Water Quality Fees Board

Summary

Meeting Overview

The Water Quality Fees Board convened on October 10, 2024, at 9:00 a.m. in the North Elkhorn Conference Room of the Tate Building, located at 125 Industrial Avenue, Suite 180, with George Woolwine presiding as chair. The board addressed eight agenda items during the session, ranging from routine administrative matters to significant funding decisions for water quality infrastructure projects.

The meeting accomplished several key objectives, including the approval of minutes from the previous July 25, 2024 meeting and the selection of recipients for FY 2025 Class B Infrastructure Grants. Board members also received informational updates on various ongoing matters, including a change order request from Huber Real Estate No. 1, LLC for a FY23 project, discussions about remaining funds recommendations, and a status update on incentive grants.

Throughout the session, the board conducted 14 motions and votes on various matters before them. The meeting included one public comment period, allowing community input on the board's proceedings. The agenda was structured to address both immediate decision-making needs and longer-term strategic discussions about water quality funding priorities.

The board successfully completed all scheduled business items, with formal approval actions taken on the meeting minutes, infrastructure grant selections, and other procedural matters before adjourning the session.

Attendance

All five board members were present for the October 10, 2024 meeting.

Present: • Donna Fogle • David Lowe • Bill Sallee • Aaron Vaught • George Woolwine

Absent: None

Late: None

Votes and Decisions

The Board conducted 14 votes during the October 10, 2024 meeting, all of which passed unanimously with all five members present voting in favor.

Meeting Minutes and Administrative Items

The Board first approved the minutes from the July 25, 2024 meeting 0:30. David Lowe motioned for approval, seconded by Bill Sallee, with unanimous support from Donna Fogle, David Lowe, Bill Sallee, Aaron Vaught, and George Woolwine.

Director's Recommendations

The Board approved Director's recommendations for eleven different organizations and projects:

• University of Kentucky Research Foundation (UKRF) Athletics Complex 1:30 - motioned by Aaron Vaught, seconded by Bill Sallee
• United Landscape - James McFarlane (Windswept Ventures LLC) 2:00 - motioned by David Lowe, seconded by Aaron Vaught
• Fayette County Public Schools (FCPS) Steam Rise Academy 2:30 - motioned by Aaron Vaught, seconded by David Lowe
• OP Innovates, LLC 3:00 - motioned by Bill Sallee, seconded by Aaron Vaught
• LFUCG Airport Board 3:30 - motioned by David Lowe, seconded by Bill Sallee
• Mediocre Creative, LLC 4:00 - motioned by Bill Sallee, seconded by Aaron Vaught
• Churchill McGee 4:30 - motioned by Aaron Vaught, seconded by David Lowe
• University of Kentucky Research Foundation (Hope Lodge) 5:00 - motioned by Bill Sallee, seconded by Donna Fogle
• AVOL Kentucky, Inc. 5:30 - motioned by David Lowe, seconded by Bill Sallee
• 1000 Delaware, LLC 6:00 - motioned by Aaron Vaught, seconded by Bill Sallee
• Calvary Baptist Church of Lexington, Kentucky, Inc. 6:30 - motioned by Bill Sallee, seconded by Donna Fogle

Calendar and Adjournment

The Board approved the 2025 Calendar Year Meeting Schedule 7:00, with Bill Sallee making the motion and David Lowe providing the second. The meeting was adjourned 7:30 on a motion by Bill Sallee, seconded by Donna Fogle.

All votes recorded 5 ayes, 0 nays, and 0 abstentions.

Budget and Financial Actions

The Board approved eight FY25 Class B Infrastructure Grants totaling $1,693,513.45 during the October 10, 2024 meeting.

The largest grant of $331,500.00 was awarded to OP Innovates, LLC. The University of Kentucky Research Foundation received two separate grants: $322,000.00 for an Athletics Complex project and $41,034.00 for Hope Lodge, totaling $363,034.00.

Fayette County Public Schools was awarded $310,081.50 for Steam Rise Academy infrastructure improvements. United Landscape - James McFarlane (Windswept Ventures LLC) received $305,250.00 for their project.

Additional grants included: • Mediocre Creative, LLC: $217,681.95 • LFUCG Airport Board: $152,000.00 • 1000 Delaware, LLC: $13,966.00

These Class B Infrastructure Grants are part of the fiscal year 2025 funding cycle and support various infrastructure development projects across different sectors including education, athletics, business development, and airport operations within the region.

Public Comment

5:45 No members of the public provided comments during the designated public comment period at the October 10, 2024 Board meeting.

Call to Order

0:00 George Woolwine called the Board meeting to order on October 10, 2024.

This was a procedural agenda item to formally begin the meeting session. No discussion or debate occurred during this portion of the meeting.

