Planning Commission Meeting

Summary

Meeting Overview

The Urban County Planning Commission convened on January 13, 2011, at 1:31 PM in the Council Chambers of the Urban County Government Building, located at 200 East Main Street, Lexington, Kentucky, with Carolyn Richardson presiding. The meeting addressed 6 agenda items spanning a range of property and development matters. Of those items, 2 were approved — Masterson Station, Citation Village, Phase II and Gess Property Unit 4-G — while the remaining 4 items were postponed, including the Hillenmeyer Property & DWS Property, Sunny Slope Farm Unit 3-C Section 2 Lots 102 & 103, Sunny Slope Farm Unit 3 Lots 102-106, and Blackford Property Phases 1 & 2. The Commission took a total of 11 votes during the session, and no public comments were heard.

Attendance

The following members were recorded for the Commission meeting on January 13, 2011.

Present: - Carolyn Richardson - Lynn Roche-Phillips *(arrived late)* - Marie Copeland - Ed Holmes - Mike Owens - William Wilson - Eunice Beatty - Carla Blanton - Patrick Brewer - Derek Paulsen

Absent: - Mike Cravens

Ten of the eleven members were present at the meeting. Lynn Roche-Phillips attended but arrived late. Mike Cravens was the only member absent from the session.

Votes and Decisions

All votes at the January 13, 2011 Commission meeting were unanimous. Nine commissioners participated in the first several votes; a tenth member, Lynn Roche-Phillips, joined for the remaining items.

Postponements

• PLAN 2010-131P was postponed to February 10, 2011, on a motion by William Wilson, seconded by Patrick Brewer. Passed 9–0. 7:26
• PLAN 2010-129F was postponed to February 10, 2011, on a motion by Eunice Beatty, seconded by Mike Owens. Passed 9–0. 8:29
• DP 2010-69 was postponed to February 10, 2011, on a motion by Ed Holmes, seconded by William Wilson. Passed 9–0. 9:32
• DP 2006-65 was postponed to March 10, 2011, on a motion by Mike Owens, seconded by Eunice Beatty. Passed 9–0. 10:08

Consent Agenda

The Consent Agenda was approved on a motion by Mike Owens, seconded by Derek Paulsen. Passed 9–0. 13:24

Planning Cases

• PLAN 2011-5F was approved with the deletion of conditions 13 and 14, on a motion by Marie Copeland, seconded by Patrick Brewer. Passed 9–0. 18:04
• PLAN 2005-277F was reapproved subject to 10 conditions, on a motion by Mike Owens, seconded by Eunice Beatty. Passed 9–0. 23:25

Bond Release

The release and call of bonds was approved on a motion by Lynn Roche-Phillips, seconded by Ed Holmes. Passed 10–0. 24:30

Officer Elections

• Nominations for 2011 Officers were closed on a motion by William Wilson, seconded by Eunice Beatty. Passed 10–0. 26:16
• The Planning Commission's Slate of Officers was approved on a motion by Eunice Beatty, seconded by Derek Paulsen. Passed 10–0. 27:25
• The Secretary's duties were delegated to the Director of the Division of Planning, on a motion by Lynn Roche-Phillips, seconded by Patrick Brewer. Passed 10–0. 28:30

All ten commissioners — Carolyn Richardson, Lynn Roche-Phillips, Marie Copeland, Ed Holmes, Mike Owens, William Wilson, Eunice Beatty, Carla Blanton, Patrick Brewer, and Derek Paulsen — voted in favor on each applicable item, with no nays or abstentions recorded.

Appointments

During the January 13, 2011 Commission meeting, members took action to reappoint individuals to several leadership roles within the body. All four positions were filled through reappointment, retaining the existing officeholders in their respective roles.

• Carolyn Richardson was reappointed as Chairperson.
• Mike Cravens was reappointed as Vice Chairperson.
• Mike Owens was reappointed as Secretary.
• Ed Holmes was reappointed as Parliamentarian.

