April 13 2023 Water Quality Fees Board

Summary

Meeting Overview

The Water Quality Fees Board met on April 13, 2023, at 9:00 a.m. in the North Elkhorn Conference Room at the Tate Building, 125 Industrial Avenue, Suite 180. George Woolwine presided over the meeting, which included five agenda items. The board took two votes during the meeting and heard two informational presentations. No public comments were received.

The board approved the minutes from the February 16, 2023 meeting and voted to approve a change order request related to FY22 work by Colt Engineering (dba Thoroughbred Engineering). The swearing in of a board member was deferred to a later date. Two informational updates were provided to the board: one on the status of an incentive grant program and another on a forensic analysis of stormwater infrastructure.

Attendance

Present: - George Woolwine - Harry Clarke - Donna Fogle - David Lowe

Absent: - Aaron Vaught

Late: None

Votes and Decisions

Approval of 2/16/2023 Minutes 0:00

The meeting minutes from February 16, 2023 were approved by unanimous vote. Harry Clarke moved for approval, and Donna Fogle seconded the motion. All four members present voted in favor, with no votes against and no abstentions.

• Vote count: 4 ayes, 0 nays
• Voted in favor: George Woolwine, Harry Clarke, Donna Fogle, David Lowe

Change Order Request for FY22 Colt Engineering (dba Thoroughbred Engineering) 19:39

A change order request for FY22 Colt Engineering, doing business as Thoroughbred Engineering, passed by unanimous vote. Harry Clarke moved for approval, and David Lowe seconded the motion. Three members voted in favor, with no votes against and no abstentions.

• Vote count: 3 ayes, 0 nays
• Voted in favor: George Woolwine, Harry Clarke, David Lowe

Budget and Financial Actions

The meeting included consideration of a change order request for fiscal year 2022 work performed by Thoroughbred Engineering (doing business as Colt Engineering). The requested amendment totaled $111,281.80.

Contested Items

Change Order Request for FY22 Colt Engineering

A heated discussion arose regarding a change order request for FY22 Colt Engineering. The primary concern centered on a significant increase in project costs and the need for additional funding to proceed. Despite the disagreement over the financial implications, the board ultimately approved the change order based on staff recommendation.

Swearing in of Board Member

The swearing in of a board member was scheduled as the first agenda item for this meeting. However, this item was not conducted at this time. Instead, it was postponed to the July 20, 2023, WQFB meeting.

Approval of 2/16/2023 Minutes

0:00

The board reviewed and approved the minutes from the February 16, 2023 meeting. George Woolwine, Harry Clarke, and Donna Fogle participated in this agenda item.

The minutes were approved by the board.

Change Order Request – FY22 Colt Engineering (dba Thoroughbred Engineering)

19:39

Joe Elder from Thoroughbred Engineering presented a change order request for the FY22 grant project. The request sought additional funds to address increased costs in materials and construction that had arisen during the project.

Key Speakers: - Joe Elder (Thoroughbred Engineering) - George Woolwine - Harry Clarke

Outcome: The change order request was approved.

Incentive Grant Status Update

Frank Mabson presented an update on the status of various incentive grants spanning from fiscal year 2016 through fiscal year 2023. This was an informational presentation with no formal action items or decisions required.

The presentation covered the progress and current state of multiple incentive grant programs across the specified fiscal years, providing an overview of grant administration and implementation during this period.

Forensic Analysis of Stormwater Infrastructure

Richard Walker presented a forensic analysis of stormwater infrastructure in the Walnut-Hill area, focusing on two development projects: Chilesburg and Ellerslie/Delong.

This agenda item was presented for informational purposes. The analysis examined the stormwater infrastructure systems associated with these developments, providing technical assessment and findings related to their condition and performance.