Planning Commission Subdivision (Sub) Committee

Summary

Meeting Overview

The Subdivision Committee met on October 2, 2025, at 8:30 a.m. at the Phoenix Building, 3rd Floor Conference Room. The meeting addressed four agenda items involving subdivision and property matters. Of those items, two were approved — Patchen Wilkes, Unit 2, Lot 8 and Boonesboro Manor — while two others, the Shuck & Tucker Property and the Miller Property, were postponed. The committee conducted 3 votes and heard 1 public comment over the course of the meeting.

Attendance

The following 19 members were present at the October 2, 2025 Commission meeting:

• Vaughan Adkins
• David Filiatreau
• Eric Sutherland
• Brooke Gray
• Lane Gilliam
• Embry Beatty
• Rob Poage
• Scott Burton
• Eve Miller
• Scott Thompson
• Craig Prater
• Chris Dent
• Holly Salazar Carrillo
• Traci Wade
• Daniel Crum
• Chris Chaney
• Cheryl Gallt
• Paula Owens
• Tracy Jones

No members were recorded as absent or late.

Votes and Decisions

The Commission took action on three items during the meeting, with all motions passing unanimously.

• PLN-MJDP-25-00056 – Shuck & Tucker Property 1:18:51: The Commission voted unanimously to postpone this application. The motion was made by Daniel and seconded by Frank. The postponement was conditioned on the applicant addressing all of the concerns raised by staff.

• PLN-MJDP-25-00057 – Miller Property 1:53:49: The Commission voted unanimously to postpone this application. No motion maker or seconder was recorded in the available data. The postponement was conditioned on deleting the post office requirement from the application materials.

• PLN-FRP-25-00014 – Boonesboro Manor 2:02:25: The Commission voted unanimously to approve this application. No motion maker or seconder was recorded in the available data. Approval was granted subject to 12 attached conditions, excluding condition number 11.

All three votes were unanimous. No roll call vote tallies were recorded, and no abstentions or dissenting votes were noted for any item.

Public Comment

One member of the public addressed the Commission during the public comment period. 1:15:02

• Scott Green spoke regarding concerns about the Shuck & Tucker Property development. Green cited the number of design objections associated with the project and requested that the matter be postponed until November. He indicated that the delay would allow time to organize meaningful dialogue among residents on the issues raised.

Contested Items

Two items generated notable disagreement during the October 2, 2025 Commission meeting.

Shuck & Tucker Property Development

This item drew community opposition, with residents voicing concerns about the number of design objections associated with the proposed development. Community members requested additional time to organize dialogue, suggesting that stakeholders had not yet had a sufficient opportunity to work through their differences before the matter came before the Commission. The nature of the specific design objections was not detailed in the available record, nor was a final outcome documented.

Miller Property Development

This item involved a procedural dispute rooted in conflicting zoning guidance. The complexity stems from competing expansion area plans — one dating to 1996 and another reflecting more recent updates — that appear to be in tension with one another. The existence of these overlapping or contradictory planning documents created uncertainty about how applicable zoning rules should be interpreted for this property. No resolution or outcome was recorded in the available data.

PATCHEN WILKES, UNIT 2, LOT 8

Agenda Item: PLN-MJDP-25-00049 36:11

The Commission took up discussion of a major development plan for Lot 8 in the Patchen Wilkes, Unit 2 subdivision, which involves the proposed construction of a Kroger Marketplace and an automobile fuel station on the site.

EA Partners presented the proposal to the Commission. The discussion centered on the development's compliance with applicable requirements, with the presentation noting that various requirements had not been met and that waivers would be necessary for the project to move forward as proposed.

The item was categorized as a discussion matter, allowing the Commission to examine the specifics of the development plan, including the outstanding requirements and the scope of the waivers being sought in connection with the Kroger Marketplace and fuel station uses.

Following the discussion, the Commission approved the agenda item.

SHUCK & TUCKER PROPERTY

Agenda Item: PLN-MJDP-25-00056 1:00:17

The Commission took up a discussion item concerning the Shuck & Tucker Property, a proposed development involving 67 attached single-family residential units. The application also includes a requested zone change from Agricultural Rural to Expansion Area Residential.

The project was presented by EA Partners. No additional details regarding the specific content of the presentation, concerns raised by commissioners, or public comment are available from the meeting record.

The item was ultimately postponed and did not advance to a decision at this meeting.

MILLER PROPERTY

*Agenda Item: PLN-MJDP-25-00057* 1:19:57

The Commission took up a discussion item regarding the Miller Property, identified under case number PLN-MJDP-25-00057. The proposal involves the development of a commercial structure alongside a multi-family residential complex on the subject property. Central to the request is a zone change from Single Family Residential to a combination of Community Center and Medium Density designations, reflecting the mixed-use nature of the proposed development.

EA Partners appeared as the key speaker on this item, presenting the project to the Commission.

The item was ultimately postponed, and no final action was taken at this meeting. Specific details regarding the concerns raised, the nature of the debate, or the reasons cited for postponement are not available from the meeting record for this item.

Commissioners and members of the public seeking further information on this proposal may refer to case number PLN-MJDP-25-00057 or monitor future meeting agendas for when this item is rescheduled.

BOONESBORO MANOR

Agenda Item: PLN-FRP-25-00014 1:55:00

The Commission took up a discussion item regarding the Boonesboro Manor development, a proposal involving the creation of 16 lots. The representative from Spencer Surveying presented on behalf of the project.

The central issue before the Commission was a finding that access to the lots — provided solely by an access easement rather than a dedicated public road — is appropriate for this subdivision. This determination is a necessary component of the preliminary review process for the proposed lot configuration.

The Commission considered the proposal and ultimately approved the item, finding that access to the lots via the access easement is appropriate and supporting the creation of the 16 lots as presented.

> *Note: The available structured data for this item is limited. Additional details regarding specific concerns raised, conditions of approval, or the full scope of the discussion may be found by reviewing the meeting recording beginning at approximately the 1:55:00 timestamp.*