February 16 2023 Water Quality Fees Board

Summary

Meeting Overview

The Water Quality Fees Board met on February 16, 2023, at 9:00 a.m. in the North Elkhorn Conference Room at the Tate Building, 125 Industrial Avenue, Suite 180. George Woolwine presided over the meeting, which included six agenda items. The board approved the minutes from the January 12, 2023 meeting and voted to approve changes to the Tree Canopy Proposal scoring matrix. One agenda item—SQPIGP Change Order Applications for FY22 Class BI Colt Engineering, Inc.—was deferred for further consideration. The board took three motions and votes during the meeting and heard one public comment.

Attendance

Present: - George Woolwine - Harry Clarke - David Lowe - Aaron Vaught

Absent: - Donna Fogle

Late: - Aaron Vaught

Votes and Decisions

The meeting included three votes, all of which passed unanimously.

Approval of January 12, 2023 Meeting Minutes 3:44

Harry Clarke moved to approve the meeting minutes from January 12, 2023, with a second from David Lowe. The motion passed unanimously with 4 ayes and 0 nays. All four members voted in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

Approval of One-Year Tree Canopy Pilot Program 32:39

David Lowe moved to approve the one-year Tree Canopy Pilot Program for Class A Neighborhood and Class B Infrastructure, with a second from Harry Clarke. The motion passed unanimously with 4 ayes and 0 nays. All four members voted in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

Removal of Language from Innovative & Experimental Projects Criteria 38:37

Harry Clarke moved to remove the phrase "at the completion of the project" from the criteria for Innovative & Experimental projects, with a second from Aaron Vaught. The motion passed unanimously with 4 ayes and 0 nays. All four members voted in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

Public Comment

Jason Hale, a landscape architect from Gresham Smith, addressed the meeting regarding tree species selection 30:32. He raised concerns about the suitability of certain tree species for specific applications, particularly in relation to permeable pavement systems.

Call to Order

George Woolwine called the meeting to order at 9:03 a.m. 2:40

Approval of 01/12/23 Minutes

3:44

The board reviewed and approved the minutes from the January 12, 2023, meeting. George Woolwine, Harry Clarke, and David Lowe participated in this agenda item. The minutes were approved without noted objections or concerns.

Tree Canopy Proposal – Scoring Matrix Changes

4:17

The board discussed proposed changes to the scoring matrix for grant programs to include tree canopy expansion as a criterion for both Class A and Class B grants.

Key Participants

The discussion involved Frank Mabson, Lindsie Nicholas, and Heather Wilson.

Proposal and Discussion

The board considered modifications to the existing scoring matrix that would incorporate tree canopy expansion into the evaluation criteria for Class A and Class B grant applications. This change would allow projects focused on increasing tree canopy coverage to be scored and evaluated alongside other grant priorities.

Outcome

The board approved a one-year pilot program to implement the scoring matrix changes. This pilot approach allows the board to test the inclusion of tree canopy expansion as a scoring criterion while maintaining the ability to assess the effectiveness and impact of this addition before making any permanent changes.

SQPIGP Change Order Applications - FY22 Class BI Colt Engineering, Inc.

33:48

The board addressed the SQPIGP Change Order Applications for FY22 Class BI Colt Engineering, Inc. Frank Mabson was the key speaker on this agenda item.

The board determined to postpone consideration of this item. The change order applications will be reviewed at a subsequent meeting scheduled for April 13, 2023.

Outcome: Deferred to April 13, 2023 meeting.

Other Matters

34:18

The board discussed changes to the FY24 grant application documents and the criteria for Innovative & Experimental projects.

Frank Mabson and Lindsie Nicholas led this informational discussion. The board reviewed proposed modifications to the grant application materials for the upcoming fiscal year and examined the standards being applied to evaluate Innovative & Experimental project submissions.

This agenda item was presented for informational purposes, with no formal action required.

Adjournment

The meeting was adjourned at 9:45 a.m. 42:23. George Woolwine presided over the adjournment.