Planning Commission Subdivision (Sub) Committee

Summary

Meeting Overview

The Subdivision Committee met on February 6, 2025, at 8:30 a.m. in the Phoenix Building, 3rd Floor Conference Room. The meeting covered 15 agenda items spanning a range of subdivision and development proposals across the area. Of the 15 items heard, 11 were approved and 4 were postponed — including the Hoover & Ford Philpot Evangelistic Association, Givens Property Outlot 7 (7Brew), Givens Property Outlot 6 (Wendy's), and Sikura Justice Property Unit 6 (Polo Club Center, Lot 1). The committee took a total of 15 votes and heard 1 public comment during the session. No presiding officer was identified in the meeting record.

Attendance

All members and staff were present at the February 6, 2025 Commission meeting. No absences or late arrivals were recorded.

Present (20): - Vaughan Adkins - David Filiatreau - Ben Cornett - Eric Sutherland - Brooke Gray - Embry Beatty - Shannon Ison - Rob Poage - Scott Burton - Scott Thompson - Boyd Sewe - Craig Prater - Chris Dent - Autumn Dmytrewycz - Traci Wade - Daniel Crum - Chris Chaney - Cheryl Gallt - Paula Schumacher - Tracy Jones

Absent: None

Late: None

Votes and Decisions

All actions taken at the February 6, 2025 Commission meeting were decided unanimously. Individual vote counts and mover/seconder names were not recorded in the available data.

Postponements

• PLN-MJSUB-24-00011 — The Hoover & Ford Philpot Evangelistic Association subdivision item was continued to the next subdivision committee meeting. 32:03
• PLN-MJDP-24-00099 — The Givens Property, Outlot 7 (7Brew) was postponed. 53:00
• PLN-MJDP-25-00002 — The Givens Property, Outlot 6 (Wendy's) was postponed. 1:04:41
• PLN-MJDP-25-00003 — The Sikura Justice Property, Unit 6 (Polo Club Center, Lot 1) was postponed. 1:08:33

Approvals and Re-Approvals

• PLN-MJDP-20-00073 — Re-approval of the Liberty Road Service Center passed unanimously, subject to revised conditions. 40:27
• PLN-MJDP-24-00094 — Approval of the Aylesford Subdivision (Holy Spirit Newman Center) passed unanimously, subject to 14 conditions with a change in language from "discuss" to "resolve." 44:53
• PLN-MJDP-24-00100 — Approval of Hamburg East, Lot 4-C (Firebirds Wood Fired Grill) passed unanimously, subject to revised conditions. 57:30
• PLN-MJDP-25-00001 — Approval of GDK Farm, LLC (Turner Property) passed unanimously with 20 conditions. 1:03:23
• PLN-MJDP-25-00004 — Approval of the Greathouse Property (The Village at Great Acres, Lot 2) passed unanimously with 12 conditions. 1:11:19
• PLN-MJDP-25-00005 — Approval of Denton Farms, Unit 2, Lot 1 passed unanimously with changes incorporated into 19 conditions. 1:24:38
• PLN-MJDP-24-00086 — Approval of Covey Ridge Development, Lot 4 passed unanimously with 18 conditions. 1:30:25
• PLN-MJDP-25-00006 — Approval of Woodward Heights (Cheek & Taylor Properties) passed unanimously with 15 conditions. 1:34:20
• PLN-MJDP-23-00079 — Re-approval of the Lail Property passed unanimously with 24 conditions. 1:37:34
• PLN-MJDP-24-0010 — Approval of Distillery District West, Unit 1 passed unanimously, contingent on all standard approvals and Floodplain Committee review. 1:43:01
• PLN-MJDP-24-0056 — Approval of the Red Mile Mixed Use Development passed unanimously with 21 conditions, including an additional condition requiring a tree removal mitigation plan. 1:53:15

Public Comment

One member of the public addressed the Commission during the public comment period. 1:17:32

• Dave Osborne spoke regarding the Denton Farms development, raising two primary concerns:
• Tree removal: Osborne expressed concern about the removal of trees associated with the development, and emphasized the need for an urban forestry plan to address the impact on the area's tree canopy.
• Building height: He also raised concerns about the height of buildings in the development, specifically calling for consideration of how building height relates to street level.

No other public comments were recorded during this portion of the meeting.

Contested Items

• Denton Farms Development: Community members raised concerns during the meeting regarding the proposed Denton Farms development, focusing on two primary issues: the removal of trees and the height of proposed buildings. Speakers emphasized the need for a formal urban forestry plan to address the loss of tree cover associated with the project, and called for greater consideration of how building heights would relate to street-level scale. The record does not indicate a final resolution or vote on these specific concerns within the meeting data provided.

