Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Government held a meeting on October 27, 2015, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Gray presiding. The meeting covered 10 agenda items, including standard procedural matters such as approval of summaries, budget amendments, and reports from both the Council and Mayor. The Council conducted 18 votes throughout the session, addressing various municipal business items including new business proposals and continuing business matters. No public comments were recorded during either of the designated public comment periods for issues on the agenda or issues not on the agenda. The meeting concluded with formal adjournment after completing all scheduled agenda items.

Attendance

The following members were present at the October 27, 2015 meeting:

• Kay
• Stinnett
• Moloney
• J. Brown
• Akers
• Gibbs
• Lamb
• Farmer
• Evans
• Scutchfield
• F. Brown
• Bledsoe
• Henson
• Hensley

Absent: Mossotti

No members arrived late to the meeting.

Votes and Decisions

The council conducted 18 votes during the October 27, 2015 meeting, with 17 passing unanimously and one requiring a roll call vote.

Docket Preparation The council voted to place six ordinances on the October 22, 2015 council meeting docket without public hearings: • Ordinance #5 (motion by Gibbs, second by Farmer) - passed unanimously • Ordinance #6 (motion by F. Brown, second by Stinnett) - passed unanimously • Ordinance #7 (motion by Henson, second by Akers) - passed unanimously • Ordinance #8 (motion by Gibbs, second by Bledsoe) - passed unanimously with understanding it would be withdrawn by petitioner • Ordinance #9 (motion by Akers, second by Farmer) - passed unanimously • Ordinance #10 (motion by Akers, second by Farmer) - passed unanimously

The council then approved the complete October 22, 2015 council meeting docket (motion by Farmer, second by Scutchfield) unanimously.

Financial and Administrative Matters Several financial authorizations passed unanimously: • Authorization for Lexington Center Corporation to enter loan agreement with Kentucky Bond Development Corporation (motion by Stinnett, second by F. Brown) • Authorization for Kentucky Bond Development Corporation to issue bonds payable from TIF revenue (motion by Lamb, second by Henson) • Approval of budget amendments (motion by Stinnett, second by Farmer) • Amendment to include KentuckyWired project budget amendment (motion by Hensley, second by Henson)

Other Business The council unanimously approved: • October 13, 2015 meeting summary (motion by Farmer, second by Stinnett) • New business items (motion by Farmer, second by Kay) • Neighborhood development funds (motion by Stinnett, second by Scutchfield) • Paving funding allocation based on roadway condition ratings of 60 or below (motion by Farmer, second by Stinnett) • Mayor's report (motion by Bledsoe, second by Kay)

Roll Call Vote The only non-unanimous vote concerned placing an ordinance amending Section 2A-18 of the Code of Ordinances relating to helicopter landings into the Planning & Public Safety Committee (motion by Hensley, second by F. Brown). This passed 11-2, with Kay, Moloney, J. Brown, Gibbs, Lamb, Evans, Scutchfield, F. Brown, Bledsoe, Henson, and Hensley voting in favor, while Stinnett and Akers voted against.

The meeting was adjourned unanimously (motion by Stinnett, second by Evans).

Budget and Financial Actions

The meeting addressed several significant financial items totaling over $2 million in contracts, grants, and appropriations.

Construction and Infrastructure Projects The council approved Change Order No. 3 with Lagco, Inc. for $7,937.44 to finalize the Northland/Meadows/Arlington Public Improvements Project, Phase 5C (L1273-15). Additionally, Change Order #2 with Schaefer Contracting, LLC was approved for $7,609.00 related to the Masterson Station Park Restroom Building Contract (L1295-15).

Facility and Office Space Agreements The council authorized extending the lease with WINMAR Corporation for Division of Water Quality office space (L1284-15) and approved facility usage agreements between the Lexington-Fayette Urban County Government and various youth baseball leagues (L1305-15).

Staffing and Personnel Changes Two personnel-related appropriations were approved. The council authorized creating one unclassified HANDS Nurse position in the Division of Family Services for $54,248.00 (L1296-15). They also approved abolishing one Skilled Trades Worker Sr. position and creating one Fleet Operations Supervisor position in the Division of Fire and Emergency Services, with a net cost of $5,831.09 (L1323-15).

Community Services and Grants A $50,000 Purchase of Service Agreement was approved with the Children's Advocacy Center of the Bluegrass (L1301-15). The council also addressed two items related to the 2015 National Community Land Trust Network Conference: a $66,250 agreement with the Kentucky Transportation Cabinet (L1302-15) and a Third Amendment to Agreement with the Lexington Community Land Trust for the same amount (L1308-15).

Federal Grant Application The largest financial item was authorization to submit the 2015 Continuum of Care application to the U.S. Department of Housing and Urban Development for $1,798,081 (L1313-15).

Contested Items

The meeting featured one contested item that resulted in a split vote among council members.

Helicopter Landing Ordinance Amendment

The primary point of contention involved an ordinance amending Section 2A-18 of the Code of Ordinances relating to helicopter landings. Rather than proceeding directly to a vote on the ordinance itself, council members debated whether to refer the matter to the Planning & Public Safety Committee for further review.

The disagreement centered on the procedural handling of this aviation-related ordinance, though the specific concerns raised by opposing members were not detailed in the available records. The motion to place the ordinance into committee for additional consideration ultimately prevailed, but not without opposition.

The final vote was 11-2 in favor of referring the helicopter landing ordinance to the Planning & Public Safety Committee. This split vote indicates that while a strong majority of council members supported additional committee review, two members preferred a different approach - either immediate consideration or an alternative procedural path.

