERY DISTRICT - WEST, UNIT 1 was postponed on a motion by Mike Cravens, seconded by Karen Mundy 2:00 - PLN-MJSUB-17-00026: RML-CITATION (HILLENMEYER INTEREST, LTD.) was postponed on a motion by Carolyn Plumlee, seconded by Carolyn Richardson 4:00 - PLN-MJDP-17-00042: RML-CITATION (HILLENMEYER INTEREST, LTD.) was postponed on a motion by Frank Penn, seconded by Karen Mundy 6:00

All postponements passed unanimously with 8 ayes and 0 nays.

Approvals

The consent agenda was approved unanimously 9-0 on a motion by Karen Mundy, seconded by Carolyn Plumlee, with Patrick Brewer abstaining from PLN-MJDP-17-00048 8:00. Bond releases detailed in a memorandum were approved unanimously 9-0 on a motion by Mike Cravens, seconded by Frank Penn 10:00.

Several development plans received unanimous approval: - PLN-MJDP-17-00044: PARKWAY PLAZA, LOT 2 with 15 revised staff conditions 12:00 - PLN-MJDP-17-00049: THE GREATHOUSE PROPERTY with conditions 13-17 changed from 'discuss' to 'resolve' 14:00 - A waiver for access spacing requirements for THE GREATHOUSE PROPERTY 16:00 - PLN-MJDP-17-00007: CALVARY BAPTIST CHURCH reapproval with 11 staff conditions, passing 8-0 with one abstention 18:00

PLN-MNDP-17-00022: RESERVE AT WALNUT GROVE was continued to June 22, 2017 unanimously 20:00.

Roll Call Votes

Two items required roll call votes with Frank Penn casting the sole dissenting vote: - PLN-MAR-17-00008: ELKHORN SPRINGS DEVELOPMENT, LLC passed 8-1 22:00 - PLN-MJDP-17-00017: WINBURN ESTATES SUBDIVISION, UNIT 3 passed 8-1 with 17 staff recommendations 24:00

Appointments

The meeting included appointments to the Nominating Committee, with three individuals being selected to serve in this capacity.

The following appointments were made:

• Mike Cravens was appointed to the Nominating Committee
• Carolyn Plumlee was appointed to the Nominating Committee
• Mike Owens was appointed to the Nominating Committee

All three appointments involved the same action of being appointed to serve on the Nominating Committee. No additional details about the terms of service, specific responsibilities, or voting procedures for these appointments were provided in the available meeting data.

Contested Items

The primary contested item during this meeting was a zone change request for ELKHORN SPRINGS DEVELOPMENT, LLC, which resulted in a split vote among council members.

Zone Change for ELKHORN SPRINGS DEVELOPMENT, LLC

The council considered a zone change proposal that generated significant discussion and concern, particularly regarding its potential impact on the Winburn neighborhood. The nature of the disagreement centered on how the proposed development would affect the existing residential area.

Despite the concerns raised during deliberations, the zone change was ultimately approved by the council with a vote of 8-1. One council member voted against the proposal, indicating substantial but not unanimous opposition to the development plans.

The specific concerns about the Winburn neighborhood impact were not detailed in the available materials, but the split vote suggests there were legitimate questions about compatibility, traffic, density, or other development-related issues that typically arise with zone change requests in established residential areas.

The 8-1 vote outcome demonstrates that while there was some opposition to the proposal, the majority of council members found the zone change request acceptable despite the neighborhood concerns that were raised.

Preliminary Subdivision Plan: HAMBURG PLACE COMMUNITY, PHASE II (WEST WIND) (AMD)

0:00

The commission reviewed an amendment to the Hamburg Place Community, Phase II (West Wind) preliminary subdivision plan. The amendment's primary purpose was to revise the street cross-section of Flying Ebony Drive within the development.

Bill Sallee served as the key speaker for this agenda item, presenting the proposed changes to the commission. The amendment represented modifications to a previously approved subdivision plan that had received Planning Commission approval at their April 14, 2016 meeting, which included specific conditions.

The discussion focused on the technical aspects of the street cross-section revisions for Flying Ebony Drive. The amendment sought to update the engineering specifications and design standards for this particular roadway within the Hamburg Place Community development.

The commission ultimately approved the amendment to the preliminary subdivision plan. This approval allows the developer to proceed with the revised street cross-section design for Flying Ebony Drive as part of the Phase II (West Wind) development of Hamburg Place Community.

The approval maintains continuity with the original Planning Commission decision from April 2016 while accommodating the necessary technical adjustments to the street design. The amendment ensures that the development can move forward with updated infrastructure specifications that meet current engineering and planning standards for the community.

Final Subdivision Plans: RML-CITATION (HILLENMEYER INTEREST, LTD.)

2:00

The Planning Commission addressed agenda item 2, concerning final subdivision plans for RML-CITATION submitted by Hillenmeyer Interest, Ltd. This item had previously been postponed at the Commission's May 11, 2017 meeting.

Bill Sallee served as the key speaker for this agenda item. The discussion centered on issues that had been identified by the Subdivision Committee, which had recommended postponement of the proposal.

The primary concerns raised involved two critical areas:

• Timing issues - The committee expressed concerns about the project's timeline and scheduling
• Public infrastructure requirements - Questions remained about the provision of required public infrastructure elements for the subdivision

Due to these unresolved concerns identified by the Subdivision Committee, the Planning Commission decided to postpone consideration of the RML-CITATION final subdivision plans. The postponement allows additional time for the applicant to address the infrastructure and timing issues before the item returns for future consideration.

The outcome represents a continuation of the May 11, 2017 postponement, indicating that the concerns raised by the Subdivision Committee had not yet been adequately resolved to the satisfaction of the planning review process.

Development Plans: ETHINGTON & ETHINGTON PROPERTY, TRACT 1

4:00

The Planning Commission continued its review of development plans for the Ethington & Ethington Property, Tract 1, which had been previously postponed at two prior meetings on April 6, 2017 and May 11, 2017.

Bill Sallee participated in the discussion of this agenda item. The Subdivision Committee had recommended postponement of the development plan due to the significant number of discussion items that remained unresolved regarding the proposed development.

The Planning Commission ultimately decided to postpone consideration of this item once again, marking the third consecutive meeting where the Ethington & Ethington Property development plans were deferred. The repeated postponements indicate ongoing issues or concerns that require additional review and resolution before the Commission can move forward with approval consideration.

No specific details were provided regarding the nature of the outstanding discussion items or the timeline for when the development plans might return to the Commission for final consideration.

Zoning Map Amendment: ELKHORN SPRINGS DEVELOPMENT, LLC

22:00

The commission considered a petition from Elkhorn Springs Development, LLC for a zoning map amendment affecting property located at 1975 Russell Cave Road. The request sought to rezone 13.84 net acres from Single Family Residential (R-1E) to Planned Neighborhood Residential (R-3).

Bruce Simpson served as a key speaker during the discussion of this agenda item. The proposed zoning change would allow for higher density residential development on the property compared to the existing single-family zoning designation.

The R-3 Planned Neighborhood Residential zone typically permits a variety of housing types and densities, representing a significant change from the R-1E zone which is restricted to single-family residential uses. This type of rezoning request often involves considerations of compatibility with surrounding land uses, infrastructure capacity, and community planning objectives.

Following the presentation and discussion, the commission approved the zoning map amendment petition. The approval allows Elkhorn Springs Development, LLC to proceed with development plans that align with the R-3 zoning requirements for the 13.84-acre property.