Council Work Session - Virtual Meeting Packet

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a virtual meeting on February 1, 2022, at 3:00 PM, presided over by Vice Mayor Kay. The council addressed 10 agenda items during the session, covering a range of municipal business including zoning matters, budget amendments, and administrative approvals. The meeting resulted in 9 formal motions and votes, with most substantive items receiving approval from the council. No public comments were received during either of the designated public comment periods for issues on the agenda or matters not on the agenda. The session concluded with standard reports from council members and the mayor before adjournment.

Attendance

The following members were present at the February 1, 2022 meeting:

• Kay
• Plomin
• Baxter
• Lamb
• LeGris
• Sheehan
• Bledsoe
• Ellinger

No members were reported as absent or late for this meeting. All eight members were in attendance.

Votes and Decisions

The Council took nine unanimous votes during the February 1, 2022 meeting, all passing without opposition.

Procedural Approvals • Motion by Plomin, seconded by Baxter, to approve the January 27, 2022 Council meeting docket - passed unanimously • Motion by Plomin, seconded by LeGris, to approve the January 18, 2022 work session summary - passed unanimously

Docket Additions • Motion by Plomin, seconded by Lamb, to place ordinance #6 on the docket without a public hearing - passed unanimously • Motion by McCurn, seconded by Lamb, to place ordinance #7 on the docket without a public hearing - passed unanimously

Financial Matters • Motion by Sheehan, seconded by Plomin, to approve budget amendments - passed unanimously

New Business and Referrals • Motion by Baxter, seconded by Sheehan, to approve new business - passed unanimously • Motion by Kloiber, seconded by Ellinger, to refer a review of financing options for the Coldstream Property to the Budget, Finance & Economic Development Committee - passed unanimously

Administrative Actions • Motion by Plomin, seconded by Sheehan, to approve the Mayor's Report - passed unanimously • Motion by Plomin, seconded by Ellinger, to adjourn the meeting - passed unanimously

All votes were recorded as unanimous with no specific vote counts, individual member votes, or abstentions documented in the meeting record. No transcript timestamps were available for the voting portions of the meeting.

Budget and Financial Actions

The meeting addressed twelve financial items totaling over $590,000 in expenditures and grants, along with personnel changes generating cost savings.

Contracts and Vendor Agreements

The council approved Resolution 0093-22 for a $6,000 catering contract with Hyatt Regency Lexington for the Senior Intern Alumni Luncheon. Two sole source vendor designations were established: Resolution 0094-22 for Thoroughbred Aviation with no budgetary impact, and Resolution 0102-22 for TAC Air aircraft storage services using budgeted funds.

A significant professional services contract was approved under Resolution 0114-22, authorizing $47,500 for CPS HR Consulting to conduct Fire Department promotional processes. The council also approved Resolution 0118-22 for a $3,000 agreement with University of Kentucky Albert B. Chandler Medical Center for the SANE Program, and Resolution 0119-22 for $51,466 in professional services agreements with five individuals for SANE Program services: Marinda Beasley, Kristin Beers, Angela Begley, Alexis Breeding, and Megan Magsam.

Personnel and Cost Savings

Two personnel restructuring measures generated savings: Resolution 0113-22 abolished and created classified positions in Community Corrections, saving $8,279.90, while Resolution 0115-22 made similar changes in Water Quality, saving $5,339.61.

Grants and Revenue

The council approved several grant applications and acceptances totaling $479,660. Resolution 0117-22 authorized applying for $175,160 from Bluegrass Area Development District for Senior Citizens Center operations. Resolution 0120-22 accepted $59,500 from the Kentucky Office of Homeland Security Grant, and Resolution 0121-22 approved applications for $245,000 in Traffic Safety Program Law Enforcement Grants from the Kentucky Transportation Cabinet.

Infrastructure Investment

Resolution 0116-22 approved $630 for certificates of consideration related to the Hartland Pump Station No. 3 Replacement Project, supporting critical water infrastructure improvements.

Public Comment - Issues on Agenda

The meeting included a designated period for public comment on issues listed on the agenda. This agenda item provided an opportunity for members of the public to address the governing body regarding specific matters scheduled for discussion during the February 1, 2022 meeting.

No specific speakers, comments, or discussion details were recorded for this public comment period in the available meeting documentation. The item was classified as informational, indicating that it served as a formal opportunity for public input rather than requiring any action or decision by the governing body.

This public comment period represents a standard practice in government meetings to ensure transparency and public participation in the decision-making process, allowing community members to voice their opinions, concerns, or support regarding agenda items before official deliberation begins.

Requested Rezonings/Docket Approval

The Council considered approval of the January 27, 2022 Council meeting docket and the placement of ordinances on the docket without public hearings.

