Urban County Council Work Session

Summary

Meeting Overview

The Lexington-Fayette Urban County Council convened on August 28, 2018, at 3:00 PM in the Council Chamber at 200 E. Main St, Lexington, KY 40507, with Mayor Jim Gray presiding. The council addressed seven agenda items during the session, including requested rezonings, budget amendments, and new business matters. The meeting included one public comment period focused on agenda issues and featured a proclamation honoring Albert Miller. Council members took five recorded votes throughout the session, approving items related to rezoning requests, meeting summaries, budget amendments, and new business proposals. The session also included continuing business items and presentations that were informational in nature.

Attendance

All council members were present for the August 28, 2018 meeting.

Present: • Mayor Jim Gray • Vice Mayor Kay • Council Member Bledsoe • Council Member Evans • Council Member Farmer • Council Member Gibbs • Council Member Henson • Council Member J. Brown • Council Member F. Brown • Council Member Lamb • Council Member Moloney • Council Member Mossotti • Council Member Plomin • Council Member Smith • Council Member Stinnett

Absent: None

Late: None

The meeting achieved full attendance with all 15 council members and the mayor participating.

Votes and Decisions

The council conducted five votes during the August 28, 2018 meeting, all of which passed by voice vote.

Docket Approval 0:30 Council Member Henson motioned to approve the docket, with a second from Council Member Moloney. The motion passed by voice vote.

Work Session Summary Approval 1:00 Vice Mayor Kay made a motion to approve the summary of the last work session, seconded by Council Member Farmer. The motion passed by voice vote.

Budget Amendments Approval 1:30 The council approved budget amendments by voice vote. No specific motion maker or seconder was recorded for this item.

New Business Approval 2:00 New business items were approved by voice vote, with no specific motion maker or seconder recorded.

Neighborhood Development Funds Approval 2:30 Vice Mayor Kay motioned to approve neighborhood development funds, with Council Member Plomin providing the second. The motion passed by voice vote.

All votes were conducted as voice votes rather than roll call votes, so individual council member positions were not recorded. No opposition or abstentions were noted for any of the items voted upon during this meeting.

Budget and Financial Actions

The meeting addressed four financial authorizations totaling $436,400 across technology upgrades, equipment purchases, and service contracts.

Technology and Software Investments

The largest expenditure was Resolution L0769-18, authorizing an additional $304,000 in funding for the PeopleSoft Upgrade Project with vendor Metaformers. This represents continued investment in the organization's enterprise software infrastructure.

Additionally, Resolution L0858-18 authorized the procurement of Buildingeye Software for $40,000, expanding the organization's software capabilities.

Service Agreements

Resolution L0868-18 approved the renewal of an agreement with Management Registry Inc. for WebEOC coordinator services at a cost of $90,000. WebEOC is typically used for emergency operations center management and coordination.

Equipment and Supplies

The smallest authorization was Resolution L0806-18, which approved executing an agreement with SMART Systems for industrial dishwasher supplies totaling $2,400.

Financial Summary

• PeopleSoft Upgrade Project (Metaformers): $304,000 - Resolution L0769-18
• WebEOC coordinator services (Management Registry Inc.): $90,000 - Resolution L0868-18
• Buildingeye Software procurement: $40,000 - Resolution L0858-18
• Industrial dishwasher supplies (SMART Systems): $2,400 - Resolution L0806-18

The authorizations reflect a mix of ongoing technology modernization efforts, operational service renewals, and routine equipment procurement necessary for organizational operations.

Public Comment

3:16 The meeting included a designated period for public comment on issues not on the agenda. No members of the public came forward to speak during this portion of the meeting.

The public comment period provides an opportunity for community members to address the governing body on matters of concern that are not scheduled for discussion as part of the formal agenda items.

Public Comment - Issues on Agenda

0:00

During the public comment period for issues on the agenda, no members of the public came forward to address the board or council. The meeting proceeded without any public input on the items scheduled for discussion during this session.