All four individuals were returning to positions they had previously held, with the Commission voting to continue their service in these leadership capacities for the upcoming term.

Hillenmeyer Property & DWS Property

Agenda Item: PLAN 2010-131P | 7:26

This agenda item was brought before the Commission as a discussion item concerning proposed development associated with the Hillenmeyer Property and the DWS Property. The item centered on concerns related to development in proximity to an existing cemetery as well as environmentally sensitive areas.

• Key Speaker: Rory Kahly addressed the Commission on this item.
• Request: A postponement was requested in order to allow additional time to address the issues raised by the development's proximity to the existing cemetery and the environmentally sensitive areas involved.
• Outcome: The Commission agreed to postpone the item, PLAN 2010-131P, consistent with the request presented.

No further debate or deliberation on the merits of the development itself was recorded at this time, as the postponement request was the primary matter before the Commission during this meeting.

Sunny Slope Farm, Unit 3-C, Section 2, Lots 102 & 103

Agenda Item: PLAN 2010-129F 8:29

The Commission took up agenda item PLAN 2010-129F concerning Sunny Slope Farm, Unit 3-C, Section 2, Lots 102 & 103. Rory Kahly addressed the Commission on this item, presenting the basis for a postponement request.

The matter was brought before the Commission due to an inconsistency identified with the certified Preliminary Subdivision Plan. Because the proposal as submitted did not align with the previously certified preliminary plan, the item could not move forward for substantive review or action at this meeting.

The Commission ultimately postponed the item, consistent with the postponement request that had been made. No further discussion or debate on the merits of the subdivision plan was recorded at this time.

Sunny Slope Farm, Unit 3, Lots 102-106

Agenda Item: DP 2010-69 | 9:32

The Commission took up agenda item DP 2010-69, concerning Sunny Slope Farm, Unit 3, Lots 102-106, as a discussion item during the January 13, 2011 meeting.

Rory Kahly was the key speaker on this item. The discussion centered on two primary issues that prevented the item from moving forward:

• Design issues with the proposal that had not been adequately resolved prior to the meeting.
• Lack of justification for an access easement associated with the lots, which raised concerns among those reviewing the application.

Due to these unresolved matters, a postponement was requested. The Commission agreed, and the item was postponed without a final decision being rendered.

No additional details regarding the specific nature of the design issues or the particulars of the access easement dispute are reflected in the available record for this meeting.

Blackford Property, Phases 1 & 2

Agenda Item: DP 2006-65 10:08

The Commission took up agenda item DP 2006-65, concerning the Blackford Property, Phases 1 & 2. Rory Kahly addressed the Commission on this item, requesting that it be postponed.

The postponement was sought in order to allow time to address two outstanding issues associated with the development proposal:

• Proposed density — questions or concerns regarding the density of the proposed development had not yet been resolved and required further attention before the item could move forward.
• Sinkhole issues — the presence of sinkholes on or related to the property presented concerns that also needed to be addressed prior to any action by the Commission.

The Commission agreed to the request, and the item was postponed. No final decisions or approvals were made on the development proposal at this meeting.

Masterson Station, Citation Village, Phase II

Agenda Item: PLAN 2011-5F | 14:12

The Commission took up agenda item PLAN 2011-5F, concerning the Masterson Station, Citation Village, Phase II development. Key speakers on this item included Chris Taylor and Larry Harmon.

Staff presented the item with a recommendation of approval subject to conditions. A revised plan had been submitted prior to the meeting that addressed outstanding issues related to right-of-way and construction easements, which had been a point of consideration in the review process.

The Commission approved the item.

Gess Property Unit 4-G

Agenda Item: PLAN 2005-277F 19:45

The Commission took up a request for reapproval of a greenway plat for the Gess Property Unit 4-G. Key speakers on this item were Tom Martin and Rory Kahly.

The item was presented as a reapproval request, meaning the plat had previously received approval and was being brought back before the Commission. The approval was granted subject to 10 conditions.

The Commission ultimately approved the reapproval request for the greenway plat.