Planning Commission Meeting

Summary

Meeting Overview

The Urban County Planning Commission convened on May 14, 2009, at 1:36 PM in the Council Chambers of the Urban County Government Building, located at 200 East Main Street, Lexington, Kentucky, with Randall Vaughn presiding. The meeting addressed a total of 4 agenda items, all of which were approved by the Commission. The items considered included the Lexington Housing Authority project at 898 Georgetown Road, The Davis Family Children's Irrevocable Trust (Rabbit Run), the Hamburg East Lots 1 & 2 development associated with Baptist Hospital, and an amended proposal for The Landings. Across the course of the meeting, 13 motions and votes were recorded, and no public comments were heard.

Attendance

The following 11 members were present at the May 14, 2009 Commission meeting:

• Randall Vaughn
• Neill Day *(arrived late)*
• Ed Holmes *(arrived late)*
• Frank Penn
• Lynn Roche-Phillips
• Marie Copeland
• Mike Owens
• Joan Whitman *(arrived late)*
• Mike Cravens
• Patrick Brewer *(arrived late)*
• Carolyn Richardson

No members were recorded as absent. Four members — Neill Day, Ed Holmes, Joan Whitman, and Patrick Brewer — were present at the meeting but arrived late. No timestamp data is available for this meeting.

Votes and Decisions

The Commission took the following actions at its May 14, 2009 meeting:

• Minutes Approval 11:00: Mike Owens moved, Frank Penn seconded, to approve minutes from March 12, March 26, April 9, April 23, and April 30, 2009. Passed by voice vote, 7–0.

• PLAN 2008-71P – Hampton Springs 13:50: Frank Penn moved, Carolyn Richardson seconded, to postpone to June 11, 2009. Passed by voice vote, 9–0.

• PLAN 2008-76F – Bogie Estate, Lot 1 15:00: Mike Owens moved, Lynn Roche-Phillips seconded, to postpone to June 11, 2009. Passed by voice vote, 10–0.

• PLAN 2009-27F – Reserve at Walnut Grove, Unit 1-C 16:16: Mike Cravens moved, Carolyn Richardson seconded, to postpone to June 11, 2009. Passed by voice vote, 10–0.

• DP 2009-18 – Richardson Properties 16:55: Lynn Roche-Phillips moved, Neill Day seconded, to postpone indefinitely. Passed by voice vote, 10–0.

• DP 2009-26 – Beaumont Farm, Unit 1, Section 5 17:59: Neill Day moved, Mike Cravens seconded, to postpone to May 28, 2009. Passed by voice vote, 10–0.

• PLAN 2009-39F – Ramsey/Sullivan Property, Unit 3, Section 2, Lots 33–45 19:40: Lynn Roche-Phillips moved, Mike Cravens seconded, to postpone to June 11, 2009. Passed by voice vote, 11–0.

• DP 2009-27 – Ramsey/Sullivan Property 20:46: Frank Penn moved, Mike Owens seconded, to postpone to June 11, 2009. Passed by voice vote, 11–0.

• PLAN 2008-31P – Lexington Housing Authority, 898 Georgetown Road 43:52: Joan Whitman moved, Neill Day seconded, to reapprove subject to the conditions listed on the agenda. Passed by roll call vote, 8–3. Voting in favor: Randall Vaughn, Neill Day, Ed Holmes, Frank Penn, Lynn Roche-Phillips, Mike Owens, Joan Whitman, and Mike Cravens. Voting against: Patrick Brewer, Marie Copeland, and Mike Owens.

• PLAN 2009-38F – The Davis Family Children's Irrevocable Trust 58:48: Lynn Roche-Phillips moved, Frank Penn seconded, to approve subject to 13 conditions, including sign-off by Kentucky American Water. Passed by voice vote, 11–0.

• PLAN 2009-40F – Hamburg East, Lots 1 & 2 1:11:44: Frank Penn moved, Marie Copeland seconded, to approve subject to 16 conditions and waiver approval. Passed by voice vote, 11–0.

• DP 2008-20 – The Landings 1:22:38: Frank Penn moved, Marie Copeland seconded, to reapprove subject to 17 conditions with a revision to condition 13. Passed by voice vote, 11–0.

