Planning Commission Subdivision Items

Summary

Meeting Overview

The Urban County Planning Commission convened on November 9, 2023, at 1:30 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with Zach Davis presiding as the meeting officer. The commission addressed five main agenda items during the session, including approval of minutes, postponements and withdrawals, land subdivision items, commission items, and staff items. All five agenda items were approved by the commission. The meeting involved 15 motions and votes throughout the proceedings, while no public comments were heard during this session.

Attendance

The following members were present at the November 9, 2023 meeting:

• Zach Davis
• Janice Meyer
• Graham Pohl
• Ivy Barksdale
• William Wilson
• Bruce Nicol

Four members were absent from the meeting:

• Forester
• Michler
• Worth
• Owens

No members arrived late to the meeting.

Votes and Decisions

The commission took action on 15 items during the November 9, 2023 meeting, with all votes passing unanimously with 6 members present: Zach Davis, Janice Meyer, Graham Pohl, Ivy Barksdale, William Wilson, and Bruce Nicol.

Minutes Approval 0:30 Janice Meyer motioned to approve the September 14, 2023 and October 12, 2023 minutes, seconded by Graham Pohl. The motion passed unanimously 6-0.

Postponements The commission postponed six development projects: - PLN-MJDP-23-00064: BELMONT FARM (CITATION CENTRE) (AMD), motioned by Graham Pohl, seconded by Ivy Barksdale 2:00 - PLN-MJDP-23-00068: HAMBURG PLACE, B-5P & B-6P HIGHWAY COMMERCIAL, OUTLOT 14 (CHIPOTLE RESTAURANT) (AMD), motioned by William Wilson, seconded by Graham Pohl 4:00 - PLN-FRP-23-00019: COLEMAN PROPERTY (CLARION CONVENTION CENTER) (AMD) - indefinite postponement, motioned by Graham Pohl, seconded by Ivy Barksdale 6:00 - PLN-MJDP-23-00059: COLEMAN PROPERTY (NEWTOWN PIKE HAMPTON INN & SUITES) (AMD), motioned by William Wilson, seconded by Janice Meyer 8:00 - PLN-MJDP-23-00050: WOLF RUN INDUSTRIAL PARK, BLOCK A, LOT 1 (FRANKFORT COURT STORAGE FACILITY) (AMD), motioned by Graham Pohl, seconded by Ivy Barksdale 10:00 - PLN-MJDP-23-00030: KINGSTON HALL, UNIT 1, LOT 8 (AMD), motioned by Janice Meyer, seconded by William Wilson 12:00

Approvals Four development projects were approved, all subject to conditions outlined in the agenda: - PLN-MNDP-23-00006: NDC PROPERTY, UNIT 1-A, LOT 21C (AMD) 14:00 - PLN-MJDP-23-00065: GIVENS PROPERTY, LOT 2 (LEXINGTON DENTAL OFFICE) (AMD) 14:00 - PLN-MJDP-23-00069: COVE LAKE, UNIT 2 (COLLINS, ORRELL, & WIGGINS PROPERTY (DF AUTOMALL) (AMD) 14:00 - PLN-MJDP-23-00058: KINGSTON HALL, UNIT 2, LOT 4 (AMD) 16:00

Additional Actions The commission approved PLN-FRP-23-00026, a waiver for WILSON SUBDIVISION, LOTS 21, 22, & 23, motioned by Graham Pohl and seconded by Ivy Barksdale 18:00.

PFR 2023-5, the Public Facility Review for UNIVERSITY OF KENTUCKY new hospital facilities, was approved with recommendations for pedestrian improvements and parking structures, motioned by William Wilson and seconded by Ivy Barksdale 20:00.

The commission adopted the 2024 Meeting & Filing Schedule 22:00 and changed the November 30, 2023 work session to a public hearing 24:00.

Approval of Minutes

0:30

The commission reviewed and approved minutes from two previous meetings during this agenda item. The minutes under consideration were from the September 14, 2023 meeting and the October 12, 2023 meeting.

Key speakers during this discussion included Janice Meyer and Graham Pohl, who participated in the review process of the meeting records.

The commission proceeded with the standard approval process for both sets of minutes. Following their review and discussion, the minutes from both the September 14, 2023 and October 12, 2023 meetings were officially approved by the commission.

