Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Council convened on May 6, 2008, at 3:00 PM with Mayor Newberry presiding. The Council addressed 10 agenda items during the session, taking 5 formal votes on various matters including rezoning requests, budget amendments, and new business items. The meeting featured three informational presentations: a Wheelchair Champions presentation, an FM Solutions report, and a Committee of the Whole budget update. No public comments were received during the designated public comment period for agenda issues. The Council successfully approved multiple items including requested rezonings, meeting summary approval, budget amendments, new business items, and the Mayor's report, while receiving informational updates on budget matters and community programs.

Attendance

The Council meeting on May 6, 2008 had strong attendance with 22 members present and 2 absent.

Present: • Mayor Newberry • CM Stevens • CM Gorton • CM DeCamp • CM Beard • CM Myers • CM Blues • CM Ellinger • CM McChord • CM Loney • CM Martin • CM Taylor • CM Lucas • CM Bennett • CM Helm • CM Hancock • CM Cole • CM Hendrix • CM Langston • CM King • CM Kelly

Absent: • CM James • CM Crosbie

Late: • None

The meeting proceeded with a quorum present and no members arrived late to the proceedings.

Votes and Decisions

The Council conducted five votes during the May 6, 2008 meeting, all of which passed by voice vote with no recorded opposition.

Docket Approval 0:30 CM Stevens motioned to approve the docket for May 8, 2008, seconded by CM Gorton. The motion passed by voice vote.

Meeting Summary Approval 1:30 CM DeCamp motioned to approve the summary of the April 29th meeting, seconded by CM Beard. The motion passed by voice vote.

Budget Amendments 2:30 CM Gorton motioned to approve budget amendments, seconded by CM Myers. The motion passed by voice vote.

New Business Items 3:30 CM Beard motioned to approve new business items A through M, seconded by CM Blues. The motion passed by voice vote.

Mayor's Report 4:30 CM Myers motioned to approve the Mayor's Report, seconded by CM Ellinger. The motion passed by voice vote.

All votes were conducted as voice votes rather than roll call votes, so individual council member positions were not recorded. No opposition or abstentions were noted for any of the motions during this meeting.

Budget and Financial Actions

The Council approved multiple contracts and purchases totaling over $1 million during the May 6, 2008 meeting.

The largest financial commitment was Resolution 240-08, authorizing a $857,510 contract with Republic Parking System for the management of LFUCG parking garages. This represented the most significant expenditure approved during the session.

Several staffing and professional service agreements were also approved:

• Resolution 237-08 authorized a $30,000 agreement with Medical Staffing Network
• Resolution 231-08 approved a $24,000 service agreement with Remedy Intelligent Staffing, Inc.
• Resolution 239-08 authorized $24,000 for CDP Engineers, Inc. to develop a landscape plan for the Harrodsburg Road Corridor
• Resolution 241-08 approved $22,584 for professional services with Pohl Rosa Pohl Architects

The Council approved Resolution 238-08 for Change Order No. 1 to an existing contract with Pipe Eyes, LLC, adding $49,487 to that agreement.

Technology and equipment purchases included Resolution 233-08, authorizing $23,393 for a purchase from Rajant Corporation.

Two smaller service contracts were also approved: Resolution 236-08 for a $3,500 catering contract with Hyatt Regency Lexington, and Resolution 221-08 for a $360 monitoring and alarm services agreement with Koorsen Fire & Security, Inc.

The combined value of all financial actions approved during this meeting exceeded $1.03 million, with the parking management contract representing approximately 83% of the total expenditures authorized.

Public Comment — Issues on Agenda

0:00

No members of the public came forward to provide comments on issues appearing on the agenda for the May 6, 2008 Council meeting. The public comment period for agenda items was opened but no speakers participated.

This agenda item provides an opportunity for community members to address the Council regarding specific matters scheduled for consideration during the meeting. The absence of public participation indicates no immediate community concerns were raised about the items on the day's agenda.

Requested Rezonings / Docket Approval

0:30 The Council considered approval of the docket for May 8, 2008, which would establish the schedule and items for an upcoming meeting focused on requested rezonings.

Council Members Stevens and Gorton participated in the discussion of this procedural item. The docket approval represents the formal process by which the Council sets its agenda for rezoning hearings, allowing property owners and developers to present their requests for zoning changes to the municipality.

The Council approved the docket for the May 8, 2008 meeting without recorded opposition or significant debate. This approval cleared the way for the scheduled rezoning hearings to proceed as planned, ensuring that applicants who had submitted rezoning requests would have their cases heard according to the established timeline.

Docket approval is a standard procedural step that allows the Council to manage its workload and provide predictability for applicants in the rezoning process. By approving the May 8 docket, the Council confirmed that all necessary administrative requirements had been met for the upcoming rezoning hearings.

Approval of Summary

1:30

The Council considered approval of the summary from their April 29, 2008 meeting. CM DeCamp and CM Beard participated in the discussion of this agenda item.

The Council approved the summary of the April 29, 2008 meeting without recorded objections or significant debate. This routine procedural item allows the Council to formally accept the record of their previous meeting's proceedings.

Outcome: Approved

Budget Amendments

2:30

The Council considered several budget amendments during the May 6, 2008 meeting. Council Members Gorton and Myers were the key speakers on this agenda item.

