Planning Commission Subdivision Public Hearing

Summary

Meeting Overview

The Urban County Planning Commission met on April 11, 2013, at 1:30 p.m. in the Council Chambers at the Urban County Government Building, 200 East Main Street, Lexington, Kentucky. Mike Owens presided over the meeting, which addressed ten agenda items. The Commission took twelve motions and votes during the session and heard one public comment.

Of the ten items considered, four were approved: PLAN 2006-75P for Patchen Wilkes, Unit 2B; PLAN 2012-90F for Newmarket Property, Phase I, Unit 9; DP 2013-30 for Blackford Property, Phase 4; and PLAN 2013-34P for Southend Park, Section 1, Unit 1. Six items were postponed: PLAN 2013-27F for Hamburg East, Tracts 1 & 3 (Amendment); DP 2013-29 for Headley, Niven & Vance Property, Lots 1, 2 & 3; PLAN 2013-17F for Distillery District; PLAN 2013-28F for C. Carol Haley Farm (Amendment); ZDP 2012-76 for Deerfield Shopping Center; and DP 2013-6 for Sams Property (Amendment).

Attendance

Present: - Mike Owens - Eunice Beatty - Will Berkley - Mike Cravens - Lynn Roche-Phillips - Karen Mundy - Carolyn Plumlee

Absent: - Patrick Brewer - Carla Blanton - Frank Penn - William Wilson

Late: None reported

Votes and Decisions

The meeting included twelve votes, all conducted by voice vote with unanimous support from all seven members present.

Postponements

Six items were postponed to future meeting dates:

• DP 2013-6: SAMS PROPERTY (AMD) postponed to June 13, 2013 8:19
• PLAN 2013-27F: HAMBURG EAST, TRACTS 1 & 3 (AMD) postponed to May 9, 2013 9:28
• DP 2013-29: HEADLEY, NIVEN & VANCE PROPERTY, LOTS 1, 2 & 3 postponed to April 25, 2013 10:30
• PLAN 2013-17F: DISTILLERY DISTRICT postponed to May 9, 2013 11:36
• PLAN 2013-28F: C. CAROL HALEY FARM (AMD) postponed to April 25, 2013 12:44
• ZDP 2012-76: DEERFIELD SHOPPING CENTER postponed to May 9, 2013 13:54

Approvals

Six items were approved:

• Consent agenda as written 21:03
• Plan 2006-75P: PATCHEN WILKES, UNIT 2B with waiver for centerline horizontal curve radius of 35' and reduced right-of-way dimensions 26:36
• Plan 2012-90F: NEWMARKET PROPERTY, PHASE I, UNIT 9 with revised statement on Greenway dedication timing 30:24
• DP 2013-30: BLACKFORD PROPERTY, PHASE 4 with 12 conditions including density compliance, pedestrian connectivity, and EAMP report acceptance 40:47
• Plan 2013-34P: SOUTHEND PARK, SECTION 1, UNIT 1 with waiver for modified hammerhead design; sidewalks and utility strip required 47:29

Adjournment

The meeting was adjourned by voice vote 48:29

All votes were unanimous with no abstentions or dissenting votes recorded.

Public Comment

John Tucker addressed the board regarding the Anderson II Subdivision EAMP compliance report 19:59. He requested confirmation that the EAMP compliance report for Anderson II Subdivision was available, noting that it was required for approval of the project. Staff confirmed that the report was under consideration.

PLAN 2006-75P: PATCHEN WILKES, UNIT 2B

22:50

This agenda item addressed the reapproval of a preliminary subdivision plan for Patchen Wilkes, Unit 2B. The plan included a waiver request for reduced right-of-way and centerline curve radius.

Key Speakers

Chris Taylor and Tom Martin led the discussion on this item.

Presentation and Discussion

The staff and applicant both supported moving forward with reapproval of the preliminary subdivision plan. The discussion focused on updated conditions related to tree and landscaping sign-offs, which were incorporated into the reapproval process.

Outcome

The plan was approved.

PLAN 2012-90F: NEWMARKET PROPERTY, PHASE I, UNIT 9

28:09

This agenda item involved a continuing discussion regarding the dedication of a greenway lot that serves as a stormwater facility for the Newmarket Property, Phase I, Unit 9 development.

Key Participants

Tom Martin and Dick Murphy were the primary speakers on this matter.

Discussion and Resolution

Staff and the applicant engaged in discussion about the terms and conditions related to the greenway lot dedication. The primary focus centered on clarifying the timing of when the dedication would occur. Through their discussion, the parties reached agreement on a revised statement that would provide clear language regarding the dedication timeline, addressing any ambiguity that may have existed in the original proposal.

