Planning Commission Subdivision Items

Summary

Meeting Overview

The Urban County Planning Commission convened on April 13, 2023, at 1:30 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with Larry Forester presiding as the meeting officer. The commission addressed seven agenda items during the session, all of which received approval, demonstrating a productive meeting focused on various development and property matters throughout the county. The commission conducted nine motions and votes throughout the proceedings to address the business before them. No public comments were heard during this meeting, allowing the commission to focus entirely on the scheduled agenda items. The approved items included a diverse range of properties and developments, from individual property matters like the Hagyard Farms, LLC Property and Margaret W. Camic Property, to larger development projects such as The Flats at Woodland by Woodland Christian Church, Inc. and various subdivision and business park developments including Berry Crest Subdivision and Bluegrass Business Park.

Attendance

The following members were present at the April 13, 2023 meeting:

• Larry Forester
• Janice Meyer
• Judy Worth
• Zach Davis
• Ivy Barksdale
• Headley Bell (arrived late)
• Robin Michler
• Bruce Nicol
• Frank Penn

Absent: • Anthony de Movellan • Pohl

Late Arrival: • Headley Bell

Nine members attended the meeting, with two members absent and one member arriving late.

Votes and Decisions

The committee took nine votes during the April 13, 2023 meeting, with all motions passing unanimously 0:00.

Administrative Matters Judy Worth motioned to approve minutes from January 26, February 23, and March 9, 2023, seconded by Janice Meyer. The motion passed unanimously 8-0 with votes from Larry Forester, Janice Meyer, Judy Worth, Zach Davis, Ivy Barksdale, Robin Michler, Bruce Nicol, and Frank Penn.

Frank Penn motioned to approve performance bonds and letters of credit, seconded by Ivy Barksdale. This also passed unanimously 8-0 with the same voting members.

Development Project Postponements Two development projects were postponed. Zach Davis motioned to postpone PLN-MJDP-22-000045, the Distillery District West (U-Haul Lexington) amendment, seconded by Ivy Barksdale. The postponement passed unanimously 9-0, with Headley Bell joining the previous eight voting members.

Frank Penn motioned to postpone PLN-MJDP-22-00079, the Coleman Property (Newtown Pike Hampton Inn & Suites) amendment, seconded by Judy Worth. This postponement also passed unanimously 9-0.

Consent Agenda and Approvals Janice Meyer motioned to approve the Consent Agenda, seconded by Ivy Barksdale. The motion passed with 9 ayes, 0 nays, and 1 abstention.

The committee approved PLN-FRP-23-00008, the Bluegrass Business Park (Pemberton Farms) amendment, on a motion by Frank Penn, seconded by Ivy Barksdale. The approval passed unanimously 9-0 subject to eight conditions. A related waiver for the same project also passed unanimously 9-0 on the same motion and second.

Committee Business Judy Worth motioned to appoint committee members to the Floodplain Appeals Committee, seconded by Frank Penn. This passed unanimously 9-0.

Finally, Headley Bell motioned to amend the meeting schedule to include a special meeting on June 27, 2023, seconded by Ivy Barksdale. The schedule amendment passed unanimously 9-0.

Appointments

The meeting included appointments to the Floodplain Appeals Committee. Two individuals were appointed to serve on this committee.

The appointments made were:

• Whitney Baxter - appointed to the Floodplain Appeals Committee
• Janice Meyer - appointed to the Floodplain Appeals Committee

Both appointments represent new additions to the Floodplain Appeals Committee, which handles appeals related to floodplain determinations and regulations within the jurisdiction.

Hagyard Farms, LLC Property

0:00

The commission reviewed agenda item PLN-FRP-23-00005 regarding the Hagyard Farms, LLC Property. The purpose of this amendment was to subdivide the existing property into two separate tracts.

Traci Wade served as the key speaker presenting information about this subdivision proposal. The item had previously been reviewed by the Subdivision Committee, which recommended approval of the subdivision request with specific conditions attached.

The commission ultimately approved the Hagyard Farms, LLC property subdivision as presented, accepting the Subdivision Committee's recommendation and the accompanying conditions for the two-tract division of the property.

Margaret W. Camic Property

0:00

The committee reviewed application PLN-MJSUB-23-00002 for the Margaret W. Camic Property, which involved a subdivision amendment to revise the lot layout due to grade changes on the property.

Traci Wade presented the item to the committee, explaining that the amendment was necessary to accommodate topographical changes that had occurred on the property since the original subdivision approval. The revised lot layout would better align with the current grade conditions of the site.

The Subdivision Committee had previously reviewed this application and recommended approval with conditions. The specific conditions attached to the approval were designed to ensure the revised layout would meet all applicable development standards and address any potential impacts from the grade changes.

The committee approved the subdivision amendment as recommended by the Subdivision Committee, accepting the proposed lot layout revisions and the accompanying conditions. The approval allows the property owner to proceed with the modified subdivision plan that accounts for the existing grade conditions on the Margaret W. Camic Property.

