Planning Commission Subdivision Committee

Summary

Meeting Overview

The Subdivision Committee convened on October 3, 2024, at 8:30 AM in the Phoenix Building's 3rd Floor Conference Room. The committee reviewed two agenda items during the session, taking a total of two votes on subdivision and development matters. One public comment was heard during the meeting proceedings.

The committee approved PLN-MJSUB-24-00007 concerning the Lancaster & Keiser Property, while PLN-MJDP-24-00068 regarding the ZEE FAULKNER PROPERTY was postponed for future consideration. The meeting addressed both subdivision and development plan applications as part of the committee's regular review process for land development proposals within the jurisdiction.

Attendance

All commission members were present for the October 3, 2024 meeting.

Present: • Vaughan Adkins • Demetria Kimball • Eric Sutherland • Ben Cornett • Brooke Gray • Greg Lengal • Embry Beatty • David Filiatreau • Rob Poage • Scott Burton • Scott Thompson • Boyd Sewe • Craig Prater • Chris Dent • Holly Salzarcarillo • Traci Wade • Daniel Crum • Cheryl Gallt • Eve Miller • Paula Schumacher • Tracy Jones

Absent: None

Late: None

A total of 21 members attended the meeting, representing full participation from the commission.

Votes and Decisions

The Commission took action on two agenda items during the October 3, 2024 meeting.

PLM, MJ, MJ SUV 24-7 - Lancaster and Kaiser Property

The Commission unanimously approved the application for PLM, MJ, MJ SUV 24-7 regarding the Lancaster and Kaiser property. The motion was made by Madam Chair and passed with unanimous consent. The approval was granted subject to eight attached conditions that were part of the staff recommendation.

PLNMJDP 24-68 - Z. Faulkner Property

The Commission unanimously voted to postpone consideration of application PLNMJDP 24-68 for the Z. Faulkner property. The motion to postpone was made by Madam Chair and received unanimous support from all Commission members present.

Both decisions were made through unanimous consent rather than formal roll call votes, indicating no opposition from Commission members on either matter. The specific conditions attached to the Lancaster and Kaiser property approval were referenced as being included with the staff materials, though the individual conditions were not detailed during the voting portion of the meeting.

Public Comment

During the public comment period, one community member addressed the Commission regarding local property concerns.

Tracy spoke about issues related to the Z. Faulkner property. Her comments focused on three main areas of concern: waste location, business hours, and noise levels associated with the property. Tracy expressed specific worries about how these factors might be impacting the surrounding area and community.

No additional public comments were recorded during this portion of the meeting.

*Note: Specific transcript timestamps were not available for this public comment period.*

Appointments

The Commission made one appointment during the October 3, 2024 meeting.

• Frank Penn was appointed to the Subdivision Committee

The appointment was processed as part of the Commission's regular business to fill positions on various municipal committees and boards.

Contested Items

The Commission meeting on October 3, 2024, featured one contested item that generated significant community opposition and required postponement for further review.

Z. Faulkner Property Conditions

The primary contested issue involved property conditions related to Z. Faulkner, which drew substantial community opposition during the meeting. Community members who attended the session raised multiple concerns about the property's operations and their impact on the surrounding neighborhood.

The specific issues raised by residents included:

• Noise concerns - Community members expressed complaints about noise levels associated with activities on the property
• Waste management problems - Residents cited issues with how waste was being handled or disposed of on the property
• Business hours disputes - There were objections to the operating hours of activities taking place on the property

The level of community opposition was significant enough that the Commission determined the matter required additional review before any decisions could be made. Rather than proceeding with a vote or resolution during the October 3rd meeting, the Commission opted to postpone consideration of the Z. Faulkner property conditions to allow for:

• Further investigation of the community concerns raised
• Additional time for staff review of the issues
• Potential opportunities for dialogue between the property owner and concerned residents

The postponement indicates the Commission's recognition of the substantial community interest in this matter and their commitment to thoroughly addressing resident concerns before making any determinations about the property conditions. The item will likely return to a future Commission agenda once the additional review process has been completed.

This contested item demonstrates the Commission's responsiveness to community input when significant opposition is expressed by residents regarding local property issues.

PLN-MJSUB-24-00007: Lancaster & Keiser Property

The Commission discussed a preliminary subdivision plan for the Lancaster & Keiser Property involving a zone change from B-1 (Business) to R-3 (Residential).

Key speakers during the discussion included Daniel Crum and Tony Barrett, who presented details about the proposed development and zoning modification.

The preliminary subdivision plan was presented for Commission review, with staff providing analysis of the zone change request from commercial business use to higher-density residential classification. The R-3 zoning designation would allow for increased residential development density compared to the current B-1 business zoning.

Following discussion of the proposal's merits and compliance with local planning requirements, the Commission moved to approve the preliminary subdivision plan. The approval came with attached conditions that must be met as the project moves forward through the development process.

The Commission's recommendation for approval with conditions indicates the proposal met the necessary criteria for the zone change and subdivision, while ensuring appropriate safeguards and requirements are in place for the development's next phases.

*Note: Specific transcript timestamps were not available for this agenda item.*

PLN-MJDP-24-00068: ZEE FAULKNER PROPERTY

The Commission discussed an amended final development plan for the Z. Faulkner property during the October 3, 2024 meeting. The agenda item focused on reviewing proposed changes to the previously approved development plan.

Key speakers during the discussion included Tracy and Rory Keeley, who presented details about the amended development proposal. The discussion centered on specific aspects of the development plan that required Commission review and approval.

Concerns Raised: • Landscaping issues were identified as a primary concern requiring further attention • Noise-related impacts from the proposed development were discussed as potential problems needing resolution

The Commission's deliberation revealed that the current proposal had unresolved issues that prevented immediate approval. The landscaping concerns appeared to involve questions about the adequacy or appropriateness of the proposed landscaping plan, while noise concerns likely related to potential impacts on surrounding properties or compliance with local noise ordinances.

Outcome: The Commission decided to postpone action on PLN-MJDP-24-00068 pending resolution of the identified concerns. This postponement allows the applicant time to address the landscaping and noise issues raised during the discussion before bringing the amended development plan back for further consideration.

The postponement indicates that while the development concept may have merit, the specific details regarding landscaping design and noise mitigation require additional work to meet the Commission's standards and address community concerns. The item will likely return to a future Commission meeting once the applicant has had opportunity to revise the proposal to address the identified deficiencies.