This agenda item provides an opportunity for community members to speak on matters that are specifically listed on the meeting agenda before the governing body takes action on those items. The absence of public comment indicates that no residents or stakeholders chose to exercise this opportunity to provide input on the scheduled business items.

Requested Rezonings/Docket Approval

0:30

The Council considered approval of the rezoning docket, which included a proposed change of zone from a planned neighborhood residential zone to another zoning classification.

Council Member Henson and Council Member Moloney were the key speakers during the discussion of this agenda item. The specific details of the rezoning request, including the exact location of the property and the proposed new zoning classification, were not detailed in the available materials.

The Council ultimately approved the docket, including the requested zone change from the planned neighborhood residential designation. No significant concerns or opposition were noted during the deliberation process.

The approval allows the rezoning to move forward as requested by the applicant.

Approval of Summary

1:00

The Council considered approval of the summary from their previous work session. Vice Mayor Kay and Council Member Farmer participated in the discussion of this agenda item.

The Council reviewed the summary document that captured the proceedings and decisions from their last work session. This routine administrative item allows Council members to formally approve the accuracy of the meeting record before it becomes part of the official municipal records.

Following their review and discussion, the Council approved the summary of the last work session. No concerns or corrections to the summary were noted during the proceedings.

The approval ensures the work session summary becomes part of the official record and can be referenced for future municipal business and decision-making processes.

Budget Amendments

1:30

The Council considered budget amendments during this agenda item. The amendments were presented as a resolution requiring Council approval.

The specific details of the budget amendments, including the amounts involved and which departments or programs would be affected, were not captured in the available meeting documentation. No key speakers were identified for this particular agenda item, and no record of debate or concerns raised by Council members was documented.

The Council voted to approve the budget amendments as presented.

Outcome: Approved

New Business

2:00

The Council addressed new business items during this portion of the meeting. The agenda item was presented as a resolution and received approval from the Council.

Outcome: The new business items were approved by the Council.

*Note: The meeting transcript and supporting documentation do not provide specific details about the individual new business items discussed, the nature of the proposals, or the speakers who participated in this agenda item. Additional documentation would be needed to provide a more comprehensive summary of the specific matters addressed under new business.*

Continuing Business/Presentations

2:30

During the continuing business portion of the meeting, the Council addressed neighborhood development funds and reviewed previous committee proceedings.

Vice Mayor Kay and Council Member Stinnett served as the primary speakers for this agenda item. The discussion centered on neighborhood development funding matters, though specific details about funding amounts or targeted neighborhoods were not detailed in the available materials.

The Council also received a summary of the March 20, 2018 Budget, Finance & Economic Development Committee meeting. This summary provided an update on previous budget discussions and economic development initiatives that had been considered by the committee earlier in the year.

The presentation served an informational purpose, allowing Council members to stay current on ongoing neighborhood development initiatives and budget-related matters that had been previously discussed in committee. No formal action was taken during this portion of the meeting, as it functioned primarily as a briefing and update session for the full Council.

The discussion of neighborhood development funds suggests the city was actively considering or implementing programs to support local community improvements, though the specific scope and scale of these initiatives were not elaborated upon in the available meeting materials.

Proclamation: Albert Miller

3:00

Mayor Jim Gray presented a proclamation declaring August 28, 2017, as Albert Miller Day in Lexington, recognizing Miller's distinguished 36-year career of service.

The proclamation honored Albert Miller's extensive contributions to the community over more than three decades of professional service. Mayor Gray formally read the proclamation, highlighting Miller's commitment and dedication throughout his career.

Albert Miller was present to receive the recognition and acknowledgment of his years of service to Lexington. The proclamation served as an official recognition of his contributions to the community.

This was an informational item with no action required by the council. The proclamation represents the city's formal appreciation for Miller's long-standing service and commitment to Lexington over his 36-year career.