URBAN COUNTY PLANNING COMMISSION-SUBDIVISION ITEMS

Summary

Meeting Overview

The Urban County Planning Commission convened on January 15, 2009, at 1:30 PM in the Council Chambers of the Urban County Government Building, located at 200 East Main Street, Lexington, Kentucky, with Randall Vaughn presiding. The meeting addressed 10 agenda items in total, covering a range of land use and development matters as well as administrative business. All agenda items were approved, including development plans for Hamburg Place Office Park Lot 3, Sunny Slope Farm, Providence Place Tract 3, and Landsdowne Shopping Center, along with action on the Joyce Fields Property. The Commission also conducted internal administrative business, approving the Election of Officers and the Delegation of Secretary's Duties. Across the meeting, 15 motions and votes were taken, no formal presentations are recorded in the meeting data, and no public comments were heard.

Attendance

The following members were present at the January 15, 2009 Commission meeting:

• Randall Vaughn
• Neill Day
• Carolyn Richardson
• Lynn Roche-Phillips
• Marie Copeland
• Mike Owens
• Joan Whitman
• Ed Holmes
• Patrick Brewer

Absent: Mike Cravens, Frank Penn

No members were recorded as late.

Votes and Decisions

All votes at the January 15, 2009 Commission meeting passed unanimously by voice vote (9–0), with all nine members voting in favor: Randall Vaughn, Neill Day, Carolyn Richardson, Lynn Roche-Phillips, Marie Copeland, Mike Owens, Joan Whitman, Ed Holmes, and Patrick Brewer.

• Minutes Approval – Moved by Neill Day, seconded by Carolyn Richardson. The minutes from October 9, 2008 and November 13, 2008 were approved. 0:35

• PLAN 2008-71P (Hampton Springs) – Moved by Joan Whitman, seconded by Mike Owens. Postponed to February 12, 2009. 1:43

• PLAN 2008-76F (Bogie Estate, Lot 1) – Moved by Mike Owens, seconded by Joan Whitman. Postponed to February 12, 2009. 2:47

• PLAN 2007-239F and PLAN 2007-241F (Gess Property, Units 6-A and 6-C) – Moved by Joan Whitman, seconded by Carolyn Richardson. Postponed to February 12, 2009. 4:00

• PLAN 2008-117F (Bruce Properties) – Moved by Lynn Roche-Phillips, seconded by Carolyn Richardson. Waiver request withdrawn. 5:10

• DP 2008-137 (Mohammad Seraji Property) – Moved by Joan Whitman, seconded by Carolyn Richardson. Postponed indefinitely. 6:46

• Consent Agenda – Moved by Joan Whitman, seconded by Carolyn Richardson. Approved. 10:07

• PLAN 2008-137F (Hamburg Place Office Park, Lot 3) – Moved by Patrick Brewer, seconded by Neill Day. Approved with waiver, with the condition that no Certificate of Occupancy shall be issued until the sewer line extension and manhole are constructed in compliance with the Engineering Manuals and accepted by the Division of Engineering. 21:32

• PLAN 2009-02F and PLAN 2009-03F (Sunny Slope Farm) – Moved by Marie Copeland, seconded by Joan Whitman. Approved with conditions, including deletion of condition 9 for PLAN 2009-02F and condition 7 for PLAN 2009-03F. 27:42

• PLAN 2008-123F (Providence Place, Tract 3) – Moved by Neill Day, seconded by Marie Copeland. Reapproved with waivers. 38:21

• DP 2009-01 (Landsdowne Shopping Center) – Moved by Marie Copeland, seconded by Joan Whitman. Approved with conditions, including modification of Condition 17 to identify the addition's proposed floor elevation information and Condition 18 changed to a minimum width of nine and a half feet. 1:01:24

• DP 2009-05 (Joyce Fields Property) – Moved by Neill Day, seconded by Marie Copeland. Approved with conditions, including deletion of conditions 11 and 12. 1:06:31

• Performance Bonds and Letters of Credit – Moved by Marie Copeland, seconded by Joan Whitman. Call and release approved. 1:07:04

• Election of Officers – Moved by Lynn Roche-Phillips, seconded by Marie Copeland. Approved. 1:08:40

• Delegation of Secretary's Duties – Moved by Marie Copeland, seconded by Joan Whitman. Secretary's duties delegated to the Director of the Division of Planning. 1:09:11

Appointments

The Commission took action on several officer appointments during the January 15, 2009 meeting. Four individuals were reappointed to their respective leadership roles:

• Randall Vaughn was reappointed as Chairperson.
• Neill Day was reappointed as Vice Chairperson.
• Frank Penn was reappointed as Secretary.
• Mike Cravens was reappointed as Parliamentarian.

All four appointments were reappointments, indicating that each individual had previously served in their respective roles and was confirmed to continue in that capacity.