This agenda item was completed as a routine administrative matter, allowing the commission to formally document and approve the records of their previous proceedings before moving forward with other business items.

Postponements and Withdrawals

2:00

The meeting addressed several agenda items that required postponement or withdrawal from consideration. Key speakers during this discussion included Matt Carter, Nathan Billings, and Tony Barrett.

Multiple properties and development projects were affected by these postponements:

• BELMONT FARM (CITATION CENTRE) - postponed from current consideration
• HAMBURG PLACE - postponed from current consideration
• COLEMAN PROPERTY - postponed from current consideration
• Additional unspecified items were also postponed

The speakers discussed the reasons and procedural aspects of these postponements, though the specific rationale for each postponement was not detailed in the available materials. The postponements appeared to be administrative in nature, allowing for additional time for review, preparation, or coordination before these items could be properly considered by the body.

The agenda item was ultimately approved, indicating that the postponements and withdrawals were accepted as presented. This suggests the meeting participants agreed with the need to defer consideration of these items to a future meeting date.

The postponements likely affect the timeline for various development projects and property matters that were scheduled for review, requiring stakeholders and interested parties to await rescheduling of these items for future consideration.

Land Subdivision Items

14:00

The commission reviewed and acted on several land subdivision matters during this agenda item. Traci Wade served as the primary speaker presenting the subdivision items to the commission.

Three specific properties were discussed during this portion of the meeting:

• NDC PROPERTY - Details of the subdivision proposal and any specific requirements or conditions were presented for commission consideration.

• GIVENS PROPERTY - The commission reviewed the subdivision plans and associated documentation for this property.

• COVE LAKE - This subdivision item was also brought before the commission for review and action.

While the specific details of each subdivision proposal, including lot configurations, infrastructure requirements, or any conditions attached to the approvals were not detailed in the available materials, Traci Wade presented the necessary information for each property to allow the commission to make informed decisions.

The commission ultimately approved all the land subdivision items that were presented during this agenda item. No significant concerns or objections were noted in the available documentation, suggesting the subdivision proposals met the necessary requirements and standards for approval.

This agenda item represents routine subdivision review and approval processes that are typical for planning and zoning commissions, allowing for the orderly development of land within the jurisdiction's boundaries according to established subdivision regulations and standards.

Commission Items

18:00

The commission addressed two primary matters during the Commission Items portion of the meeting. Key speakers included Tom Martin and Greg Smoresdag, who presented the items for consideration.

The first item involved a waiver request for the WILSON SUBDIVISION. The commission reviewed the details of this waiver and ultimately approved the request, though the specific nature of the waiver and any conditions attached were not detailed in the available materials.

The second matter concerned a Public Facility Review for the UNIVERSITY OF KENTUCKY. The commission examined this review as part of their regular oversight responsibilities for public facility developments and modifications.

Both items were successfully processed during this session, with the commission approving the Wilson Subdivision waiver. The University of Kentucky Public Facility Review was completed as part of the commission's standard review procedures.

The discussion and approval of these items demonstrates the commission's ongoing work in managing subdivision development requests and overseeing public facility planning within their jurisdiction.

Staff Items

22:00

The commission addressed two administrative matters during the Staff Items portion of the meeting, with presentations from key staff members Traci Wade and Jim Duncan.

The primary item involved the adoption of the 2024 Meeting & Filing Schedule. Staff presented the proposed calendar outlining the commission's regular meeting dates and associated filing deadlines for the upcoming year. The schedule provides advance notice to both commissioners and the public regarding when meetings will be held and when materials must be submitted for consideration.

Additionally, staff requested a change to the previously scheduled November 30, 2023 work session. The commission was asked to convert this work session into a public hearing format. This change would allow for formal public input and testimony on matters that require community participation, rather than the more informal discussion format typically used in work sessions.

Both items were presented as routine administrative matters necessary for the commission's operational planning and scheduling. The commission discussed the proposals and ultimately approved both the 2024 Meeting & Filing Schedule and the conversion of the November 30, 2023 work session to a public hearing format.

These administrative actions ensure the commission maintains its regular meeting schedule and provides appropriate opportunities for public participation in its proceedings. The approved 2024 schedule will guide the commission's activities throughout the coming year, while the format change for the November 30 meeting addresses immediate procedural needs for that specific session.