Hoover & Ford Philpot Evangelistic Association

Agenda Item: PLN-MJSUB-24-00011 32:03

The Commission took up a discussion of a major subdivision plan submitted by the Hoover & Ford Philpot Evangelistic Association. The proposal sought to subdivide Lot 4 into two lots, creating Lot 5, and to add an access easement to the property.

Staff recommended the plan for disapproval, citing zoning issues associated with the proposed subdivision. The item was ultimately postponed rather than acted upon with a final vote.

No key speakers were identified in the available record for this agenda item.

Liberty Road Service Center

Agenda Item: PLN-MJDP-20-00073 40:27

The Commission took up the re-approval of the Liberty Road Service Center plan, which involves the construction of office and warehouse space. The item was brought forward for reconsideration under revised conditions.

The Commission approved the re-approval of the Liberty Road Service Center plan with revised conditions.

*Note: The available record for this agenda item does not include details on specific speakers, presentations, or debates. Readers seeking fuller context are encouraged to consult the meeting video beginning at timestamp 40:27.*

Aylesford Subdivision (Holy Spirit Newman Center)

Case No. PLN-MJDP-24-00094 44:53

The Commission took up a discussion item concerning the Aylesford Subdivision, associated with the Holy Spirit Newman Center. The item involved an amendment to allow the removal of a portion of an existing building, which would be replaced with a larger addition, along with upgrades to the patio and sidewalks on the property.

The Commission reviewed the proposed changes and discussed the amendment as presented. No specific speakers are noted in the available record for this item.

The plan was ultimately approved with conditions.

Givens Property, Outlot 7 (7Brew)

53:00

The Commission took up agenda item PLN-MJDP-24-00099, concerning an amendment to the development plan for Outlot 7 of the Givens Property, proposed for a 7Brew drive-through coffee location.

The amendment sought to depict building square footage, parking circulation and spaces, and a drive-through and pickup window configuration on the outlot. These elements represent typical site-plan details required to move a commercial pad site toward development approval.

Discussion centered on questions of compliance, though specific concerns and the speakers who raised them were not detailed in the available record. As a result of those unresolved compliance questions, the Commission did not act on the merits of the amendment.

Outcome: The item was postponed pending resolution of the compliance questions identified during discussion.

Hamburg East, Lot 4-C (Firebirds Wood Fired Grill)

Case No. PLN-MJDP-24-00100

57:30

The Commission took up a discussion item concerning an amendment to the major development plan for Lot 4-C in the Hamburg East development, the site of a proposed Firebirds Wood Fired Grill restaurant. The amendment sought to revise the building footprint, square footage, parking layout, and vehicular circulation on the lot.

The plan was approved with conditions.

*No specific speakers, presented details, or individual concerns were recorded in the available meeting data for this item.*

GDK Farm, LLC (Turner Property)

1:03:23

The Commission took up agenda item PLN-MJDP-25-00001, a major development plan for the GDK Farm, LLC property, also referred to as the Turner Property. The proposal involves the development of 9 single-family residential lots and 20 townhomes.

The structured data available for this item does not include details on individual speakers, specific presentations, or particular concerns raised during the discussion. Readers wishing to review the full debate and any conditions attached to the approval are encouraged to consult the meeting transcript or recording beginning at approximately the 1:03:23 mark.

The Commission ultimately approved the development plan with conditions.

Givens Property, Outlot 6 (Wendy's)

Agenda Item: PLN-MJDP-25-00002 | 1:04:41

The Commission took up a discussion item concerning an amendment to the major development plan for Outlot 6 of the Givens Property, the site proposed for a Wendy's restaurant.

The amendment under consideration sought to depict:

• Building square footage for the proposed structure
• Parking circulation and spaces on the outlot
• A drive-through with pick-up window

The item was brought forward as a discussion rather than a final action, and the Commission did not advance it to approval. Compliance questions arose during the discussion, which prevented the plan from moving forward at this meeting. The specific nature of the compliance concerns is not detailed in the available record.

Outcome: The item was postponed, pending resolution of the outstanding compliance questions. No final vote was taken. The record does not identify individual speakers who participated in the discussion.

Sikura Justice Property, Unit 6 (Polo Club Center, Lot 1)

Case No. PLN-MJDP-25-00003 1:08:33

The Commission took up a discussion item concerning an amendment to the Sikura Justice Property, Unit 6, located at Polo Club Center, Lot 1. The proposed amendment sought to revise Lot 1 by changing its designated use from a mixed townhomes/commercial development to a commercial-only use.