Key speakers during this agenda item included Plomin, Baxter, Lamb, and McCurn, who participated in the discussion regarding the docket approval process.

The item involved the standard procedural matter of approving the previous meeting's docket and determining which ordinances could be placed on the current docket without requiring public hearings. This administrative action allows the Council to efficiently manage its legislative agenda while ensuring appropriate public input opportunities for matters that require community engagement.

The Council ultimately approved the requested docket approval, allowing the identified ordinances to proceed without public hearings as determined appropriate under the Council's procedural rules.

*Note: Specific transcript timestamps are not available for this agenda item.*

Approval of Summary

The meeting addressed the approval of the January 18, 2022 work session summary. Key speakers during this agenda item included Plomin and LeGris.

The item was presented as a resolution for the board's consideration, requiring formal approval of the meeting summary from the previous work session held on January 18, 2022.

The agenda item was approved by the board without recorded opposition or significant discussion points in the available materials.

Outcome: Approved

*Note: Specific transcript timestamps are not available for this agenda item.*

Budget Amendments

The meeting addressed budget amendments requiring approval, with discussion led by Sheehan and Plomin.

Key Speakers: - Sheehan - Plomin

Discussion: The agenda item focused on the approval of budget amendments, though specific details about the nature, scope, or dollar amounts of the proposed amendments were not provided in the available materials.

Outcome: The budget amendments were approved by the body.

*Note: Specific transcript timestamps, detailed discussion points, and amendment amounts were not available in the source materials for this agenda item.*

New Business

The meeting addressed new business items requiring approval. Baxter and Sheehan served as the key speakers during this agenda item discussion.

The new business items were presented for consideration and approval by the governing body. While specific details of the individual business items were not provided in the available materials, the discussion involved input from both Baxter and Sheehan regarding the matters at hand.

Following the presentation and discussion of the new business items, the governing body voted to approve the new business as presented.

Outcome: Approved

*Note: Specific transcript timestamps are not available for this agenda item.*

Continuing Business/Presentations

Council Member Bledsoe presented a summary of the November 30, 2021 Budget, Finance & Economic Development Committee meeting during this portion of the February 1, 2022 council session.

The presentation served as an informational update to bring the full council up to date on matters discussed in the committee meeting that had taken place approximately two months prior. Council Member Bledsoe walked through the key items and decisions from that Budget, Finance & Economic Development Committee session.

This agenda item was categorized as a presentation and informational in nature, meaning no formal action was required from the council following Bledsoe's summary. The purpose was to ensure all council members were informed about the committee's work and any relevant budget or economic development matters that had been addressed.

No specific concerns were raised during this presentation, and the item concluded as an informational update to the council's continuing business.

Council Reports

During the Council Reports agenda item, council members discussed various reports and addressed matters related to municipal financing options.

Key Discussion Points:

The primary focus of the discussion centered on financing options for the Coldstream Property. Council members Kloiber and Ellinger were the key speakers during this portion of the meeting, leading the conversation on how to proceed with funding arrangements for this municipal property.

Council Action:

The discussion resulted in a decision to refer the financing options for the Coldstream Property to appropriate channels for further review and consideration. This referral will allow for more detailed analysis of the various funding mechanisms available to the municipality.

Outcome:

The agenda item was approved, indicating council consensus on the approach to handle the Coldstream Property financing matter through the referral process.

*Note: Specific transcript timestamps were not available for this agenda item, so readers should refer to the full meeting recording for detailed discussion points and context.*

Mayor's Report

The Mayor's Report was presented during the February 1, 2022 meeting and was approved by the council.

The agenda item was handled as a presentation with key participation from Plomin and Sheehan. The report followed standard procedural format requiring council approval.

The council voted to approve the Mayor's Report without recorded opposition or significant debate.

*Note: Specific details of the report's contents, discussion points, and exact vote tallies were not available in the provided meeting materials.*

Public Comment - Issues Not on Agenda

The meeting included a public comment period for issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of public concern that were not scheduled for formal discussion during the meeting.

No specific speakers, topics, or comments were documented in the available meeting materials for this public comment period. The item was designated as informational in nature, meaning no formal action was taken by the governing body in response to any comments that may have been received.

This type of public comment period is a standard component of government meetings, allowing for public participation and input on local issues and concerns that fall outside the formal agenda items scheduled for consideration.

Adjournment

The meeting concluded with a motion to adjourn. Plomin and Ellinger were the key speakers involved in this final agenda item.

The motion to adjourn was approved, bringing the February 1, 2022 meeting to a close.

*Note: Specific transcript timestamps are not available for this agenda item.*