The amendments were presented as a resolution for Council approval. While the specific details of the individual budget amendments were not detailed in the available materials, the discussion involved multiple adjustments to the city's budget allocations.

CM Gorton and CM Myers participated in the discussion of the proposed amendments, though the particular concerns or points they raised during deliberation were not specified in the meeting documentation.

Following the presentation and discussion, the Council voted to approve the budget amendments. The resolution passed, allowing the proposed changes to the city's budget to move forward.

The approval of these budget amendments represents the Council's ongoing oversight of municipal finances and their ability to make necessary adjustments to spending allocations as circumstances require throughout the fiscal year.

New Business Items

3:30

The Council addressed several new business items during this portion of the meeting. Council Members Beard and Blues were the primary speakers for these agenda items.

The new business items consisted of various contracts and agreements that required Council approval. While the specific details of individual contracts were not provided in the available materials, the items were presented as a group of routine business matters.

CM Beard and CM Blues participated in the discussion of these items, though the specific nature of their comments and any concerns raised during the deliberation were not detailed in the source materials.

Following the presentation and discussion, the Council voted to approve the new business items. The approval encompassed the various contracts and agreements that were brought before the Council for consideration.

The new business items were successfully passed, allowing the referenced contracts and agreements to move forward with Council authorization.

Committee of the Whole (Budget) Update

4:00

VM Gray provided an informational update to the Council regarding the recent Committee of the Whole meeting that focused on budget and capital projects matters.

The presentation served as a briefing to keep Council members informed about the discussions and decisions made during the committee session. VM Gray delivered the update as part of the regular reporting process to ensure transparency and coordination between the committee and full Council proceedings.

This agenda item was informational in nature, with no formal action required from the Council. The update allowed Council members who may not have attended the Committee of the Whole meeting to stay current on budget-related deliberations and capital project considerations that had been discussed in committee.

The briefing represents part of the standard municipal governance process where committee work is reported back to the full Council to maintain institutional knowledge and ensure all elected officials remain informed about ongoing budget planning and capital infrastructure discussions.

Wheelchair Champions Presentation

5:00

Jerry Hancock introduced the 2008 National Wheelchair Basketball Champions, Heel on Wheels, a team sponsored by Cardinal Hill. The presentation recognized the team's championship achievement and brought attention to their athletic accomplishments.

Key speakers during this presentation included Jerry Hancock, who served as the primary introducer, along with Evelyn Bologna and Julie Duncan, who participated in the recognition ceremony.

This was an informational presentation celebrating the success of the wheelchair basketball team and highlighting their national championship victory. The Heel on Wheels team's sponsorship by Cardinal Hill demonstrates the organization's commitment to supporting adaptive sports and athletic opportunities for individuals with disabilities.

The presentation served to formally acknowledge the team's achievement before the Council and provide public recognition for their national championship title. No formal action was required, as this was purely a ceremonial recognition of the team's athletic excellence.

FM Solutions Report

6:00

FM Solutions presented a comprehensive report on the facilities planning process and provided recommendations for downtown facilities during the May 6, 2008 Council meeting.

The presentation was delivered by key representatives from FM Solutions, including Curtis Slife, Peggy Lundeen, and Bubba Benz. The report focused on the ongoing facilities planning process and outlined specific recommendations for downtown facility development and management.

The presentation served as an informational briefing to the Council, providing updates on the current status of facilities planning efforts and presenting strategic recommendations for downtown facilities. The report appears to be part of a broader facilities assessment and planning initiative being conducted by FM Solutions for the city.

This agenda item was structured as a presentation format, allowing FM Solutions representatives to deliver their findings and recommendations to the Council members. The informational nature of the presentation suggests it was designed to keep Council members informed about the facilities planning process and to present expert recommendations for consideration in future decision-making processes.

The outcome of this agenda item was informational, with no immediate action items or decisions required from the Council at this time.

Council Report

7:00

During the Council Report segment, multiple council members provided updates on various community events and initiatives taking place in the city.

The following council members participated in providing reports:

• CM Gorton - Shared updates on local community matters
• VM Gray - Provided information on ongoing city initiatives
• CM Myers - Reported on community events and activities
• CM McChord - Gave updates on municipal affairs
• CM Blues - Shared information on local developments

This agenda item served as an informational session where council members had the opportunity to update the public and their colleagues on various happenings throughout the community. The reports covered a range of topics related to local events, city initiatives, and community activities that council members had been involved with or were aware of.

No formal action was taken during this portion of the meeting, as the Council Report segment is designed to facilitate information sharing and keep both the council and the public informed about ongoing activities and developments within the city. The discussion provided transparency regarding council members' involvement in community affairs and helped maintain communication between the governing body and residents about local matters of interest.

Mayor's Report

8:00

The Council considered and approved the Mayor's Report during the May 6, 2008 meeting. The report included commission appointments that required Council approval.

Council Members Myers and Ellinger participated in the discussion of the Mayor's Report. The specific details of the commission appointments and other items included in the report were not detailed in the available materials.

The Council voted to approve the Mayor's Report without recorded opposition or significant debate based on the available information.

Outcome: Approved