No key speakers were identified in the available record for this item. The discussion centered on the proposed land use change and whether the amendment met applicable compliance requirements. Questions arose regarding the plan's conformance with relevant standards, though the specific nature of those compliance concerns is not detailed in the available record.

As a result of the unresolved compliance questions raised during discussion, the Commission postponed action on the item. No vote on the merits of the amendment was taken at this meeting.

Greathouse Property (The Village at Great Acres, Lot 2)

Agenda Item: PLN-MJDP-25-00004 1:11:19

The Commission took up a discussion item concerning an amendment to the major development plan for the Greathouse Property, identified as The Village at Great Acres, Lot 2. The proposed amendment sought to increase the size of the clubhouse building and pool deck amenity area, as well as revise the bedroom count on the townhomes within the development.

No key speakers were identified in the available record for this item. The Commission reviewed the proposed changes as presented, which centered on expanding the recreational amenity footprint of the development and adjusting the residential unit configurations.

The plan was approved with conditions.

Denton Farms, Unit 2, Lot 1

Case No. PLN-MJDP-25-00005 1:24:38

The Commission took up a discussion item concerning an amendment to the development plan for Denton Farms, Unit 2, Lot 1. The proposed amendment sought to revise the approved building types for the lot to include a mix of 61 multi-family units and 34 townhomes.

No key speakers were identified in the available record for this item. The Commission reviewed the amendment as presented and considered any applicable conditions before moving to a decision.

The plan was approved with conditions.

--- *No additional detail on specific speakers, debate points, or conditions was available in the source materials for this item.*

Covey Ridge Development, Lot 4

Case No. PLN-MJDP-24-00086 1:30:25

The Commission took up a discussion item concerning Lot 4 of the Covey Ridge Development, which involves a proposal to establish an indoor storage facility for large recreational vehicles at a site near the interstate.

The plan under consideration was presented in support of a requested zone change from an Interchange Service Business (B-5P) designation to a Light Industrial (I-1) designation. The indoor RV storage use was depicted in the development plan as the intended use for the lot, with the interstate-adjacent location cited as relevant context for the proposed industrial zoning classification.

No specific speakers were identified in the available record for this agenda item. The structured record does not detail particular concerns raised or points of debate during the discussion.

The Commission ultimately approved the plan with conditions.

Woodward Heights (Cheek & Taylor Properties)

Case No. PLN-MJDP-25-00006 1:34:20

The Commission took up a discussion item concerning the Woodward Heights development, involving the Cheek and Taylor properties. The plan under consideration proposes a change of use from residential to commercial, submitted in support of a requested zone change from Mixed Low Density Residential (R-2) to Lexington Center Business (B-2B).

The extracted meeting data does not identify specific speakers or detail the particular arguments, presentations, or concerns raised during the discussion. The Commission ultimately approved the plan with conditions.

Lail Property

Agenda Item: PLN-MJDP-23-00079 1:37:34

The Commission took up the Lail Property as a discussion item, considering the re-approval of a plan to depict structure and lot layout. The item was brought forward for re-approval, indicating the plan had previously been reviewed and was returning to the Commission in this updated or renewed form.

Following discussion, the Commission re-approved the plan with conditions. No additional detail on the specific conditions attached to the approval, the nature of any debate or concerns raised, or the identities of key speakers is available in the meeting record for this item.

Outcome: Approved with conditions.

Distillery District West, Unit 1

Agenda Item: PLN-MJDP-24-0010 | 1:43:01

The Commission took up agenda item PLN-MJDP-24-0010, concerning the Distillery District West, Unit 1. The discussion centered on a plan to depict a new structure and parking circulation on the site.

No key speakers were identified in the record for this item. The plan was approved contingent upon all standard approvals as well as review by the Floodplain Committee.

Outcome: Approved, subject to standard approvals and Floodplain Committee review.

Red Mile Mixed Use Development

1:53:15

The Commission took up agenda item PLN-MJDP-24-0056, a proposal for the Red Mile Mixed Use Development. The discussion centered on a plan to add a hotel and an additional restaurant to the existing property.

After deliberation, the Commission approved the proposal with conditions. A notable requirement attached to the approval was the submission of a tree removal mitigation plan, which must be satisfied as part of the project's conditions of approval.

No additional detail was available in the source materials regarding specific speakers, the full scope of concerns raised during debate, or the precise terms of any other conditions attached to the approval.