The narrow opposition suggests the dissenting members may have felt the ordinance was ready for immediate action or that committee referral would cause unnecessary delays. However, the substantial majority supporting committee referral indicates most council members believed the helicopter landing regulations required more detailed examination before final consideration.

This referral to the Planning & Public Safety Committee will allow for more thorough review of the proposed changes to helicopter landing regulations before the ordinance returns to the full council for final action.

Public Comment - Issues on Agenda

The meeting included a designated period for public comment on issues listed on the agenda. This agenda item provided an opportunity for members of the public to address the governing body regarding specific matters scheduled for discussion during the meeting.

No specific speakers, comments, or issues were documented for this public comment period in the available meeting materials. The item was structured as an informational session, allowing for community input on agenda topics before formal deliberation by the governing body.

The outcome of this agenda item was informational, serving its standard procedural function of providing a forum for public participation in the governmental process. This type of public comment period is typically included in government meetings to ensure transparency and allow citizen engagement on matters of public business.

Requested Rezonings/ Docket Approval

No requested rezonings or docket approvals were discussed during this portion of the meeting. This agenda item was included but did not generate any substantive discussion or action items.

The absence of rezoning requests or docket items suggests that no property owners or developers had submitted applications for zoning changes that required consideration at this meeting, or that any pending items were deferred to a future meeting date.

Approval of Summary

The meeting addressed the approval of the summary from the previous meeting session. This routine procedural item was presented for formal approval by the governing body.

The summary of the prior meeting was approved without recorded discussion or debate. No specific speakers were identified as addressing this agenda item, and no concerns or objections were raised regarding the accuracy or completeness of the meeting summary.

Outcome: The summary was approved.

*Note: Specific transcript timestamps are not available for this agenda item.*

Budget Amendments

No budget amendments were discussed during this meeting. This agenda item was informational in nature, with no speakers presenting proposals or engaging in debate regarding municipal budget modifications.

The absence of budget amendment discussions indicates that no departments or city officials identified immediate needs for budget adjustments at this time. Typically, budget amendments might address unexpected expenses, revenue shortfalls, or the need to reallocate funds between departments or programs.

Since no amendments were presented, the meeting proceeded without any budget-related votes or decisions on this item.

New Business

The meeting addressed new business items during this portion of the proceedings. The agenda item was categorized as a discussion topic and resulted in approval of the matters presented.

Due to limited documentation available for this October 27, 2015 meeting, specific details about the individual new business items discussed, the nature of the proposals, or the speakers who presented them are not available in the provided materials. The meeting records indicate that new business was formally addressed and that the items brought forward received approval from the body.

Without access to detailed transcript information or speaker identification, the specific content of the new business discussion, any concerns or questions raised by participants, or the deliberative process that led to the approval cannot be documented in this summary.

The outcome shows that whatever new business items were presented during this session were ultimately approved by the meeting participants.

Continuing Business/ Presentations

During this portion of the meeting, a summary of the Budget, Finance & Economic Development Committee meeting from September 22, 2015 was presented to the council.

The presentation served as an informational update to bring the full council up to date on matters discussed and decisions made by the committee during their September meeting. This type of committee report is standard practice to ensure all council members are informed of ongoing business and recommendations from specialized committees.

The item was categorized as informational in nature, meaning no formal action or voting was required from the council at this time. The presentation allowed committee members to share their work with the broader council and provided an opportunity for questions or discussion about the committee's activities and recommendations.

No specific details about the content of the committee's September 22nd meeting or the particular budget, finance, or economic development matters discussed were captured in the available meeting documentation.

Council Reports

Council members provided reports on various topics during this portion of the meeting.

Based on the available information, this was an informational agenda item where council members shared updates and reports with no formal action taken. The specific content of the reports and which council members participated was not detailed in the provided materials.

This agenda item served as an opportunity for council members to communicate important information to their colleagues and the public regarding ongoing municipal matters, committee work, or community issues within their purview.

*Note: Specific details about the content of individual council reports and transcript timestamps were not available in the source materials provided.*

Mayor's Report

The Mayor's Report was presented during the October 27, 2015 meeting. The report was approved by the council.

Due to limited information available in the meeting records, specific details about the content of the mayor's presentation, key topics discussed, or particular speakers who participated in this agenda item are not documented. The meeting materials indicate that the report followed standard procedural format and received council approval without noted opposition or significant debate.

The outcome of this agenda item was recorded as approved by the governing body.

*Note: Specific transcript timestamps and detailed discussion points are not available in the source materials for this agenda item.*

Public Comment - Issues Not on Agenda

The meeting included a designated period for public comments on issues not listed on the agenda. This agenda item provided an opportunity for community members to address the governing body on matters of local concern outside of the scheduled discussion topics.

No specific transcript timestamp or detailed information about individual speakers or comments was available in the provided materials. The item was categorized as informational, indicating that no formal action was taken in response to the public comments received.

This type of public comment period is a standard component of government meetings, allowing for community input and ensuring public participation in the governmental process. The agenda item concluded without any recorded outcomes or follow-up actions.

Adjournment

The meeting was formally adjourned following completion of all agenda items. The adjournment motion was approved, bringing the October 27, 2015 meeting to a close.

No additional discussion or debate occurred regarding the adjournment, and no specific concerns were raised by meeting participants. The resolution to adjourn proceeded without opposition and was successfully approved by the governing body.