Planning Commission Subdivision Meeting

Summary

Meeting Overview

The Urban County Planning Commission convened on July 11, 2019, at 1:30 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with William Wilson presiding as the meeting officer. The commission addressed two primary agenda items during the session, both of which received approval: the Crossroads Christian Church (AMD) matter and the JFG Enterprises, Inc. (IVCP Athens LLC) proposal. Throughout the meeting, commissioners conducted five separate motions and votes on various matters before the body. The commission also heard one public comment during the proceedings, allowing community input on the items under consideration.

Attendance

The following members were present at the July 11, 2019 meeting:

• William Wilson
• Headley Bell
• Bruce Nicol
• Mike Owens
• Frank Penn
• Carolyn Plumlee
• Karen Mundy
• Patrick Brewer
• Anthony de Movellan

Two members were absent:

• Larry Forester
• Graham Pohl

No members arrived late to the meeting.

Votes and Decisions

The meeting included five formal votes, all of which passed unanimously with all nine members present voting in favor.

PLN-MJDP-19-00029 - Lexington Industrial Foundation, Unit 2 (Building 1) Withdrawal 0:00 Karen Mundy motioned to withdraw the application, seconded by Carolyn Plumlee. The withdrawal was approved unanimously (9-0) with all members voting in favor: William Wilson, Headley Bell, Bruce Nicol, Mike Owens, Frank Penn, Carolyn Plumlee, Karen Mundy, Patrick Brewer, and Anthony de Movellan.

PLN-MJSUB-19-00006 - Tuscany, Unit 15 Postponement 0:00 Carolyn Plumlee motioned to postpone the Tuscany, Unit 15 application, seconded by Patrick Brewer. The postponement was approved unanimously (9-0) with the same nine members voting in favor. The item was postponed to August 8, 2019.

PLN-FRP-19-00005 - Crossroads Christian Church Approval 0:00 Mike Owens motioned to approve the Crossroads Christian Church application, seconded by Headley Bell. The approval passed unanimously (9-0) with all nine members voting in favor. The approval included modifications to the conditions, with conditions #9, #10, and #11 deleted and a new condition #9 added to denote waiver approval.

PLN-MJDP-19-00034 - Consent Agenda Approval 0:00 Patrick Brewer motioned to approve the consent agenda, seconded by Karen Mundy. The consent agenda was approved unanimously (9-0) with all members voting in favor.

PLN-MJDP-19-00027 - JFG Enterprises, Inc. (IVCP Athens LLC) Approval 0:00 Mike Owens motioned to approve the JFG Enterprises application, seconded by Frank Penn. The approval passed unanimously (9-0) with all nine members voting in favor. The approval included a modification to condition #10, changing the language from "denote" to "resolve."

Public Comment

During the public comment period, one community member addressed the board regarding safety concerns related to a proposed development project.

0:00 Janet spoke to express concerns about public safety and traffic implications associated with a proposed drive-thru facility at Monticello Mall. She specifically highlighted the proximity of the proposed drive-thru to a nearby middle school as a particular area of concern regarding potential traffic and safety impacts on students and the surrounding community.

Appointments

The council took action on two appointments to the Urban County Planning Commission during the July 11, 2019 meeting.

Urban County Planning Commission: • Frank Penn was reappointed to continue serving on the commission • Anthony de Movellan was appointed as a new member to the commission

These appointments ensure continued representation and expertise on the Urban County Planning Commission, which plays a key role in reviewing development proposals and land use decisions within the jurisdiction.

Contested Items

The meeting featured one contested item that required extended discussion and ultimately led to a continuation of the matter.

Waiver of Improvements for Waits/Moore Ltd. Partnership Property

A procedural dispute arose regarding the Waits/Moore Ltd. Partnership Property, specifically concerning who should bear the financial responsibility for required public improvements. The disagreement centered on whether the property owner or another party should cover these improvement costs.

The nature of the dispute involved questions about the proper allocation of financial responsibility for public infrastructure improvements associated with the property. This type of disagreement typically involves considerations of municipal policy, property development requirements, and cost-sharing arrangements between private developers and public entities.

Due to the complexity of the issues involved and the need for additional information or deliberation, the council was unable to reach a resolution during this meeting. The discussion was continued, indicating that further review, research, or stakeholder input was necessary before a final decision could be made.

The continuation suggests that the matter required more thorough examination of the relevant policies, legal requirements, or financial implications before the council could determine the appropriate party to bear the improvement costs. This type of procedural dispute often involves reviewing development agreements, municipal codes, and precedent cases to ensure proper allocation of responsibilities.

Crossroads Christian Church (AMD)

The commission reviewed application PLN-FRP-19-00005 for Crossroads Christian Church (AMD), which involved the subdivision of one tract into two lots at the church property 0:00.

Key speakers during the discussion included Rory Kahly and Mike Owens, who presented details about the proposed subdivision plan. The application centered on dividing the existing church property to create two separate lots.

The commission's deliberation focused on several important conditions that would need to be addressed as part of the approval process. These conditions included:

• Drainage requirements - Ensuring proper stormwater management and drainage systems would be in place for both lots
• Traffic considerations - Addressing any potential traffic impacts from the subdivision and ensuring adequate access
• Landscaping standards - Meeting municipal landscaping requirements for the newly created lots

The discussion examined how the subdivision would affect the church's operations and the surrounding area. Commissioners evaluated whether the proposed lot division would comply with local zoning regulations and development standards.

After reviewing the application materials and hearing from the speakers, the commission considered the technical aspects of the subdivision, including lot sizes, setback requirements, and utility access for both proposed lots.

The commission ultimately approved the Crossroads Christian Church subdivision application, allowing the church to proceed with dividing their property into two separate lots. The approval came with the understanding that all discussed conditions regarding drainage, traffic management, and landscaping would need to be satisfied during the development process.

This approval enables the church to move forward with their property development plans while ensuring compliance with municipal standards for subdivision development.

JFG Enterprises, Inc. (IVCP Athens LLC)

0:00

The commission reviewed development plan PLN-MJDP-19-00027 for JFG Enterprises, Inc. (IVCP Athens LLC) during the meeting. The discussion focused on several key aspects of the proposed development, with particular attention to infrastructure and site planning requirements.

Key speakers Nathan Billings and Stephen Parker presented details and addressed commission concerns regarding the development proposal. The discussion centered on three primary areas of consideration: drainage management, traffic impact, and landscaping requirements for the project.

The commission examined conditions related to proper drainage systems to ensure the development would not negatively impact surrounding properties or municipal infrastructure. Traffic considerations were also discussed, likely addressing how the development would affect local traffic patterns and whether additional traffic management measures would be necessary.

Landscaping requirements formed another component of the review, with the commission considering how the development would integrate with the surrounding area and meet municipal standards for green space and visual appeal.

Following the presentation and discussion of these various conditions and requirements, the commission reached a decision on the development plan. The agenda item was ultimately approved, indicating that the commission found the proposal, along with any discussed conditions or modifications, to be acceptable and in compliance with local development standards.

The approval of PLN-MJDP-19-00027 allows JFG Enterprises, Inc. (IVCP Athens LLC) to proceed with their development project, subject to meeting the conditions discussed during the commission review process.