Planning Commission Subdivision Meeting

Summary

Meeting Overview

The Urban County Planning Commission convened on October 11, 2018, at 1:30 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with Frank Penn presiding as the meeting officer. The commission addressed seven agenda items during the session, all of which received approval, demonstrating a productive meeting focused on various development and zoning matters throughout Lexington-Fayette County.

The approved items included several significant development projects: Fuller Et. Al. Property & Meadowthorpe Commercial Business Center Unit 1, Tuscany Unit 12, Beaumont Forest Unit 2 (KMSF Parking Expansion), James Motor Company & Kathryn M McBrayer Property, Stonewall Shopping Center, Masterson Station Unit 8-B Section 2 Lot 1 (Lexington Tabernacle, Inc), and Fuller Et. Al. Property Lot 3 (Meadowthorpe Community Business Center). These approvals encompassed a diverse range of projects including commercial developments, residential units, parking expansions, and religious facilities.

The commission conducted 11 motions and votes throughout the meeting to address the various agenda items and procedural matters. No public comments were recorded during this session, indicating either limited public attendance or no requests from citizens to address the commission. The meeting's efficiency in approving all seven agenda items suggests the proposals were well-prepared and met the necessary planning and zoning requirements for the Urban County area.

Attendance

The following members were present at the meeting on October 11, 2018:

• William Wilson
• Headley Bell
• Will Berkley
• Patrick Brewer
• Larry Forester
• Karen Mundy
• Bruce Nicol
• Mike Owens
• Frank Penn
• Carolyn Plumlee

All members were in attendance with no absences or late arrivals recorded.

Votes and Decisions

The meeting included eleven motions, all of which passed unanimously with all ten members present voting in favor.

Minutes Approval 0:30 Carolyn Plumlee motioned to approve the minutes of the September 13, 2018 meeting, seconded by Karen Mundy. The motion passed unanimously 10-0.

Development Plan Postponements Several development plans were postponed to November 8, 2018:

• PLN-MJDP-18-00078 2:00: Lexington Clinic (La Belle Subdivision, Unit 1) postponement motioned by Karen Mundy, seconded by Carolyn Plumlee. Passed unanimously 10-0.

• PLN-MJDP-18-00081 6:00: Leestown Industrial Park, Unit 3 postponement motioned by Larry Forester, seconded by Carolyn Plumlee. Passed unanimously 10-0.

• PLN-MJDP-18-00076 8:00: Blackford Property, Phase 3 postponement motioned by Karen Mundy, seconded by Headley Bell. Passed unanimously 10-0.

• PLN-MJDP-18-00075 10:00: Willow Oak Shopping Center (Millpond Center) postponement motioned by Mike Owens, seconded by Larry Forester. Passed unanimously 10-0.

• PLN-MJDP-17-00070 12:00: Zandale Shopping Center & Greenleaf Motor Lodge Properties postponement motioned by Carolyn Plumlee, seconded by Patrick Brewer. Passed unanimously 10-0.

Other Actions • PLN-MJDP-18-00061 4:00: Southern & Jones Property, LLC withdrawal motioned by Carolyn Plumlee, seconded by Larry Forester. Passed unanimously 10-0.

• Consent Agenda 14:00: Patrick Brewer motioned approval, seconded by Karen Mundy. Passed unanimously 10-0.

• PLN-MJSUB-18-00030 16:00: Sharkey Property, Unit 1, Lot 16 subdivision approval motioned by Karen Mundy, seconded by Larry Forester. Passed unanimously 10-0, subject to conditions including Urban County Engineer's acceptance of drainage and sewer systems.

• Performance Bonds Release 18:00: Mike Owens motioned, seconded by Patrick Brewer. Passed unanimously 10-0.

• Work Session Cancellation 20:00: Mike Owens motioned to cancel the October 18, 2018 work session. Passed unanimously 10-0.