• Release and Call of Bonds 1:23:08: Frank Penn moved, Marie Copeland seconded, to approve the release and call of bonds as presented. Passed by voice vote, 11–0.

Contested Items

Lexington Housing Authority Plan at 898 Georgetown Road

The reapproval of the Lexington Housing Authority's plan at 898 Georgetown Road was the primary contested item at the May 14, 2009 Commission meeting. The disagreement centered on concerns about lot sizes and density associated with the proposed development.

The item came to a split vote, with 8 commissioners voting in favor of reapproval and 3 voting against. The dissenting votes reflected reservations about whether the plan's density and lot size configurations were appropriate, though the majority ultimately supported moving the plan forward.

Lexington Housing Authority – 898 Georgetown Road

Agenda Item: PLAN 2008-31P | 27:41

The Commission took up the reapproval of a preliminary subdivision plan for the Lexington Housing Authority at 898 Georgetown Road. The plan proposes a loop street configuration with 17 lots, and includes amenities such as a pedestrian connection to Douglas Park.

Key speakers on this item included Tom Martin, Mark McCain, and Marie Copeland.

The item was presented as a reapproval, indicating the plan had previously come before the Commission and was returning for further consideration. Discussion centered on the proposed layout, including the loop street design and the 17-lot configuration, as well as the pedestrian connection to Douglas Park, which was noted as an amenity feature of the development.

The Commission ultimately approved the preliminary subdivision plan for PLAN 2008-31P.

The Davis Family Children's Irrevocable Trust (Rabbit Run)

Agenda Item: PLAN 2009-38F 45:55

The Commission took up a discussion and vote on an amended final record plat for the Davis Family Children's Irrevocable Trust, associated with the Rabbit Run development. The proposal sought to divide Lot 3 into two separate lots and provide an access easement for the resulting parcels.

Key speakers during this agenda item included Chris Taylor, Rory Kahly, and Greg Tomko. The discussion centered not only on the substance of the plat amendment itself but also on a specific procedural request: the removal of Kentucky American Water's sign-off requirement from the approval process. This request generated discussion among the participants, as such sign-off requirements are typically included to ensure that utility providers have reviewed and accepted the conditions of a plat before it is recorded.

The Commission considered the request to waive Kentucky American Water's sign-off alongside the merits of the lot division and access easement arrangement. No additional concerns beyond the sign-off question are reflected in the available record for this item.

The Commission ultimately approved the amended final record plat for PLAN 2009-38F.

Hamburg East, Lots 1 & 2 (Baptist Hospital Development)

Agenda Item: PLAN 2009-40F | 1:00:20

The Commission took up this discussion item concerning a plan to dedicate right-of-way for Polo Club Boulevard and create two lots in the Hamburg East development associated with the Baptist Hospital project.

Key Speakers: - Cheryl Gallt - Tom Martin - Keith Messenger

What Was Presented:

The proposal involved the formal dedication of right-of-way for Polo Club Boulevard alongside the creation of two lots within the Hamburg East development. A central element of the discussion was a waiver request to allow the developer to defer construction of the sanitary sewer infrastructure that would ultimately serve the two lots, meaning the sewer would not need to be built immediately as part of this plan approval.

Discussion and Concerns:

Speakers including Cheryl Gallt, Tom Martin, and Keith Messenger participated in the discussion. The waiver request regarding the sanitary sewer was a notable point of consideration, as it represented a departure from the standard requirement to install such infrastructure concurrent with development approval. The Commission examined the implications of allowing the sewer construction to be deferred rather than completed upfront.

Outcome:

The Commission approved the plan, including the right-of-way dedication for Polo Club Boulevard, the creation of the two lots, and the requested waiver to defer construction of the sanitary sewer serving the lots.

The Landings (Amended)

Agenda Item: DP 2008-20 1:12:38

The Commission took up DP 2008-20, concerning an amended final development plan for The Landings, a project that includes seven townhouses. The item was brought forward as a reapproval, with the plan requiring revision to reflect a prior approval granted by the Board of Adjustment.

Key speakers on this item were Tom Martin and Gary Rowland. The discussion centered on bringing the final development plan into conformance with the Board of Adjustment's decision, ensuring the amended plan accurately reflected the approvals already granted through that process.

The Commission approved the amended final development plan for The Landings.