January 11 2024 Water Quality Fees Board

Summary

Meeting Overview

The Water Quality Fees Board met on January 11, 2024, at 9:00 a.m. in the North Elkhorn Conference Room at the Tate Building, 125 Industrial Avenue, Suite 180. Harry Clarke presided over the meeting, which included nine agenda items and resulted in seven motions and votes. The board approved the minutes from the October 12, 2023 meeting, reviewed a scope change request for FY22 Lakeshore Village, LLC, and heard one public comment regarding the Incentive Grant Program. The board approved a memorandum regarding programmatic changes and adopted the FY 2025 Grant Application Documents. An update on incentive grant status was also presented during the meeting.

Attendance

Present: - Harry Clarke - Donna Fogle - Aaron Vaught

Absent: - David Lowe - George Woolwine

Late: None recorded.

Votes and Decisions

All motions brought before the meeting passed unanimously with three votes in favor and no votes against or abstentions.

Approval of October 12, 2023 Minutes 0:33 Motion by Aaron Vaught, seconded by Donna Fogle. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Continue the Change Order (CO) Program 15:34 Motion by Aaron Vaught, seconded by Donna Fogle. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Continue Tree Canopy Expansions 17:40 Motion by Aaron Vaught, seconded by Donna Fogle to continue tree canopy expansions as part of the Class A and B Infrastructure scoring matrices. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Increase Volunteer Rate 21:51 Motion by Donna Fogle, seconded by Aaron Vaught to increase the volunteer rate from $7.25 per hour to at least $15.00 per hour. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Preferential Scoring for Aligned Projects 29:42 Motion by Donna Fogle, seconded by Aaron Vaught to give preferential scoring to projects that align with the proposed BMPs and/or action items of approved plans within the Urban Service Area. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Approve FY25 Application Packet Changes Motion by Aaron Vaught, seconded by Donna Fogle to approve changes to the FY25 application packet for Class A, BE, and BI. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Adjourn the Meeting Motion by Aaron Vaught, seconded by Donna Fogle to adjourn the meeting. Passed unanimously (3-0). Votes in favor: Harry Clarke, Donna Fogle, Aaron Vaught.

Public Comment

1:11 Harry Clarke addressed the board with farewell remarks. Clarke expressed gratitude for the opportunity to serve on the board and shared his experiences during his tenure. He also conveyed appreciation for the staff and fellow board members.

Appointments

Bill Sallee was appointed to the Water Quality Fees Board.

Call to Order

Harry Clarke called the meeting to order at 9:04 a.m. 0:00

Approval of 10/12/23 Minutes

0:33

The board reviewed and approved the minutes from the October 12, 2023 meeting. Key speakers on this agenda item included Harry Clarke, Aaron Vaught, and Donna Fogle. The minutes were approved without noted objections or concerns.

FY22 Lakeshore Village, LLC – Request to change the scope

This agenda item was canceled and did not require a motion. Frank Mabson was the key speaker associated with this item 1:11.

No discussion, debate, or concerns were presented regarding this request to change the scope for FY22 Lakeshore Village, LLC, as the item was removed from consideration before deliberation took place.

Comments / Suggestions from Citizens About Incentive Grant Program

5:44

During this agenda item, there were no comments or suggestions from citizens regarding the Incentive Grant Program. Harry Clarke addressed this item, which was presented as informational in nature.

Memorandum Regarding Programmatic Changes

The board discussed several programmatic changes during this agenda item 6:48. Key speakers included Frank Mabson, Harry Clarke, Aaron Vaught, and Donna Fogle.

The discussion covered the following programmatic modifications:

• Change Order Program — Details of this program were presented for board consideration
• Tree Canopy Expansions — Proposed expansions to tree canopy initiatives
• Volunteer Rate Increase — A proposed increase to volunteer compensation rates
• Preferential Scoring for Watershed Management — Implementation of preferential scoring for projects that align with watershed management plans

The board reviewed and deliberated on these various changes throughout the discussion. The outcome of this agenda item was approval of the memorandum regarding the programmatic changes presented.

FY 2025 Grant Application Documents

The board reviewed and approved changes to the FY 2025 grant application documents during this agenda item.

Key Participants

Frank Mabson and Harry Clarke led the discussion on this matter.

Outcome

The board approved the proposed changes to the FY 2025 grant application documents.

Incentive Grant Status Update

Frank Mabson and Scott Southall provided an update on the status of incentive grants covering the period from fiscal year 2016 through fiscal year 2024.

This agenda item was presented as an informational update to the meeting attendees. The presentation reviewed the incentive grant program's activity and status across an eight-year span, allowing stakeholders to understand the trajectory and current state of these grants.

No specific concerns or debate points were documented from this portion of the meeting. The item was classified as informational in nature, indicating it was primarily a status briefing rather than a discussion requiring decision-making or resolution of contested issues.

Other Matters

The board discussed the MS4 Section Manager position and other administrative matters during this agenda item.

Greg Lubeck was the key speaker for this discussion, which was presented as informational in nature. The specific details of the positions discussed, concerns raised, or decisions made regarding the MS4 Section Manager role were not detailed in the available meeting materials.

Adjournment

The meeting was adjourned at 10:01 a.m.