Planning Commission Subdivision Items

Summary

Meeting Overview

The Urban County Planning Commission convened on June 14, 2018, at 1:32 PM in the Council Chambers of the Urban County Government Building at 200 East Main Street in Lexington, Kentucky, with Chairman Penn presiding. The commission addressed eight agenda items during the session, taking a total of nine votes on various planning and development matters. The meeting saw mixed outcomes, with six items approved, one item withdrawn, and one item postponed for future consideration. No public comments were heard during this session, and no presentations were given to the commission.

Attendance

The following members were present at the June 14, 2018 meeting:

• Will Berkley
• Headley Bell (arrived late)
• Mike Cravens
• Larry Forester
• Karen Mundy
• Mike Owens
• Carolyn Plumlee
• Frank Penn
• Carolyn Richardson

Absent: • Patrick Brewer • William Wilson

Late Arrival: • Headley Bell

Nine members were present for the meeting, with two members absent. Headley Bell arrived after the meeting had begun.

Votes and Decisions

The commission took action on nine items during the June 14, 2018 meeting, with all votes passing unanimously.

Minutes Approval 0:30 Carolyn Plumlee motioned to approve the minutes of the May 10, 2018 meeting, seconded by Karen Mundy. The motion passed unanimously 9-0 with all commissioners voting in favor: Will Berkley, Headley Bell, Mike Cravens, Larry Forester, Karen Mundy, Mike Owens, Carolyn Plumlee, Frank Penn, and Carolyn Richardson.

Case Withdrawals and Postponements Karen Mundy motioned to withdraw PLN-MJDP-18-00017 (Pappert Property amendment), seconded by Carolyn Plumlee. The withdrawal was approved unanimously 9-0. 2:00

Mike Cravens motioned to postpone PLN-MJDP-18-00047 (Cave Hill Place Townhomes amendment) to the July 12, 2018 meeting, seconded by Mike Owens. The postponement was approved unanimously 9-0. 4:00

Consent Agenda 6:00 Mike Owens motioned to approve all Consent Agenda items, seconded by Larry Forester. The motion passed unanimously 9-0.

Development Cases PLN-MJDP-18-00040 (Interstate Service Center/McDonald's amendment) was approved unanimously 9-0 on a motion by Karen Mundy, seconded by Carolyn Richardson, with Condition #19 changed to "Resolve vehicular and pedestrian access to Stanton Way." 10:00

PLN-MJDP-18-00041 (Hillenmeyer Property - West amendment) was approved unanimously 9-0 on a motion by Will Berkley, seconded by Carolyn Richardson. 15:00 A related waiver for the same property was also approved unanimously 8-0. 18:00

PLN-MJDP-18-00049 (South Farm Marketplace, Outlot 4 amendment) was approved unanimously 9-0 on a motion by Mike Cravens, seconded by Mike Owens. 22:00

Bond Actions 25:00 Mike Cravens motioned to approve the release and call of bonds, seconded by Karen Mundy. The motion passed unanimously 8-0.

Appointments

The commission made three appointments to the Nominating Committee for Commission Officers during the June 14, 2018 meeting.

The following individuals were appointed to serve on the Nominating Committee for Commission Officers:

• Carolyn Plumlee - appointed to the Nominating Committee for Commission Officers
• Headley Bell - appointed to the Nominating Committee for Commission Officers
• Larry Forester - appointed to the Nominating Committee for Commission Officers

All three appointments involved the same action of appointing members to the Nominating Committee for Commission Officers, which is responsible for selecting candidates for leadership positions within the commission.

Approval of Minutes

0:30

The board reviewed the minutes from the May 10, 2018, meeting for approval. Carolyn Plumlee and Karen Mundy participated in the discussion of the minutes.

The minutes were approved without any recorded objections or amendments to the previous meeting's record.

Pappert Property Amendment

The Pappert Property Amendment (PLN-MJDP-18-00017) was addressed during the meeting, with the primary outcome being the withdrawal of the proposed amendment 2:00.

Karen Mundy and Carolyn Plumlee served as the key speakers for this agenda item. The discussion centered on the feasibility challenges that had emerged regarding the Pappert Property project.

The amendment was ultimately withdrawn due to determinations that the project was not feasible to proceed as originally planned. The specific details of what made the project unfeasible were not elaborated upon in the available materials, but the decision to withdraw represented a definitive conclusion to this particular development proposal.

The withdrawal of PLN-MJDP-18-00017 effectively removed the Pappert Property Amendment from further consideration, concluding this agenda item without the need for formal voting or additional deliberation on the merits of the original proposal.

Cave Hill Place Townhomes Amendment

4:00

The Cave Hill Place Townhomes Amendment (PLN-MJDP-18-00047) was briefly addressed during the meeting, with Mike Cravens and Mike Owens serving as key speakers on the item.