All voting members present were William Wilson, Headley Bell, Will Berkley, Patrick Brewer, Larry Forester, Karen Mundy, Bruce Nicol, Mike Owens, Frank Penn, and Carolyn Plumlee.

Contested Items

The meeting featured one contested item regarding the appointment process for a vacancy on the Planning Commission.

The disagreement centered on procedural questions about how to proceed with filling the vacant position. Council members debated whether the body should wait for the mayor's recommendation before moving forward or begin the appointment process independently without mayoral input.

The nature of the dispute was procedural rather than substantive, focusing on the proper sequence of steps in the appointment process and the respective roles of the mayor and council in filling commission vacancies.

The extracted data does not include specific details about which council members took which positions in the debate, the specific arguments made by each side, or how the disagreement was ultimately resolved. No transcript timestamps were provided for this contested item.

Fuller Et. Al. Property & Meadowthorpe Commercial Business Center, Unit 1

22:00

The commission reviewed agenda item PLN-MJSUB-17-00003, a reapproval request for the Fuller Et. Al. Property & Meadowthorpe Commercial Business Center, Unit 1 subdivision plan. The proposal involves subdividing one lot from two existing lots.

Traci Wade presented the item to the commission, explaining that this was a reapproval of a previously considered subdivision plan. The subdivision would be subject to the same conditions that were approved in the original approval.

The commission discussed the subdivision plan, which had already undergone review and received approval with specific conditions attached. Since this was a reapproval rather than a new application, the focus was on confirming that the previously established conditions would remain in effect for the subdivision process.

No significant concerns or objections were raised during the discussion of this agenda item. The straightforward nature of the reapproval, combined with the existing framework of approved conditions, facilitated a smooth review process.

The commission approved the reapproval of the subdivision plan for the Fuller Et. Al. Property & Meadowthorpe Commercial Business Center, Unit 1, maintaining all previously approved conditions for the subdivision of one lot from the two existing lots.

Tuscany, Unit 12

24:00

The commission reviewed agenda item PLN-MJSUB-18-00033 for Tuscany, Unit 12, which involved approval of a preliminary subdivision plan to denote proposed lotting of property.

Traci Wade served as the key speaker presenting this subdivision proposal to the commission. The item focused on the preliminary subdivision planning process, which establishes the proposed layout and division of lots within the development area.

The commission considered the subdivision plan and any associated conditions that would need to be met as part of the approval process. Preliminary subdivision plans typically address factors such as lot configuration, access, utilities, and compliance with local zoning and development standards.

Following discussion of the proposal, the commission approved the preliminary subdivision plan for Tuscany, Unit 12, subject to conditions. This approval allows the project to move forward in the development process while ensuring that specific requirements and standards are met during subsequent phases of the project.

The approval of this preliminary subdivision plan represents a standard step in the municipal development review process, establishing the framework for how the property will be divided and developed while maintaining appropriate oversight through conditional approval requirements.

Beaumont Forest, Unit 2 (KMSF Parking Expansion)

26:00

The commission reviewed application PLN-MJDP-18-00072 for the Beaumont Forest, Unit 2 development plan, specifically addressing a parking expansion for KMSF.

Traci Wade served as the key speaker presenting this agenda item to the commission. The proposal involved approval of a development plan focused on expanding parking facilities as part of the Beaumont Forest, Unit 2 project.

The commission discussed the merits of the parking expansion plan and evaluated whether it met the necessary requirements for approval. The development plan was presented as a straightforward expansion project designed to address parking needs in the area.

Following their review and discussion of the application materials, the commission voted to approve the development plan. The approval was granted subject to specific conditions, though the exact details of those conditions were not specified in the available materials.

The approval of PLN-MJDP-18-00072 allows the Beaumont Forest, Unit 2 parking expansion project to move forward with the KMSF development, contingent upon meeting the established conditions set forth by the commission.

James Motor Company & Kathryn M McBrayer Property

28:00

The commission reviewed agenda item PLN-MJDP-18-00074, a development plan amendment for the James Motor Company & Kathryn M McBrayer Property. The proposal sought approval to add 157 new parking spaces and revise the existing site layout.

