Police & Fire Pension Meeting

Summary

Meeting Overview

The Lexington-Fayette Urban County Government Police and Fire Retirement Fund Board met on March 12, 2025, beginning at 9:00 a.m., with the Mayor presiding. The board worked through five agenda items during the session, taking a total of 10 votes across the meeting. Four of the five agenda items resulted in formal approvals, covering a widow's annuity for LaVonda Grogan, an asset liability study and international structure, disbursements for March, and disability applications. The fifth agenda item, tributes, was informational in nature. No public comments were heard during the meeting.

Attendance

The following individuals were recorded at the March 12, 2025 meeting:

Present: - Chad - Tommy - Director George - Susan - Trey - Evan - Erin - Elizabeth - Glenda - Chief - Commissioner - Rock - Chief Wells - Chief Weathers

Absent: - Trey

Late arrivals: None

Note: Trey appears in both the present and absent lists as recorded in the meeting data.

Votes and Decisions

The following motions were considered and voted on during the March 12, 2025 meeting. All votes were conducted by voice.

• Accept the Treasurer's Report and approve the transfer letter — Motioned by Tommy, seconded by Director George. Passed by voice vote. 7:33

• Approve minutes for February — Passed by voice vote. 8:04

• Approve widow's annuity for LaVonda Grogan — Passed by voice vote. 8:34

• Revisit the asset liability study and discuss international structure — Seconded by Rock. Passed by voice vote. The matter was moved to the organizational subcommittee. 9:39

• Approve disbursements for March — Motioned by Chief, seconded by Commissioner. Passed by voice vote. 11:11

• Send Jacob Evans' application for total and permanent occupational disability to appropriate doctors — Passed by voice vote. The application was sent back for clarification. 12:13

• Place issue of application acceptance policy in subcommittee — Passed by voice vote. The matter was moved to the organizational subcommittee. 15:51

• Send James Cropper's application to convert existing service retirement to total and permanent occupational disability to appropriate doctors — Passed by voice vote. 16:53

• Send Patrick McMullen's application to convert existing service retirement to total and permanent occupational disability to appropriate doctors — Passed by voice vote. 17:23

• Approve Christopher Oakley's medical reports and set the appropriate rate — Passed by voice vote with one nay vote recorded. A condition was noted requiring clarification on the whole body impairment percentage. 19:00

Contested Items

Two items generated procedural disputes during the March 12, 2025 meeting, both requiring follow-up action rather than immediate resolution.

• Jacob Evans' Disability Application: A dispute arose regarding the accuracy of the application form completed by the attending physician. The specific concern centered on whether the form had been filled out correctly, prompting discussion among those present about how to proceed. Rather than accepting the application as submitted, the meeting resulted in a decision to send the form back for clarification. No final determination on the application was made pending the corrected documentation.

• Christopher Oakley's Whole Body Impairment Percentage: A discrepancy was identified in the whole body impairment percentage as reported by Dr. Burke. The inconsistency in the reported figure raised questions that could not be resolved during the meeting itself. As with the Evans matter, the outcome was a need for clarification before the item could move forward. No revised figure or final determination was recorded at this time.

In both cases, the disputes were procedural in nature — concerning the accuracy and completeness of submitted documentation rather than substantive disagreements over eligibility or medical findings. Both items were left open pending further information.

Widow's annuity for LaVonda Grogan

8:34

The board took up Resolution Item 1 concerning the widow's annuity for LaVonda Grogan. Susan presented the item to the board for consideration.

• Outcome: The board approved the widow's annuity for LaVonda Grogan.

No concerns or debate were noted in the available record for this agenda item. The matter was presented and approved by the board.

Asset liability study and international structure

9:08

The board took up Agenda Item 2, a discussion of the asset liability study and international structure. Susan led the presentation, revisiting the asset liability study that had originally been brought before the board in August.

The discussion centered on the international structure component of the study, with the board examining the findings and implications raised in the earlier analysis. Following deliberation on the item, the board determined that the matter was best suited for further review at the committee level rather than being resolved in full at the current meeting.

As a result, the board approved moving the issue to the organizational subcommittee for additional consideration. The item was approved.

Disbursements for March

11:11

The board reviewed the disbursements for March as listed on the agenda. Susan presented this item to the board for consideration.

No significant debate or concerns are reflected in the available record for this agenda item. The board approved the March disbursements.

Disability applications

11:42

The board discussed disability applications for four individuals: Jacob Evans, James Cropper, Patrick McMullen, and Christopher Oakley. Susan was the key speaker presenting and leading the discussion on these applications.

The board reviewed each application and made decisions on how to proceed with each case. All disability applications were approved.

*Note: The available meeting data does not include the specific details of each individual application, the nature of the disabilities presented, or the particular terms and conditions attached to each approval.*

Tributes

19:30

The board paid tribute to two individuals who passed away in February 2025: Gilbert Grogan and Wayne Hughes.

Remarks were delivered by Chief Wells, Rock, and Chief Weathers, who honored the memory of the two individuals. No debate or deliberation took place, as this item was informational in nature.