Contested Items

• Landsdowne Shopping Center Sidewalk Width: A heated discussion arose regarding the adequacy of the proposed sidewalk width at the Landsdowne Shopping Center. Concerns were raised about pedestrian safety and access, with participants debating whether the proposed dimensions were sufficient to meet those needs. The available data does not specify the individual commissioners or parties involved in the exchange, nor does it record a definitive outcome from the discussion.

Approval of Minutes

0:35

The Commission reviewed and approved the minutes from two previous meetings: the October 9, 2008 meeting and the November 13, 2008 meeting. Randall Vaughn was the key speaker during this portion of the meeting. No concerns or debate were noted regarding the accuracy or content of either set of minutes. Both sets of minutes were approved.

Postponements and Withdrawals

1:11

At the opening of the meeting, the Commission addressed several items that would not be heard as originally scheduled. A number of plans were postponed to the February 12, 2009 meeting, and one waiver request was withdrawn from consideration entirely.

Key speakers on this agenda item included Rory Kahly and Matt Carter. The Commission approved the postponements and withdrawal.

*Note: The available data does not include the specific plan names or case identifiers for the postponed items, or the details of the withdrawn waiver request.*

Consent Agenda

10:07

The consent agenda was presented and approved without discussion during the January 15, 2009 Commission meeting. Bill Sallee was noted as a key speaker in connection with this portion of the meeting. The items included in the consent agenda were passed collectively, as is standard practice for routine matters that do not require individual deliberation or debate. No concerns were raised, and the consent agenda was approved as presented.

Hamburg Place Office Park, Lot 3

21:32

The Commission took up a discussion item regarding Hamburg Place Office Park, Lot 3, with the central focus of the conversation being a waiver request related to sewer line construction on the property.

Key speakers on this item were Tom Martin and Matt Carter, who addressed the Commission on the details of the proposal. The discussion centered on the specifics of the sewer line construction waiver being sought in connection with the development of Lot 3 within the Hamburg Place Office Park.

Following the discussion, the Commission approved the item.

*Note: Additional details regarding the specific arguments presented, any concerns raised by commissioners, and the precise nature of the waiver request are not available in the source materials beyond what is summarized above.*

Sunny Slope Farm Plans

27:42

The Commission took up the matter of Sunny Slope Farm Plans as a discussion item during the meeting. Key speakers on this agenda item were Cheryl Gallt and Kitty Hall-Harmon.

The discussion centered on conditions related to compliance reports, which had previously been outstanding. According to the summary of the item, those compliance-related conditions were resolved in the course of the discussion, allowing the matter to move forward.

Following the discussion, the Commission approved the Sunny Slope Farm Plans.

Providence Place, Tract 3

38:21

The Commission took up the matter of Providence Place, Tract 3, which involved a reapproval of the tract along with a waiver related to sewer line bonding.

Key speakers on this item were Tom Martin and Rory Kahly, who participated in the discussion regarding the reapproval and the associated waiver request. The discussion centered on the reapproval of the tract and the specific question of whether to grant a waiver for the sewer line bonding requirement.

The Commission ultimately approved the item.

Landsdowne Shopping Center

1:01:24

The Commission took up a discussion item regarding the Landsdowne Shopping Center, with the conversation centering on sidewalk width and parking statistics for the development.

Key speakers in the discussion included Bill Sallee and Mike Robbins, who addressed the specifics of the plan as presented to the Commission. The discussion focused on two primary technical considerations:

• Sidewalk width — the dimensions and adequacy of proposed pedestrian walkways associated with the shopping center plan
• Parking statistics — the parking figures and how they related to the center's layout or requirements

The item was ultimately approved by the Commission.

*Note: The available record identifies the general topics of discussion and the participants, but does not include further detail on the specific figures presented, any concerns raised, or the precise terms of the approval.*

Joyce Fields Property

1:06:31

The Commission took up the Joyce Fields Property as a discussion item during the January 15, 2009 meeting. Andy Holmes was the key speaker presenting on this agenda item.

The discussion centered on the plan for the Joyce Fields Property, with particular attention to two outstanding conditions that had been associated with the project: issues related to parking and detention. According to the summary of the item, both of these conditions were resolved prior to or during the course of the discussion.

The Commission ultimately approved the Joyce Fields Property plan. No additional concerns, dissenting voices, or unresolved issues are reflected in the available record of this agenda item.

Election of Officers

1:08:40

The Commission took up the election of officers for the upcoming year. Lynn Roche-Phillips was a key speaker during this portion of the meeting. The current slate of officers was put forward for re-election, and the item was approved. No alternative candidates or concerns are reflected in the available record of this discussion.

Delegation of Secretary's Duties

1:09:11

The Commission took up the matter of delegating the Secretary's duties during this portion of the meeting. Randall Vaughn was the key speaker on this agenda item, which addressed the formal assignment of the Secretary's responsibilities to the Director of the Division of Planning.

The item was brought forward as a discussion matter and resulted in approval by the Commission. No additional concerns, objections, or extended debate are reflected in the available record for this item.