Rather than proceeding with a full discussion or presentation of the amendment, the item was postponed to allow for additional preparation time. The decision was made to move the Cave Hill Place Townhomes Amendment to the July 12, 2018 meeting agenda.

No substantive details about the proposed amendment were presented during this meeting, as the focus was on scheduling the item for future consideration. The postponement suggests that additional information, documentation, or stakeholder input may have been needed before the amendment could be properly reviewed and discussed by the body.

The outcome of this agenda item was a postponement, with the understanding that the Cave Hill Place Townhomes Amendment would receive full consideration at the July 12, 2018 meeting.

Consent Agenda

6:00

The consent agenda was presented for approval during the meeting, with several development plans included for consideration. Mike Owens and Larry Forester served as key speakers during the discussion of these items.

The consent agenda contained multiple development plans that were grouped together for efficient processing. This procedural approach allows routine or non-controversial items to be approved collectively, streamlining the meeting process.

The agenda items were ultimately approved as presented, indicating that no significant concerns were raised that would require individual consideration or extended debate of the development plans included in the consent agenda.

Interstate Service Center (McDonald's) Amendment

10:00

The Planning Commission reviewed agenda item PLN-MJDP-18-00040, an amendment to the Interstate Service Center development plan to redevelop Lots 1 & 1A for restaurant use.

Karen Mundy and Carolyn Richardson served as key speakers during the discussion of this McDonald's development proposal. The amendment focused on modifying the existing development plan to accommodate restaurant operations on the specified lots within the Interstate Service Center.

The Commission ultimately approved the Interstate Service Center (McDonald's) Amendment with conditions. The approval allows for the redevelopment of Lots 1 & 1A specifically for restaurant use as requested in the application.

While the extracted data indicates this was a discussion item that resulted in conditional approval, the specific details of the conditions imposed, any concerns raised by commissioners, or the nature of the debate that occurred during the review process are not available in the provided materials.

The approval of PLN-MJDP-18-00040 represents the Commission's decision to move forward with the proposed restaurant development at the Interstate Service Center location, subject to whatever conditions were established during the meeting proceedings.

Hillenmeyer Property - West Amendment

15:00

The commission reviewed agenda item PLN-MJDP-18-00041, an amendment to the Hillenmeyer Property development plan focusing on revisions to Lot 160.

Will Berkley and Carolyn Richardson served as the key speakers during the discussion of this amendment. The proposal involved modifications to the previously approved development plan, specifically targeting changes to Lot 160 within the Hillenmeyer Property development.

A significant component of the amendment included a request for a waiver regarding access spacing requirements. This waiver was necessary to accommodate the proposed revisions to the lot configuration and ensure proper vehicular access to the development.

The commission ultimately approved both the amendment to revise Lot 160 and granted the requested waiver for access spacing. The approval allows the development to proceed with the modified lot design while providing the necessary flexibility for access requirements that may not have strictly conformed to standard spacing regulations.

This action represents a continuation of the ongoing development of the Hillenmeyer Property, with the amendment addressing specific design and access needs that arose during the planning process.

South Farm Marketplace, Outlot 4 Amendment

22:00

The Planning Commission reviewed application PLN-MJDP-18-00049 for the South Farm Marketplace, Outlot 4 Amendment. The proposal involved adding building square footage to Lot 4, Outparcel 4 of the South Farm Marketplace development.

Key speakers during the discussion included Mike Cravens and Mike Owens, who presented details about the proposed amendment to the existing development plan.

The amendment was approved by the Planning Commission, allowing for the additional building square footage on the specified lot within the South Farm Marketplace project.

Performance Bonds and Letters of Credit

25:00

The meeting addressed the release and call of performance bonds and letters of credit as outlined in a staff memorandum. Mike Cravens and Karen Mundy served as the key speakers for this agenda item.

The discussion focused on routine administrative matters related to contractor performance bonds and letters of credit that required board action. The speakers presented details from the prepared memorandum regarding which bonds were recommended for release and any calls that needed to be made on existing financial instruments.

The board reviewed the staff recommendations without significant debate or concerns raised during the discussion. The straightforward nature of the bond releases and calls appeared to be standard administrative business that followed established procedures and protocols.

Following the presentation and brief discussion, the board approved the release and call of bonds as detailed in the staff memorandum. The approval allows staff to proceed with the recommended actions regarding the various performance bonds and letters of credit under consideration.

This agenda item represents typical municipal business where local governments manage financial instruments that ensure contractor performance on public projects. The bonds and letters of credit serve as financial guarantees that work will be completed according to contract specifications, and their release indicates satisfactory project completion or other contractual milestones have been met.