URBAN COUNTY PLANNING COMMISSION-SUBDIVISION ITEMS

Summary

Meeting Overview

The Urban County Planning Commission met on November 13, 2008, at 1:31 PM in the Council Chambers of the Urban County Government Building located at 200 East Main Street in Lexington, Kentucky. Randall Vaughn presided over the meeting, which included seven agenda items addressing planning and development matters. The Commission took 10 votes during the session and heard no public comments. The meeting covered a range of business including informational updates on postponements and withdrawals, a steering committee report on the North Nicholasville Road SAP, and several approval items. The Commission approved the Consent Agenda, the Coons Property Plan, a Public Facility Review for Fayette County Public Schools, and two scheduling matters: the adoption of the Official Meeting and Filing Schedule for 2009 and an amendment to the 2008 Meeting & Filing Schedule for a December work session.

Attendance

Present: - Randall Vaughn - Neill Day - Carolyn Richardson - Lynn Roche-Phillips - Mike Cravens - Marie Copeland - Frank Penn - Mike Owens - Joan Whitman - Patrick Brewer

Absent: - Ed Holmes

Votes and Decisions

The Commission took the following actions at the November 13, 2008 meeting:

Postponements

• PLAN 2008-71P (Hampton Springs plan): Postponed to December 11, 2008. Motion by Mike Owens, seconded by Patrick Brewer. Voice vote: 10 ayes, 0 nays. 3:39

• PLAN 2008-76F (Bogie Estate, Lot 1 plan): Postponed to December 11, 2008. Motion by Frank Penn, seconded by Joan Whitman. Voice vote: 10 ayes, 0 nays. 4:46

• PLAN 2008-123F and DP 2008-124 (Providence Place plans): Postponed to November 20, 2008. Motion by Mike Owens, seconded by Carolyn Richardson. Voice vote: 10 ayes, 0 nays. 5:47

• DP 2008-137 (Mohammad Seraji property plan): Postponed to December 11, 2008. Motion by Mike Cravens, seconded by Neill Day. Voice vote: 10 ayes, 0 nays. 7:01

Approvals

• Consent Agenda Items: Approved unanimously. Motion by Neill Day, seconded by Frank Penn. Unanimous vote: 10 ayes, 0 nays. 9:54

• PLAN 2008-147F (Coons Property plan): Approved with condition #5 deleted. Motion by Mike Cravens, seconded by Joan Whitman. Voice vote: 10 ayes, 0 nays. 13:39

• Release and Call of Bonds: Approved. Motion by Joan Whitman, seconded by Frank Penn. Voice vote: 10 ayes, 0 nays. 14:41

• PFR 2008-3 (Public Facility Review for Fayette County Public Schools): Approved subject to recommendations noted. Motion by Neill Day, seconded by Joan Whitman. Voice vote: 10 ayes, 0 nays. 47:48

Schedule Adoption

• Official Meeting and Filing Schedule for 2009: Adopted. Motion by Frank Penn, seconded by Joan Whitman. Voice vote: 10 ayes, 0 nays. 19:07

• Amendment to 2008 Meeting & Filing Schedule: Approved to add December Work Session. Motion by Neill Day, seconded by Mike Cravens. Voice vote: 10 ayes, 0 nays. 20:55

Appointments

The Commission made the following appointments:

• Marie Copeland was appointed to the North Nicholasville Road SAP Steering Committee.

• Neill Day was appointed to the North Nicholasville Road SAP Steering Committee.

Contested Items

Public Facility Review for Fayette County Public Schools

A public facility review for Fayette County Public Schools generated community opposition during the meeting. Traffic Engineering raised concerns about potential traffic impacts associated with the proposed facility, specifically regarding the roadway near the intersection of New Circle Road and Old Frankfort Pike. The engineering assessment focused on how the facility's location and operation could affect traffic flow and safety in this area.

The contested item centered on balancing the need for school facilities with transportation infrastructure concerns in an already-trafficked corridor. No specific outcome or resolution was documented in the available meeting materials.

Postponements and Withdrawals

2:32

The Commission considered requests for postponements and withdrawals of various development plans during this agenda item. Key speakers Rory Kayley and Randall Vaughn presented information regarding multiple projects seeking to delay or withdraw their applications.

The discussion addressed postponement and withdrawal requests for the following plans:

• Hampton Springs
• Bogie Estate
• Providence Place

The outcome of this agenda item was informational in nature, with the Commission receiving updates on the status of these applications rather than taking formal action. No specific details regarding the reasons for the postponements and withdrawals, the timeline for any delayed reviews, or the Commission's response to each request are available in the provided data.

Consent Agenda

The Commission reviewed and approved items on the consent agenda during the November 13, 2008 meeting. 9:23

Bill Sallee presented the consent agenda items, which included several subdivision plans for consideration.

The Commission voted to approve the consent agenda as presented.

Coons Property Plan

The Commission discussed and approved the Coons Property plan during the meeting. 10:56

Key Speakers

Tom Martin and Rory Kayley participated in the discussion of this agenda item.

Action Taken

The Commission approved the Coons Property plan with a modification. Condition #5, which addressed building setback and sanitary sewer easement conflict, was deleted from the plan prior to approval.

Public Facility Review for Fayette County Public Schools

The Commission reviewed a public facility proposal for a school bus maintenance and storage facility for Fayette County Public Schools 21:57.

Key Speakers and Presentation

The discussion involved Barbara Rackers, Jeff Neal, and Bill Wallace, who addressed the Commission regarding the proposed facility.

Issues Discussed

During the review, the Commission considered traffic and environmental concerns related to the proposed bus maintenance and storage facility. These concerns were central to the deliberation on whether the facility would be appropriate for its intended location and use.

Outcome

The Commission approved the public facility proposal for Fayette County Public Schools.

North Nicholasville Road SAP Steering Committee

The Commission discussed the formation of a steering committee for the North Nicholasville Road Small Area Plan 15:18. Key speakers on this agenda item included Randall Vaughn and Chris King.

The discussion focused on appointing members to serve on the steering committee that would guide development of the Small Area Plan for the North Nicholasville Road corridor. The Commission reviewed and discussed the proposed committee membership as part of the planning process for this area.

This agenda item resulted in an informational outcome, with the Commission receiving information about the steering committee formation rather than taking a formal vote or action at this time.

Adoption of the Official Meeting and Filing Schedule for 2009

The Commission adopted the official meeting and filing schedule for 2009. 18:37

Bill Sallee presented this agenda item to the Commission. The schedule was approved without noted objections or concerns.

Amendment to the 2008 Meeting & Filing Schedule for December Work Session

The Commission considered an amendment to the 2008 meeting and filing schedule during the work session portion of the meeting. 19:41

Bill Sallee presented the amendment, which proposed moving the December work session to December 11th.

The Commission approved the amendment to the 2008 meeting schedule as presented.