Outcome

The revised statement was accepted, and the plan received approval.

DP 2013-30: BLACKFORD PROPERTY, PHASE 4

31:37

The board considered approval of a final development plan for the Blackford Property, Phase 4. Chris Taylor, Tom Martin, and Rena Wiseman were the key speakers on this agenda item.

Staff presented the final development plan, which included 12 conditions for approval. The conditions addressed density compliance and pedestrian connectivity requirements. Staff confirmed that the project met EAMP (Environmental Assessment and Management Plan) compliance standards and verified that necessary infrastructure was ready to support the development.

The board approved the final development plan for Blackford Property, Phase 4.

PLAN 2013-34P: SOUTHEND PARK, SECTION 1, UNIT 1

41:59

This agenda item addressed approval of a preliminary subdivision plan for Southend Park, Section 1, Unit 1. The discussion involved a waiver request for a modified hammerhead design.

Key Speakers

Tom Martin and Rena Wiseman led the discussion on this item.

Staff Review and Findings

Staff confirmed that the proposed plan met public safety, access, and utility requirements. The modified hammerhead design was evaluated as part of the preliminary subdivision plan review process.

Outcome

The plan was approved.

PLAN 2013-27F: HAMBURG EAST, TRACTS 1 & 3 (AMD)

9:28

This agenda item addressed a plan amendment for Hamburg East, covering Tracts 1 and 3. Matt Carter was the key speaker during the discussion of this matter.

The primary issue raised during consideration of this item concerned the timing of greenspace dedication. This concern prompted a request for postponement of the plan's consideration.

A motion to postpone was brought before the body and carried unanimously, indicating full agreement among those present to delay further action on this agenda item.

The plan amendment was not approved or rejected at this meeting but instead deferred to a future date to allow for additional consideration of the greenspace dedication timing issue.

DP 2013-29: HEADLEY, NIVEN & VANCE PROPERTY, LOTS 1, 2 & 3

10:30

Matt Carter presented this agenda item regarding the Headley, Niven & Vance property, specifically Lots 1, 2 & 3. A postponement of the discussion was requested due to unresolved access issues related to Russell Cave Road.

The primary concern blocking consideration of this development proposal was the lack of resolution on access matters to Russell Cave Road. Rather than proceed with the discussion under these unresolved conditions, a motion to postpone the item was brought forward.

The motion to postpone carried unanimously, indicating full agreement among the body that deferring this agenda item was the appropriate course of action until the access issues could be resolved.

PLAN 2013-17F: DISTILLERY DISTRICT

Justin Drury presented this agenda item, which concerned a plan for the Distillery District. 11:36

The discussion centered on a request to postpone consideration of the plan. Two primary issues were identified as unresolved and requiring further attention before the plan could move forward:

• Floodplain concerns
• Street improvement timing

The postponement was necessary to allow these matters to be addressed before the plan could be properly evaluated and approved.

Outcome: The motion to postpone PLAN 2013-17F: DISTILLERY DISTRICT was carried unanimously, indicating full agreement among those present that delaying consideration of the plan was the appropriate course of action at this time.

PLAN 2013-28F: C. CAROL HALEY FARM (AMD)

12:44

This agenda item concerned a proposed plan for the C. Carol Haley Farm. Justin Drury presented the item and requested postponement of the discussion.

The primary issue raised was uncertainty regarding whether a 40-acre lot complies with minimum frontage requirements. This compliance question was identified as a reason to delay action on the plan pending further clarification.

The motion to postpone was carried unanimously, allowing additional time to resolve the frontage requirement question before the plan could proceed to a decision.

ZDP 2012-76: DEERFIELD SHOPPING CENTER

13:54

Summary

The board discussed ZDP 2012-76 concerning Deerfield Shopping Center. Staff presented information regarding the project, which involved unresolved screening and buffering issues affecting nearby residential areas.

Key Issues

The primary concern raised was the inadequate screening and buffering measures proposed for the shopping center in relation to adjacent residential properties. These issues remained unresolved at the time of the meeting.

Outcome

A motion to postpone the item was made and carried unanimously. The postponement allows additional time to address the screening and buffering concerns before the project returns for further consideration.

DP 2013-6: SAMS PROPERTY (AMD)

Sara Tuttle presented this agenda item and requested postponement of the discussion 8:19. The postponement was sought due to a pending contract and the possibility of a potential withdrawal related to the property.

The motion to postpone was carried unanimously, and the item was not discussed further at this meeting.