Traci Wade served as the key speaker presenting the amendment to the commission. The development plan amendment focused on expanding parking capacity and reorganizing the current site configuration to accommodate the additional spaces.

The commission considered the proposal as part of their regular review process for development plan modifications. The amendment represented a significant expansion of parking infrastructure, with the 157 new spaces constituting a substantial increase to the property's parking capacity.

Following their review and discussion of the proposal, the commission approved the development plan amendment. The approval was granted subject to conditions, though the specific conditions were not detailed in the available information.

The approval allows James Motor Company and Kathryn M McBrayer to proceed with implementing the revised site layout and constructing the additional parking spaces according to the amended development plan. The project will need to comply with all applicable conditions attached to the approval as the development moves forward.

Stonewall Shopping Center

30:00

The commission reviewed agenda item PLN-MJDP-18-00077 for the Stonewall Shopping Center, which involved approval of a development plan amendment to add square footage and review parking and pedestrian facilities.

Traci Wade served as the key speaker presenting the item to the commission. The proposal centered on modifying the existing development plan to accommodate additional square footage at the shopping center location.

The review process included an examination of the site's parking capacity and pedestrian infrastructure to ensure the proposed expansion would meet current standards and adequately serve increased traffic and foot traffic generated by the additional square footage. The commission evaluated whether the existing facilities could support the proposed changes or if modifications would be necessary.

The development plan amendment was subject to specific conditions, though the exact details of these conditions were not specified in the available materials. These conditions likely addressed parking requirements, pedestrian safety measures, and other site development standards typical for commercial expansion projects.

Following discussion and review of the proposal, the commission approved the development plan amendment for the Stonewall Shopping Center. The approval allows the project to move forward with the proposed square footage addition, contingent upon meeting the established conditions.

The approval represents a modification to the existing commercial development that will expand the shopping center's capacity while ensuring compliance with municipal planning and development standards for parking and pedestrian access.

Masterson Station, Unit 8-B, Sec 2, Lot 1 (Lexington Tabernacle, Inc)

32:00

The Planning Commission reviewed application PLN-MJDP-18-00080 for a development plan amendment at Masterson Station, Unit 8-B, Section 2, Lot 1, submitted by Lexington Tabernacle, Inc. The proposal sought approval to revise the building and parking layout from the previously approved development plan.

Traci Wade presented the application, which involved modifications to the site design for the religious facility. The amendment was necessary to accommodate changes to the building configuration and associated parking arrangements on the property.

The Commission discussed the revised layout and its compliance with applicable zoning requirements and development standards. The proposal was evaluated against the existing conditions and requirements for the Masterson Station development.

Following review and discussion, the Planning Commission approved the development plan amendment. The approval was granted subject to specific conditions that must be met during the development process.

The outcome allows Lexington Tabernacle, Inc. to proceed with construction according to the revised building and parking layout as depicted in the amended development plan, provided all attached conditions are satisfied.

Fuller Et., Al., Property, Lot 3 (Meadowthorpe Community Business Center)

34:00

The commission reviewed agenda item PLN-MJDP-17-00051, a reapproval request for a development plan for mini warehouses at Lot 3 of the Meadowthorpe Community Business Center.

Traci Wade presented the item to the commission, explaining that this was a reapproval of a previously approved development plan for mini warehouse facilities. The proposal was subject to the same conditions that had been established during the original approval process.

The development plan involves the construction of mini warehouse storage units on the designated lot within the Meadowthorpe Community Business Center. As a reapproval, the project had already undergone the full review process and met all necessary requirements during its initial consideration.

No significant concerns or objections were raised during the discussion of this item. The straightforward nature of the reapproval, combined with the fact that it maintained the same conditions as the original approval, contributed to a smooth review process.

The commission approved the reapproval of the development plan for the mini warehouses, allowing the project to move forward under the previously established conditions and requirements.