Buckley & Cowgill Warehouse Property

The meeting addressed agenda item PLN-MJDP-20-00072 regarding the Buckley & Cowgill Warehouse Property 0:00. Traci Wade served as the key speaker for this discussion item.

The proposed amendment aims to add buildable area and revise the parking and circulation layout on the warehouse property. The modifications represent changes to the existing development plan for the site.

Prior to the meeting, the Subdivision Committee had already reviewed the proposal and recommended re-approval with conditions. The committee's recommendation provided the foundation for the discussion during this meeting.

Following the presentation and discussion, the item was approved by the meeting body. The approval allows the property owners to proceed with the proposed amendments to add buildable area and implement the revised parking and circulation plan, subject to the conditions established by the Subdivision Committee.

The approval of PLN-MJDP-20-00072 represents a modification to the existing development framework for the Buckley & Cowgill Warehouse Property, enabling expanded building capacity and updated site circulation patterns.

Woodland Christian Church, Inc. (The Flats at Woodland)

0:00

The commission reviewed application PLN-MJDP-23-00014 for Woodland Christian Church, Inc., concerning The Flats at Woodland development project. The proposal involves a residential development plan for the church property site.

Traci Wade served as the key speaker presenting details about the development proposal. The plan depicts residential development intended for the designated site area.

Prior to the commission meeting, the Subdivision Committee had already conducted their review of the application. The committee provided their recommendation to approve the project, though they included revised conditions as part of their endorsement.

The commission proceeded with their discussion of the residential development proposal. Following their review and consideration of the Subdivision Committee's recommendation and revised conditions, the commission voted to approve the application.

The approval allows Woodland Christian Church, Inc. to move forward with The Flats at Woodland residential development project according to the conditions established through the review process.

Berry Crest Subdivision, Lot 11 & Webb Property Office Park

0:00 The planning commission reviewed application PLN-MJDP-23-00016 for the Berry Crest Subdivision, Lot 11 & Webb Property Office Park development plan.

Traci Wade presented the proposal, which aims to establish building and parking layouts for the property while ensuring proper connectivity to the adjacent professional office park. The plan addresses the integration of the new development with existing office facilities in the area.

The Subdivision Committee had previously reviewed this application and provided their recommendation for approval, contingent upon specific conditions being met. These conditions were designed to ensure the development meets local planning standards and maintains appropriate connections with surrounding properties.

The planning commission considered the committee's recommendation and the technical aspects of the proposed development plan. The discussion focused on how the building placement and parking configuration would work in conjunction with the neighboring Webb Property Office Park, ensuring seamless connectivity between the two developments.

Following their review of the application materials and the Subdivision Committee's conditional approval recommendation, the planning commission voted to approve the Berry Crest Subdivision, Lot 11 & Webb Property Office Park development plan. The approval includes the conditions previously established by the Subdivision Committee to ensure proper implementation of the project.

The approved plan will allow for the construction of buildings and parking facilities that integrate effectively with the existing professional office park infrastructure, supporting the continued development of this commercial area.

Man O' War Development, Unit 2-A, Section 2, Lot A-2

0:00

The planning commission reviewed application PLN-MJDP-23-00017 for the Man O' War Development, Unit 2-A, Section 2, Lot A-2. The proposed amendment seeks to add square footage for a service building to the existing development plan.

Traci Wade served as the key speaker presenting information about the amendment request. The discussion focused on the additional square footage being proposed for the service building and how this modification would impact the overall development.

The Subdivision Committee had previously reviewed this application and recommended approval with conditions. The specific conditions attached to the committee's recommendation were not detailed in the available materials, but the committee's positive recommendation provided support for the amendment.

The planning commission considered the amendment request and the Subdivision Committee's recommendation during their deliberations. No significant concerns or objections were raised during the discussion of this item.

Following the presentation and discussion, the planning commission approved the amendment for the Man O' War Development, Unit 2-A, Section 2, Lot A-2. The approval allows for the addition of square footage to the service building as requested in the application, subject to the conditions recommended by the Subdivision Committee.

Bluegrass Business Park (Pemberton Farms) Lots 1 & 3B

0:00

The commission reviewed agenda item PLN-FRP-23-00008 for the Bluegrass Business Park (Pemberton Farms) Lots 1 & 3B amendment. The primary purpose of this amendment was to dedicate an extension of Innovation Drive to Georgetown Road.

Key speakers during the discussion included Tom Martin and Brandon Gross, who presented details about the proposed road extension and its implications for the development.

The Subdivision Committee had previously reviewed this item and recommended approval, though their recommendation came with specific conditions that were to be met as part of the approval process.

Following the presentation and discussion, the commission voted to approve the amendment for the Bluegrass Business Park development, accepting the Subdivision Committee's recommendation and associated conditions for the Innovation Drive extension to Georgetown Road.