Approval of 07/25/24 Minutes

0:30

The Board reviewed the minutes from their July 25, 2024 meeting as agenda item 2. The discussion involved key speakers George Woolwine, David Lowe, and Bill Sallee.

The Board conducted their standard review process for the meeting minutes, examining the record of proceedings, decisions, and discussions from the previous meeting held on July 25, 2024.

Following the review and any necessary discussion among the Board members, the minutes from the July 25, 2024 meeting were approved without noted objections or amendments.

This approval formally ratifies the official record of the July 25, 2024 Board meeting, ensuring accurate documentation of the Board's actions and deliberations from that session.

FY23 Huber Real Estate No. 1, LLC – Change Order Request

1:00

Board member Frank Mabson addressed agenda item 3 regarding a change order request for FY23 Huber Real Estate No. 1, LLC.

Mabson informed the Board that the change order request had been canceled and therefore did not require any formal action or motion from the Board. No further details were provided about the nature of the original change order request or the reasons for its cancellation.

The item was handled as an informational update only, with no discussion or debate taking place. Since the change order was no longer active, the Board moved on without taking any formal action on this matter.

FY 2025 Class B Infrastructure Grant Selection

1:30

The Board reviewed the FY 2025 Class B Infrastructure Grant applications and funding recommendations during this agenda item. Frank Mabson and Bailee Young served as the key speakers presenting information about the available funds, submitted applications, and the Director's recommendations for grant awards.

The discussion focused on evaluating the applications received for the Class B Infrastructure Grant program and determining which projects should receive funding based on the established criteria and available budget. The speakers provided details about the funding pool and outlined the Director's assessment of the various infrastructure projects proposed by applicants.

The Board examined the merits of different applications and considered how the recommended selections aligned with the organization's infrastructure priorities and strategic objectives. The presentation included information about the scope and impact of the proposed projects under consideration for funding.

Following the discussion and review of the Director's recommendations, the Board approved the FY 2025 Class B Infrastructure Grant selections as presented. This approval will allow the recommended infrastructure projects to move forward with the allocated funding for the fiscal year.

Remaining Funds Recommendation / Discussion

6:45

The board addressed the status of remaining funds in the FY 2025 Class B Infrastructure pool during this agenda item. Key speakers included Frank Mabson and George Woolwine, who provided information regarding the current fund availability.

The primary finding presented to the board was that there were no available funds remaining in the FY 2025 Class B Infrastructure pool. This informational update indicated that the allocated budget for Class B infrastructure projects had been fully committed or expended.

The discussion served as an informational briefing for board members to understand the current fiscal status of the infrastructure funding pool. No specific concerns were raised during the discussion, and no action items or decisions were required from the board regarding this matter.

The agenda item concluded with the board being informed of the fund status, providing transparency regarding the complete utilization of the FY 2025 Class B Infrastructure allocation.

Incentive Grant Status Update

7:15

Frank Mabson presented a comprehensive update on the status of Incentive Grants spanning from fiscal year 2016 through fiscal year 2024. The presentation provided the Board with an overview of the current state of these grant programs.

Scott Southall also participated in the discussion during this agenda item.

This was an informational presentation designed to keep Board members informed about the ongoing status and progress of the Incentive Grant programs across the eight-year period. The update covered the various grants that have been awarded and their current implementation status.

The presentation served as a routine status report, allowing Board members to stay current on the district's incentive grant portfolio and understand how these funding mechanisms are being utilized across the organization.

No formal action was required or taken on this agenda item, as it was purely informational in nature.

Other Matters

7:45 The Board addressed the 2025 Calendar Year Meeting Schedule under Other Matters. Frank Mabson and George Woolwine served as the key speakers for this agenda item.

The discussion centered on establishing the meeting dates for the upcoming 2025 calendar year. The Board reviewed the proposed schedule of meeting dates that had been prepared for their consideration.

Following the presentation and discussion of the proposed 2025 meeting schedule, the Board approved the calendar as presented. No significant concerns or objections were raised during the deliberation of this matter.

The approval of the 2025 Calendar Year Meeting Schedule ensures that Board members and the public will have advance notice of when meetings will be held throughout the coming year.

Adjournment

The Board meeting concluded with agenda item 8, the formal adjournment of the session 8:00. The discussion involved key speakers George Woolwine and Bill Sallee, who participated in the procedural closing of the meeting.

The adjournment motion was approved, and the meeting was officially adjourned at 10:06 a.m. This represented a relatively brief session, with the Board completing all scheduled business items within approximately two hours.

The formal adjournment followed standard parliamentary procedure, with the motion being properly moved and seconded before receiving approval from the Board members present. No concerns or objections were raised regarding the timing of the adjournment, indicating that all necessary business had been satisfactorily addressed during the meeting.